HomeMy WebLinkAboutResolution 2021-05 02/16/2021
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ___________
SUPPLEMENTAL BUDGET & APPROPRIATIONS TRANSFER #2
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
GENERAL, STREET, SPECIAL REVENUE, TRANSIENT ROOM TAX, FIRE LOCAL OPTION LEVY,
SANITARY SEWER OPERATIONS, AMBULANCE, STORM DRAINAGE OPERATIONS, INSURANCE,
VEHICLE & EQUIPMENT; AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE
GENERAL FUND FROM CONTINGENCY EXPENSE TO CITY MANAGERS OFFICE OPERATING
EXPENSE
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year 2020-2021
through Resolution No. 2020-19 adopted June 15, 2020 and as amended by Resolution 2020-33 adopted
October 19, 2020.
WHEREAS, ORS 294.471(1)(a), (b), and (c) permit a supplemental budget due to an occurrence or condition
that was not known at the time the budget was prepared that requires a change in financial planning; due to a
pressing necessity that creates a need for prompt action, that was not r easonably be foreseen when preparing
the original budget or Supplemental Budget 1; or to budget funds that are made available by another unit of
federal, state, or local government, which funds were not r easonably be foreseen when preparing the original
budget or Supplemental Budget 1;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2020-2021 budget and
appropriations to meet unexpected needs and to allow appropriations of new revenues pursuant to ORS
294.471(1)(a), (b) and (c) as justified in Exhibit A, which is attached and incorporated by reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by ordinance or
resolution of the governing body, stating the need for the transfer, the purpose of the authorized expenditure,
and the amount transferred;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a public
hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2020-2021 budget and appropriations, as adopted by Resolution No.
2020-19 and as amended by Resolution 2020-33 are hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____, by a vote of
_____ for and ____ against.
ATTEST:
__________________________
2/16/2021
City Recorder
Exhibit A, Page 1 of 9
EXHIBIT A
FY2020-21
SUPPLEMENTAL BUDGET #2 AND APPROPRIATIONS TRANSFER
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
General Fund - 100
Department Operating
City Manager's Office$ 1,552,858$ -$ 92,730$ -$ 1,645,588(1)
Development & Public Works2,709,832--255,9612,965,793
Finance 2,348,379---2,348,379
Fire and Life Safety11,973,034-285,114-12,258,148(2)
Human Resources657,730---657,730
Information Technology1,976,896---1,976,896
Legal Services740,916---740,916
Library1,702,50915,097--1,717,606
Police16,152,892---16,152,892
Total Department Operating39,815,04615,097377,844255,96140,463,948
Non-Departmental
Transfers1,010,06261635,6005,0001,051,278(3,4)
Contingency1,000,000--(260,961)739,039(4)
Reserves*8,830,981775,449(69,030)-9,537,400(1,3)
Total Non-Departmental10,841,043776,065(33,430)(255,961)11,327,717
Total General Fund$ 50,656,089$ 791,162$ 344,414$ -$ 51,791,665
General Fund Commentary:
1. Carry forward the remaining funds of $92,730 from the Mission, Vision & Values project due to COVID-19 and City Council/Mayor turnover. This appropriation relates to an executed
contract and at the time of budget preparation the amount of available carryforward was unknown.
2. Additional spending authority and revenue recognition of $285,114 associated with Conflagration deployment within Oregon and to California from August 20 - October 16, 2020. This
supplemental budget recognizes new revenue from another governmental entity which was not anticipated at the time of budget development.
3. The 2020 FY2020 Q4 ROW transfer was short due to being done before the sewer fund revenue accruals were done. This correction results in new revenue to the General Fund of $23,700,
new revenue to the Street Fund of $35,600 with a corresponding reduction in reserves in the Sewer Fund of $28,400 and Stormwater Fund of $30,900. The need for this correction was not
known until Winter 2020/21.
4. Appropriations transfer to establish a special events budget to fund City executive team members and approved employee attendance at events supporting local partners and organizations,
through a transfer of $5,000 from the General Fund Contingency to the Special Revenue Fund. The addition of this funding corrects an oversight from FY21 budget development.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Street Fund - 201
Department Operating
Development & Public Works$ 6,047,893$ 32,740$ -$ -$ 6,080,633
Finance39,659---39,659
Information Technology374,485---374,485
Total Department Operating6,462,03732,740--6,494,777
Non-Departmental
Transfers150,000---150,000
Reserves*2,888,060(99,418)35,600-2,824,242(1)
Total Non-Departmental3,038,060(99,418)35,600-2,974,242
Total Street Fund$ 9,500,097$ (66,678)$ 35,600$ -$ 9,469,019
Street Fund Commentary:
1. See footnote #3 in General Fund - 100 commentary section.
Exhibit A, Page 2 of 9
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Special Revenue Fund - 204
Department Operating
City Manager's Office$ 38,230$ 110,116$ 5,000$ -$ 153,346(1)
Development & Public Works15,5001,403,852--1,419,352
Information Technology22,000---22,000
Library128,213---128,213
Police175,300312,030201,605-688,935(2,3)
Total Department Operating379,2431,825,998206,605-2,411,846
Non-Departmental
Transfers191,452---191,452
Reserves*1,457,521(9,783)--1,447,738
Total Non-Departmental1,648,973(9,783)--1,639,190
Total Special Revenue Fund$ 2,028,216$ 1,816,215$ 206,605$ -$ 4,051,036
Special Revenue Fund Commentary:
1. See footnote #4 from General Fund - 100 commentary section.
2. The Springfield Police Department was awarded $125,420 in grants to support body worn camera implementation ($120,000) and the purchase of bullet proof vests ($5,420). This
supplemental budget recognizes new revenue from another governmental entity which was not anticipated at the time of budget development.
3. Charges that are related to purchasing and retrofitting a new CAHOOTS van for a total cost of $78,185. The source of the funds include; $30,000 in a Oregon Health Authority Grant,
$18,685 in a Justice Assistance Grant, and a contribution of $27,500 in Fire & Life Safety Department vehicle reserves (Fund 713). The van is experiencing recent maintenance and repair
issues.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Transient Room Tax Fund - 208
Department Operating
City Manager's Office$ 440,862$ -$ 360,000$ -$ 800,862(1)
Development & Public Works39,897---39,897
Library179,7695,577--185,346
Total Department Operating660,5285,577360,000-1,026,105
Non -Departmental
Transfers797,222---797,222
Reserves*1,551,52655,259(360,000)-1,246,785(1)
Total Non-Departmental2,348,74855,259(360,000)-2,044,007
Total Transient Room Tax Fund$ 3,009,276$ 60,836$ -$ -$ 3,070,112
Transient Room Tax Fund Commentary:
1. The Springfield City Council authorized an acquisition of real property from ODOT for a purchase price of $345,000. Due to landscaping and other necessary updates, project cost will
be
$360,000. This property transaction was dependent on finalizing environmental remediation work by DEQ, so at the time of budget preparation the timeline for closing the sale was not
ascertained.
Exhibit A, Page 3 of 9
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Community Development Fund - 210
Department Operating
Development & Public Works$ 1,697,948$ 694,291$ -$ (250,000)$ 2,142,239
Finance22,278---22,278
Total Department Operating1,720,226694,291-(250,000)2,164,517
Total Development & Public Works Capital Projects---250,000250,000
Non-Departmental
Reserves*896,988(98,186)--798,802
Total Non-Departmental896,988(98,186)--798,802
Total Community Development Fund$ 2,617,214$ 596,105$ -$ -$ 3,213,319
Community Development Fund Commentary:
- No current activity.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Building Code Fund - 224
Department Operating
Development & Public Works$ 1,224,985$ -$ -$ -$ 1,224,985
Fire & Life Safety77,340---77,340
Total Department Operating1,302,325---1,302,325
Non -Departmental
Reserves*3,150,541(139,359)--3,011,182
Total Non-Departmental3,150,541(139,359)--3,011,182
Total Building Fund$ 4,452,866$ (139,359)$ -$ -$ 4,313,507
Building Code Fund Commentary:
- No current activity.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Fire Local Option Levy Fund - 235
Department Operating
Fire and Life Safety$ 1,540,916$ -$ 37,753$ -$ 1,578,669(1)
Total Department Operating1,540,916-37,753-1,578,669
Non -Departmental
Reserves*976,304169,183--1,145,487
Total Non-Departmental976,304169,183--1,145,487
Total Fire Local Option Levy Fund$ 2,517,220$ 169,183$ 37,753$ -$ 2,724,156
Fire Local Option Levy Fund Commentary:
1. Additional spending authority and revenue recognition of $37,753 associated with Conflagration deployment within Oregon and to California from August 20 - October 16, 2020. This
supplemental budget recognizes new revenue from another governmental entity which was not anticipated at the time of budget development.
Exhibit A, Page 4 of 9
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Police Local Option Levy Fund - 236
Department Operating
Finance$ 667,541$ -$ -$ -$ 667,541
Legal Services89,700---89,700
Police 6,542,604---6,542,604
Total Department Operating7,299,845---7,299,845
Non -Departmental
Reserves*2,183,283395,984--2,579,267
Total Non-Departmental2,183,283395,984--2,579,267
Total Police Local Option Levy Fund$ 9,483,128$ 395,984$ -$ -$ 9,879,112
Police Local Option Levy Fund Commentary:
- No current activity.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Bancroft Redemption Fund - 305
Non -Departmental
Reserves*$ 5,690$ (5,690)$ -$ -$ -
Total Non-Departmental5,690(5,690)---
Total Bancroft Redemption Fund$ 5,690$ (5,690)$ -$ -$ -
Bancroft Redemption Fund Commentary:
- No current activity.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Bond Sinking Fund - 306
Non-Departmental
Debt Service$ 4,019,860$ -$ -$ -$ 4,019,860
Interfund Loan 2,175,000---2,175,000
Unappropriated Ending Fund Balance*456,15944,223--500,382
Total Non-Departmental6,651,01944,223--6,695,242
Total Bond Sinking Fund$ 6,651,019$ 44,223$ -$ -$ 6,695,242
Bond Sinking Fund Commentary:
- No current activity.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Development Assessment Fund - 419
Total Development & Public Works Capital Projects$ -$ 35,000$ -$ -$
35,000
Non-Departmental
Reserves*698,333(31,760)--666,573
Total Non-Departmental698,333(31,760)--666,573
Total Development Assessment Fund$ 698,333$ 3,240$ -$ -$ 701,573
Development Assessment Capital Fund Commentary:
- No current activity.
Exhibit A, Page 5 of 9
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Development Projects Fund - 420
Total Development & Public Works Capital Projects$ 297,132$ -$ -$ -$ 297,132
Non-Departmental
Reserves*4,370,533137,617--4,508,150
Total Non-Departmental4,370,533137,617--4,508,150
Total Development Projects Fund$ 4,667,665$ 137,617$ -$ -$ 4,805,282
Development Projects Fund Commentary:
- No current activity.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Regional Wastewater Capital Fund - 433
Department Operating
Development & Public Works$ 3,064,000$ 1,200,000$ -$ -$ 4,264,000
Total Department Operating3,064,0001,200,000--4,264,000
Total Development & Public Works Capital Projects20,895,0003,416,503--24,311,503
Non-Departmental
Transfers24,710---24,710
Reserves*62,094,623(74,595)--62,020,028
Total Non-Departmental62,119,333(74,595)--62,044,738
Total Regional Wastewater Capital Fund$ 86,078,333$ 4,541,908$ -$ -$ 90,620,241
Regional Wastewater Fund Commentary:
- No current activity.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Street Capital Fund - 434
Department Operating
Development & Public Works$ 148,726$ -$ -$ -$ 148,726
Total Department Operating148,726---148,726
Total Development & Public Works Capital Projects9,716,514906,000--10,622,514
Non-Departmental
Reserves*2,885,130892,895--3,778,025
Total Non-Departmental2,885,130892,895--3,778,025
Total Street Capital Fund$ 12,750,370$ 1,798,895$ -$ -$ 14,549,265
Street Capital Fund Commentary:
- No current activity.
Exhibit A, Page 6 of 9
FY21 Supplemental Supplemental Appropriations FY21
Sanitary Sewer Operations Fund - 611Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Department Operating
Development & Public Works$ 4,301,895$ -$ 28,400$ -$ 4,330,295(1)
Finance42,277---42,277
Information Technology359,866---359,866
Total Department Operating4,704,038-28,400-4,732,438
Total Development & Public Works Capital Projects7,029,924---7,029,924
Non-Departmental
Debt Service1,710,605---1,710,605
Reserves*18,870,6945,280,812(28,400)-24,123,106(1)
Total Non-Departmental20,581,2995,280,812(28,400)-25,833,711
Total Sewer Operations Fund$ 32,315,261$ 5,280,812$ -$ -$ 37,596,073
Sanitary Sewer Operations Fund Commentary:
1. See footnote #3 in General Fund - 100 commentary section.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Regional Wastewater Fund - 612
Department Operating
Development & Public Works$ 19,600,899$ 65,784$ -$ -$ 19,666,683
Finance169,100---169,100
Total Department Operating19,770,00065,784--19,835,784
Non-Departmental
Transfers13,750,000(562,892)--13,187,108
Debt Service4,260,934---4,260,934
Reserves*9,711,214---9,711,214
Total Non-Departmental27,722,148(562,892)--27,159,256
Total Regional Wastewater Fund$ 47,492,148$ (497,108)$ -$ -$ 46,995,040
Regional Wastewater Operations Fund Commentary:
- No current activity.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Ambulance Fund - 615
Department Operating
Fire and Life Safety$ 6,648,376$ -$ 113,137$ -$ 6,761,513(1,2)
Total Department Operating6,648,376-113,137-6,761,513
Non-Departmental
Reserves*341,823(96,377)252,450-497,896(2)
Total Non-Departmental341,823(96,377)252,450-497,896
Total Ambulance Fund$ 6,990,199$ (96,377)$ 365,587$ -$ 7,259,409
Ambulance Fund Commentary:
1. Additional spending authority and revenue recognition of $29,312 associated with Conflagration deployment within Oregon and to California from August 20 - October 16, 2020. This
supplemental budget recognizes new revenue from another governmental entity which was not anticipated at the time of budget development.
2. Fire & Life Safety requests authority to recognize $336,275 in revenue for the Oregon Ground Emergency Medical Transport (GEMT) filing completed on 11/30/2020. Adds $83,825 in
appropriations for state filing fee and increase operating reserve by $252,450. This supplemental budget recognizes new revenue from another governmental entity which was not anticipated
at
the time of budget development.
Exhibit A, Page 7 of 9
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Storm Drainage Operating Fund - 617
Department Operating
Development & Public Works$ 5,952,670$ 17,184$ 280,900$ -$ 6,250,754(1,2)
Finance42,278---42,278
Information Technology279,518---279,518
Total Department Operating6,274,46617,184280,900-6,572,550
Total Development & Public Works Capital Projects8,213,925---8,213,925
Non-Departmental
Debt Service705,3805,900,000--6,605,380
Misc Fiscal Transactions -108,050--108,050
Reserves*12,244,9382,019,193(280,900)-13,983,231(1,2)
Total Non-Departmental12,950,3188,027,243(280,900)-20,696,661
Total Drainage Operating Fund$ 27,438,709$ 8,044,427$ -$ -$ 35,483,136
Storm Drainage Operating Fund Commentary:
1. Development & Public Works Operations Division request the use of $250,000 in reserves for the purchase of floodfight supplies. The additional funding would be used to help the
Operations team be adequately prepared for flood response with sandbags, NOAQ Boxwall, and storage. This expenditure is in response to the elevated flooding risks that are the result
of the
Holiday Farm fire which occurred after the FY21 budget was adopted.
2. See footnote #3 in General Fund - 100 commentary section.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Booth-Kelly Fund - 618
Department Operating
Development & Public Works$ 520,701$ -$ -$ -$ 520,701
Total Department Operating520,701---520,701
Total Development & Public Works Capital Projects220,000---220,000
Non-Departmental
Transfers73,626---73,626
Reserves*1,309,218249,108--1,558,326
Total Non-Departmental1,382,844249,108--1,631,952
Total Booth-Kelly Fund$ 2,123,545$ 249,108$ -$ -$ 2,372,653
Booth-Kelly Fund Commentary:
- No current activity.
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Regional Fiber Consortium - 629
Department Operating
Finance$ 205,449$ -$ -$ -$ 205,449
Total Department Operating205,449---205,449
Non-Departmental
Reserves*343,083(4,319)--338,764
Total Non-Departmental343,083(4,319)--338,764
Total Regional Fiber Consortium Fund$ 548,532$ (4,319)$ -$ -$ 544,213
Regional Fiber Consortium Fund Commentary:
- No current activity.
Exhibit A, Page 8 of 9
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Insurance Fund - 707
Department Operating
Human Resources$ 779,623$ -$ -$ -$ 779,623
Health Insurance9,236,983---9,236,983
Property & Liability 1,028,498-31,610-1,060,108(1)
Worker's Compensation807,322-31,610-838,932(1)
Total Department Operating11,852,426-63,220-11,915,646
Non-Departmental
Reserves*9,063,043627,040(63,220)-9,626,863(1)
Total Non-Departmental9,063,043627,040(63,220)-9,626,863
Total Insurance Fund$ 20,915,469$ 627,040$ -$ -$ 21,542,509
Insurance Fund Commentary:
1. The Human Resources Department (HR) is requesting the use of $63,220 in reserves to fund the implementation costs of a new Risk Management Information System (RMIS) software. This
action is in response to a request from the City's insurance provider to implement an enterprise risk management program. The use of this RMIS software will allow for the efficient
management of this program. The need to move forward with implementation now was not known until after budget development (July-Aug of 2020).
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
Vehicle and Equipment Fund - 713
Department Operating
Development & Public Works$ 825,018$ 812,627$ -$ -$ 1,637,645
Finance10,000---10,000
Human Resources4,000---4,000
Fire & Life Safety1,839,000---1,839,000
Information Technology612,292473,294--1,085,586
Library8,000---8,000
Police381,00030,000--411,000
Total Department Operating3,679,3101,315,921--4,995,231
Non-Departmental
Debt Service153,895---153,895
Interfund Transfers--27,500-27,500(1)
Reserves*8,679,98265,171(27,500)-8,717,653
Total Non-Departmental8,833,87765,171--8,899,048
Total Vehicle and Equipment Fund$ 12,513,187$ 1,381,092$ -$ -$ 13,894,279
Vehicle & Equipment Fund Commentary:
1. See footnote #3 in Special Revenue Fund - 204 commentary section.
Exhibit A, Page 9 of 9
FY21 Supplemental Supplemental Appropriations FY21
Adopted Budget Budget #1 Budget #2 Transfer Revised Budget
SDC Administration Fund - 719
Department Operating
Development & Public Works$ 407,906$ -$ -$ -$ 407,906
Finance34,056---34,056
Information Technology71,661---71,661
Total Department Operating513,624---513,624
Non-Departmental
Reserves*163,27245,539--208,811
Total Non-Departmental163,27245,539--208,811
Total SDC Administration Fund676,89645,539--722,435
SDC Fund Commentary:
- No current activity.
TOTAL RESOLUTION$ 346,129,462$ 25,173,855$ 989,959$ -$ 372,293,276
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.