HomeMy WebLinkAboutItem 01 White Bird Clinic Outreach Report AGENDA ITEM SUMMARY Meeting Date: 10/26/2020
Meeting Type: Work Session
Staff Contact/Dept.: Emily David/EOC ESF6
Staff Phone No: 541-726-2235
Estimated Time: 15 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Foster an Environment
that Values Diversity
and Inclusion
ITEM TITLE: White Bird Outreach Team Report
ACTION
REQUESTED:
Feedback on the information shared and guidance on continuing the service.
ISSUE
STATEMENT:
Alex Farmer, Front Rooms Coordinator for the White Bird Clinic will present to
Council on the White Bird outreach teams work to reach people living outside in
response to the Coronavirus pandemic. In late May, 2020 the City of Springfield
through the Emergency Management Center (EOC) hired White Bird Clinic to do
outreach in Springfield and Glenwood in order to help unhoused people
successfully shelter in place in compliance with the Oregon Executive Order 20-12,
Stay Home Save Lives, with the objective to prevent or slow the community spread
of COVID-19. White Bird outreach teams began to work in the community on May
25, 2020 and the current contract ends on November 30, 2020. Outreach teams
provide information about COVID-19 as it relates to people living outside as well
as provide information and referral to services when appropriate. In addition, the
White Bird Clinic outreach teams distribute supplies purchased through the
Springfield EOC and provide medical screening and triage to unhoused individuals
during the COVID-19 health emergency.
ATTACHMENTS: Attachment 1: Draft presentation slides
Attachment 2: Oregon Executive Order 20-12
Attachment 3: Sample weekly report provided by White Bird to the EOC
Attachment 4: Fourth Amendment White Bird Contract
DISCUSSION/
FINANCIAL
IMPACT:
Alex Farmer, who manages the White Bird outreach efforts in Springfield and
Glenwood, will present to council on the impact of the outreach to date and what
the teams have learned about the unhoused population that they are serving (ATT 1
draft presentation slides). In response to Oregon Executive Order 20-12, Stay Home
Save Lives (ATT 2), the Springfield EOC contracted White Bird Clinic to provide
outreach to people living outside with the objective to prevent or slow the
community spread of COVID-19 by providing information about COVID-19 as it
relates to people living outside as well as provide information and referral to
services when appropriate. In addition, the White Bird Clinic outreach teams
distribute supplies and provide medical screening and triage to unhoused
individuals. Outreach began on May 25, 2020 with no outreach occurring June 6-
24, 2020 and August 6 – September 20, 2020. The current contract (ATT 4) is for
services through November 30, 2020. White Bird provides a weekly report of
services provided. The report includes a brief overview of encounters, symptomatic
encounters, and referrals. Miles tracked and supplies remaining are also included in
the report. (ATT 3: report for the week 10-/5-10/9) The supplies listed are provided
through the Springfield EOC. They are stored by the EOC with White Bird picking
up supplies each week as needed.
Financial Impact: The weekly cost of White Bird outreach is not to exceed $3,830
and the total for 15.5 weeks of outreach is not $59,365. Total cost of the supplies to
date: approximately $12,000 This cost is reimbursable by CARES (The Coronavirus
Aid, Relief, and Economic Security) money and FEMA funds.
Springfield Outreach COVID-19 Response
| White Bird Clinic |
Attachment 1, Page 1 of 5
Outreach Objectives
Support unhoused community members through the COVID-19
pandemic by providing:
Information about how to stay safe and healthy during the pandemic
Necessary shelter-in-place materials
COVID-19 health screenings
Information and referrals to community resources
Evaluation of client needs
Attachment 1, Page 2 of 5
Outreach Teams
Teams of two trained White Bird Staff
Monday-Friday Shifts
Variable schedule to meet the needs of clients
Providing a trauma-informed approach to client interactions
Meeting people “where they are”
Attachment 1, Page 3 of 5
Outreach Statistics
Encounters
–656 Individual Encounters
Referrals
–204 Referrals to White Bird and other community services
Screenings
–112 COVID-19 screenings provided
Attachment 1, Page 4 of 5
Why Outreach?
Providing stability by meeting basic needs
Connecting people to relevant services
Building trusting relationships with vulnerable populations
Empowering our unhoused neighbors through supportive
services
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Governor Kate Brown (/gov/Pages/index.aspx) / Administration (/gov/admin/Pages/default.aspx) / Executive
Order 20-12
Executive Order 20-12
Office of the Governor
State of Oregon
EXECUTIVE ORDER NO. 20-12
STAY HOME, SAVE LIVES: ORDERING OREGONIANS TO STAY AT HOME, CLOSING SPECIFIED RETAIL
BUSINESSES, REQUIRING SOCIAL DISTANCING MEASURES FOR OTHER PUBLIC AND PRIVATE
FACILITIES, AND IMPOSING REQUIREMENTS FOR OUTDOOR AREAS AND LICENSED CHILDCARE
FACILITIES
On February 28, 2020, I appointed the State of Oregon's Coronavirus Response Team.
On February 29, 2020, the Department of Human Services issued strict guidelines, restricting visitation at congregated care
facilities, including nursing homes.
On March 2, 2020, the State of Oregon Emergency Coordination Center was activated.
On March 8, 2020, I declared an emergency under ORS 401.165 et seq. due to the public health threat posed by the novel
infectious coronavirus (COVID-19).
On March 12, 2020, I prohibited gatherings of 250 or more people, and announced a statewide closure of Oregon K-12 schools
from March 16, 2020, through March 31, 2020.
On March 13, 2020, the President of the United States declared the COVID-19 outbreak a national emergency.
On March 16, 2020, the Department of Human Services imposed its most recent protective measures to restrict visitors to
long-term care facilities and other residential facilities. The Oregon Health Authority has adopted similar measures at the
Oregon State Hospital and other behavioral health settings and has limited admissions to the Oregon State Hospital. The
Oregon Department of Corrections has suspended all visits to state prisons.
On March 17, 2020, I prohibited gatherings of 25 or more people, banned on-site consumption of food and drink at food
establishments statewide, and extending school closures until April 28, 2020. I also encouraged all businesses not subject to
the prohibitions to implement social distancing protocols.
On March 18, 2020, I suspended in-person instructional activities at higher education institutions through April 28, 2020.
On March 19, 2020, I ordered the postponement of non-urgent health care procedures, in order to conserve personal
protective equipment and hospital beds for the state's COVID-19 emergency response efforts. I also directed the Oregon
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Health Authority to provide guidance regarding limitations and screening for visitors to hospitals and ambulatory surgical
centers.
COVID-19 may cause respiratory disease leading to serious illness or death. The World Health Organization considers COVID-
19 to be a global pandemic. COVID-19 spreads person-to-person through coughing, sneezing, and close personal contact,
including touching a surface with the virus on it and then touching your mouth, nose, or eyes.
To reduce spread of COVID-19, the United States Centers for Disease Control and Prevention (CDC) has recommended
community mitigation strategies to increase containment of the virus and to slow transmission of the virus, including
cancellation of gatherings of people and social distancing in smaller gatherings.
State and local public health officials advise that the virus is circulating in the community and expect the number of cases to
increase. The CDC reports that COVID-19 is most contagious when the individual is most symptomatic but may also spread
before symptoms appear.
The number of COVID-19 cases continues to rise in Oregon. On March 8, 2020, at the time I declared an emergency, there
were 14 presumptive or confirmed cases in Oregon. By March 12, 2020, there were 21. As of today, there are at least 161 cases
and five deaths.
In a short time, COVID-19 has spread rapidly. Additionally, some Oregonians are not adhering to social distancing guidance
provided by the Oregon Health Authority, as represented by crowds this last weekend at the Oregon Coast, Smith Rock State
Park, the Columbia River Gorge, and other places around the state. To slow the spread of COVID-19 in Oregon, to protect the
health and lives of Oregonians, particularly those at highest risk, and to help avoid overwhelming local and regional healthcare
capacity, I find that immediate implementation of additional measures is necessary. The purpose of this Executive Order is to
reduce person-to-person interaction with the goal of slowing transmission.
NOW THEREFORE, IT IS HEREBY DIRECTED AND ORDERED THAT:
Stay Home, Save Lives
1. It is essential to the health, safety, and welfare of the State of Oregon during the ongoing state of emergency that, to
the maximum extent possible, individuals stay at home or at their place of residence, consistent with the directives set
forth in my Executive Orders and guidance issued by the Oregon Health Authority. To that end, pursuant to ORS
433.441(3),
ORS 401.168(1), ORS 401.175(3), and ORS 401.188(2) to (3), I am ordering the following:
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a. Non-essential social and recreational gatherings of individuals outside of a home or place of residence (e.g.,
parties, celebrations, or other similar gatherings and events) are prohibited immediately, regardless of size, if a
distance of at least six feet between individuals cannot be maintained.
b. Individuals are prohibited from patronizing businesses that are closed pursuant to paragraph 2 of this
Executive Order, and from engaging in conduct prohibited by prior Executive Orders or inconsistent with
guidance provided by the Oregon Health Authority.
c. When individuals need to leave their homes or residences, they should at all times maintain social distancing
of at least six feet from any person who is not a member of their immediate household, to the greatest extent
possible, and comply with the other Social Distancing Requirements guidance issued by the Oregon Health
Authority.
d. Individuals may go outside for outside recreational activities (walking, hiking, etc.), but must limit those
activities to non-contact, and are prohibited from engaging in outdoor activities where it is not possible to
maintain appropriate social distancing (six feet or more between individuals).
e. Failure to comply with any of the provisions of this Executive Order constitutes an imminent threat and
creates an immediate danger to public health. Any person found to be in violation of this Executive Order is
subject to the penalties described in ORS 401.990.
Closure of Certain Businesses
2. Pursuant to ORS 433.441(3)(a), (b), (d) and (f), ORS 401.168(1), and ORS 401.188(1) to (3), and effective 12:01 a.m.
on March 24, 2020, I prohibit the operation of the following businesses, for which close personal contact is difficult or
impossible to avoid:
Amusement parks; aquariums; arcades; art galleries (to the extent that they are open without appointment);
barber shops and hair salons; bowling alleys; cosmetic stores; dance studios; esthetician practices; fraternal
organization facilities; furniture stores; gyms and fitness studios (including climbing gyms); hookah bars; indoor
and outdoor malls (i.e., all portions of a retail complex containing stores and restaurants in a single area); indoor
party places (including jumping gyms and laser tag); jewelry shops and boutiques (unless they provide goods
exclusively through pick-up or delivery service); medical spas, facial spas, day spas, and non-medical massage
therapy services; museums; nail and tanning salons; non-tribal card rooms; skating rinks; senior activity centers;
ski resorts; social and private clubs; tattoo/piercing parlors; tennis clubs; theaters; yoga studios; and youth
clubs.
3. Paragraph 2 of this Executive Order does not apply to restaurants, bars, taverns, brew pubs, wine bars, cafes, food
courts, coffee shops, or other similar establishments that offer food or drink, which remain subject to Executive Order
No. 20-07 (prohibiting on-premises consumption of food or drink, but allowing take-out or delivery service).
4. Indoor and outdoor malls, and other businesses subject to paragraph 2 of this Executive Order, are not prohibited
from operating to provide food, grocery, health care, medical, pharmacy, or pet store services.
5. Subject to approval by the Governor, the Oregon Health Authority has the authority to determine if additional
business closures are necessary to slow the spread of COVID-19 during the ongoing state of emergency.
Required Social Distancing for Other Retail Businesses
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6. Pursuant to ORS 433.441(3)(a), (b), (d) and (f), ORS 401.168(1), and ORS 401.188(1) to (3), and effective 12:01 a.m.
on March 24, 2020, I prohibit the operation of any other retail business not subject to paragraph 2 of this Executive
Order, unless the business designates an employee or officer to establish, implement, and enforce social distancing
policies, consistent with guidance from the Oregon Health Authority.
7. Retail businesses that fail to comply with paragraph 6 of this Executive Order will be closed until they demonstrate
compliance.
8. Paragraphs 6 and 7 of this Executive Order do not apply to grocery, health care, medical, or pharmacy services,
which also are encouraged to comply with social distancing guidelines.
Workspace Restrictions
9. Pursuant to ORS 433.441(3)(a), (b), (d) and (f), ORS 401.168(1), and ORS 401.188(1) to (3), and effective March 25,
2020, all businesses and non profit entities with offices in Oregon shall facilitate telework and work-at- home by
employees, to the maximum extent possible. Work in offices is prohibited whenever telework and work-at-home
options are available, in light of position duties, availability of teleworking equipment, and network adequacy.
10. When telework and work-from-home options are not available, businesses and non-profits must designate an
employee or officer to establish, implement, and enforce social distancing policies, consistent with guidance from the
Oregon Health Authority. Such policies also must address how the business or non-profit will maintain social
distancing protocols for business-critical visitors.
11. Businesses and non-profits that fail to comply with paragraphs 9 and 10 of this Executive Order will be closed until
they demonstrate compliance.
Government Buildings
12. Pursuant to ORS 433.441(3)(a), (b), (d) and (f), ORS 401.168(1), and ORS 401.188(1) to (3), and effective March 25,
2020, all state executive branch offices and buildings, to the maximum extent possible, shall close to the public and
provide public services by phone and online during regular business hours. To the extent that closure is not feasible, in-
person interactions between staff and the public should be by appointment, whenever possible. When public services
require in-person interactions, social distancing measures must be established, implemented, and enforced, to the
maximum extent possible.
13. State executive branch offices and buildings shall facilitate telework and work-at-home by employees, to the
maximum extent possible. When telework and work-from-home options are not possible, agencies must designate an
employee or officer to establish, implement, and enforce social distancing policies, consistent with guidance from the
Oregon Health Authority.
14. Paragraphs 12 and 13 of this Executive Order apply to all offices and buildings owned or occupied by the state
executive branch. This Executive Order does not apply to offices and buildings owned or occupied by the state
legislative and judicial branches, federal government, local governments, and tribal governments, but those
governments are nonetheless strongly encouraged to adhere to the policies underlying these directives.
Childcare Facilities
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15. Pursuant to ORS 433.441(3)(a) and (d), ORS 401.168(1), and ORS 401.188(2) and (3), it is ordered that any
childcare facility licensed under ORS 329A.030 and ORS 329A.250 to ORS 329A.450 that does not meet the
requirements of paragraph 16 of this Executive Order shall close from March 25, 2020, through April 28, 2020
("effective period"), unless that period is extended or terminated earlier by the Governor.
16. Notwithstanding paragraph 15, childcare facilities are allowed to remain open during the effective period if they
meet the following requirements:
a. Childcare must be carried out in maximum stable groups of 10 or fewer children ("stable" means the same 10
or fewer children are in the same group each day), and in a classroom that cannot be accessed by children outside
the stable group; and
b. Facilities must prioritize the childcare needs of first responders, emergency workers, health care
professionals, followed by critical operations staff and essential personnel, consistent with guidance provided by
the Oregon Department of Education, Early Learning Division.
17. I delegate authority to the Oregon Department of Education, Early Learning Division, to set forth exceptions to the
rules provided by paragraph 16 of this Executive Order, if it becomes necessary to do so.
Outdoor Recreation and Travel
18. Pursuant to the powers vested in me by ORS 433.441(3), ORS 401.168(1) and (3), and ORS 401.188(1) to (3), I
hereby order all private and public campgrounds to be closed immediately. This order does not prohibit camp hosts or
veterans from remaining in state campgrounds, nor does it extend to RV parks and other housing.
19. I authorize the Oregon Parks and Recreation Department to close any property or facility, when proper social
distancing cannot be maintained.
20. I order the immediate closure of all pools, skate parks, outdoor sports courts, and playground equipment areas.
21. For public recreational areas that are permitted to remain open subject to this Executive Order, signs requiring
social distancing must be posted at all entrances, exits, and in prominent areas. On-site restrooms must have trash
cans, and soap and water or hand sanitizer available. Users of open public recreational areas must strictly adhere to
social distancing guidelines.
22. Individuals are directed to minimize travel, other than essential travel to or from a home, residence, or workplace;
for obtaining or providing food, shelter, essential consumer needs, education, health care, or emergency services; for
essential business and government services; for the care of family members, household members, elderly persons,
minors, dependents, persons with disabilities, or other vulnerable persons, pets or livestock; travel as directed by
government officials, law enforcement, or courts; and other essential travel consistent with the directives of my
Executive Orders and guidance from the Oregon Health Authority.
Enforcement
23. The directives in this Executive Order are effective statewide.
24. This Executive Order is a public health law, as defined in ORS 43 lA.005, and may be enforced as permitted under
ORS 43 lA.0 10. Additionally, any person found to be in violation of this Executive Order is subject to the penalties
described in ORS 401.990.
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This Executive Order is issued under the authority conferred to the Governor by ORS 401.165 to 401.236. Pursuant to ORS
401.192(1), the directives set forth in this Executive Order have the full force and effect of law, and any law, ordinances, rules
and orders shall be inoperative to the extent that they are inconsistent with this exercise of the Governor's emergency powers.
This Executive Order is effective immediately, and remains in effect until terminated by the Governor.
Done at Salem, Oregon this 23rd day of March, 2020.
___________________________
Kate Brown
GOVERNOR
ATTEST:
___________________________
Bev Clarno
SECRETARY OF STATE
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Attachment 2, Page 6 of 6
City of Springfield Weekly Outreach Report
Daily Encounters and General Report
Monday 10/5: No outreach today. We had a staff member with a symptomatic family member who
needed to quarantine until test results came back. We received a negative test result, and this person is
back to work. Hours were made up for this shift by increasing hours over the next four days.
Total Encounters:
Symptomatic:
Referrals:
Tuesday 10/6: Our outreach team went out to known camps and provided supplies and information to
folks who are sheltering in place. COVID information and shelter in place guidelines were given and
screenings were offered. Contacted multiple individuals who were interested in White Bird services and
made appropriate referrals.
Total Encounters: 8
Symptomatic: 0
Referrals: 3
Wednesday 10/7: Explored a few new areas of town where people had been camping in the past, found
a couple of folks who we had not contacted yet. Provided information and referrals to appropriate
services.
Total Encounters: 11
Symptomatic: 0
Referrals: 4
Thursday 10/8: Spent time driving around the downtown area in an attempt to make contact with
individuals outside of camps. Provided information about our services and inquired about camps around
the Springfield area. Folks were grateful that the services were being provided and appreciated the
information we were able to give them.
Total Encounters: 15
Symptomatic: 0
Referrals: 6
Friday 10/9: Explored known areas and provided supplies to camps. Gave out information and supplies
to all who were encountered. Multiple people inquired about White Bird services. We have been
providing folks with our “Little Help Books”, a guide to services in Lane County. People have been
grateful for the information.
Total Encounters: 12
Attachment 3, Page 1 of 2
Symptomatic: 0
Referrals: 5
Overall Report: Outreach continues to be greatly appreciated by the people we encounter. We have
focused our efforts on providing people with specific referrals to services and following up as needed.
Supplies and support have allowed people to better shelter-in-place which has greatly decreased the
chances of these campers being exposed to COVID-19. Our outreach workers are concerned with camps
being swept and are spending a lot of time encouraging people to follow the shelter-in-place guidelines.
Total Encounters: 46
Remaining Supply Totals
Tents: 40
Sleeping Bags: 36
Sleeping Pads: 41
Tarps: 24
Shampoo: 156
Toothbrush: 152
Toothpaste: 152
Bathing Wipes: 57
Razors: 130
Socks (Pairs): 140
Sanitary Pads: 131
Tampons: 85
Toilet Paper Rolls: 30
Ziploc Bags: 108
Gallons of Water: 40
Clif Bars: 30
Rain Ponchos: 60
Granola Bars: 240
Reusable Water Bottles: 35
Cups of Ramen: 30
Tuna Snack Packs: 61
Garbage Bags: 76
Propane Canisters: 4
Cloth Face Coverings: 83
Hand Sanitizer: 52
Total Miles Traveled: 86.4
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