HomeMy WebLinkAboutItem 09 Councilor Vacancy
AGENDA ITEM SUMMARY Meeting Date: 1/19/2021
Meeting Type: Regular Meeting
Staff Contact/Dept.: Nancy Newton/CMO
Mary Bridget
Smith/CAO
Staff Phone No:541-
541- 726-3700
541-744-4061
Estimated Time: 10 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE: COUNCILOR VACANCY
ACTION
REQUESTED:
Approve process for appointing interim City Councilor.
ISSUE
STATEMENT:
The appointment of the interim Mayor created a council vacancy that must be filled
consistent with the Springfield Charter.
ATTACHMENTS: Attachment 1: Candidate Questionnaire
DISCUSSION/
FINANCIAL
IMPACT:
Purpose/Background Information: The purpose of this item is for the Council to
approve a process for appointing an interim Councilor. This proposed process is
based on two assumptions; that the Council would like to move as efficiently as
possible and that public input will occur at the corresponding scheduled Council
meetings when the Council will be considering this topic and via written comment.
Charter Requirements/Qualifications: The interim Councilor must live in the ward
where the vacancy is located, cannot be a City employee or a candidate for more
than one elective City office and must disclose any adult felony convictions.
Process: The main components of the process are advertisement and recruitment,
candidate evaluation, and deliberation and appointment. Advertisement and
recruitment includes notifying the greater community about the vacancy and
providing a method for candidates to express their interest via a written application.
Staff is currently preparing a strategy for public outreach and the draft application
reviewed by the Council last Fall is included in as Attachment 1. Candidate
evaluation includes using the information in the written application and an in-
person interview to determine whether the candidate is qualified to move forward to
deliberations. Deliberations and appointment occur at a regular session Council
meeting and are subject to public meetings law requirements and Council
procedure.
Schedule:
January 19, 2021 - Council approves vacancy process
January 19 - February 1, 2021 - Advertise/Recruitment Period
February 1, 2021 - Written Applications due to City Manager’s Office
February 8, 2021, Council Work Session - Council decides by consensus
the candidates for interview, interview questions and voting process
February 16 and 22, 2021, Work Sessions - Candidate Interviews
March 1, 2021, Regular Session - Council deliberation and appointment
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
{00017520:1}
City Manager’s Office • 225 Fifth Street • Springfield, OR 97477
Name:
First Middle Initial Last
Home address:
Street City Zip
Mailing address:
Street City Zip
Day Phone: Evening phone:
Email Address:
Preferred Form of Contact: __________________________
Do you live within the Springfield city limits? Yes If yes, how long?
No
Ward number: _____________
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
Attachment 1, Page 1 of 2
Application for Interim Councilor
for the City of Springfield
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
{00017520:1}
Please print or type:
1. Why do you want to be an Interim City Councilor?
2. What strengths do you bring to the position?
3. What makes you the most qualified candidate?
4. How do you see the role of an Interim City Councilor in addressing current challenges and supporting council priorities?
5. The City Council meets on average no less than four times per month . Council assigned subcommittees may meet more
frequently. Meetings generally last a minimum of one and one-half hours. It is highly recommended you attend a meeting
before submitting the application. Are you available to attend meetings on the dates listed for this committee?
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a
volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature: Date:
Yes No
Attachment 1, Page 2 of 2