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HomeMy WebLinkAboutItem 01 Long-Term Community Recovery Planning AGENDA ITEM SUMMARY Meeting Date: 5/18/2020 Meeting Type: Work Session Staff Contact/Dept.: Monica Brown/EOC Staff Phone No: 541-726-2291 Estimated Time: 50 Minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and Innovative Government Services ITEM TITLE: LONG-TERM COMMUNITY RECOVERY PLANNING POST COVID-19 ACTION REQUESTED: Council to provide guidance on long-term community recovery (LTCR) planning process and objectives. ISSUE STATEMENT: Staff will provide an update on local and statewide efforts to re-open Oregon, initial damage assessment, and seek Council guidance for developing the long-term community recovery plan. ATTACHMENTS: Attachment 1: State of Oregon Prerequisites for Phased Re-opening of Oregon Attachment 2: Recovery Core Capabilities Attachment 3: Long-Term Community Recovery Process Diagram DISCUSSION/ FINANCIAL IMPACT: On May 7, Governor Brown released the final seven prerequisites counties and regions must meet in order to enter phase one of re-opening (Attachment 1). Lane County developed a Blueprint for re-opening and submitted application to the State. At the time of work session, our community could be in the early stages of re- opening. The Federal Emergency Management Agency’s LTCR framework (Attachment 3) is scalable to meet the local need and focuses on problem solving for the current event and improving access to resources through community engagement, capacity building, resiliency, and inter-agency/jurisdictional coordination. The framework is intended to allow for nimble adjustments as the event continues to evolve and continuous improvement as new information is known. In the areas of economic development and housing, staff are engaged in initial assessments along with our local partners. During this work session, staff will provide an update on these efforts and seek direction on the preliminary goals for economic development, housing, and City operations. Draft Goals include: • Springfield Local Government and Agency Partners are Supporting Businesses to Move Forward, Through and Beyond the COVID-19 Crisis • Springfield Local Government and Agency Partners are Supporting Citizens to maintain their place of residence • City is managing Springfield staff re-entry to the workplace and a gradual return to in-person customer services Council guidance is needed on the scope and scale of the planning and community engagement effort. Options the Council might consider include: • Establishing a Council subcommittee to address emergent business and community needs, guidance and timelines. • Focusing resources on programs and services where the City has direct ownership or significant influence in the areas of economic recovery, housing, and potentially others. • Incorporate the LTCR plan into the Springfield mission, vision, value process. • Additional Council direction. 1 PREREQUISITES FOR PHASED REOPENING OF OREGON Each of these seven prerequisites must be met before a county or region can enter phase one of Reopening Oregon. While many of these prerequisites are set at the county level, some are set at the Health Region or Statewide level. 1. Declining prevalence of COVID-19 (OHA detailed reference document: “The Three Health Signs We Must See to Re-open Oregon”) a. The percentage of emergency department visits for COVID-19-like illnesses (CLI) are less than the historic average for flu at the same time of year. b. A 14-day decline in COVID-19 hospital admissions. i. This metric only applies to counties with more than 5 hospitalized cases in the last 28 days. 2. Minimum Testing Regimen (OHA detailed reference document: “COVID-19 Strategic Testing Plan for Oregon” and “Oregon COVID-19 Testing and Contact Tracing Strategy”) a. Regions must be able to administer COVID-19 testing at a rate of 30 per 10,000 people per week. Regions must implement a testing regimen that prioritizes symptomatic persons and individuals who came into contact with a known COVID-positive person and includes testing of all people in congregate settings when there is a positive test. This includes long-term care facilities and county jails among others. The plan must include frequent tests of frontline and essential workers and industries where workers may not be able to practice optimal physical distancing (e.g., agricultural processing, meat packing). b. Regions must maintain an appropriate number of testing sites to accommodate its population and must fully advertise where and how people can get tested. The region must work with local public health and OHA to use the collected data to track and trace the spread of the virus. Testing must be accessible to low-income and underserved communities. c. This metric is measured at the Health Region level, not at the county level. An individual county cannot move into phase one if regional testing capacity is beneath that level. 3. Contact Tracing System (OHA detailed reference document :”Oregon’s Plan to Stop the Spread of COVID-19”, “Oregon COVID-19 Testing and Contact Tracing Strategy” and “Interim Investigative Guidelines”) a. Counties must have a minimum of 15 contact tracers for every 100,000 people. Every county must be prepared to contact trace 95% of all new cases within 24 hours, with OHA certifying a county’s readiness. The contract tracing workforce must be reflective of the region and be able to conduct tracing activities in a culturally appropriate way and in multiple languages as appropriate for the population. Attachment 1, Page 1 of 4 2 4. Isolation/Quarantine Facilities a. Counties must have hotel rooms or other shelter locations available for people who cannot self-quarantine if required, or who test positive for COVID-19 and cannot self-isolate. The Department of Public Health at the Oregon Health Authority will provide support to local public health to identify needs and help with resources. 5. Finalized Statewide Sector Guidelines (OHA detailed reference documents: sector-specific guidelines by sector) a. Each sector must adhere to Oregon Health Authority statewide guidelines to protect employees and consumers, make the physical work space safer and implement processes that lower risk of infection in the business. 6. Sufficient Health Care Capacity (OHA detailed reference document: “Guidance on resumption of non-emergent and elective procedures at hospitals”) a. To maintain the phased re-opening plan, each region must be able to accommodate a 20% increase in suspected or confirmed COVID-19 hospitalizations compared to the number of suspected or confirmed COVID- 19 hospitalizations in the region at the time Executive Order No. 20-22 was issued. b. This metric is measured at the Health Region level, not at the county level. An individual county cannot move into phase one if regional hospital capacity is beneath that level. 7. Sufficient PPE Supply (OHA detailed reference document: “Guidance on resumption of non- emergent and elective procedures at hospitals ”) a. All hospitals in the health region must report PPE supply daily to OHA’s Hospital Capacity system. Large hospitals and health systems in the region must attest to a 30-day supply of PPE, and small or rural hospitals must have a 14-day supply. This metric is measured at the Health Region level, not at the county level. b. Counties must attest to sufficient PPE supply for first responders in the county. Health Regions Defined: Health region 1: Clatsop, Columbia, Tillamook, Washington, Multnomah, Clackamas Health region 2: Yamhill, Polk, Lincoln, Benton, Marion, Linn Health regions 3 & 5: Lane, Douglas, Coos, Curry, Jackson, Josephine Health regions 6 & 9: Hood River, Wasco, Sherman, Gilliam, Morrow, Umatilla, Union, Wallowa, Baker, Malheur Health region 7: Jefferson, Deschutes, Crook, Wheeler, Grant, Klamath, Lake, Harney Attachment 1, Page 2 of 4 3 Prerequisites Checklist Each of these seven prerequisites must be met before a county or region can enter phase one of Reopening Oregon. While many of these prerequisites are set at the county level, some are set at the Health Region or Statewide level. County Health Region State 1. Declining prevalence of COVID-19 Not required if <5 cases a. The percentage of emergency department visits for COVID-19-like illnesses (CLI) are less than the historic average for flu at the same time of year. NA NA REQUIRED Data to be provided on OHA web site. b. A 14-day decline in COVID-19 hospital admissions. REQUIRED if >5 cases NA Data to be provided on OHA web site. 2. Minimum Testing Regimen Regions able to administer testing at a rate of 30 per 10k per week NA REQUIRED OHA will evaluate and approve at the region level Sufficient testing sites accessible to underserved communities NA REQUIRED OHA will evaluate and approve at the region level 3. Contact Tracing System County has 15 contact tracers per 100k people REQUIRED OHA will evaluate and approve at the county or region level County contact tracing workforce is reflective of the county and able to work in needed languages REQUIRED OHA will evaluate and approve at the county or region level County is prepared to trace 95% of all new cases within 24 hours REQUIRED OHA will evaluate and approve at the county or region level 4. Isolation Facilities Counties have hotel rooms available for those who cannot self-isolate REQUIRED OHA will support, evaluate and approve at the county or region level Counties provide a narrative of how they will respond to three different outbreak situations in the county (e.g. nursing home, jail, food processing facility, farmworker housing, other group living situation) REQUIRED OHA will evaluate and approve. OHA can provide a list. 5. Finalized Statewide Sector Guidelines NA NA REQUIRED OHA will finalize 6. Sufficient Health Care Capacity Region must be able to accommodate a 20% increase in hospitalizations NA REQUIRED 7. Sufficient PPE Supply Hospitals in region are reporting PPE supply daily through HOSCAP REQUIRED OHA will certify Hospitals in region must have a 14 or 30 day supply of PPE depending on their size and whether they are a rural hospital. NA REQUIRED Hospital leadership must attest in writing. OHA will confirm receipt of hospital attestation. Counties must have sufficient PPE for first responders. REQUIRED OHA will confirm receipt of county attestation. Attachment 1, Page 3 of 4 4 County/region applications should be emailed to: Jen Andrew Office of the Governor Jennifer.j.andrew@oregon.gov Attachment 1, Page 4 of 4 RECOVERY CORE CAPABILITIES AND DEFINITIONS FROM THE NATIONAL PREPAREDNESS GOAL CORE CAPABILITY DEFINITION Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or community-based approaches to meet defined objectives Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard and, as appropriate, the actions begin taken and the assistance being made available. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of core capabilities. Economic Recovery Return economic and business activities (including food and agriculture) to a healthy state and develop new business and employment opportunities that result in a sustainable and economically viable community. Health and Social Services Restore and improve health and social services networks to promote the resilience, independence, health (including behavioral health), and well-being of the whole community. Housing Implement housing solutions that effectively support the needs of the whole community and contribute to its sustainability and resilience. Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. Natural and Cultural Resources Protect natural and cultural resources and historic properties through appropriate planning, mitigation, response, and recovery actions to preserve, conserve, rehabilitate, and restore them consistent with post-disaster community priorities and effective practices and in compliance with appropriate environmental and historic preservation laws and executive orders. Source: Effective Coordination of Recovery Resources for State, Tribal, Territorial and Local Incidents, FEMA, February 2015 Attachment 2, Page 1 of 1 Source: FEMA, Long-Term Community Recovery ToolBox, March 2012 Long-Term Community Recovery Process Diagram Post-Disaster ASSESSMENT •Assessment •Engagement Articulate VISION •Community Vision Process •Issues, Needs, Opportunities Identify GOALS •Goals, Objectives, Strategies •Identify Options and Projects Actions to Achieve PROJECTS •Develop Projects •Evaluate, Prioritize •Develop Resource Strategy Achieving Vision IMPLEMENTATION •Identify & Obtain Resources •Implement Plan Convene Stakeholders Community Input & Confirmation Community Input & Confirmation Public Presentation & Confirmation of Plan Attachment 3, Page 1 of 1