HomeMy WebLinkAboutItem 06 Forming a Local Improvement District for Installation of Sanitary Sewer{00016441:1}
AGENDA ITEM SUMMARY Meeting Date: 10/5/2020
Meeting Type: Regular Meeting
Staff Contact/Dept.: Kyle Greene/DPW
Kristina Kraaz/CAO
Staff Phone No: 541-736-7135
Estimated Time: 10 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Maintain and Improve
Infrastructure and
Facilities
ITEM TITLE: FORMING A LOCAL IMPROVEMENT DISTRICT FOR THE INSTALLATION
OF SANITARY SEWER
ACTION
REQUESTED:
Conduct a public hearing and first reading of the following Ordinance:
AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER AND
FORMING A LOCAL IMPROVEMENT DISTRICT FOR THE INSTALLATION
OF SANITARY SEWER IN CREST LANE FROM 724 CREST LANE TO 749
SUMMIT BLVD (PROJECT P21171)
ISSUE
STATEMENT:
The City Council is asked to initiate a local improvement district (LID) to extend
the public sewer in Crest Lane from 724 Crest Lane to 749 Summit Blvd. The
purpose of the extension to provide the residences at 789 Summit Blvd and 749
Summit Blvd with a new public sewer connection to replace the existing connection
point that is further away and is served by a failed private sewer lateral.
ATTACHMENTS: Attachment 1 - Ordinance
Attachment 2 - Exhibit A – Engineer’s Report
DISCUSSION/
FINANCIAL
IMPACT:
For the past several months, City staff have been working with the residents
of 789 Summit Blvd and 749 Summit Blvd to address a public nuisance
being caused by the failed private sewer lateral serving those properties. This
local improvement district will allow a new private sewer line serving 789
and 749 Summit Blvd to connect to the new public sewer connection in
Crest Lane, rather than running underneath Crest Lane and through other
private property to existing connection in Summit Blvd.
On July 6, the City Council adopted Resolution 2020-25, declaring intent to
establish a local improvement district for sewer improvements in Crest Lane
from 724 Crest Lane to 749 Summit Blvd, specially benefitting properties at
789 and 749 Summit Blvd.
As directed in Resolution 2020-25, the City Engineer prepared the report
attached as Exhibit A to the proposed ordinance declaring the LID. The
estimated total cost of the project is $26,500, or $13,250 for each of the two
properties specially benefited by this LID. If the Council adopts the
proposed Ordinance forming the LID, the City will advertise for bids for the
project, to be awarded by the City Council to the lowest responsible bidder
at a future Council meeting. Following construction of the project, the City
Council will be asked to formally assess each property for one-half of the
cost of the improvements.
CITY OF SPRINGFIELD, OREGON
ORDINANCE NO. ___________ (SPECIAL)
AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER AND FORMING A LOCAL
IMPROVEMENT DISTRICT FOR THE INSTALLATION OF SANITARY SEWER IN CREST LANE
FROM 724 CREST LANE TO 749 SUMMIT BLVD
(PROJECT P21171)
WHEREAS, on July 6, 2020, the Common Council adopted Resolution 2020-25 declaring their intent to
initiate public sewer improvements in Crest Lane from 724 Crest Lane to 749 Summit Blvd and to
assess all property to be benefitted by said improvements;
WHEREAS, at the direction of the Council, the City Engineer filed the report attached in Exhibit A with
the City Finance Director on August 4, 2020;
WHEREAS, on August 21, 2020, the Finance Director gave notice as provided in Springfield Municipal
Code section 3.006, stating the Engineer’s Report is on file and notifying all persons interested to
present their objections to the report, if any they have, before the Council on September 8, 2020; and
WHEREAS, the City Council held a public hearing on September 8, 2020 and ____ property owners
benefitted have filed objections,
NOW, THEREFORE, THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD ORDAINS AS FOLLOWS:
Section 1. The City Engineer report attached in Exhibit A (P21171) is hereby adopted.
Section 2. The Finance Director is directed to advertise that bids will be received for the
construction of the above improvement project in accordance with the City's general conditions and
standard specifications and that the project shall be awarded to the lowest responsible bidder. The
Council reserves the right to deem any bids unsatisfactory.
ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____,
by a vote of _____ for and ____ against.
APPROVED by the Council President of the City of Springfield, functioning as Mayor in
accordance with Section 17 of Springfield Charter, this ______ day of __________, ____.
_______________________
Council President
ATTEST:
__________________________
City Recorder
Attachment 1, Page 1 of 1
{00016737:2}
M E M O R A N D U M City of Springfield
To: Nate Bell, Finance Director
From: Jeff Paschall, P.E., City Engineer
Date: August 4, 2020
Subject: Engineer's Report: Local Improvement District Project No. P21171:
Adjacent to 749 Summit Blvd & 724 Crest Lane
Project Name: Crest Lane Local Sewer Extension LID
1.00 In accordance with Section 3.004 of the Springfield Municipal Code, the following is
submitted for your action(s)
1.10 Project Scope: Install a local sewer extension on Crest Lane to provide a closer viable
public sanitary sewer for 749 and 789 Summit Boulevard
1.20 Project Location and Affected Properties: The project is located on Crest Lane, from
Summit Boulevard East approximately 130 feet to connect to the existing public sanitary
sewer manhole. The properties to be included in the district are as follows:
Map & Taxlot Number: 17-03-34-14-07700
Property Address: 789 Summit Blvd
Record Owner, MailingAddress: Andan & Margaret Lauber
295 Morrene Drive
Campbell, CA 95008
Map & Taxlot Number: 17-03-34-14-07800
Property Address: 749 Summit Blvd
Record Owner, Mailing Address: Alderman Family Trust
749 Summit Blvd
Springfield, OR 97477
1.30 Right-of-Way: No additional construction easements or rights-of-way are expected to be
needed in the construction of this project.
1.40 Project Schedule: Preliminary schedule for the project is as follows:
Table 1 – Initial Project Schedule (Approximate Only)
Milestone Target Date
Complete Preliminary Design Complete
Complete Final Design August 31, 2020
Advertise for Bids September 28,2020
Open Bids October 9, 2020
Attachment 2, Page 1 of 3
Engineer’s Report for Project No. P21171
Page 2
{00016737:2}
Notice to Proceed October 26, 2020
Start Construction November 2, 2020
Complete Construction November 6, 2020
The Project Manager is encouraged to evaluate and revise this schedule often throughout
project development. Notify the City Engineer and Project Team of changes to any
element of this schedule.
1.50 Project Standards: The project shall be designed in accordance with the following
standards:
Engineering Design Standards and Procedures, City of Springfield (2019 or latest
edition)
Oregon Standard Specifications For Construction
2.00 Engineer’s Estimated Costs:
The total project cost has been estimated between $15,000 and $25,000. Final actual
costs will be determined upon completion of the project and assessed as provided in
Springfield Municipal Code sections 3.050-3.074. The general breakdown of costs is
shown below. A detailed breakdown of estimated construction costs is included (Exhibit
C).
Table 2 –Project Budget (Based on estimated $30,000 Project Cost)
2.10 2.20 2.30 2.40
Total
Estimated
Cost
City
Cost
Property
Owners
Cost
Assessment
Cost
(per Lot)
Design and
Administration $ 5,000 $ 0 $ 5,000 $2,500
Right of Way N/A N/A N/A N/A
Construction $ 10,000-
$20,000
$ 0 $ 10,000-
$20,000
$ 5,000-$10,000
Assessment
Service Fee
(SMC 3.072,
6.2% of direct
costs)
$1,000-
$1,500
$0 $1,000-
$1,500
$500-$750
Total $ 16,000-
$26,500 $ 0 $ 16,000-
$26,500 $ 8,000-$13,250
2.50 Assessment Rate: Private Property
The private property assessment rate will attributed 50% to the property at 789 Summit
Attachment 2, Page 2 of 3
Engineer’s Report for Project No. P21171
Page 3
{00016737:2}
Blvd and 749 Summit Blvd. The district will involve only two properties and no City
participation in the costs. The final assessment rates and amounts will be set by the City
Council following a public hearing as per Springfield Municipal Code sections 3.050-
3.074.
2.60 Assessment Financing: Private Property
Property owners may choose to finance their assessment through the City’s Bancroft
Program. The interest rate established by the City Council for the subject Local
Improvement District is the City’s most recent bond issue rate plus 1.5%. The City offers
a 10-year financing program with semi-annual payments. Property owners who are
seniors may qualify for the Elder Housing Deferral Program, which is run by the state
and works much like the state’s Property Tax Deferral Program.
3.00 Resolution of Intent to Improve No. 2020-25; Date of adoption: July 6, 2020.
4.00 Please proceed with the preparation and execution of the following documents in
accordance with Sec. 3.006 of the Springfield Municipal Code:
4.10 Public Hearing:
4.11 Date of Hearing: September 8, 2020
4.12 Publish Notice of Hearing on, in the Eugene Register Guard no later than 10 days prior to
the September 8 public hearing.
4.13 Furnish Engineering Office with two (2) copies of the Public Hearing notice.
Attachment 2, Page 3 of 3