HomeMy WebLinkAboutItem 13 FY20 Supplemental Budget 4 AGENDA ITEM SUMMARY Meeting Date: 6/15/2020
Meeting Type: Regular Meeting
Staff Contact/Dept.: Neil Obringer/Finance
Staff Phone No: 541.736.1032
Estimated Time: 10 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE:
FY20 SUPPLEMENTAL BUDGET 4
ACTION
REQUESTED:
Conduct a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE
FOLLOWING FUNDS: GENERAL, STREET, SPECIAL REVENUE, POLICE LOCAL
OPTION LEVY, BANCROFT REDEMPTION, DEVELOPMENT ASSESSMENT
CAPITAL, STREET CAPITAL, SANITARY SEWER OPERATIONS, STORM
DRAINAGE OPERATIONS, INSURANCE, AND VEHICLE & EQUIPMENT FUNDS;
AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE
VEHICLE & EQUIPMENT FUND FROM FINANCE OPERATING EXPENSE TO
LEGAL SERVICES OPERATING EXPENSE
ISSUE
STATEMENT:
At various times during the fiscal year, the Council is requested to adjust the annual budget
to reflect needed changes in planned activities, to recognize new revenues, or to make other
required changes. These adjustments to resources and requirements change the current
budget and are processed through supplemental budget requests scheduled by the Finance
Department on an annual basis.
This is the fourth of four scheduled FY20 supplemental budget requests to come before
Council. The supplemental budget being presented includes adjusting resources and
requirements in the General, Street, Special Revenue, Police Local Option Levy, Bancroft
Redemption, Development Assessment Capital, Street Capital, Sanitary Sewer Operations,
Storm Drainage Operations, Insurance, and Vehicle & Equipment funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
ATTACHMENTS:
Attachment 1. Council Briefing Memorandum
Attachment 2. Supplemental Budget Resolution and Exhibit A
DISCUSSION/
FINANCIAL
IMPACT:
The overall financial impact of the Supplemental Budget Resolution is to increase
department’s operating expenditures by $2,051,487, capital expenditures by $3,217,168, and
interfund transfers by $11,800. These are offset by new revenue of $1,147,594, reduction in
reserves of $570,481, reduction in interfund loan repayment of $2,500,000, and reduction in
statutory payments of $1,062,380. This Supplemental Budget also includes the elimination
of the budget for Benefits Pass Through, which is a reporting mechanism that is no longer
needed. This is achieved through a reduction in revenue of $12,345,707 and a reduction in
Benefits Pass Through expense of $12,345,707.
FY20 Supplemental Budget 4
M E M O R A N D U M City of Springfield
Date: 6/15/2020
To: Nancy Newton, City Manager COUNCIL
From: Nathan Bell, Finance Director
Neil Obringer, Budget Officer
BRIEFING
Subject: FY20 SUPPLEMENTAL BUDGET 4 MEMORANDUM
ISSUE:
At various times during the fiscal year, the Council is requested to make adjustments to the annual
budget to reflect needed changes in planned activities, to recognize new revenues, or to make
other required adjustments. These adjustments to resources and requirements change the current
budget and are processed through supplemental budget requests scheduled by the Finance
Department on an annual basis.
This is the fourth of four scheduled FY20 supplemental budget requests to come before Council.
The supplemental budget being presented includes adjusting resources and requirements in the
General, Street, Special Revenue, Police Local Option Levy, Bancroft Redemption, Development
Assessment Capital, Street Capital, Sanitary Sewer Operations, Storm Drainage Operations,
Insurance, and Vehicle & Equipment funds. The resolution also provides authority to transfer
appropiations within in the Vehicle & Equipment Fund from Finance Operating to Legal Services
Operating expense.
The City Council is asked to approve the attached Supplemental Budget Resolution.
COUNCIL GOALS/
MANDATE:
Financially Responsible and Stable Government Services
BACKGROUND:
Supplemental budgets may be used to meet unexpected needs or to spend revenues not anticipated at
the time the original budget was adopted. In accordance with Oregon budget law, notification of this
supplemental budget and a hearing is made no later than five calendar days before the public meeting.
A public hearing is only required when a supplemental budget request changes total appropriations
within a fund by 10% or greater. Notification of this public hearing was published in the Register
Guard at least five days prior to the public hearing. The attached information identifies the individual
items that are included in the June 15th, 2020 Supplemental Budget request.
Changes to the budget included in this request fall into two general categories: reallocation of
existing resources and new appropriation requests. Reallocations move existing approved budget
authority between funds or between departments. These adjustments can include reallocating
reserves within a fund and beginning cash adjustments.
New appropriation requests include both expenditure items that are funded by new revenue, such as a
new grant, and expenditure items that are being requested to be funded out of reserves. Those
requests funded from reserves include items implementing Council direction, emerging issues
identified by the City Executive Team that need to be resolved immediately, or to meet legal
requirements.
Attachment 1, Page 1 of 10
FY20 Supplemental Budget 4
SUPPLEMENTAL BUDGET REQUESTS BY FUNDS
In the proceeding fund tables, requests will be reflected in two separate columns - one for
adjustments and carryovers and a second for new requests. The intent of this format is to separate
items that are strictly housekeeping efforts from requests for program changes.
General Fund 100 – The proceeding table shows the impact of all General Fund requests on the
FY20 amended budget. The numbers at the right of the table correspond to the description of the
requests that are below the table.
1. Finance is requesting authority to zero out the Bancroft Redemption Fund which has had very little activity for a number of
years. Most activity is in the form of small receipts of delinquent taxes and interest on the reserve. At this point, it is
permissable to zero out this fund and receive future delinqent taxes in the General Fund, adding the money to the General Fund
reserve. This supplemental budget provides for the transfer of funds out of Bancroft and into General Fund in late FY20. The
reserve should be in the Development Assessment Capital (Fund 419), but budget law requires that the funds flow through the
general fund, which can then transfer to 419.
2. Finance is requesting additional budget ($8,500) for contractual audit costs. The budget was developed under the old contract
and at that time assumed no single audit (federal expensditures) which is now required.
FY20 Amended
Budget New Request FY20 Amended
Budget
Resources
FY20 Amended Resources 50,500,486$ 50,500,486$
Transfer From Fund 305 5,900 5,900 (1)
Total Fund Resources 50,500,486 5,900 50,506,386
Requirements
FY20 Amended Operating Budget
City Manager's Office 1,816,355 - 1,816,355
Development & Public Works 2,831,218 - 2,831,218
Finance 2,388,253 8,500 2,396,753 (2)
Eugene Springfield Fire 12,076,623 - 12,076,623
Human Resources 592,290 - 592,290
Information Technology 2,162,350 - 2,162,350
Legal Services 747,373 - 747,373
Library 1,717,912 - 1,717,912
Police 15,557,892 - 15,557,892
Total Operating Budget 39,890,266 8,500 39,898,766
Non-Departmental Expenses:
Transfers 1,507,800 5,900 1,513,700 (1)
Interfund Loan 2,175,000 - 2,175,000
Contingency 700,000 - 700,000
Reserves 6,227,419 (8,500) 6,218,919 (2)
Total Non-Departmental 10,610,219 (2,600) 10,607,619
Total Fund Requirements 50,500,485$ 5,900$ 50,506,385$
General Fund 100
Attachment 1, Page 2 of 10
FY20 Supplemental Budget 4
Street Fund 201 – The proceeding table shows the impact of all Street Fund requests on the FY20
amended budget. The numbers at the right of the table correspond to the description of the request s
that are below the table.
1. Development & Public Works is requesting authority to add necessary staff to begin implemention of the infrastructure proposal
submitted to City Council on February 18, 2020 meant to address infrastructure systems needs. The proposal increased the Full
Time Equilavent (FTE) staff in DPW by 7 to address outstanding public-facing program needs across the department without the
need for additional revenue. This proposal will be implemented within the current street, stormwater and wastewater funds.
Funding increase will come from street reserves ($43,340), stormwater reserves ($40,330) and wastewater reserves ($50,330).
2. Development & Public Works requests $25,000 to help supplement the materials budget in the street program for the purchase
of crack seal materials and asphalt materials. These funds will be pulled from HB2017 dollars that are to be allocated direct ly
toward street improvement projects. Crack sealing projects are taking place to prepare for slurry seal projects in residential
neighborhoods and asphalt materials will be utilized for thin lift paving on unimproved street sections throughout the City.
3. Development & Public Works requests $32,740 to cover Springfield's share of the consultant fee for assistance needed to
prepare the BUILD 2020 grant application submitted with Eugene as co-applicants. The distrubution of costs between the City
of Springfield and the City of Eugene is a proportional share based on the percentage of BUILD funds each city will receive if
awarded. Springfield requested $10 million of the $25 million maximum award amount. Accordinalgy, Springfield will
contribute 40% of the costs associated with assistance on the application.
4. The Springfield Utility District (SUB) maintains street lights for City of Springfield. They charge us and offset the charge with
certain revenues. SUB trues up the inter-agency balance as of December 31 each year as that is their fiscal year-end. At
12/31/19 City owed SUB $190,421.86. In April 2020, the City paid SUB $50,000. This supplemental budget increases the
Development & Public Works department budgetary authority by $141,000 in order for the City to pay the balance of the
12/31/19 balance to SUB.
FY20 Amended
Budget New Request
FY20
Amended
Budget
Resources
FY20 Amended Resources 8,775,114$ - 8,775,114$
Total Fund Resources 8,775,114 - 8,775,114
Requirements
FY20 Amended Operating Budget
Development & Public Works 6,054,758 242,080 6,296,838 (1,2,3,4)
Information Technology 381,908 - 381,908
Total Operating Budget 6,436,666 242,080 6,678,746
Non-Departmental Expenses:
Transfers 150,000 - 150,000
Reserves 2,188,448 (242,080) 1,946,368 (1,2,3,4)
Total Non-Departmental 2,338,448 (242,080) 2,096,368
Total Fund Requirements 8,775,114$ -$ 8,775,114$
Street Fund 201
Attachment 1, Page 3 of 10
FY20 Supplemental Budget 4
Special Revenue Fund 204 – The proceeding table shows the impact of all Special Revenue Fund
requests on the FY20 amended budget. The numbers at the right of the table correspond to the
description of the requests that are below the table.
1. As part of an arrangement with the Lane Council of Libraries (LCOL), the Springfield Library receives revenue to share the co st
of our online book subscription. LCOL is paying $6,295 in FY20 for the service. The library also received community funding
of $6,000 for supplementing our foreign language collections.
2. In FY19, the museum received a grant of $18,000 from the Oregon Cultural Trust for purchasing archival materials. In FY20,
the library received community donations of $2,000 to support volunteer initiatives and $1,969 for updates to the children's area.
The library also requests using $3,000 of 204 reserve to pay for staff laptops.
3. City of Springfield was awarded additional grant funds under the US Ignite grant to study and, if deemed possible and feasible,
expand existing fiber infrastructure to establish a competitive advantage for businesses and community access, specifically in
Downtown Springfield. These funds ($99,500) are being proposed under this SB to allow for initial study and assessment of the
systems in partnership with SUB.
4. Development & Public Works requests recognition of an $8,200 Department of Land Conservati on & Development grant to
facilitate a wetland and riparian inventory project for the UGB expansion areas. The request also involves the use of Stormwater
SDC ($15,048) and Stormwater Capital ($2,052) dollars.
5. Police request approval for use of $11,819 in federal Bureau of Justice Assistance, Bulletproof Vest Program (BJA, BVP) grant
funds awarded to the Springfield Police Department. BVP grant funds can be used for up to 50% reimbursement for qualifying
bulletproof vests.
6. Police request approval for use of $79,621 in federal funds available under the Bureau of Justice Assistance (BJA) Coronavirus
Emergency Supplemental Funding (CESF) program. CESF program funds must be utilized to prevent, prepare for, and respond
to the coronavirus. Funds will be used for ongoing sanitization of shared equipment and spaces throughout the City, personal
protective equipment, and projects that support physical distancing solutions (i.e. partial funding of video arraignment syst em,
laptops to support remote working). Funds may support law enforcement as well as City needs for coronavirus response.
7. Library requests the use of $11,000 in Gift & Memorial Funds to support a 0.5 FTE increase in a library tech position.
8. Police request $80,000 from federal forfeiture funds to provide support for significant unanticipated costs for officer protective
equipment and staff overtime related to crowd control preparedness which may be necessary due to local protests or riots. SPD
estimates a need for $10,000 in officer protective equipment and crowd control supplies, as well as up to $70,000 in overtime
costs specifically related to increased staffing for riot or protest response.
FY20 Amended
Budget New Request FY20 Amended
Budget
Resources
FY20 Amended Resources 2,186,468$ 2,186,468$
Library Gift Funds 16,264 16,264 (1,2)
US Ignite NSF Grant Rev 99,500 99,500 (3)
DLCD 2019-2021 Grant 8,200 8,200 (4)
BVP Award 2019 11,819 11,819 (5)
CESF Grant 79,621 79,621 (6)
Total Fund Resources 2,186,468$ 215,404 2,401,872$
Requirements
FY20 Amended Operating Budget
City Manager's Office 35,730 99,500 135,230 (3)
Development & Public Works 12,800 8,200 21,000 (4)
Finance - 21,714 21,714 (6)
Information Technology 19,500 - 19,500
Library 132,572 48,264 180,836 (1,2,7)
Police 591,666 149,726 741,392 (5,6,8)
Total Operating Budget 792,268 327,404 1,119,672
Non-Departmental Expenses:
Interfund Transfer 15,000 - 15,000
Reserves 1,379,200 (112,000) 1,267,200 (2,7,8)
Total Non-Departmental 1,394,200 (112,000) 1,282,200
Total Fund Requirements 2,186,468$ 215,404$ 2,401,872$
Special Revenue Fund 204
Attachment 1, Page 4 of 10
FY20 Supplemental Budget 4
Police Local Option Levy Fund 236 – The proceeding table shows the impact of all Police Local
Option Levy Fund requests on the FY20 amended budget. The numbers at the right of the table
correspond to the description of the requests that are below the table.
1. Finance requests use of $1,800 in Vehicle and Equipment fund reserves and $1,400 in Police Levy fund reserves to purchase a
new copy machine for the City Prosecutor's office to replace the exisiting unit which is failing due to age and cannot be repaired.
Bancroft Redemption Fund 305 – The proceeding table shows the impact of all Bancroft
Redemption Fund requests on the FY20 amended budget. The numbers at the right of the table
correspond to the description of the requests that are below the table.
1. Finance is requesting authority to zero out the Bancroft Redemption Fund which has had very little activity for a number of
years. Most activity is in the form of small receipts of delinquent taxes and interest on the reserve. At this point, it is
permissable to zero out this fund and receive future delinqent taxes in the General Fund, adding the money to the General Fund
reserve. This supplemental budget provides for the transfer of funds out of Bancroft and into General Fund in late FY20. The
reserve should be in the Development Assessment Capital (Fund 419), but budget law requires that the funds flow through the
general fund, which can then transfer to 419.
FY20 Amended
Budget New Request FY20 Amended
Budget
Resources
FY20 Amended Resources 9,139,492$ 9,139,492$
Total Fund Resources 9,139,492$ - 9,139,492$
Requirements
FY20 Amended Operating Budget
Finance 667,092 - 667,092
Police 6,348,122 - 6,348,122
Legal Services 83,243 1,400 84,643 (1)
Total Operating Budget 7,098,457 1,400 7,099,857
Non-Departmental Expenses:
Reserves 2,041,036 (1,400) 2,039,636 (1)
Total Non-Departmental 2,041,036 (1,400) 2,039,636
Total Fund Requirements 9,139,493$ -$ 9,139,493$
Police and Jail Levy Fund 236
FY20 Amended
Budget
Adjustment
& Carryovers
FY20 Amended
Budget
Resources
FY20 Amended Resources 5,529$ - 5,529$
Delinquent Taxes 371 371 (1)
Total Fund Resources 5,529 - 5,900
Non-Departmental Expenses:
Interfund Transfers - 5,900 5,900 (1)
Reserves 5,529 (5,529) - (1)
Total Non-Departmental 5,529 371 5,900
Total Fund Requirements 5,529$ 371$ 5,900$
Bancroft Redemption Fund 305
Attachment 1, Page 5 of 10
FY20 Supplemental Budget 4
Development Assessment Capital Fund 419 – The proceeding table shows the impact of all
Development Assessment Capital Fund requests on the FY20 amended budget. The numbers at the
right of the table correspond to the description of the requests that are below the table.
1. Finance is requesting authority to zero out the Bancroft Redemption Fund which has had very little activity for a number of
years. Most activity is in the form of small receipts of delinquent taxes and interest on the reserve. At this point, it is
permissable to zero out this fund and receive future delinqent taxes in the General Fund, adding the money to the General Fund
reserve. This supplemental budget provides for the transfer of funds out of Bancroft and into General Fund in late FY20. The
reserve should be in the Development Assessment Capital (Fund 419), but budget law requires that the funds flow through the
general fund, which can then transfer to 419.
Street Capital Fund 434 – The proceeding table shows the impact of all Street Capital Fund requests
on the FY20 amended budget. The numbers at the right of the table correspond to the description of
the requests that are below the table.
FY20 Amended
Budget New Request FY20 Amended
Budget
Resources
FY20 Amended Resources 613,845$ 613,845$
Transfer from Fund 100 5,900 5,900 (1)
Total Fund Resources 613,845 5,900 619,745
Non-Departmental Expenses:
Reserves 613,845 5,900 619,745 (1)
Total Non-Departmental 613,845 5,900 619,745
Total Fund Requirements 613,845$ 5,900$ 619,745$
Development Assessment Capital Fund 419
FY20 Amended
Budget New Request FY20 Amended
Budget
Resources
FY20 Amended Resources 14,935,603$ 14,935,603$
ODOT - Bike & Ped Safety Impr 651,851 651,851 (1)
ODOT IGA Revenue 268,168 268,168 (2)
Total Fund Resources 14,935,603 920,019 15,855,622
Requirements
FY20 Amended Operating Budget
Development & Public Works 124,584 - 124,584
Total Operating Budget 124,584 - 124,584
Capital Projects 10,468,484 3,135,168 13,603,652 (1,2,3)
Non-Departmental Expenses:
Interfund Loans 2,500,000 (2,500,000) - (3)
Misc Fiscal Transactions 39,159 - 39,159
Reserves 1,803,376 284,851 2,088,227 (1,2)
Total Non-Departmental 4,342,535 (2,215,149) 2,127,386
Total Fund Requirements 14,935,603$ 920,019$ 15,855,622$
Street Capital Fund 434
Attachment 1, Page 6 of 10
FY20 Supplemental Budget 4
Street Capital Fund 434 Continued…
1. Development & Public Works requests authority to recognize State funds utilized for completion of P21149 (Bike/Ped Safety
RRFB Crossing) and P21145 (S. 54th Street Path) which were funded through federal aid funds exchanged with ODOT for State
funds. These projects have been completed and this SB request recognizes the State funds received through reimbursment and
reconiles expenses incurred through completion of the construction contract.
2. Development & Public Works requests authority to recognize funds utilized for completion of P21142 (Main St. Pedestrian
Crossing Phase 3) which is funded through $268,168 dedicated through ODOT funding, with the City agreeing to pick up the
remaining additional costs to complete construction. The project bid was opened after the FY20 budget was completed, so this
SB recognizes the additional revenue from ODOT and corresponding expenditures associated with construction. In addition, this
SB recognizes the the utilization of Transportation SDC Reimbursement funds to pick up the City's portion of the project.
3. This supplemental budget request reconciles the Street Capital fund budget with the manner in which the Street Bond projects
are being completed. In an effort to execute the proposed projects in the most expeditious manner, the City chose to utilize
consultant design services for more of the projects than originally anticipated. As there are multiple preservation projects under
one design contract, the design contract tracking and management is being conducted through project P41057. To facilitate
efficienty during construction, four projects have been combined into two; P21153 M ohawk Boulevard has been combined with
P21157 Olympic St. and P21154 Thurston Road has been combined with P21152 High Banks Rd/58th St. In addition, an
interfund loan of $2.5 million from Wastewater Capital funds that the City Council approved was not executed, so the
acticipated repayment is reallocated through this supplemental budget request. One project has been completed (P21150 14th St .
and Commercial) with the final cost coming in less than estimated and savings being reprogrammed.
Sanitary Sewer Operations Fund 611 – The proceeding table shows the impact of all Sanitary
Sewer Operations Fund requests on the FY20 amended budget. The numbers at the right of the table
correspond to the description of the requests that are below the table.
1. Development & Public Works is requesting authority to add necessary staff to begin implemention of the infrastructure proposal
submitted to City Council on February 18, 2020 meant to address infrastructure systems needs. The proposal increased the Full
Time Equilavent (FTE) staff in DPW by 7 to address outstanding public-facing program needs across the department without the
need for additional revenue. This proposal will be implemented within the current street, stormwater and wastewater funds.
Funding increase will come from street reserves ($43,340), stormwater reserves ($40,330) and wastewater reserves ($50,330).
2. Development & Public Works is requesting $41,000 in Wastewater Capital funds and $41,000 in Stormwater Capital funds to
support Mill Street Reconstruction. P21156 (Mill St. Reconstruction) is funded with federal Surface Transportation Block Grant
(STBG) funds ($2.665M). The City budgeted $82,000 in Street Capital funds in match for the initial preliminary engineering
(PE) phase, however, following negotiations with ODOT for delivery of the project, the initial required match deposit is just
over $161,000. The City will also be replacing older wastewater and stormwater mainlines that were originally constructed
more than 40 years ago so the remaining initial match amount will utilize Wastewater Capital and Stormwater Capital funds.
FY20 Amended
Budget New Request FY20 Amended
Budget
Resources
FY20 Amended Resources 36,451,330$ 36,451,330$
Total Fund Resources 36,451,330 - 36,451,330
Requirements
FY20 Amended Operating Budget
Finance 16,655 - 16,655
Information Technology 366,889 - 366,889
Development & Public Works 3,909,066 50,330 3,959,396 (1)
Total Operating Budget 4,292,610 50,330 4,342,940
Capital Projects 4,760,951 41,000 4,801,951 (2)
Non-Departmental Expenses:
Debt Service 1,709,005 - 1,709,005
Reserves 25,688,764 (91,330) 25,597,434 (1,2)
Total Non-Departmental 27,397,769 (91,330) 27,306,439
Total Fund Requirements 36,451,330$ -$ 36,451,330$
Sanitary Sewer Operations Fund 611
Attachment 1, Page 7 of 10
FY20 Supplemental Budget 4
Storm Drainage Operations Fund 617 – The proceeding table shows the impact of all Storm
Drainage Operations Fund requests on the FY20 amended budget. The numbers at the right of the
table correspond to the description of the requests that are below the table.
1. Development & Public Works is requesting authority to add necessary staff to begin implemention of the infrastructure proposal
submitted to City Council on February 18, 2020 meant to address infrastructure systems needs. The proposal increased the Full
Time Equilavent (FTE) staff in DPW by 7 to address outstanding public-facing program needs across the department without the
need for additional revenue. This proposal will be implemented within the current street, stormwater and wastewater funds.
Funding increase will come from street reserves ($43,340), stormwater reserves ($40,330) and wastewater reserves ($50,330).
2. Development & Public Works requests recognition of an $8,200 (Fund 204) Department of Land Conservation & Development
grant to facilitate a wetland and riparian inventory project for the UGB expansion areas. Request also involves the use of
Stormwater SDC ($15,048) and Stormwater Capital ($2,052) dollars.
3. Development & Public Works is requesting $41,000 in Wastewater Capital funds and $41,000 in Stormwater Capital funds to
support Mill Street Reconstruction. P21156 (Mill St. Reconstruction) is funded with federal Surface Transportation Block Grant
(STBG) funds ($2.665M). The City budgeted $82,000 in Street Capital funds in match for the initial preliminary engineering
(PE) phase, however, following negotiations with ODOT for delivery of the project, the initial required match deposit is just
over $161,000. The City will also be replacing older wastewater and stormwater mainlines that were originally constructed
more than 40 years ago so the remaining initial match amount will utilize Wastewater Capital and Stormwater Capital funds.
FY20 Amended
Budget New Request FY20 Amended
Budget
Resources
FY20 Amended Resources 28,179,132$ 28,179,132$
Total Fund Resources 28,179,132 - 28,179,132
Requirements
FY20 Amended Operating Budget
Finance 16,655 - 16,655
Information Technology 287,650 - 287,650
Development & Public Works 5,626,902 57,430 5,684,332 (1,2)
Total Operating Budget 5,931,207 57,430 5,988,637
Capital Projects 5,735,209 41,000 5,776,209 (3)
Non-Departmental Expenses:
Debt Service 704,405 - 704,405
Reserves 15,808,311 (98,430) 15,709,881 (1,2,3)
Total Non-Departmental 16,512,716 (98,430) 16,414,286
Total Fund Requirements 28,179,132$ -$ 28,179,132$
Storm Drainage Operations Fund 617
Attachment 1, Page 8 of 10
FY20 Supplemental Budget 4
Insurance Fund 707 – The proceeding table shows the impact of all Insurance Fund requests on the
FY20 amended budget. The numbers at the right of the table correspond to the description of the
requests that are below the table.
1. Human Resources and Finance are requesting authority to eliminate previously adopted budget for Special Payments. This
budget (and actuals) was established as a tool to track specific internal expenses and is no longer deemed necessary.
Additionally, staff are requesting authority to move previously adopted budget for the Worker's Compensation and Property &
Liability claims and premiums to new orgs/legal levels representative of each program.
2. Human Resources requests authority to add $166,000 in Property & Liability claims and premium cost and $121,000 in Workers
Compensation premium costs.
FY20 Amended
Budget New Request FY20 Amended
Budget
Resources
FY20 Amended Resources 33,682,671$ 33,682,671$
Employee Benefits (12,345,707)(12,345,707) (1)
Total Fund Resources 33,682,671 (12,345,707) 21,336,964
Requirements
FY20 Amended Operating Budget
Human Resources 1,359,138 (550,000) 809,138 (1)
Health Insurance 8,690,186 - 8,690,186
Property & Liability - 1,058,380 1,058,380 (1,2)
Workers Compensation - 841,000 841,000 (1,2)
Total Operating Budget 10,049,324 1,349,380 11,398,704
Non-Departmental Expenses:
Benefits Pass Through 12,345,707 (12,345,707) - (1)
Stautory Payments 1,062,380 (1,062,380) - (1)
Reserves 10,225,260 (287,000) 9,938,260 (2)
Total Non-Departmental 23,633,347 (13,695,087) 9,938,260
Total Fund Requirements 33,682,671$ (12,345,707)$ 21,336,964$
Insurance Fund 707
Attachment 1, Page 9 of 10
FY20 Supplemental Budget 4
Vehicle & Equipment Fund 713 – The proceeding table shows the impact of all Vehicle Equipment
Fund requests on the FY20 amended budget. The numbers at the right of the table correspond to the
description of the requests that are below the table.
1. Development & Public Works is requesting the use of $11,000 in Fund 713 reserves to support a potential City Hall generator
project. A consultant is coming in to scope the work of the new generator and reserves in Fund 713 are being used to partially
fund that expense along with DPW General Fund budget.
2. Finance is requesting the use of $2,136 in Fund 713 reserves to purchase a auxillary/back-up printer and signature fob for the
Accounts Payable function within the Finance Department. Recently, the current printer has been exhibiting signs of wear
related to use and age and, due to the specialized nature of the City's AP processes, we are attempting to be prepared to provide
uninterupted service. Additionally, Finance is requesting authority for the replacement of the computer for the Accoun ting
Manager, which was last replaced in FY13 and was not compatable with the recently required Windows 10 upgrade.
3. Finance is requesting the authority to transfer existing appropriations due to a mis-categorization which occurred during SB2 of
FY20. $903 was incorrectly allocated to the Finance Department for purchase of a computer for the City Prosecutors Office
when it should have been allocated to the Legal Services budget.
4. Finance requests use of $1,800 in Vehicle and Equipment fund reserves and $1,400 in Police Levy fund reserves to purchase a
new copy machine for the City Prosecutor's office to replace an exisiting unit which is failing due to age and cannot be repaired.
RECOMMENDED ACTION:
Conduct a public hearing and adopt/not adopt the following resolutions :
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
GENERAL, STREET, SPECIAL REVENUE, POLICE LOCAL OPTION LEVY, BANCROFT
REDEMPTION, DEVELOPMENT ASSESSMENT CAPITAL, STREET CAPITAL, SANITARY SEWER
OPERATIONS, STORM DRAINAGE OPERATIONS, INSURANCE, AND VEHICLE & EQUIPMENT
FUNDS; AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE VEHICLE &
EQUIPMENT FUND FROM FINANCE OPERATING EXPENSE TO LEGAL SERVICES OPERATING
EXPENSE
FY20 Amended
Budget New Request
Appropriations
Transfer
FY20 Amended
Budget
Resources
FY20 Amended Resources 12,309,815$ - - 12,309,815$
Total Fund Resources 12,309,815 - - 12,309,815
Requirements
FY20 Amended Operating Budget
Development & Public Works 2,101,064 11,000 - 2,112,064 (1)
Finance 5,903 2,163 (903) 7,163 (2,3)
Eugene Springfield Fire 1,542,000 - - 1,542,000
Information Technology 608,831 - - 608,831
Library 8,000 - - 8,000
Police 277,500 - - 277,500
Legal Services - 1,800 903 2,703 (3,4)
Total Operating Budget 4,543,298 14,963 4,558,261
Non-Departmental Expenses:
Debt Service 153,890 - - 153,890
Reserves 7,612,627 (14,963) - 7,597,664 (1,2,3,4)
Total Non-Departmental 7,766,517 (14,963) - 7,751,554
Total Fund Requirements 12,309,815$ -$ -$ 12,309,815$
Vehicle & Equipment Fund 713
Attachment 1, Page 10 of 10
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ___________
SUPPLEMENTAL BUDGET & APPROPRIATIONS TRANSFER #4
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS: GENERAL, STREET , SPECIAL REVENUE, POLICE LOCAL OPTION LEVY, BANCROFT
REDEMPTION, DEVELOPMENT ASSESSMENT CAPITAL, STREET CAPITAL, SANITARY SEWER
OPERATIONS, STORM DRAINAGE OPERATIONS, INSURANCE, AND VEHICLE & EQUIPMENT
FUNDS; AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE VEHICLE &
EQUIPMENT FUND FROM FINANCE OPERATING EXPENSE TO LEGAL SERVICES OPERATING
EXPENSE
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2019-2020 through Resolution No. 2019-15 adopted June 17, 2019 and as amended by Supplemental
Budget #1, Resolution No. 2019-22, adopted October 20, 2019; Supplemental Budget #2, Resolution
No. 2020-03, adopted February 18th, 2020; Appropriations Transfer #1, Resolution 2020-06, adopted
March 16th, 2020; Appropriations Transfer #2, Resolution No. 2020-07, adopted April 6th, 2020;
Appropriations Transfer #3, Resolution 2020-08, adopted April 6th, 2020; and Supplemental Budget
#3, Resolution No. 2020-09, adopted April 20th, 2020;
WHEREAS, ORS 294.471(1) and (2) permit a supplemental budget due to an occurrence or condition
that was not known at the time the budget was prepared that requires a change in financial planning
or due to a pressing necessity that creates a need for prompt action;
WHEREAS, the Common Council is requested to make adjustments to the Fiscal Year 2019-2020
budget and appropriations to meet unexpected needs and to allow appropriations of new revenues
pursuant to ORS 294.471(1) and (2) as justified in Exhibit A, which is attached and incorporated by
reference;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, Supplemental Budget #2, Resolution No. 2020-03, adopted February 18th, 2020, added
appropriations to the Finance operating budget for the replacement of a computer in the City
Prosecutors Office and the Common Council is now requested to transfer these appropriations to the
Legal Services operating budget to authorize appropriation with the adopted budget;
WHEREAS, this supplemental budget and adjustments to appropriations are being presented at a
public hearing at which the public may comment on such requests; and
WHEREAS, notice of a public hearing, including information regarding such revenues and
expenditures was published in a newspaper of general circulation not less than 5 days prior to the
public meeting,
Attachment 2, Page 1 of 7
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The Fiscal Year 2019-2020 budget and appropriations, as adopted by Resolution
No. 2019-15 and as subsequently amended, are hereby adjusted as provided in Exhibit A.
Section 2: This Resolution will take effect upon adoption by the Council and approval by the
Mayor.
ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____,
by a vote of _____ for and ____ against.
_______________________
Mayor
ATTEST:
__________________________
City Recorder
Attachment 2, Page 2 of 7
Resources*Requirements
FY20 Revised Budget 50,500,485$ FY20 Revised Budget 50,500,485$
Resource Adjustments: Expenditure Adjustments:
Transfer From Fund 305 5,900 Operating Expenses:
Finance 8,500
Total Operating Expense 8,500
Non-Departmental Expenses:
Reserves*(8,500)
Interfund Transfers 5,900
Total Non-Departmental Expense (2,600)
Total Resources Adjustments 5,900 Total Requirements Adjustments 5,900
Revised Budget 50,506,385$ Revised Budget 50,506,385$
Resources*Requirements
FY20 Revised Budget 8,775,114$ FY20 Revised Budget 8,775,114$
Expenditure Adjustments:
Operating Expenses:
Development & Public Works 242,080
Total Operating Expense 242,080
Non-Departmental Expenses:
Reserves*(242,080)
Total Non-Departmental Expense (242,080)
Total Resources Adjustments - Total Requirements Adjustments -
Revised Budget 8,775,114$ Revised Budget 8,775,114$
Street Fund 201
FY 2019-2020 SUPPLEMENTAL
BUDGET No. 4
General Fund 100
Exhibit A, Page 1 of 5
Attachment 2, Page 3 of 7
Resources*Requirements
FY20 Revised Budget 2,186,468$ FY20 Revised Budget 2,186,468$
Resource Adjustments: Expenditure Adjustments:
Library Gift Funds 16,264 Operating Expenses:
US Ignite NSF Grant Rev 99,500 City Manager's Office 99,500
DLCD 2019-2021 Grant 8,200 Development & Public Works 8,200
BVP Award 2019 11,819 Finance 21,714
CESF Grant 79,621 Library 48,264
Police 149,726
Total Operating Expense 327,404
Non-Departmental Expenses:
Reserves*(112,000)
Total Non-Departmental Expense (112,000)
Total Resources Adjustments 215,404 Total Requirements Adjustments 215,404
Revised Budget 2,401,872$ Revised Budget 2,401,872$
Resources*Requirements
FY20 Revised Budget 9,139,492$ FY20 Revised Budget 9,139,492$
Expenditure Adjustments:
Operating Expenses:
Legal Services 1,400
Total Operating Expense 1,400
Non-Departmental Expenses:
Reserves*(1,400)
Total Non-Departmental Expense (1,400)
Total Resources Adjustments - Total Requirements Adjustments -
Revised Budget 9,139,492$ Revised Budget 9,139,492$
Resources*Requirements
FY20 Revised Budget 5,529$ FY20 Revised Budget 5,529$
Resource Adjustments: Expenditure Adjustments:
Delinquent Taxes 371 Non-Departmental Expenses:
Interfund Transfers 5,900
Reserves*(5,529)
Total Non-Departmental Expense 371
Total Resources Adjustments 371 Total Requirements Adjustments 371
Revised Budget 5,900$ Revised Budget 5,900$
Special Revenue Fund 204
Bancroft Redemption Fund 305
Police and Jail Levy Fund 236
Exhibit A, Page 2 of 5
Attachment 2, Page 4 of 7
Resources*Requirements
FY20 Revised Budget 613,845$ FY20 Revised Budget 613,845$
Resource Adjustments: Expenditure Adjustments:
Transfer from Fund 100 5,900 Non-Departmental Expenses:
Reserves*5,900
Total Non-Departmental Expense 5,900
Total Resources Adjustments 5,900 Total Requirements Adjustments 5,900
Revised Budget 619,745$ Revised Budget 619,745$
Resources*Requirements
FY20 Revised Budget 14,935,603$ FY20 Revised Budget 14,935,603$
Resource Adjustments: Expenditure Adjustments:
ODOT - Bike & Ped Safety Impr 651,851 Capital Expenses:
ODOT IGA Revenue 268,168 Capital Projects 3,135,168
Total Capital Expense 3,135,168
Non-Departmental Expenses:
Reserves*284,851
Interfund Loan (2,500,000)
Total Non-Departmental Expense (2,215,149)
Total Resources Adjustments 920,019 Total Requirements Adjustments 920,019
Revised Budget 15,855,622$ Revised Budget 15,855,622$
Resources*Requirements
FY20 Revised Budget 36,451,330$ FY20 Revised Budget 36,451,330$ Expenditure Adjustments:
Operating Expenses:Development & Public Works 50,330
Total Operating Expense 50,330
Capital Expenses:
Capital Projects 41,000
Total Capital Expenses 41,000
Non-Departmental Expenses:
Reserves*(91,330)
Total Non-Departmental Expense (91,330)
Total Resources Adjustments - Total Requirements Adjustments -
Revised Budget 36,451,330$ Revised Budget 36,451,330$
Street Capital Fund 434
Development Assessment Capital Fund 419
Sanitary Sewer Operations Fund 611
Exhibit A, Page 3 of 5
Attachment 2, Page 5 of 7
Resources*Requirements
FY20 Revised Budget 28,179,132$ FY20 Revised Budget 28,179,132$ Expenditure Adjustments:
Operating Expenses:
Development & Public Works 57,430
Total Operating Expense 57,430
Capital Expenses:
Capital Projects 41,000
Total Capital Expenses 41,000
Non-Departmental Expenses:
Reserves*(98,430)
Total Non-Departmental Expense (98,430)
Total Resources Adjustments - Total Requirements Adjustments -
Revised Budget 28,179,132$ Revised Budget 28,179,132$
Resources*Requirements
FY20 Revised Budget 33,682,671$ FY20 Revised Budget 33,682,671$
Resource Adjustments: Expenditure Adjustments:
Employee Benefits (12,345,707) Operating Expenses:
Human Resources (550,000)
Property & Liability 1,058,380
Workers Compensation 841,000
Total Operating Expense 1,349,380
Non-Departmental Expenses:
Benefits Pass Through (12,345,707)
Statutory Payments (1,062,380)
Reserves*(287,000)
Total Non-Departmental Expense (13,695,087)
Total Resources Adjustments (12,345,707) Total Requirements Adjustments (12,345,707)
Revised Budget 21,336,964$ Revised Budget 21,336,964$
Insurance Fund 707
Storm Drainage Operations Fund 617
Exhibit A, Page 4 of 5
Attachment 2, Page 6 of 7
Resources*Requirements
FY20 Revised Budget 12,309,815$ FY20 Revised Budget 12,309,815$
Expenditure Adjustments:
Operating Expenses:
Development & Public Works 11,000
Finance 1,260
Legal Services 2,703
Total Operating Expense 14,963
Non-Departmental Expenses:
Reserves*(14,963)
Total Non-Departmental Expense (14,963)
Total Resources Adjustments - Total Requirements Adjustments -
Revised Budget 12,309,815$ Revised Budget 12,309,815$
* Reserves, Unappropriated Ending Fund Balance and Resources are not appropriated for spending and are shown for
informational purposes only.
Vehicle & Equipment - Fund 713
Exhibit A, Page 5 of 5
Attachment 2, Page 7 of 7