HomeMy WebLinkAboutItem 07 Vehicle Purchase Contracts AGENDA ITEM SUMMARY Meeting Date: 11/18/2019
Meeting Type: Regular Meeting
Staff Contact/Dept.: Tonja Kling
Brian
Conlon/Operations
Staff Phone No: 541-726-5930
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Provide Financially
Responsible and
Innovative Government
Services
ITEM TITLE: PURCHASE OF OPERATIONS VEHICLES FOR FISCAL YEAR 2020
ACTION
REQUESTED:
Approve the purchase and authorize the City Manager Pro Tem to negotiate and
sign agreements for the procurement of eleven Operations vehicles for fiscal year
2020.
ISSUE
STATEMENT:
The Development and Public Works Department seeks council approval to
purchase nine Operations fleet vehicles and two dump trucks.
ATTACHMENTS: None
DISCUSSION/
FINANCIAL
IMPACT:
In fiscal year 2019, the Development and Public Works Operations budgeted to
replace several fleet vehicles. These purchases were delayed until fiscal year 2020
due to Ford not accepting orders for 2019 vehicles during the latter part of our
FY19. Supplemental Budget 1 for FY20 brought forward the money budgeted for
those vehicles. Operations budgeted for additional vehicle replacements in FY20.
There are nine pick-up trucks and two dump trucks budgeted to be replaced this
year. Replacement schedule for pick-ups are on a 10 year rotation and the average
age of the pick-ups on the list of replacements is 16 years old. Both dump trucks are
12 years old. Maintenance costs of these vehicles have increased, replacement parts
are not readily available and downtime of the vehicles has increased. These vehicles
have served the City well but have come to the end of their useful life and need
replaced.
Additionally, these replacement pick-ups are better suited for general construction
activities and will substantially improve ice and snow response accessibility and
safety as five of these pick-ups are fitted with snow plow package - all nine are 4-
wheel drive.
Development and Public Works Community Development budgeted to replace two
Building and Code Enforcement vehicles in FY20. The vehicles needing replaced
are 19 and 16 years of age. They have served the City well but are continuing to be
more unreliable and need to be replaced.
Staff requests Council give the City Manager Pro Tem the authority to negotiate
and sign contracts to Landmark Ford Lincoln in the amount not to exceed
$380,553.60, to JMR Group LLC dba McCoy Freightliner in the amount of
$259,122 and Suburban Chevrolet in the amount of $52,780.60. Sufficient funds are
budgeted in FY20 to cover these purchases.