HomeMy WebLinkAboutItem 07 C2091 Inmate Food Services AGENDA ITEM SUMMARY Meeting Date: 7/6/2020
Meeting Type: Regular Meeting
Staff Contact/Dept.: Chief Richard L. Lewis
Staff Phone No: 541-726-3729
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: C2091 INMATE FOOD SERVICES AMENDMENT 2
ACTION
REQUESTED:
Authorize the City Manager to sign the second amendment to intergovernmental
agreement (IGA) C2091 with Washington State Department of Corrections,
Correctional Industries.
ISSUE
STATEMENT:
The current agreement with Washington State Department of Corrections,
Correctional Industries ends June 30, 2020. Springfield Police Department
proposes an extension of the agreement through June 30, 2021.
ATTACHMENTS: Attachment 1 – C2091 Amendment 2
DISCUSSION/
FINANCIAL
IMPACT:
The Washington State Department of Corrections, Correctional Industries provides
Springfield Municipal Jail with premade meals that are served to inmates.
The proposed amendment extends the agreement’s term through June 30, 2021 and
includes a modest cost increase. The cost of daily meals consisting of breakfast,
lunch, dinner, a roll, dessert, and condiments increased $.06, from $6.11/day to
$6.17/day (less than 1% increase). Additionally, the cost of kosher meals increase
$1.00 from $4.20 to $5.20 per meal. Kosher meals are provided upon inmate
request.
The proposed amendment includes language permitting the vendor to invoke a price
increase in alignment with the Pacific Area Consumer Price Index, in the event of
ongoing severe price increases on raw materials related to COVID-19. The vendor
expressed its intent to strive to maintain the listed pricing throughout the term of the
amendment.
Police and Jail Levy funds are used to support the agreement, which averages
approximately $130,000 per year. The total cost of inmate meals varies based on
Springfield Municipal Jail’s inmate population.
Springfield Police requests Council give the City Manager the approval to sign the
Washington State Department of Corrections, Correctional Industries IGA
amendment for continued inmate meal services.
DRAFTDOC reference #208365
DOC K12146(2)
SECOND AMENDMENT TO CITY OF SPRINGFIELD
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE CITY OF SPRINGFIELD
AND
Washington State Department of Corrections, Correctional Industries
Contract #2091
July 1, 2020
Parties:
The City of Springfield “City”
225 5th Street
Springfield, OR 97477
AND
Washington State Department of Corrections, “Agency”
Correctional Industries
PO Box 41114
Olympia, WA 98504
The parties hereby agree that the Intergovernmental Agreement Dated July 1, 2018 and
the First Amendment dated July 1, 2019 between the City of Springfield (City) and
Washington State Department of Corrections, Correctional Industries (Agency) included
herein as Attachment 1, is hereby amended for the second time as follows:
AGREEMENT
***
1. Services to be Provided. Agency agrees to provide services to the City of
Springfield as described in Exhibit A. Meal cost will average $6.17 for basic meal
costs including tray meals, rolls, cookies, and drink mixes per inmate, per day.
Kosher meals will be sold at $5.20 per meal and Halal meals will be sold at $3.00
per meal. Correction Industries will strive to maintain this pricing through June
30, 2021. However, due to COVID-19 we have been issued severe price increases
on raw materials. AGENCY would reserve the right to invoke a price increase
during the one (1) year period if it gives CITY 60 days written notice, provides
proper documentation to justify prior to increase, and it falls within 75% of the
Pacific Area Consumer Price Index.
C2091r2 Washington Dept. of Correctional Industires
Second Amendment
Page 1 of 9 AIS ATTACHMENT 1, Page 1 of 9
DRAFTDOC reference #208365
2. Contract Duration. This agreement shall be in effect from July 1, 2018 to June
30, 2021. This agreement may be extended under the same terms and conditions
for up to three (3) one-year periods, upon mutual agreement of the parties. In the
event service continues to be provided to City after the initial term or an extension
period expires, this agreement shall continue on a month-to-month basis under the
same terms and conditions unless terminated by either party upon thirty (30) days
advance written notice.
Exhibit A
***
Cost_
The Following outlines meal costs.
Daily Meals
(Basis- 4 week Jail Menu)
2019-20 Price 2020-21 Price
Breakfast Meal $1.86 $1.86
Lunch Meal $1.86 $1.86
Dinner Meal $1.91 $1.91
Roll $0.15 $0.16
Dessert $0.26 $0.32
Condiments $0.06 $0.06
Total $6.11 $6.17
AGENCY and CITY will review and adjust pricing each year based on AGENCY list
price for desired meal products and adjust based upon no more than 75% of the increase
of the Pacific Area CPI based on the prior year’s percentage increase. The 2020-21 cost
increase is just under 1%, which adheres to the maximum increase requirements of 75%
of Pacific Area CPI for food (2019-20 Pacific Area CPI for food increased by 2.3%).
Except as amended herein, all other terms and conditions of the Intergovernmental
Agreement between Parties dated July 1, 2018 and the First Amendment dated July 1,
2019 will remain in full force and effect.
CITY OF SPRINGFIELD AGENCY
Name:______________________ Name:___________________________
Title:_______________________ Title:____________________________
Date:_______________________ Date:____________________________
C2091r2 Washington Dept. of Correctional Industires
Second Amendment
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