HomeMy WebLinkAboutResolution 2020-33 10/19/2020
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ___________
SUPPLEMENTAL BUDGET & APPROPRIATIONS TRANSFER #1
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS; GENERAL, STREET, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY
DEVELOPMENT, BUILDING CODE, FIRE LOCAL OPTION LEVY, POLICE LOCAL OPTION LEVY,
BANCROFT REDEMPTION, BOND SINKING, DEVELOPMENT ASSESSMENT CAPITAL,
DEVELOPMENT PROJECTS, STREET CAPITAL, SANITARY SEWER OPERATIONS, REGIONAL
WASTEWATER OPERATIONS, REGIONAL WASTEWATER CAPITAL, AMBULANCE, STORM
DRAINAGE OPERATIONS, BOOTH-KELLY, REGIONAL FIBER CONSORTIUM, INSURANCE,
VEHICLE & EQUIPMENT, AND SDC ADMINISTRATION; AND AUTHORIZING THE TRANSFER
OF APPROPRIATIONS WITHIN THE GENERAL FUND FROM CONTINGENCY EXPENSE TO
DEVELOPMENT & PUBLIC WORKS OPERATING EXPENSE AND WITHIN THE COMMUNITY
DEVELOPMENT FUND FROM OPERATING EXPENSE TO CAPITAL PROJECT EXPENSE
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2020-2021 through Resolution No. 2020-19 adopted June 15, 2020;
WHEREAS, ORS 294.471(1)(a) and (b) permit a supplemental budget due to an occurrence or
condition that was not known at the time the budget was prepared that requires a change in financial
planning or due to a pressing necessity that creates a need for prompt action;
WHEREAS, ORS 294.471(1)(c) permits a supplemental budget to account for funds made available by
another unit of federal, state or local government, the availability of which was unforeseen when
preparing the original budget;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2020-2021
budget and appropriations to meet unexpected needs and to allow appropriations of new revenues
pursuant to ORS 294.471(1)(a), (b), and (c) as justified in Exhibit A, which is attached and
incorporated by reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a
public hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and
expenditures was published in a newspaper of general circulation not less than 5 days prior to the
public meeting,
Resolution No. 2020-33
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2020-2021 budget and appropriations, as adopted by Resolution
No. 2020-19 are hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council.
ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____,
by a vote of _____ for and ____ against.
ATTEST:
10-19-20
__________________________
City Recorder
Resolution No. 2020-33
Exhibit A, Page 1 of 18
EXHIBIT A
FY2020-21
SUPPLEMENTAL BUDGET #1 AND APPROPRIATIONS TRANSFER
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
General Fund - 100
Department Operating
City Manager's Office$ 1,552,858$ -$ -$ 1,552,858
Development & Public Works 2,709,832- 2 55,961 2,965,793(2,3)
Finance 2,348,379- - 2,348,379
Fire and Life Safety 11,973,034- - 11,973,034
Human Resources6 57,730- - 6 57,730
Information Technology 1,976,896- - 1,976,896
Legal Services7 40,916- - 7 40,916
Library 1,702,5091 5,097- 1,717,606(4)
Police16,152,892--16,152,892
Total Department Operating39,815,04615,097255,96140,086,104
Non-Departmental
Transfers 1,010,062616- 1,010,678(5)
Contingency 1,000,000- (255,961)7 44,039(2,3)
Reserves*8,830,981775,449-9,606,430(1,4,5)
Total Non-Departmental10,841,043776,065(255,961)11,361,147
Total General Fund$ 50,656,089$ 791,162$ -$ 51,447,251
General Fund Commentary:
1. Beginning Cash Adjustment.
2. Appropriations transfer of $215, 961 from Contingency to Development & Public Works operating expense to support costs associated with the COVID19 response.
From this total, $63,961 represents unspent appropriations from the prior fiscal year and the remainder ($152,000) is new appropriation.
3. Appropriations transfer of $40,000 from Contingency to Development & Public Works operating expense to support unplanned expenses related to the McKenzie
Holiday Farm Fire response.
4. Reappropriation of $15,097 to support the replacement of books that were not purchased in time to receive in the FY20 budget.
5. Reappropriation of $616 for the Committee for Diversity and Inclusion (CDI) and a transfer of those funds from the General Fund to the Special Revenue Fund. Due to
the planning of events and outreach to occur between March and June, 2020 and the onset of the COVID-19 crisis, $616 in available funds were unable to be used in
FY20. Additionally, this request provides for the transfer of this appropriation from the General Fund to the Special Revenue Fund.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Street Fund - 201
Department Operating
Development & Public Works$ 6,047,893$ 32,740$ -$ 6,080,633(2)
Finance3 9,659- - 3 9,659
Information Technology374,485--374,485
Total Department Operating6,462,03732,740-6,494,777
Non-Departmental
Transfers1 50,000- - 1 50,000
Reserves*2,888,060(99,418)-2,788,642(1,2)
Total Non-Departmental3,038,060(99,418)-2,938,642
Total Street Fund$ 9,500,097$ (66,678)$ -$ 9,433,419
Street Fund Commentary:
1. Beginning Cash Adjustment
activity was not completed and billed until FY21. The cost is being shared with the City of Eugene based upon the portion of the Grant funds each City would receive if
the project was awarded.
Resolution No. 2020-33
Exhibit A, Page 2 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Special Revenue Fund - 204
Department Operating
City Manager's Office$ 38,230$ 110,116$ -$ 148,346(2,3)
Development & Public Works15,5001,403,852-1,419,352(4,5,7)
Information Technology22,000--22,000
Library128,213--128,213
Police175,300312,030-487,330(6,8)
Total Department Operating379,2431,825,998-2,205,241
Non-Departmental
Transfers191,452--191,452
Reserves*1,457,521(9,783)-1,447,738(1,7,8)
Total Non-Departmental1,648,973(9,783)-1,639,190
Total Special Revenue Fund$ 2,028,216$ 1,816,215$ -$ 3,844,431
Special Revenue Fund Commentary:
1. Beginning Cash Adjustment
2. Carryforward $99,500 unspent US Ignite grant funds from FY20 and add $10,000 appropriation for a new grant award for a COVID-19 related VR project with grant
funds being passed through to Lane Community College to pursue their project.
3. Transfer in of $616 from the General Fund for the Committee for Diversity and Inclusion. See commentary #5 from the General Fund.
4. Appropriate the remaining eligible Cares Act reimbursement for eligible projects in the special revenue fund ($1,350,254).
5. Recognize additional grant funds to bring the wetland and riparian inventory project for the UGB expansion areas to completion. Funding was originally authorized in
SB4 of FY20, but the full project budget was not added at that time. This request represents the full remaining project cost. This Funding for this includes $37,044 in
grant dollars from the Oregon Department of Land Conservation & Development (DLCD), $17,184 in the Stormwater Fund reserves, and a cash contribution of $13,554
from the Springfield Utility Board.
6. Recognize $122,027 in unexpended grant funding approved in FY2019-20 with grant timelines that crossed multiple fiscal years. Unexpended grant funds include
$19,495 in traffic safety related overtime grants, $4,933 from the 2019 BJA Bulletproof Vest Program grant, $43,315 from the previously approved 2017 and 2018 DOJ
Justice Assistance Grants, and $54,284 for Coronavirus Emergency Supplemental Funding program funds administered by the Police Department. This request will also
allow for the use of $19,000 in new traffic safety overtime enforcement grants awarded for use between 10/1/20 and 9/30/21.
7. Add $3,000 in technology fee reserves to support implementation of an online business license portal. This will allow customers to pay for and apply for business
licenses online. This option will reduce the amount of mail-in licenses received as well as in person appointments to the front counter. During FY20 budget preparation it
was unknown which vendor would be selected for this service and its associate cost.
8. Add $171,000 for the purchase and installation of In-Car Video (ICV) systems for 24 patrol fleet vehicles, as well as installation of network and wifi infrastructure to
facilitate efficient offload of video footage from ICV systems. At the time of FY21 budget preparation funds were only added for body camera implementation and not for
in-car video. Since that time the process of body camera implementation has made apparent operational benefits and financial efficiencies which staff believe justify this
additional appropriation.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Transient Room Tax Fund - 208
Department Operating
City Manager's Office$ 440,862$ -$ -$ 440,862
Development & Public Works39,897--39,897
Library179,7695,577-185,346(2)
Total Department Operating660,5285,577-666,105
Non -Departmental
Transfers797,222--797,222
Reserves*1,551,52655,259-1,606,785(1,2)
Total Non-Departmental2,348,74855,259-2,404,007
Total Transient Room Tax Fund$ 3,009,276$ 60,836$ -$ 3,070,112
Transient Room Tax Fund Commentary:
1. Beginning Cash Adjustment
2. The Library is requesting authority to carry forward $5,577 in Arts Commission Operating funds for expenditure in FY21. The funds carrying forward go toward the
Heritage Arts Grant Program which had grants issued across fiscal years.
Resolution No. 2020-33
Exhibit A, Page 3 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Community Development Fund - 210
Department Operating
Development & Public Works$ 1,697,948$ 694,291$ (250,000)$ 2,142,239(2,3)
Finance22,278--22,278
Total Department Operating1,720,226694,291(250,000)2,164,517
Total Development & Public Works Capital Projects--250,000250,000(3)
Non-Departmental
Reserves*896,988(98,186)-798,802(1)
Total Non-Departmental896,988(98,186)-798,802
Total Community Development Fund$ 2,617,214$ 596,105$ -$ 3,213,319
Community Development Fund Commentary:
1. Beginning Cash Adjustment
2. Recognize $694,291 in CDBG grant revenues and appropriate those funds to programs and activities related to COVID-19.
3. Appropriations transfer of $250,000 in Development & Public Works operating expense to a capital project expense account. These funds will be used to improve
pedestrian crossings at or near three (3) school locations (P21161).
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Building Code Fund - 224
Department Operating
Development & Public Works$ 1,224,985$ -$ -$ 1,224,985
Fire & Life Safety77,340--77,340
Total Department Operating1,302,325--1,302,325
Non -Departmental
Reserves*3,150,541(139,359)-3,011,182(1)
Total Non-Departmental3,150,541(139,359)-3,011,182
Total Building Fund$ 4,452,866$ (139,359)$ -$ 4,313,507
Building Code Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Fire Local Option Levy Fund - 235
Department Operating
Fire and Life Safety$ 1,540,916$ -$ -$ 1,540,916
Total Department Operating1,540,916--1,540,916
Non -Departmental
Reserves*976,304169,183-1,145,487(1)
Total Non-Departmental976,304169,183-1,145,487
Total Fire Local Option Levy Fund$ 2,517,220$ 169,183$ -$ 2,686,403
Fire Local Option Levy Fund Commentary:
1. Beginning Cash Adjustment
Resolution No. 2020-33
Exhibit A, Page 4 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Police Local Option Levy Fund - 236
Department Operating
Finance$ 667,541$ -$ -$ 667,541
Legal Services89,700--89,700
Police 6,542,604--6,542,604
Total Department Operating7,299,845--7,299,845
Non -Departmental
Reserves*2,183,283395,984-2,579,267(1)
Total Non-Departmental2,183,283395,984-2,579,267
Total Police Local Option Levy Fund$ 9,483,128$ 395,984$ -$ 9,879,112
Police Local Option Levy Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Bancroft Redemption Fund - 305
Non -Departmental
Reserves*$ 5,690$ (5,690)$ -$ -(1)
Total Non-Departmental5,690(5,690)--
Total Bancroft Redemption Fund$ 5,690$ (5,690)$ -$ -
Bancroft Redemption Fund Commentary:
1. Zero out the Bancroft fund which is no longer needed.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Bond Sinking Fund - 306
Non-Departmental
Debt Service$ 4,019,860$ -$ -$ 4,019,860
Interfund Loan 2,175,000--2,175,000
Unappropriated Ending Fund Balance*456,15944,223-500,382(1)
Total Non-Departmental6,651,01944,223-6,695,242
Total Bond Sinking Fund$ 6,651,019$ 44,223$ -$ 6,695,242
Bond Sinking Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Development Assessment Fund - 419
Total Development & Public Works Capital Projects$ -$ 35,000$ -$ 35,000(2)
Non-Departmental
Reserves*$ 698,333$ (31,760)$ -$ 666,573(1,2)
Total Non-Departmental698,333(31,760)-666,573
Total Development Assessment Fund$ 698,333$ 3,240$ -$ 701,573
Development Assessment Capital Fund Commentary:
1. Beginning Cash Adjustment
2. Add $35,000 to a capital project account to finalize the design and award a contract to construct approximately 130 feet of public sanitary sewer pipe as part of a Local
Improvement District. The local sewer extension will address a health hazard resulting from two (2) properties which share a failed private lateral.
Resolution No. 2020-33
Exhibit A, Page 5 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Development Projects Fund - 420
Total Development & Public Works Capital Projects$ 297,132$ -$ -$ 297,132
Non-Departmental
Reserves*4,370,533137,617-4,508,150(1)
Total Non-Departmental4,370,533137,617-4,508,150
Total Development Projects Fund$ 4,667,665$ 137,617$ -$ 4,805,282
Development Projects Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Regional Wastewater Capital Fund - 433
Department Operating
Development & Public Works$ 3,064,000$ 1,200,000$ -$ 4,264,000(1)
Total Department Operating3,064,0001,200,000-4,264,000
Total Development & Public Works Capital Projects20,895,0003,416,503-24,311,503(1)
Non-Departmental
Transfers24,710--24,710
Reserves*62,094,623(74,595)-62,020,028(1)
Total Non-Departmental62,119,333(74,595)-62,044,738
Total Regional Wastewater Capital Fund$ 86,078,333$ 4,541,908$ -$ 90,620,241
Regional Wastewater Fund Commentary:
1. At the 09/11/2020 meeting of the Metropolitan Wastewater Management Commission the following actions were approved by the commission; increase beginning cash
by $5,104,800, carryover a total of $3,416,503 in various capital projects, carryover a total of $95,000 in Equipment Replacement, add $225,000 in Major Rehab and
$200,000 in Capital Outlay at the wastewater treatment plant. Also included are additional spending requests totaling $680,000: $510,000 for Major Rehab and
$170,000 for Major Capital Outlay. One revenue item is being reduced: the XFR from operations to capital is being reduced by $562,892 due to a shortfall in operations.
Finally, the four capital reserves are being adjusted: the Capital Reserve, the Equipment Replacement Reserve, the Improvement SDC Reserve and the Reimbursement
SDC Reserve.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Street Capital Fund - 434
Department Operating
Development & Public Works$ 148,726$ -$ -$ 148,726
Total Department Operating148,726--148,726
Total Development & Public Works Capital Projects9,716,514906,000-10,622,514(2)
Non-Departmental
Reserves*2,885,130892,895-3,778,025(1,2)
Total Non-Departmental2,885,130892,895-3,778,025
Total Street Capital Fund$ 12,750,370$ 1,798,895$ -$ 14,549,265
Street Capital Fund Commentary:
1. Beginning Cash Adjustment
2. Carry forward $906,000 in unspent funds from FY20 and reprogram them to FY21 for project activities which are under contract. The Contractual Services are for
design of street preservation projects funded through voter approved bonds approved in 2018.
Resolution No. 2020-33
Exhibit A, Page 6 of 18
FY21 Supplemental Appropriations FY21
Sanitary Sewer Operations Fund - 611Adopted Budget Budget #1 Transfer Revised Budget
Department Operating
Development & Public Works$ 4,301,895$ -$ -$ 4,301,895
Finance42,277--42,277
Information Technology359,866--359,866
Total Department Operating4,704,038--4,704,038
Total Development & Public Works Capital Projects7,029,924--7,029,924
Non-Departmental
Debt Service1,710,605--1,710,605
Reserves*18,870,6945,280,812-24,151,506(1)
Total Non-Departmental20,581,2995,280,812-25,862,111
Total Sewer Operations Fund$ 32,315,261$ 5,280,812$ -$ 37,596,073
Sanitary Sewer Operations Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Regional Wastewater Fund - 612
Department Operating
Development & Public Works$ 19,600,899$ 65,784$ -$ 19,666,683(1)
Finance169,100--169,100
Total Department Operating19,770,00065,784-19,835,784
Non-Departmental
Transfers13,750,000(562,892)-13,187,108(1)
Debt Service4,260,934--4,260,934
Reserves*9,711,214--9,711,214
Total Non-Departmental27,722,148(562,892)-27,159,256
Total Regional Wastewater Fund$ 47,492,148$ (497,108)$ -$ 46,995,040
Regional Wastewater Operations Fund Commentary:
1. At the 09/11/2020 meeting of the Metropolitan Wastewater Management Commission (MWMC) the following actions were approved by the commission; a net
decrease to beginning cash of $497,108, and the carry forward of one item to the FY21 budget. The requested carry forward includes $65,784 which remains from a
FY19 $100,000 appropriation for MWMC to pay for the Regional Sewer SDC when the applicant is low income and the size of the Accessory Dwelling Unit is less than
800 square feet. This produces a total of $562,892 to be reduced from the xfr to capital in order to keep the FY21 budget balanced.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Ambulance Fund - 615
Department Operating
Fire and Life Safety$ 6,648,376$ -$ -$ 6,648,376
Total Department Operating6,648,376--6,648,376
Non-Departmental
Reserves*341,823(96,377)-245,446(1)
Total Non-Departmental341,823(96,377)-245,446
Total Ambulance Fund$ 6,990,199$ (96,377)$ -$ 6,893,822
Ambulance Fund Commentary:
1. Beginning Cash Adjustment
Resolution No. 2020-33
Exhibit A, Page 7 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Storm Drainage Operating Fund - 617
Department Operating
Development & Public Works$ 5,952,670$ 17,184$ -$ 5,969,854(3)
Finance42,278--42,278
Information Technology279,518--279,518
Total Department Operating6,274,46617,184-6,291,650
Total Development & Public Works Capital Projects8,213,925--8,213,925
Non-Departmental
Debt Service705,3805,900,000-6,605,380(2)
Misc Fiscal Transactions -108,050-108,050(2)
Reserves*12,244,9382,019,193-14,264,131(1,2,3)
Total Non-Departmental12,950,3188,027,243-20,977,561
Total Drainage Operating Fund$ 27,438,709$ 8,044,427$ -$ 35,483,136
Storm Drainage Operating Fund Commentary:
1. Beginning Cash Adjustment
2. Add the appropriations necessary to support refinancing of 2010 stormwater bonds. The City is taking advantage of low interest rates and this condition was not known
at the time of FY21 budget preparation.
3. Use of $17,184 reserves as local match for grant award to bring the wetland and riparian inventory project for the UGB expansion areas to completion. See Special
Revenue Fund commentary #5 for grant award details.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Booth-Kelly Fund - 618
Department Operating
Development & Public Works$ 520,701$ -$ -$ 520,701
Total Department Operating520,701--520,701
Total Development & Public Works Capital Projects220,000--220,000
Non-Departmental
Transfers73,626--73,626
Reserves*1,309,218249,108-1,558,326(1)
Total Non-Departmental1,382,844249,108-1,631,952
Total Booth-Kelly Fund$ 2,123,545$ 249,108$ -$ 2,372,653
Booth-Kelly Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Regional Fiber Consortium - 629
Department Operating
Finance$ 205,449$ -$ -$ 205,449
Total Department Operating205,449--205,449
Non-Departmental
Reserves*343,083(4,319)-338,764(1)
Total Non-Departmental343,083(4,319)-338,764
Total Regional Fiber Consortium Fund$ 548,532$ (4,319)$ -$ 544,213
Regional Fiber Consortium Fund Commentary:
1. Beginning Cash Adjustment
Resolution No. 2020-33
Exhibit A, Page 8 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Insurance Fund - 707
Department Operating
Human Resources$ 779,623$ -$ -$ 779,623
Health Insurance9,236,983--9,236,983
Property & Liability 1,028,498--1,028,498
Worker's Compensation807,322--807,322
Total Department Operating11,852,426--11,852,426
Non-Departmental
Reserves*9,063,043627,040-9,690,083(1)
Total Non-Departmental9,063,043627,040-9,690,083
Total Insurance Fund$ 20,915,469$ 627,040$ -$ 21,542,509
Insurance Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Vehicle and Equipment Fund - 713
Department Operating
Development & Public Works$ 825,018$ 812,627$ -$ 1,637,645(2,3,4,5,6)
Finance10,000--10,000
Human Resources4,000--4,000
Fire & Life Safety1,839,000--1,839,000
Information Technology612,292473,294-1,085,586(7)
Library8,000--8,000
Police381,00030,000-411,000(8)
Total Department Operating3,679,3101,315,921-4,995,231
Non-Departmental
Debt Service153,895--153,895
Reserves*8,679,98265,171-8,745,153(1,3,4,5,6,7,8)
Total Non-Departmental8,833,87765,171-8,899,048
Total Vehicle and Equipment Fund$ 12,513,187$ 1,381,092$ -$ 13,894,279
Vehicle & Equipment Fund Commentary:
1. Beginning Cash Adjustment
2. $129,875 carryforward and new funding for the replacement of the 20,000 gallon diesel fuel tank at the Regional Fuel Facility (RFF) from FY2020 to FY2021. Bids
were received and a contract executed in FY2020 but there is an approximately four month lead time to manufacture the tank. The City should be receiving the tank in
December 2020. The remaining budget of $86,745 in FY20 is not enough to complete the project so additional funding of $43,130 is requested. The cost of this project
will be shared proportionately among the fuel facility partners.
3. Carryforward of $584,982 from FY2020 for vehicles purchased in FY2020 but which were not delivered until FY2021.
4. $16,000 in new appropriations to purchase a truck mounted Vehicle Changeable Message Sign (VCMS) board to help provide a higher level of safety during protest
response and other special events which were not planned for during the preparation of the FY21 budget. A truck mounted VCMS board would greatly enhance the
traffic teams ability to provide safe and responsive traffic control in emergency situations.
5. $35,000 in new appropriations to add a truck to support the Maintenance Apprentice crew added by Council in the Winter of 2020. At the time of budget preparation it
was unknown if an additional vehicle was needed. Additionally, the OPS division is now fully staffed up leading to the need for an additional vehicle.
6. $46,770 in new appropriations to replace an Operations Pickup. The vehicle was in an accident and the insurance carrier determining the vehicle a total loss.
7. Carry forward $273,294 from FY20 to FY21 to replace the City of Springfield Telephone System and add $200,000 in new appropriations to install/upgrade network
cabling in City Hall. The need to replace network cabling as part of the telephone replacement project was unknown at the time of FY21 budget preparation.
8. $30,000 in computer equipment reserves to fund the replacement of City network switches and related equipment at the Springfield Justice Center, which are necessary
for the ongoing reliability of the public safety software system used by Springfield Police Department, Eugene Police Department, Eugene-Springfield Fire Department
and UofO Police Department and hosted by the City of Eugene Information Services Department. Funding had been included and approved within the City's FY2019-20
budget, however the equipment replacement project was not completed within that timeline.
Resolution No. 2020-33
Exhibit A, Page 9 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
SDC Administration Fund - 719
Department Operating
Development & Public Works$ 407,906$ -$ -$ 407,906
Finance34,056--34,056
Information Technology71,661--71,661
Total Department Operating513,624--513,624
Non-Departmental
Reserves*163,27245,539-208,811
Total Non-Departmental163,27245,539-208,811
Total SDC Administration Fund$ 676,896$ 45,539$ -$ 722,435
SDC Fund Commentary:
1. Beginning Cash Adjustment
TOTAL RESOLUTION$ 346,129,462$ 25,173,855$ -$ 371,303,317
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Resolution No. 2020-33
Exhibit A, Page 10 of 18
EXHIBIT A
FY2020-21
SUPPLEMENTAL BUDGET #1 AND APPROPRIATIONS TRANSFER
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
General Fund - 100
Department Operating
City Manager's Office$ 1,552,858$ -$ -$ 1,552,858
Development & Public Works2,709,832-255,9612,965,793(2,3)
Finance 2,348,379--2,348,379
Fire and Life Safety11,973,034--11,973,034
Human Resources657,730--657,730
Information Technology1,976,896--1,976,896
Legal Services740,916--740,916
Library1,702,50915,097-1,717,606(4)
Police16,152,892--16,152,892
Total Department Operating39,815,04615,097255,96140,086,104
Non-Departmental
Transfers1,010,062616-1,010,678(5)
Contingency1,000,000-(255,961)744,039(2,3)
Reserves*8,830,981775,449-9,606,430(1,4,5)
Total Non-Departmental10,841,043776,065(255,961)11,361,147
Total General Fund$ 50,656,089$ 791,162$ -$ 51,447,251
General Fund Commentary:
1. Beginning Cash Adjustment.
2. Appropriations transfer of $215, 961 from Contingency to Development & Public Works operating expense to support costs associated with the COVID19 response.
From this total, $63,961 represents unspent appropriations from the prior fiscal year and the remainder ($152,000) is new appropriation.
3. Appropriations transfer of $40,000 from Contingency to Development & Public Works operating expense to support unplanned expenses related to the McKenzie
Holiday Farm Fire response.
4. Reappropriation of $15,097 to support the replacement of books that were not purchased in time to receive in the FY20 budget.
5. Reappropriation of $616 for the Committee for Diversity and Inclusion (CDI) and a transfer of those funds from the General Fund to the Special Revenue Fund. Due to
the planning of events and outreach to occur between March and June, 2020 and the onset of the COVID-19 crisis, $616 in available funds were unable to be used in
FY20. Additionally, this request provides for the transfer of this appropriation from the General Fund to the Special Revenue Fund.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Street Fund - 201
Department Operating
Development & Public Works$ 6,047,893$ 32,740$ -$ 6,080,633(2)
Finance39,659--39,659
Information Technology374,485--374,485
Total Department Operating6,462,03732,740-6,494,777
Non-Departmental
Transfers150,000--150,000
Reserves*2,888,060(99,418)-2,788,642(1,2)
Total Non-Departmental3,038,060(99,418)-2,938,642
Total Street Fund$ 9,500,097$ (66,678)$ -$ 9,433,419
Street Fund Commentary:
1. Beginning Cash Adjustment
activity was not completed and billed until FY21. The cost is being shared with the City of Eugene based upon the portion of the Grant funds each City would receive if
the project was awarded.
Resolution No. 2020-33
Exhibit A, Page 11 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Special Revenue Fund - 204
Department Operating
City Manager's Office$ 38,230$ 110,116$ -$ 148,346(2,3)
Development & Public Works15,5001,403,852-1,419,352(4,5,7)
Information Technology22,000--22,000
Library128,213--128,213
Police175,300312,030-487,330(6,8)
Total Department Operating379,2431,825,998-2,205,241
Non-Departmental
Transfers191,452--191,452
Reserves*1,457,521(9,783)-1,447,738(1,7,8)
Total Non-Departmental1,648,973(9,783)-1,639,190
Total Special Revenue Fund$ 2,028,216$ 1,816,215$ -$ 3,844,431
Special Revenue Fund Commentary:
1. Beginning Cash Adjustment
2. Carryforward $99,500 unspent US Ignite grant funds from FY20 and add $10,000 appropriation for a new grant award for a COVID-19 related VR project with grant
funds being passed through to Lane Community College to pursue their project.
3. Transfer in of $616 from the General Fund for the Committee for Diversity and Inclusion. See commentary #5 from the General Fund.
4. Appropriate the remaining eligible Cares Act reimbursement for eligible projects in the special revenue fund ($1,350,254).
5. Recognize additional grant funds to bring the wetland and riparian inventory project for the UGB expansion areas to completion. Funding was originally authorized in
SB4 of FY20, but the full project budget was not added at that time. This request represents the full remaining project cost. This Funding for this includes $37,044 in
grant dollars from the Oregon Department of Land Conservation & Development (DLCD), $17,184 in the Stormwater Fund reserves, and a cash contribution of $13,554
from the Springfield Utility Board.
6. Recognize $122,027 in unexpended grant funding approved in FY2019-20 with grant timelines that crossed multiple fiscal years. Unexpended grant funds include
$19,495 in traffic safety related overtime grants, $4,933 from the 2019 BJA Bulletproof Vest Program grant, $43,315 from the previously approved 2017 and 2018 DOJ
Justice Assistance Grants, and $54,284 for Coronavirus Emergency Supplemental Funding program funds administered by the Police Department. This request will also
allow for the use of $19,000 in new traffic safety overtime enforcement grants awarded for use between 10/1/20 and 9/30/21.
7. Add $3,000 in technology fee reserves to support implementation of an online business license portal. This will allow customers to pay for and apply for business
licenses online. This option will reduce the amount of mail-in licenses received as well as in person appointments to the front counter. During FY20 budget preparation it
was unknown which vendor would be selected for this service and its associate cost.
8. Add $171,000 for the purchase and installation of In-Car Video (ICV) systems for 24 patrol fleet vehicles, as well as installation of network and wifi infrastructure to
facilitate efficient offload of video footage from ICV systems. At the time of FY21 budget preparation funds were only added for body camera implementation and not for
in-car video. Since that time the process of body camera implementation has made apparent operational benefits and financial efficiencies which staff believe justify this
additional appropriation.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Transient Room Tax Fund - 208
Department Operating
City Manager's Office$ 440,862$ -$ -$ 440,862
Development & Public Works39,897--39,897
Library179,7695,577-185,346(2)
Total Department Operating660,5285,577-666,105
Non -Departmental
Transfers797,222--797,222
Reserves*1,551,52655,259-1,606,785(1,2)
Total Non-Departmental2,348,74855,259-2,404,007
Total Transient Room Tax Fund$ 3,009,276$ 60,836$ -$ 3,070,112
Transient Room Tax Fund Commentary:
1. Beginning Cash Adjustment
2. The Library is requesting authority to carry forward $5,577 in Arts Commission Operating funds for expenditure in FY21. The funds carrying forward go toward the
Heritage Arts Grant Program which had grants issued across fiscal years.
Resolution No. 2020-33
Exhibit A, Page 12 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Community Development Fund - 210
Department Operating
Development & Public Works$ 1,697,948$ 694,291$ (250,000)$ 2,142,239(2,3)
Finance22,278--22,278
Total Department Operating1,720,226694,291(250,000)2,164,517
Total Development & Public Works Capital Projects--250,000250,000(3)
Non-Departmental
Reserves*896,988(98,186)-798,802(1)
Total Non-Departmental896,988(98,186)-798,802
Total Community Development Fund$ 2,617,214$ 596,105$ -$ 3,213,319
Community Development Fund Commentary:
1. Beginning Cash Adjustment
2. Recognize $694,291 in CDBG grant revenues and appropriate those funds to programs and activities related to COVID-19.
3. Appropriations transfer of $250,000 in Development & Public Works operating expense to a capital project expense account. These funds will be used to improve
pedestrian crossings at or near three (3) school locations (P21161).
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Building Code Fund - 224
Department Operating
Development & Public Works$ 1,224,985$ -$ -$ 1,224,985
Fire & Life Safety77,340--77,340
Total Department Operating1,302,325--1,302,325
Non -Departmental
Reserves*3,150,541(139,359)-3,011,182(1)
Total Non-Departmental3,150,541(139,359)-3,011,182
Total Building Fund$ 4,452,866$ (139,359)$ -$ 4,313,507
Building Code Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Fire Local Option Levy Fund - 235
Department Operating
Fire and Life Safety$ 1,540,916$ -$ -$ 1,540,916
Total Department Operating1,540,916--1,540,916
Non -Departmental
Reserves*976,304169,183-1,145,487(1)
Total Non-Departmental976,304169,183-1,145,487
Total Fire Local Option Levy Fund$ 2,517,220$ 169,183$ -$ 2,686,403
Fire Local Option Levy Fund Commentary:
1. Beginning Cash Adjustment
Resolution No. 2020-33
Exhibit A, Page 13 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Police Local Option Levy Fund - 236
Department Operating
Finance$ 667,541$ -$ -$ 667,541
Legal Services89,700--89,700
Police 6,542,604--6,542,604
Total Department Operating7,299,845--7,299,845
Non -Departmental
Reserves*2,183,283395,984-2,579,267(1)
Total Non-Departmental2,183,283395,984-2,579,267
Total Police Local Option Levy Fund$ 9,483,128$ 395,984$ -$ 9,879,112
Police Local Option Levy Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Bancroft Redemption Fund - 305
Non -Departmental
Reserves*$ 5,690$ (5,690)$ -$ -(1)
Total Non-Departmental5,690(5,690)--
Total Bancroft Redemption Fund$ 5,690$ (5,690)$ -$ -
Bancroft Redemption Fund Commentary:
1. Zero out the Bancroft fund which is no longer needed.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Bond Sinking Fund - 306
Non-Departmental
Debt Service$ 4,019,860$ -$ -$ 4,019,860
Interfund Loan 2,175,000--2,175,000
Unappropriated Ending Fund Balance*456,15944,223-500,382(1)
Total Non-Departmental6,651,01944,223-6,695,242
Total Bond Sinking Fund$ 6,651,019$ 44,223$ -$ 6,695,242
Bond Sinking Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Development Assessment Fund - 419
Total Development & Public Works Capital Projects$ -$ 35,000$ -$ 35,000(2)
Non-Departmental
Reserves*$ 698,333$ (31,760)$ -$ 666,573(1,2)
Total Non-Departmental698,333(31,760)-666,573
Total Development Assessment Fund$ 698,333$ 3,240$ -$ 701,573
Development Assessment Capital Fund Commentary:
1. Beginning Cash Adjustment
2. Add $35,000 to a capital project account to finalize the design and award a contract to construct approximately 130 feet of public sanitary sewer pipe as part of a Local
Improvement District. The local sewer extension will address a health hazard resulting from two (2) properties which share a failed private lateral.
Resolution No. 2020-33
Exhibit A, Page 14 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Development Projects Fund - 420
Total Development & Public Works Capital Projects$ 297,132$ -$ -$ 297,132
Non-Departmental
Reserves*4,370,533137,617-4,508,150(1)
Total Non-Departmental4,370,533137,617-4,508,150
Total Development Projects Fund$ 4,667,665$ 137,617$ -$ 4,805,282
Development Projects Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Regional Wastewater Capital Fund - 433
Department Operating
Development & Public Works$ 3,064,000$ 1,200,000$ -$ 4,264,000(1)
Total Department Operating3,064,0001,200,000-4,264,000
Total Development & Public Works Capital Projects20,895,0003,416,503-24,311,503(1)
Non-Departmental
Transfers24,710--24,710
Reserves*62,094,623(74,595)-62,020,028(1)
Total Non-Departmental62,119,333(74,595)-62,044,738
Total Regional Wastewater Capital Fund$ 86,078,333$ 4,541,908$ -$ 90,620,241
Regional Wastewater Fund Commentary:
1. At the 09/11/2020 meeting of the Metropolitan Wastewater Management Commission the following actions were approved by the commission; increase beginning cash
by $5,104,800, carryover a total of $3,416,503 in various capital projects, carryover a total of $95,000 in Equipment Replacement, add $225,000 in Major Rehab and
$200,000 in Capital Outlay at the wastewater treatment plant. Also included are additional spending requests totaling $680,000: $510,000 for Major Rehab and
$170,000 for Major Capital Outlay. One revenue item is being reduced: the XFR from operations to capital is being reduced by $562,892 due to a shortfall in operations.
Finally, the four capital reserves are being adjusted: the Capital Reserve, the Equipment Replacement Reserve, the Improvement SDC Reserve and the Reimbursement
SDC Reserve.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Street Capital Fund - 434
Department Operating
Development & Public Works$ 148,726$ -$ -$ 148,726
Total Department Operating148,726--148,726
Total Development & Public Works Capital Projects9,716,514906,000-10,622,514(2)
Non-Departmental
Reserves*2,885,130892,895-3,778,025(1,2)
Total Non-Departmental2,885,130892,895-3,778,025
Total Street Capital Fund$ 12,750,370$ 1,798,895$ -$ 14,549,265
Street Capital Fund Commentary:
1. Beginning Cash Adjustment
2. Carry forward $906,000 in unspent funds from FY20 and reprogram them to FY21 for project activities which are under contract. The Contractual Services are for
design of street preservation projects funded through voter approved bonds approved in 2018.
Resolution No. 2020-33
Exhibit A, Page 15 of 18
FY21 Supplemental Appropriations FY21
Sanitary Sewer Operations Fund - 611Adopted Budget Budget #1 Transfer Revised Budget
Department Operating
Development & Public Works$ 4,301,895$ -$ -$ 4,301,895
Finance42,277--42,277
Information Technology359,866--359,866
Total Department Operating4,704,038--4,704,038
Total Development & Public Works Capital Projects7,029,924--7,029,924
Non-Departmental
Debt Service1,710,605--1,710,605
Reserves*18,870,6945,280,812-24,151,506(1)
Total Non-Departmental20,581,2995,280,812-25,862,111
Total Sewer Operations Fund$ 32,315,261$ 5,280,812$ -$ 37,596,073
Sanitary Sewer Operations Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Regional Wastewater Fund - 612
Department Operating
Development & Public Works$ 19,600,899$ 65,784$ -$ 19,666,683(1)
Finance169,100--169,100
Total Department Operating19,770,00065,784-19,835,784
Non-Departmental
Transfers13,750,000(562,892)-13,187,108(1)
Debt Service4,260,934--4,260,934
Reserves*9,711,214--9,711,214
Total Non-Departmental27,722,148(562,892)-27,159,256
Total Regional Wastewater Fund$ 47,492,148$ (497,108)$ -$ 46,995,040
Regional Wastewater Operations Fund Commentary:
1. At the 09/11/2020 meeting of the Metropolitan Wastewater Management Commission (MWMC) the following actions were approved by the commission; a net
decrease to beginning cash of $497,108, and the carry forward of one item to the FY21 budget. The requested carry forward includes $65,784 which remains from a
FY19 $100,000 appropriation for MWMC to pay for the Regional Sewer SDC when the applicant is low income and the size of the Accessory Dwelling Unit is less than
800 square feet. This produces a total of $562,892 to be reduced from the xfr to capital in order to keep the FY21 budget balanced.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Ambulance Fund - 615
Department Operating
Fire and Life Safety$ 6,648,376$ -$ -$ 6,648,376
Total Department Operating6,648,376--6,648,376
Non-Departmental
Reserves*341,823(96,377)-245,446(1)
Total Non-Departmental341,823(96,377)-245,446
Total Ambulance Fund$ 6,990,199$ (96,377)$ -$ 6,893,822
Ambulance Fund Commentary:
1. Beginning Cash Adjustment
Resolution No. 2020-33
Exhibit A, Page 16 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Storm Drainage Operating Fund - 617
Department Operating
Development & Public Works$ 5,952,670$ 17,184$ -$ 5,969,854(3)
Finance42,278--42,278
Information Technology279,518--279,518
Total Department Operating6,274,46617,184-6,291,650
Total Development & Public Works Capital Projects8,213,925--8,213,925
Non-Departmental
Debt Service705,3805,900,000-6,605,380(2)
Misc Fiscal Transactions -108,050-108,050(2)
Reserves*12,244,9382,019,193-14,264,131(1,2,3)
Total Non-Departmental12,950,3188,027,243-20,977,561
Total Drainage Operating Fund$ 27,438,709$ 8,044,427$ -$ 35,483,136
Storm Drainage Operating Fund Commentary:
1. Beginning Cash Adjustment
2. Add the appropriations necessary to support refinancing of 2010 stormwater bonds. The City is taking advantage of low interest rates and this condition was not known
at the time of FY21 budget preparation.
3. Use of $17,184 reserves as local match for grant award to bring the wetland and riparian inventory project for the UGB expansion areas to completion. See Special
Revenue Fund commentary #5 for grant award details.
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Booth-Kelly Fund - 618
Department Operating
Development & Public Works$ 520,701$ -$ -$ 520,701
Total Department Operating520,701--520,701
Total Development & Public Works Capital Projects220,000--220,000
Non-Departmental
Transfers73,626--73,626
Reserves*1,309,218249,108-1,558,326(1)
Total Non-Departmental1,382,844249,108-1,631,952
Total Booth-Kelly Fund$ 2,123,545$ 249,108$ -$ 2,372,653
Booth-Kelly Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Regional Fiber Consortium - 629
Department Operating
Finance$ 205,449$ -$ -$ 205,449
Total Department Operating205,449--205,449
Non-Departmental
Reserves*343,083(4,319)-338,764(1)
Total Non-Departmental343,083(4,319)-338,764
Total Regional Fiber Consortium Fund$ 548,532$ (4,319)$ -$ 544,213
Regional Fiber Consortium Fund Commentary:
1. Beginning Cash Adjustment
Resolution No. 2020-33
Exhibit A, Page 17 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Insurance Fund - 707
Department Operating
Human Resources$ 779,623$ -$ -$ 779,623
Health Insurance9,236,983--9,236,983
Property & Liability 1,028,498--1,028,498
Worker's Compensation807,322--807,322
Total Department Operating11,852,426--11,852,426
Non-Departmental
Reserves*9,063,043627,040-9,690,083(1)
Total Non-Departmental9,063,043627,040-9,690,083
Total Insurance Fund$ 20,915,469$ 627,040$ -$ 21,542,509
Insurance Fund Commentary:
1. Beginning Cash Adjustment
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
Vehicle and Equipment Fund - 713
Department Operating
Development & Public Works$ 825,018$ 812,627$ -$ 1,637,645(2,3,4,5,6)
Finance10,000--10,000
Human Resources4,000--4,000
Fire & Life Safety1,839,000--1,839,000
Information Technology612,292473,294-1,085,586(7)
Library8,000--8,000
Police381,00030,000-411,000(8)
Total Department Operating3,679,3101,315,921-4,995,231
Non-Departmental
Debt Service153,895--153,895
Reserves*8,679,98265,171-8,745,153(1,3,4,5,6,7,8)
Total Non-Departmental8,833,87765,171-8,899,048
Total Vehicle and Equipment Fund$ 12,513,187$ 1,381,092$ -$ 13,894,279
Vehicle & Equipment Fund Commentary:
1. Beginning Cash Adjustment
2. $129,875 carryforward and new funding for the replacement of the 20,000 gallon diesel fuel tank at the Regional Fuel Facility (RFF) from FY2020 to FY2021. Bids
were received and a contract executed in FY2020 but there is an approximately four month lead time to manufacture the tank. The City should be receiving the tank in
December 2020. The remaining budget of $86,745 in FY20 is not enough to complete the project so additional funding of $43,130 is requested. The cost of this project
will be shared proportionately among the fuel facility partners.
3. Carryforward of $584,982 from FY2020 for vehicles purchased in FY2020 but which were not delivered until FY2021.
4. $16,000 in new appropriations to purchase a truck mounted Vehicle Changeable Message Sign (VCMS) board to help provide a higher level of safety during protest
response and other special events which were not planned for during the preparation of the FY21 budget. A truck mounted VCMS board would greatly enhance the
traffic teams ability to provide safe and responsive traffic control in emergency situations.
5. $35,000 in new appropriations to add a truck to support the Maintenance Apprentice crew added by Council in the Winter of 2020. At the time of budget preparation it
was unknown if an additional vehicle was needed. Additionally, the OPS division is now fully staffed up leading to the need for an additional vehicle.
6. $46,770 in new appropriations to replace an Operations Pickup. The vehicle was in an accident and the insurance carrier determining the vehicle a total loss.
7. Carry forward $273,294 from FY20 to FY21 to replace the City of Springfield Telephone System and add $200,000 in new appropriations to install/upgrade network
cabling in City Hall. The need to replace network cabling as part of the telephone replacement project was unknown at the time of FY21 budget preparation.
8. $30,000 in computer equipment reserves to fund the replacement of City network switches and related equipment at the Springfield Justice Center, which are necessary
for the ongoing reliability of the public safety software system used by Springfield Police Department, Eugene Police Department, Eugene-Springfield Fire Department
and UofO Police Department and hosted by the City of Eugene Information Services Department. Funding had been included and approved within the City's FY2019-20
budget, however the equipment replacement project was not completed within that timeline.
Resolution No. 2020-33
Exhibit A, Page 18 of 18
FY21 Supplemental Appropriations FY21
Adopted Budget Budget #1 Transfer Revised Budget
SDC Administration Fund - 719
Department Operating
Development & Public Works$ 407,906$ -$ -$ 407,906
Finance34,056--34,056
Information Technology71,661--71,661
Total Department Operating513,624--513,624
Non-Departmental
Reserves*163,27245,539-208,811
Total Non-Departmental163,27245,539-208,811
Total SDC Administration Fund$ 676,896$ 45,539$ -$ 722,435
SDC Fund Commentary:
1. Beginning Cash Adjustment
TOTAL RESOLUTION$ 346,129,462$ 25,173,855$ -$ 371,303,317
*Reserves and Unappropriated Ending Fund Balance are not appropriated for spending and are shown for information purposes only.
Resolution No. 2020-33