HomeMy WebLinkAboutItem 01 Council Vacancy Process{}
AGENDA ITEM SUMMARY Meeting Date: 2/8/2021
Meeting Type: Work Session
Staff Contact/Dept.: Nancy Newton/CMO
Mary Bridget Smith/CAO
Staff Phone No: 541-726-3700
541-744-4061
Estimated Time: 60 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE: COUNCIL VACANCY PROCESS
ACTION
REQUESTED:
Provide guidance on the process for appointment of an interim City Councilor
including selecting applicants to interview, interview questions and deliberation
process.
ISSUE
STATEMENT:
The Council recently appointed Councilor VanGordon to serve as interim Mayor
creating a vacancy in Ward 1.
ATTACHMENTS: Attachment 1 - Candidate Applications
Attachment 2 - Draft Interview Questions
DISCUSSION/
FINANCIAL
IMPACT:
The Council is scheduled to appoint an interim City Councilor at the March 1, 2021
City Council Meeting. Staff is asking for direction about how the Council would
like to structure the process and what information would be helpful to provide for its
decision making.
The process for appointing an interim Councilor requires a majority vote of the
Council. The next term for Ward 1 starts in January 2023 and the election for that
position is the May 2022 primary and potential November 2022 run off.
A potential next step could be for the Council to interview some or all of the
candidates in a similar format to how the Council interviews candidates for the
various City boards, commissions and committees (See Attachment 2).
Council could also encourage community input by directing staff to implement a
public outreach campaign that will elicit community feedback and comments. For
example, social media posts could direct community members to send written
comments to the City or provide testimony at an upcoming Council meeting.
The deliberation and voting process will depend on how many candidates are in the
discussion. For example, if the Council has narrowed the pool down to two or three
candidates, voting can occur by each Councilor naming their choice. If the pool is
not narrowed, the Council may consider holding a straw man poll first to better
understand where the majority of the Council is before moving on to vote. A straw
man poll is a term used to describe an unofficial vote that can inform a body about
where the majority of members are on a particular issue.
The following is a summary of the upcoming schedule for filling the Council
vacancy.
February 16, 2021 - Regular Session, 30 Minutes
February 22, 2021 - Work Session, 30 Minutes
March 1, 2021 - Regular Session, 30 Minutes
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
{00017520:1}
City Manager’s Office • 225 Fifth Street • Springfield, OR 97477
Name:
First Middle Initial Last
Home address:
Street City Zip
Mailing address:
Street City Zip
Day Phone: Evening phone:
Email Address:
Preferred Form of Contact: __________________________
Do you live within the Springfield city limits? Yes If yes, how long?
No
Ward number: _____________
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
Received 01/25/2020
5:06 p.m. RFG
Damien E Pitts
5th St 97477
5th St 97477
email
4years,1month
One
Academic Adviser
Business, University of Oregon
Lundquist College of
BA Global Studies, MA Sociology, both from University of Tennessee, Knoxville
Executive Board of Oregon Trails Council, BSA
Attachment 1, Page 1 of 19
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
{00017520:1}
Please print or type:
1. Why do you want to be an Interim City Councilor?
2. What strengths do you bring to the position?
3. What makes you the most qualified candidate?
4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities?
5. The City Council meets on average no less than four times per month. Council assigned subcommittees may meet more
frequently. Meetings generally last a minimum of one and one-half hours. It is highly recommended you attend a meeting
before submitting the application. Are you available to attend meetings on the dates listed for this committee?
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a
volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature:Date:
Yes No
Thank you for your time, and good luck in your search.
1/25/2021
I want to use my skills of community building and constructive criticism to serve our community. I have lived in
Springfield since I arrived to Oregon in 2016, and I have seen the ebbs and flows of the city, from
opening/closing of businesses, to protests and celebrations. I want to support community leaders, and create
spaces for personal and professional growth.
I have lived all over the United States, and served overseas in the US Army. Through my life and education, I have
acquired cultural intelligence that allows me to navigate various spaces. I am straightforward, and I care about team
dynamics more than anything. I am active in Lane County, and previously served on the Equity and Access Board. I
work for people, not for power.
I have a unique background that makes me stand out. I am an Eagle Scout who served as an Interrogator/Korean
linguist, and has been in combat twice. I am also a Sociologist by education, and I have advised/taught at 4
institutions. My experiences have helped me gain competencies that will make me a great candidate.
A City Councilor must amplify the voice of their constituents. They must take all 6 of the council goals and make sure
that these constantly reflect the needs of Springfield citizens. They must also not put residents in a box, and be able to
address any issues to the best of their ability. They must also adapt to change, but remember to support citizens.
Attachment 1, Page 2 of 19
2/1/21 @ 3:03 p.m. by AJ Nytes
Attachment 1, Page 3 of 19
Attachment 1, Page 4 of 19
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
City Manager’s Office • 225 Fifth Street • Springfield, OR 97477
Name:
First Middle Initial Last
Home address:
Street City Zip
Mailing address:
Street City Zip
Day Phone:Evening phone:
Email Address:
Preferred Form of Contact: __________________________
Do you live within the Springfield city limits? Yes If yes, how long?
No
Ward number: _____________
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
Received 1/27/2021 2:32 p.m.
RFG
Kelly M Mason
Harlow Rd Springfield 97477
Harlow Rd Springfield 97477
email/phone
25 years■
1
Financial Aid Counselor University of Oregon
Bachelors Degree
Current Chair of CDAC (Community Development Advisory Committee)
Attachment 1, Page 5 of 19
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
Please print or type:
1. Why do you want to be an Interim City Councilor?
2. What strengths do you bring to the position?
3. What makes you the most qualified candidate?
4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities?
5. The City Council meets on average no less than four times per month. Council assigned subcommittees may meet more
frequently. Meetings generally last a minimum of one and one-half hours. It is highly recommended you attend a meeting
before submitting the application. Are you available to attend meetings on the dates listed for this committee?
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a
volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature:Date:
Yes No
01/27/2021
I am eager for the opportunity to serve the community that raised me! I have lived in Springfield Oregon my entire
life, and as the current Chair of the CDAC of Springfield I see this opportunity as the next step in my public facing
career as well an exciting chance to make a difference in Springfield.
I am familiar with the duties of City Council as I currently serve as chair of the advisory committee to Council for
CDBG and HOME funds. I am bilingual (fluent in Spanish) and am able to connect with and interact with the Latinx
population in Springfield. I have a Bachelor's degree in PPPM (Planning, Public Policy, and Management) from UO
and am almost done with my MPA (Master in Public Administration) from UO as well.
I am the most qualified candidate because of my previous experience as the Chair and Vice Chair of CDAC for several
years, my familiarity with the City of Springfield as a lifelong resident, and my education and background in public
policy and local government. I believe that Springfield City Council is laking in diversity, gender, and representation of
the community as a whole and I will be able to fill this gap with my unique experiences.
As an interim City Councilor I will be ready to serve the existing council and meet the goals that have been outlined for
the City of Springfield. With my previous experience and education I have an understanding of how local government
operates, as well as City Council's role in getting the work done. I will offer a fresh and necessary perspective while
also using this experience to ensure that our community is able to move forward in the right direction
Attachment 1, Page 6 of 19
Attachment 1, Page 7 of 19
Attachment 1, Page 8 of 19
Attachment 1, Page 9 of 19
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
{00017520:1}
City Manager’s Office • 225 Fifth Street • Springfield, OR 97477
Name:
First Middle Initial Last
Home address:
Street City Zip
Mailing address:
Street City Zip
Day Phone: Evening phone:
Email Address:
Preferred Form of Contact: __________________________
Do you live within the Springfield city limits? Yes If yes, how long?
No
Ward number: _____________
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
Ray J Suit
Nicholas Drive Springfield 97477
Nicholas Drive Springfield 97477
Email
5 years
1
Principal Risk Analyst NortonLifeLock
Political Science from University of Oregon (BS)
No
Attachment 1, Page 10 of 19
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
{00017520:1}
Please print or type:
1. Why do you want to be an Interim City Councilor?
2. What strengths do you bring to the position?
3. What makes you the most qualified candidate?
4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities?
5. The City Council meets on average no less than four times per month. Council assigned subcommittees may meet more
frequently. Meetings generally last a minimum of one and one-half hours. It is highly recommended you attend a meeting
before submitting the application. Are you available to attend meetings on the dates listed for this committee?
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a
volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature: Date:
Yes No
I have viewed recent Springfield city council meetings via YouTube recordings .
1-28-2021
Please see attachment
Please see attachment
Please see attachment
Please see attachment
Attachment 1, Page 11 of 19
Application for Interim Councilor for the City of Springfield
1. Why do you want to be an Interim City Councilor?
A. I have lived in Eugene/Springfield my entire life and proudly call this community my home. I am
raising three children that are a junior in high school, an eighth grader, and a second grader. I
tell my kids and strongly believe if you want a better community/city you must get involved to
make the difference. I have been a volunteer for Kidsports since 2011 serving as the head coach
for over 25 youth teams ranging from kindergarten to eighth grade. In some cases, I was the
only parent that raised their hand to coach a sport I had never played or knew the rules. Also,
for over 20 years I have been a volunteer coach, judge, and mentor to high school students in
the DECA program that prepares emerging leaders and entrepreneurs to be college and career
ready. I am always willing to jump in feet first and take on unexpected obstacles to help the
youth of our community thrive and dream the possibilities. In the last year, I have witnessed
City of Springfield manage multiples issues from protest and riots, community perception of
Police, school and business closures due to COVID, unemployment, to homelessness. I
recognize the challenges the City of Springfield is facing are not easy to overcome but I would
like to contribute to the solutions.
2. What strengths do you bring to the position?
A. I have been employed with NorotnLifeLock formerly Symantec for 16 years where I have
acquired a strong background in financial analytics, risk management, budgeting, and cross-
team collaborations. My educational background is in politics and legal. While studying at
University of Oregon I was an office clerk in the Law School's Dean Office under Rennard
Strickland and Laird Kirkpatrick. I have extensive knowledge of parliamentary procedure as
served two terms as State Vice President and State President for Oregon DECA. I am also an
active member of Technology Association of Oregon (TAO) which is the force behind the
regional tech industry. My 25 years of involvement in the community will be a benefit to help
ease community tension on key issues and help to provide an accurate representation of
concerns.
3. What makes you the most qualified candidate?
A. My connection with the City of Springfield through employment, associations, coaching, growing
up here, and raising kids makes me an ideal candidate. My parents faced economic hardships
growing up and I am familiar with the struggles that many citizens of Springfield are facing every
day.
4. How do you see the role of an Interim City Councilor in addressing current challenges and
supporting council priorities?
A. I have had the pleasure to start and join new teams in my career and believe the initial intake
process is critical. First, Interim City Councilor will need to quickly catch themselves up on
priorities and initiatives the council are working to achieve. After getting up to speed it will be
Attachment 1, Page 12 of 19
crucial for the Interim City Councilor to meet individually with each councilor to get their
perspective on what is working well, what is not working well, and what do they think the
interim councilor could best assist with. Hopefully after the initial intake process is completed
there would be evident areas or challenges that the Interim City Councilor would be able to
provide value-added support and assistance to achieve the councils collective goal(s).
Attachment 1, Page 13 of 19
Attachment 1, Page 14 of 19
Attachment 1, Page 15 of 19
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
{00017520:1}
City Manager’s Office • 225 Fifth Street • Springfield, OR 97477
Name:
First Middle Initial Last
Home address:
Street City Zip
Mailing address:
Street City Zip
Day Phone:Evening phone:
Email Address:
Preferred Form of Contact: __________________________
Do you live within the Springfield city limits? Yes If yes, how long?
No
Ward number: _____________
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
Received 01/22/2021
RFG
Timothy S Canter
Gateway St
Springfied OR 97477
Phone
20 years
1
Education Springfield
Some College
No
Attachment 1, Page 16 of 19
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
{00017520:1}
Please print or type:
1. Why do you want to be an Interim City Councilor?
2. What strengths do you bring to the position?
3. What makes you the most qualified candidate?
4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities?
5. The City Council meets on average no less than four times per month. Council assigned subcommittees may meet more
frequently. Meetings generally last a minimum of one and one-half hours. It is highly recommended you attend a meeting
before submitting the application. Are you available to attend meetings on the dates listed for this committee?
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a
volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature:Date:
Yes No
Applicant Signature:
I already watch on Zoom and have been to City Council meetings, School Board meetings in the past.
1/22/2021
I love the City of Springfield. I have a deysire to serve and help keep the city moving forward. I think an Interim
position allows a person to decide if its right for them, serve the city and people who live in it and help make
things better.
Im very dedicated. I have experience bringing people and community together. I have strong ties to working with
you and youth issues. Im a hard worker and enjoy multi-tasking. I hve good communication skills. As a foster
parent of minority youth I have seen 1st hand issues of race and ethnicicty play out out in education, juvenile justice
and with law enforcement.
My love of this city and working with diverse populations and the ability to bring them together. I believe in teaming
with others and hard work. Im also very familur with Zoom in these days of COVID. I think my expierence dealing
with juvenile justice issues and youth will help the council as well.
I think my 1st job will be to learn about the council priorities. Then use my my knowledge and skills to assist the
council in coming together with the community. To use my expierence as a educator, veteran, foster parent, once
homeless person to help set objectives. To assist in addressing the needs of all citizens no matter thier race or color or
background. I did review the basic information on city goals on the website all of I agree with.
Attachment 1, Page 17 of 19
Attachment 1, Page 18 of 19
Attachment 1, Page 19 of 19
SPRINGFIELD CITY COUNCIL
INTERVIEW QUESTIONS
1. What are the primary reasons for your interest in the Ward 1 City Council position?
2. What unique abilities or experiences would you bring to the Council?
3. How do you define success and how do you know you are successful?
4. When faced with a complex problem with multiple solutions, what process would you use to
select the best solution to the problem?
5. What do you like best about Springfield and why?
6. If there were three things in Springfield you were permitted to do, whether it be to add,
eliminate or change anything, what would those be?
7. What have you done to further your vision for Springfield?
8. Since there are six City Council positions, what do you believe are the advantages and
disadvantages of collective decision making and shared leadership?
9. Councilors are elected citywide rather than by ward. What advantages or disadvantages do
you see with that process?
10. What is your greatest life accomplishment to date?
Attachment 2, Page 1 of 1