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Home My WebLink AboutOrdinance 6419 10/19/2020 CITY OF SPRINGFIELD, OREGON ORDINANCE NO. ___________ (SPECIAL) AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER AND FORMING A LOCAL IMPROVEMENT DISTRICT FOR THE INSTALLATION OF SANITARY SEWER IN CREST LANE FROM 724 CREST LANE TO 749 SUMMIT BLVD (PROJECT P21171) WHEREAS, on July 6, 2020, the Common Council adopted Resolution 2020-25 declaring their intent to initiate public sewer improvements in Crest Lane from 724 Crest Lane to 749 Summit Blvd and to assess all property to be benefitted by said improvements; WHEREAS, at the direction of the Council, the City Engineer filed the report attached in Exhibit A with the City Finance Director on August 4, 2020; WHEREAS, on September 23, 2020, the Finance Director gave notice as provided in Springfield ll persons interested to present their objections to the report, if any they have, before the Council on October 5, 2020; and WHEREAS, the City Council held a public hearing on October 5, 2020 and no benefitted property owners have filed objections, NOW, THEREFORE, THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD ORDAINS AS FOLLOWS: Section 1. The City Engineer report attached in Exhibit A (P21171) is hereby adopted. Section 2. The Finance Director is directed to advertise that bids will be received for the construction of the above improvement project in accordance with the City's general conditions and standard specifications and that the project shall be awarded to the lowest responsible bidder. The Council reserves the right to deem any bids unsatisfactory. ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____, by a vote of _____ for and ____ against. APPROVED by the Council President of the City of Springfield, functioning as Mayor in accordance with Section 17 of Springfield Charter, this ______ day of __________, ____. _______________________ Council President ATTEST: 10-19-20 __________________________ City Recorder Ordinance No. 6419 Exhibit A, Page 1 of 3 M E M O R A N D U M City of Springfield Վդ9 NateBell, Finance Director Հէդբ9 Jeff Paschall, P.E., City Engineer ԾՖթ՚9 August 4, 2020 Local Improvement DistrictProject No. P21171: Սժ՗՟՚՘թ9 Engineer's Report: Adjacent to 749 Summit Blvd & 724 CrestLane Project Name:Crest Lane Local Sewer Extension LID 1.00In accordance with Section 3.004 of the Springfield Municipal Code, the following is submitted for your action(s) 1.10Project Scope:Install a local sewer extension on Crest Lane toprovide a closer viable public sanitary sewer for 749 and 789 Summit Boulevard 1.20Project Locationand Affected Properties:The project is located on Crest Lane,from Summit Boulevard East approximately 130 feet toconnect tothe existing public sanitary sewer manhole. The properties to be included in the district are as follows: Map & Taxlot Number:17-03-34-14-07700 PropertyAddress:789 Summit Blvd Record Owner, MailingAddress: Andan & Margaret Lauber 295 Morrene Drive Campbell, CA 95008 Map & Taxlot Number:17-03-34-14-07800 PropertyAddress:749 Summit Blvd Record Owner, MailingAddress: Alderman Family Trust 749 Summit Blvd Springfield, OR 97477 1.30Right-of-Way:No additional construction easements or rights-of-way are expected to be needed in the construction of this project. 1.40ProjectSchedule:Preliminary schedule for the project is as follows: Table 1 Initial Project Schedule(Approximate Only) MilestoneTarget Date Complete Preliminary DesignComplete Complete Final DesignAugust 31, 2020 Advertise for BidsSeptember 28,2020 Open BidsOctober 9, 2020 Ordinance No. 6419 Exhibit A, Page 2 of 3 Notice to ProceedOctober 26, 2020 Start ConstructionNovember 2, 2020 Complete ConstructionNovember 6, 2020 The Project Manager is encouraged to evaluate and revise this schedule often throughout project development. Notify the City Engineer and Project Team of changes to any element of this schedule. 1.50Project Standards:The project shall be designed in accordance with the following standards: Engineering Design Standards and Procedures, City of Springfield (2019or latest edition) Oregon Standard Specifications For Construction 2.00s: The total project cost has been estimatedbetween$15,000 and $25,000.Final actual costs will be determined upon completion of the projectand assessed as provided in Springfield Municipal Code sections 3.050-3.074.The general breakdown of costs is shownbelow. A detailed breakdown of estimated construction costs is included (Exhibit B). Table 2 Project Budget(Based on estimated $30,000 Project Cost) 2.102.202.302.40 TotalProperty Assessment City EstimatedOwners Cost Cost CostCost(per Lot) Design and $5,000$0$5,000$2,500 Administration Right of WayN/AN/AN/AN/A Construction$10,000-$0$ 10,000-$5,000-$10,000 $20,000$20,000 Assessment $1,000-$0$1,000-$500-$750 Service Fee$1,500$1,500 (SMC 3.072, 6.2% of direct costs) $16,000-$16,000- Total$0$8,000-$13,250 $26,500$26,500 2.50Assessment Rate: Private Property Ordinance No. 6419 Exhibit A, Page 3 of 3 The private property assessment rate will attributed 50% to the property at 789 Summit Blvd and 749 Summit Blvd. The district will involveonly two properties and no City participation in the costs.The final assessment rates and amounts will be set by the City Council following a public hearing as per Springfield Municipal Code sections 3.050- 3.074. 2.60Assessment Financing: Private Property Program. The interest rate established by the City Council for the subject Local Improvement District is . The City offers a 10-year financing program with semi-annual payments. Property owners who are seniors may qualify for the Elder HousingDeferral Program, which is run by the state 3.00Resolutionof Intent to Improve No. 2020-25; Date of adoption: July 6,2020. 4.00Please proceed with the preparation and execution of the following documents in accordance with Sec. 3.006 of the Springfield Municipal Code: 4.10Public Hearing: 4.11Date of Hearing: September 8, 2020 4.12Publish Notice of Hearing on,in the Eugene Register Guardno later than 10 days prior to the September 8 public hearing. 4.13Furnish Engineering Office with two (2)copies of the Public Hearing notice. Ordinance No. 6419 Exhibit B, Page 1 of 1 Exhibit B Detailed Cost Breakdown 9ƓŭźƓĻĻƩƭ 9ƭƷźƒğƷĻ ŅƚƩ /ƩĻƭƷ \[ğƓĻ {ğƓźƷğƩǤ {ĻǞĻƩ 9ǣƷĻƓƭźƚƓ9ƭƷźƒğƷĻ \[ĻǝĻƌʹ90% tЋЊЊАЊ wĻǝźƭźƚƓ 5ğƷĻ 7/30/2020 5ĻƭĭƩźƦƷźƚƓvǒğƓƷźƷǤtĻƩ ƓźƷ tƩźĭĻ 9ǣƷĻƓķĻķ Mobilization1LS$1,000.00$1,000.00 Temporary Work Zone Traffic Control - Complete1LS$500.00$500.00 Erosion Control 1LS$100.00$100.00 Inlet Protection1EA$100.00$100.00 8-inch ASTM D3034 SDR 35 PVC Sanitary Sewer Pipe135LF$100.00$13,500.00 6-inch ASTM D3034 SDR 35 PVC Sanitary Sewer Pipe15LF$90.00$1,350.00 Connect New Pipe to Exisitng Manhole1EA$500.00$500.00 Level 2, ½-inch Dense Asphalt Concrete Pavement (ACP)20TON$90.00$1,800.00 4-inch Concrete Sidewalk30SF$17.50$525.00 Concrete Curb and Gutter5LF$60.00$300.00 ƚƷğƌυЊВͲЏАЎ͵ЉЉ Ordinance No. 6419