HomeMy WebLinkAboutItem 05 COVID-19 Intrafund Appropriation Transfer AGENDA ITEM SUMMARY Meeting Date: 4/6/2020
Meeting Type: Regular Meeting
Staff Contact/Dept.: Nathan Bell Staff Phone No: 541-726-2364
Estimated Time: 10 Minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and Innovative Government Services ITEM TITLE: COVID-19 INTRAFUND APPROPRIATION TRANSFER
ACTION REQUESTED:
Approve / Not Approve the following Resolution: A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE GENERAL FUND FROM CONTINGENCY TO DEVELOPMENT AND PUBLIC WORKS OPERATING EXPENSES
ISSUE STATEMENT:
Council is requested to approve a transfer of appropriations within the General Fund from Contingency to Development & Public Works (DPW) Operating Budget to support the City’s response to the Coronavirus Disease 2019 (COVID-19) crisis.
ATTACHMENTS: Attachment 1: Resolution regarding Intrafund Transfer
DISCUSSION/ FINANCIAL IMPACT:
During the March 16th regular session Council meeting, the Council approved a resolution transferring $100,000 from the General Fund Contingency into the
DPW operating budget. At that time, it was still largely unknown what the City’s needs and associated costs would be in response to the COVID-19 crisis. Subsequently, those needs are starting to become known and the original appropriation will not be adequate to carry us through the end of the FY20. Recognizing that this is a fluid situation and the City’s response is evolving on a daily basis, we are requesting an additional $100,000 transfer from the General
Fund Contingency into the DPW operating budget to provide the City’s Emergency Operation Manager the ability to adequately resource the City’s COVID-19 related activities. With the recognition that this is a second request in a short timeframe and the possibility of additional requests in the future, the City’s Budget Team, consisting of the City Manager, Assistant City Manager, Finance Director, and Budget Officer, will provide oversight on how the funds are being expended with monthly reports provided to City Council. The table in section one of the attached resolution details the financial impact of this action.
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ___________
A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN THE
GENERAL FUND FROM CONTINGENCY TO DEVELOPMENT AND PUBLIC WORKS OPERATING
EXPENSES
WHEREAS, the Common Council has adopted the budget and made appropriations for Fiscal Year
2019-2020 through Resolution 2019-15 adopted June 17, 2019, as amended by Resolutions 2019-22,
2020-03, and 2020-06;
WHEREAS, ORS 294.463 allows transfers of appropriations within a fund when authorized by
ordinance or resolution of the governing body, stating the need for the transfer, the purpose of the
authorized expenditure, and the amount transferred;
WHEREAS, the General Fund has an appropriated contingency to address unforeseen events that
arise after the budget has been adopted and that require immediate funding;
WHEREAS, on March 8, 2020, the Governor of Oregon declared a state of emergency under ORS
401.025, due to the COVID-19 coronavirus outbreak in Oregon (Executive Order No. 20-03); on March
16, 2020, the Common Council declared a state of emergency in the entire City of Springfield
(Resolution No. 2020-06); and on March 17, Lane County also declared a state of emergency;
WHEREAS, on March 16, 2020, the Council approved Resolution 2020-06 transferring $100,000 in
appropriations within the General Fund from Contingency to Development and Public Works Operating
Expenses, for the purpose of funding the City’s emergency management response to the COVID-19
outbreak, which was unforeseen at the time the budget was adopted;
WHEREAS, the City’s emergency management staff have identified additional needs related to the
COVID-19 emergency that require the appropriation of at least another $100,000 for that purpose; and
WHEREAS, the Common Council finds that the transfer of these appropriations within the General
Fund from Contingency to Operating Expenses for the Development and Public Works Department is in
the public interest and is needed to protect public health and safety,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD:
Section 1: The fiscal year 2019-2020 appropriations, as adopted by Resolution 2019-15 and
amended by Resolutions 2019-22, 2020-03, and 2020-06 are hereby adjusted as follows:
Section 2: To provide oversight of the use of the funds appropriated for emergency
management purposes under this Resolution and Resolution 20-06, the City Manager or designee will
provide the Council with monthly reports on the expenditure of these funds, through the end of the FY
2019-2020 fiscal year.
ADOPTED by the Common Council of the City of Springfield this ___ day of _________, ____,
by a vote of _____ for and ____ against.
_______________________
Mayor
ATTEST:
__________________________
City Recorder
FY20 Amended
Budget New Request FY20 Amended
Budget
Resources
FY20 Amended Resources*50,500,486$ - 50,500,486$
Total Fund Resources 50,500,486 50,500,486
Requirements
FY20 Amended Operating Budget
City Manager's Office 1,716,355 - 1,716,355
Development & Public Works 2,731,218 100,000 2,831,218
Finance 2,388,253 - 2,388,253
Eugene Springfield Fire 12,076,623 - 12,076,623
Human Resourcers 592,290 - 592,290
Information Technology 2,162,350 - 2,162,350
Legal Services 747,373 - 747,373
Library 1,717,912 - 1,717,912
Police 15,557,892 - 15,557,892
Total Operating Budget 39,690,266 100,000 39,790,266
Non-Departmental Expenses:
Transfers 1,507,800 - 1,507,800
Contingency 900,000 (100,000) 800,000
Reserves*8,402,419 - 8,402,419
Total Non-Departmental 10,810,219 (100,000) 10,710,219
Total Fund Requirements 50,500,485$ -$ 50,500,485$
General Fund 100
*Resources and reserve amounts are not appropriated for spending and are shown for
information purposes only.