HomeMy WebLinkAboutItem 09 Cascade Health Contract Amendment AGENDA ITEM SUMMARY Meeting Date: 7/6/2020
Meeting Type: Regular Meeting
Staff Contact/Dept.: Tom Mugleston/HR
Staff Phone No: 541-726-3724
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE:
CASCADE HEALTH CONTRACT AMENDMENT
ACTION
REQUESTED:
Adopt or reject the following motion:
AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE
CONTRACT AMENDMENT WITH CASCADE HEALTH FOR WELLNESS
CENTER, OCCUPATIONAL MEDICAL, AND BEHAVIORAL HEALTH
SERVICES
ISSUE
STATEMENT:
According to the City’s purchasing guidelines, City Council approval is required
for contracts in excess of $100,000.
ATTACHMENTS:
1. ATT1 DRAFT C2214 First Amend Willamette Community Health
DISCUSSION/
FINANCIAL
IMPACT:
The City of Springfield contracts with Cascade Health for 1) Wellness Center
administration, 2) occupational medical services, Employee Assistance Program
(EAP) administration, and first aid and CPR training.
The City received terms from Cascade Health holding rates essentially flat.
Cascade Behavioral Health raised rates slightly. The attached amendment reflects
the name change from DIRECTIONS to Cascade Behavioral Health and EAP and
acknowledges the new services rate.
DRAFTFIRST AMENDMENT TO CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT BETWEEN
THE CITY OF SPRINGFIELD
AND
Willamette Community Health dba Cascade Health
Contract #2214
July 1, 2020
Parties:
The City of Springfield “City”
225 Fifth Street
Springfield, OR 97477
And
Willamette Community Health “Independent Contractor”
dba Cascade Health
2650 Suzanne Way, Suite 200
Eugene, OR 97408
The Parties hereby agree that the Independent Contractor Agreement dated September, 21, 2018
between the City of Springfield (City) and Willamette Community Health dba Cascade Health
(Independent Contractor) included herein as Attachment 1, is hereby amended for the first time
as follows:
4.Term
4.1 This agreement is effective as of the date first set forth above and shall continue until
June 30, 2021, unless earlier terminated in accordance with the provisions of this Agreement or
by mutual consent of the parties.
4.2 This agreement may be extended for one (1) additional one-year period upon
agreement of both parties which includes the review and approval of the Springfield Common
Council in considerations of the requirement of the Springfield Municipal Code Section 2.708(3)
and the following procedure:
4.2.1 The parties shall confer not later than 60 days before the expiration of this
Agreement regarding the desirability of extending the Agreement. The
Springfield Contract Representative and the Independent Contractor shall confer
regarding any proposed Agreement revisions proposed by either party.
4.2.2 If the parties agree, after negotiation, a Contract Amendment that stipulates
and all agreement modifications shall be executed.
ATTACHMENT 3 – Statement of Work Employee Assistance Program (EAP)
1. DESIRED OUTCOMES OR PURPOSE
a. Employee Assistance Program (EAP) and Cascade Behavioral Health is a department
within Willamette Community Health Solutions dba Cascade Health Solutions. Cascade
Behavioral Health and EAP and behavioral health counseling as well as training,
consultations, work/life services, management referrals and critical incident debriefing.
C2214 FIRST Amendment
Cascade Health Solutions
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DRAFTb. There are no face-to-face counseling sessions available with Cascade Behavioral Health
counselors outside of the Eugene/Springfield area (hereinafter “Local Area”).
c. Eligible Employee – A City of Springfield regular employee and his/her household
members.
d. Eligible Employees living outside of the Local Area are eligible for 1-800 phone services
and appointments at the Cascade Behavioral Health office
e. The final decision to provide or receive services is to be made by the Eligible Employee
and Cascade Behavioral Health, regardless of whether Employer or its designated agent
has determined whether the services are necessary
2. POINT OF CONTACT
a. Independent Contractor: Jodi DePaoli, jdepaoli@cascadehealth.org
b. City: Tom Mugleston; 541-726-3724; tmugleston@springfield-or.gov
3. SERVICES PROVIDED
a. One to six (1-6) counseling sessions for each Eligible employee and house hold member
per problem per year. Cascade Behavioral Health and EAP shall determine whether
employee assistance counseling is appropriate, or whether an Eligible Employee or house
hold member should be referred to another agency or mental health professional. If
Cascade Behavioral Health and EAP recommends a referral, Cascade Behavioral Health
and EAP shall not be responsible for any charges associated with any continued care.
Additionally, Cascade Behavioral Health and EAP shall not cause Employer to incur any
referral-related costs.
b. Eligible Employees shall be covered by Cascade Behavioral Health and EAP’s services
for a grace period of thirty (30) days following the last day of their employment with
Employer, but in no event shall this grace period extend beyond the term of this
Agreement. Eligible employees living outside of the Local Area are eligible for
telehealth sessions.
c. Cascade Behavioral Health and EAP shall provide up to two (2) hours of training per
contract year on-site. Additional training hours are $225 per hour.
d. Cascade Behavioral Health and EAP shall provide the following services for Supervisors
and Managers:
i. Supervisor consultations and coaching on employee and workplace issues.
ii. Assistance in drafting relevant workplace policies.
iii. Substance Abuse Evaluations for employees by a qualified Substance Abuse
Professional when there is a positive drug screen or reasonable suspicion of
substance abuse.
e. Cascade Behavioral Health and EAP shall provide a training calendar each year to the
Employer which employees and their household members can access at no cost.
Additional trainings and organizational consulting services can be arranged through
Cascade Behavioral Health and EAP for a cost of $200.00/hour.
f. Cascade Behavioral Health and EAP shall provide Work/Life Services to Eligible
Employees to include information and referral to employees seeking childcare, eldercare,
and other community services.
g. Cascade Behavioral Health and EAP shall provide referrals for Legal/Financial Services
to Eligible Employees.
h. Cascade Behavioral Health and EAP shall provide Wellness and Personal coaching
services to Eligible Employees.
i. Cascade Behavioral Health and EAP shall provide on-site Critical Incident Debriefing
within 48 hours of a traumatic workplace event.
4. CONSIDERATION AND PAYMENT
b. Fee Schedule
iii. July 1, 2020 – June 3, 2021 - $5.25 per employee per month.
C2214 FIRST Amendment
Cascade Health Solutions
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DRAFTExcept as amended herein, all other terms and conditions of the Independent Contractor
Agreement between Parties dated September, 21, 2018 will remain in full force and effect.
CITY OF SPRINGFIELD INDEPENDENT CONTRACTOR
Name:________________________ Name:________________________
Title: _________________________ Title: _________________________
Date: _________________________ Date: _________________________
C2214 FIRST Amendment
Cascade Health Solutions
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