HomeMy WebLinkAboutItem 01 Long-Term Community Recovery Planning AGENDA ITEM SUMMARY Meeting Date: 5/18/2020
Meeting Type: Work Session
Staff Contact/Dept.: Monica Brown/EOC
Staff Phone No: 541-726-2291
Estimated Time: 50 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: LONG-TERM COMMUNITY RECOVERY PLANNING POST COVID-19
ACTION
REQUESTED:
Council to provide guidance on long-term community recovery (LTCR) planning
process and objectives.
ISSUE
STATEMENT:
Staff will provide an update on local and statewide efforts to re-open Oregon, initial
damage assessment, and seek Council guidance for developing the long-term
community recovery plan.
ATTACHMENTS: Attachment 1: State of Oregon Prerequisites for Phased Re-opening of Oregon
Attachment 2: Recovery Core Capabilities
Attachment 3: Long-Term Community Recovery Process Diagram
DISCUSSION/
FINANCIAL
IMPACT:
On May 7, Governor Brown released the final seven prerequisites counties and
regions must meet in order to enter phase one of re-opening (Attachment 1). Lane
County developed a Blueprint for re-opening and submitted application to the State.
At the time of work session, our community could be in the early stages of re-
opening.
The Federal Emergency Management Agency’s LTCR framework (Attachment 3)
is scalable to meet the local need and focuses on problem solving for the current
event and improving access to resources through community engagement, capacity
building, resiliency, and inter-agency/jurisdictional coordination. The framework is
intended to allow for nimble adjustments as the event continues to evolve and
continuous improvement as new information is known.
In the areas of economic development and housing, staff are engaged in initial
assessments along with our local partners. During this work session, staff will
provide an update on these efforts and seek direction on the preliminary goals for
economic development, housing, and City operations. Draft Goals include:
• Springfield Local Government and Agency Partners are Supporting
Businesses to Move Forward, Through and Beyond the COVID-19 Crisis
• Springfield Local Government and Agency Partners are Supporting
Citizens to maintain their place of residence
• City is managing Springfield staff re-entry to the workplace and a gradual
return to in-person customer services
Council guidance is needed on the scope and scale of the planning and community
engagement effort. Options the Council might consider include:
• Establishing a Council subcommittee to address emergent business and
community needs, guidance and timelines.
• Focusing resources on programs and services where the City has direct
ownership or significant influence in the areas of economic recovery,
housing, and potentially others.
• Incorporate the LTCR plan into the Springfield mission, vision, value
process.
• Additional Council direction.
1
PREREQUISITES FOR PHASED REOPENING OF OREGON
Each of these seven prerequisites must be met before a county or region can enter phase
one of Reopening Oregon. While many of these prerequisites are set at the county level,
some are set at the Health Region or Statewide level.
1. Declining prevalence of COVID-19 (OHA detailed reference document: “The Three Health
Signs We Must See to Re-open Oregon”)
a. The percentage of emergency department visits for COVID-19-like illnesses
(CLI) are less than the historic average for flu at the same time of year.
b. A 14-day decline in COVID-19 hospital admissions.
i. This metric only applies to counties with more than 5 hospitalized cases in
the last 28 days.
2. Minimum Testing Regimen (OHA detailed reference document: “COVID-19 Strategic Testing
Plan for Oregon” and “Oregon COVID-19 Testing and Contact Tracing Strategy”)
a. Regions must be able to administer COVID-19 testing at a rate of 30 per
10,000 people per week. Regions must implement a testing regimen that
prioritizes symptomatic persons and individuals who came into contact with
a known COVID-positive person and includes testing of all people in
congregate settings when there is a positive test. This includes long-term
care facilities and county jails among others. The plan must include frequent
tests of frontline and essential workers and industries where workers may
not be able to practice optimal physical distancing (e.g., agricultural
processing, meat packing).
b. Regions must maintain an appropriate number of testing sites to
accommodate its population and must fully advertise where and how people
can get tested. The region must work with local public health and OHA to use
the collected data to track and trace the spread of the virus. Testing must be
accessible to low-income and underserved communities.
c. This metric is measured at the Health Region level, not at the county level. An
individual county cannot move into phase one if regional testing capacity is
beneath that level.
3. Contact Tracing System (OHA detailed reference document :”Oregon’s Plan to Stop the Spread of
COVID-19”, “Oregon COVID-19 Testing and Contact Tracing Strategy” and “Interim Investigative
Guidelines”)
a. Counties must have a minimum of 15 contact tracers for every 100,000
people. Every county must be prepared to contact trace 95% of all new cases
within 24 hours, with OHA certifying a county’s readiness. The contract
tracing workforce must be reflective of the region and be able to conduct
tracing activities in a culturally appropriate way and in multiple languages as
appropriate for the population.
Attachment 1, Page 1 of 4
2
4. Isolation/Quarantine Facilities
a. Counties must have hotel rooms or other shelter locations available for
people who cannot self-quarantine if required, or who test positive for
COVID-19 and cannot self-isolate. The Department of Public Health at the
Oregon Health Authority will provide support to local public health to
identify needs and help with resources.
5. Finalized Statewide Sector Guidelines (OHA detailed reference documents: sector-specific
guidelines by sector)
a. Each sector must adhere to Oregon Health Authority statewide guidelines to
protect employees and consumers, make the physical work space safer and
implement processes that lower risk of infection in the business.
6. Sufficient Health Care Capacity (OHA detailed reference document: “Guidance on resumption
of non-emergent and elective procedures at hospitals”)
a. To maintain the phased re-opening plan, each region must be able to
accommodate a 20% increase in suspected or confirmed COVID-19
hospitalizations compared to the number of suspected or confirmed COVID-
19 hospitalizations in the region at the time Executive Order No. 20-22 was
issued.
b. This metric is measured at the Health Region level, not at the county level. An
individual county cannot move into phase one if regional hospital capacity is
beneath that level.
7. Sufficient PPE Supply (OHA detailed reference document: “Guidance on resumption of non-
emergent and elective procedures at hospitals ”)
a. All hospitals in the health region must report PPE supply daily to OHA’s
Hospital Capacity system. Large hospitals and health systems in the region
must attest to a 30-day supply of PPE, and small or rural hospitals must have
a 14-day supply. This metric is measured at the Health Region level, not at
the county level.
b. Counties must attest to sufficient PPE supply for first responders in the
county.
Health Regions Defined:
Health region 1: Clatsop, Columbia, Tillamook, Washington, Multnomah, Clackamas
Health region 2: Yamhill, Polk, Lincoln, Benton, Marion, Linn
Health regions 3 & 5: Lane, Douglas, Coos, Curry, Jackson, Josephine
Health regions 6 & 9: Hood River, Wasco, Sherman, Gilliam, Morrow, Umatilla, Union,
Wallowa, Baker, Malheur
Health region 7: Jefferson, Deschutes, Crook, Wheeler, Grant, Klamath, Lake, Harney
Attachment 1, Page 2 of 4
3
Prerequisites Checklist
Each of these seven prerequisites must be met before a county or region can enter phase one of Reopening
Oregon. While many of these prerequisites are set at the county level, some are set at the Health Region or
Statewide level.
County Health Region State
1. Declining prevalence of COVID-19 Not required if
<5 cases
a. The percentage of emergency
department visits for COVID-19-like
illnesses (CLI) are less than the
historic average for flu at the same
time of year.
NA NA REQUIRED
Data to be provided on OHA web
site.
b. A 14-day decline in COVID-19
hospital admissions.
REQUIRED
if >5 cases
NA Data to be provided on OHA web
site.
2. Minimum Testing Regimen
Regions able to administer testing at a
rate of 30 per 10k per week
NA REQUIRED
OHA will evaluate and approve
at the region level
Sufficient testing sites accessible to
underserved communities
NA REQUIRED
OHA will evaluate and approve
at the region level
3. Contact Tracing System
County has 15 contact tracers per 100k
people
REQUIRED
OHA will evaluate and approve
at the county or region level
County contact tracing workforce is
reflective of the county and able to work
in needed languages
REQUIRED
OHA will evaluate and approve
at the county or region level
County is prepared to trace 95% of all
new cases within 24 hours
REQUIRED
OHA will evaluate and approve
at the county or region level
4. Isolation Facilities
Counties have hotel rooms available for
those who cannot self-isolate
REQUIRED
OHA will support, evaluate and
approve at the county or region
level
Counties provide a narrative of how
they will respond to three different
outbreak situations in the county (e.g.
nursing home, jail, food processing facility,
farmworker housing, other group living situation)
REQUIRED
OHA will evaluate and approve.
OHA can provide a list.
5. Finalized Statewide Sector
Guidelines
NA NA REQUIRED
OHA will finalize
6. Sufficient Health Care Capacity
Region must be able to accommodate a
20% increase in hospitalizations
NA REQUIRED
7. Sufficient PPE Supply
Hospitals in region are reporting PPE
supply daily through HOSCAP
REQUIRED
OHA will certify
Hospitals in region must have a 14 or 30
day supply of PPE depending on their
size and whether they are a rural
hospital.
NA REQUIRED
Hospital leadership
must attest in
writing.
OHA will confirm receipt of
hospital attestation.
Counties must have sufficient PPE for
first responders.
REQUIRED
OHA will confirm receipt of
county attestation.
Attachment 1, Page 3 of 4
4
County/region applications should be emailed to:
Jen Andrew
Office of the Governor
Jennifer.j.andrew@oregon.gov
Attachment 1, Page 4 of 4
RECOVERY CORE CAPABILITIES AND DEFINITIONS FROM THE NATIONAL PREPAREDNESS GOAL
CORE CAPABILITY DEFINITION
Planning Conduct a systematic process engaging the whole
community as appropriate in the development of executable
strategic, operational, and/or community-based approaches
to meet defined objectives
Public Information and Warning Deliver coordinated, prompt, reliable, and actionable
information to the whole community through the use of
clear, consistent, accessible, and culturally and linguistically
appropriate methods to effectively relay information
regarding any threat or hazard and, as appropriate, the
actions begin taken and the assistance being made available.
Operational Coordination Establish and maintain a unified and coordinated
operational structure and process that appropriately
integrates all critical stakeholders and supports the
execution of core capabilities.
Economic Recovery Return economic and business activities (including food and
agriculture) to a healthy state and develop new business and
employment opportunities that result in a sustainable and
economically viable community.
Health and Social Services Restore and improve health and social services networks to
promote the resilience, independence, health (including
behavioral health), and well-being of the whole community.
Housing Implement housing solutions that effectively support the
needs of the whole community and contribute to its
sustainability and resilience.
Infrastructure Systems Stabilize critical infrastructure functions, minimize health
and safety threats, and efficiently restore and revitalize
systems and services to support a viable, resilient
community.
Natural and Cultural Resources Protect natural and cultural resources and historic
properties through appropriate planning, mitigation,
response, and recovery actions to preserve, conserve,
rehabilitate, and restore them consistent with post-disaster
community priorities and effective practices and in
compliance with appropriate environmental and historic
preservation laws and executive orders.
Source: Effective Coordination of Recovery Resources for State, Tribal, Territorial and Local Incidents, FEMA, February 2015
Attachment 2, Page 1 of 1
Source: FEMA, Long-Term Community Recovery ToolBox, March 2012
Long-Term Community Recovery Process Diagram
Post-Disaster
ASSESSMENT
•Assessment
•Engagement
Articulate
VISION
•Community Vision Process
•Issues, Needs, Opportunities
Identify
GOALS
•Goals, Objectives, Strategies
•Identify Options and Projects
Actions to Achieve
PROJECTS
•Develop Projects
•Evaluate, Prioritize
•Develop Resource Strategy
Achieving Vision
IMPLEMENTATION
•Identify & Obtain Resources
•Implement Plan
Convene Stakeholders
Community Input &
Confirmation
Community Input &
Confirmation
Public Presentation &
Confirmation of Plan
Attachment 3, Page 1 of 1