HomeMy WebLinkAboutSEDA Resolution 2020-01 06/22/2020
SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY, AN URBAN RENEWAL
AGENCY OF THE CITY OF SPRINGFIELD
RESOLUTION NO. ________
A resolution of the Springfield Economic Development Agency authorizing
the following:
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS,
REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE
AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD
MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD
COMMENCING JULY 7, 2020 AND CONTINUING THROUGH SEPTEMBER 7, 2020 WHILE
BOARD IS IN RECESS.
WHEREAS, SEDA and the City of Springfield have an Agreement dated November 29, 2005 and
amended July 21, 2008 November 21, 2011 and June 20, 2016 to advance and repay funds needed for
Urban Renewal Projects; and
WHEREAS, pursuant to a Cooperation and Services Agreement dated November 2005 and
amended July 21, 2008, the City of Springfield conducts sourcing activities for SEDA and follows the
WHEREAS,Chapter 2, Public Contracts, Section 2.704 Public Contracts for Goods and
Services,
purchases and award contracts; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of Board approval; and
WHEREAS, delaying these purchases and agreement approvals until the September 8, 2020
Board meeting would waste valuable time, increase the SEDA
might raise costs and reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted and which for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the SEDA Summerrecess commencing July 7, 2020 and continuing
through September 7, 2020; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals or other personal services contracts exempt from bidding requirements under the
purchasing regulations, and for which funds have been budgeted, and for reasons of public welfare,
safety, and cost effectiveness need to be awarded during the Summer recess commencing July 7,
2020and continuing through September 7, 2020; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits set forth in the Springfield Municipal Code during the SEDA Board Summer
recess commencing July 7, 2020 and continuing through September 7, 2020.
NOW THEREFORE BE IT RESOLVED, by the Board of SEDA as follows:
1.During the Board recess from July 7, 2020 through September 7, 2020, the City
Manager is hereby authorized to award competitive bid contracts, contracts
resulting from Requests for Proposals in conformance with City of Springfield
Municipal Code and contracting procedures and approve amendments to public
contracts where the amendment cost exceeds certain limits imposed by Section
2.706(3) for the Springfield Municipal Code, except in cases of Board approval,
including, but not limited to contracts which have been competitively bid, for
which funds have been budgeted, and which for reasons of public welfare, safety,
and cost effectiveness need to be awarded during the Summer recess,
provided all other applicable purchasing requirements in the Springfield
Municipal Code are followed, including but not limited to these set forth on the
attached Project/Contract Summary.This authorization supplements and is in
addition to and not in lieu of Board authority.
2.This Resolution shall take effect on the 22nd day of June, 2020 and shall elapse on
September 8, 2020.
Adopted by the Springfield Economic Development Agency, an Urban Renewal Agency of the
City of Springfield by a vote of _____ for and _____ against this ______ day of June, 2020.
_______________________________________
Marilee Woodrow, Chair
Springfield Economic Development Agency
ATTEST:
_______________________________________
A.J. Ripka, City Recorder
6/9/2020
Resolution No. SEDA2020-01