HomeMy WebLinkAboutItem 01 CDAC Interviews AGENDA ITEM SUMMARY Meeting Date: 11/12/2019
Meeting Type: Work Session Staff Contact/Dept.: Erin Fifield/DPW Staff Phone No: 541-726-2302
Estimated Time: 20 Minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Promote and Enhance our Hometown Feel while Focusing on Livability and Environmental Quality ITEM TITLE: COMMUNITY DEVELOPMENT ADVISORY COMMITTEE (CDAC)
INTERVIEWS
ACTION REQUESTED: Interview candidates for current and upcoming CDAC vacancies.
ISSUE STATEMENT: The City is seeking to fill three (3) vacancies on the CDAC.
ATTACHMENTS: Attachment 1: CDAC bylaws Attachment 2: Current CDAC roster
Attachment 3: Interview schedule and questions Attachment 4: CDAC candidate applications
DISCUSSION FINANCIAL IMPACT:
The Community Development Advisory Committee (CDAC) advises Council on matters related to the City’s housing and community development activities. The activities are primarily funded by federal Community Development Block Grant (CDBG) dollars, for the purposes of benefiting low and moderate-income residents and improving blighted areas. The CDAC recommends annual CDBG funding priorities and allocations to Council in line with the adopted Eugene-Springfield
Consolidated Plan. There are three (3) appointments that need to be made, due to one vacancy and two expiring terms. All three terms would start January 1, 2020 and serve 4 years (thru December 31, 2023)
The City received a total of six (6) applications in two recruitments. Council interviewed 2 applicants on October 21: Felicia (Sami) Allen
Tracey Bishop
The remaining three (3) applicants are scheduled to be interviewed tonight:
Mark Molina
Stephanie Tabibian
Jorjie Arden (unable to attend scheduled interview)
Isabelle Mathews
Isabelle Mathews is the only applicant who is currently serving on the CDAC, and
is applying to serve another term.
Council is scheduled to make appointments on November 18.
CITY OF SPRINGFIELD COMMUNITY DEVELOPMENT ADVISORY COMMITTEE
BY-LAWS
Article I – Name This Committee, being duly and officially established by the Common Council of
the City of Springfield, shall be known as the “Community Development Advisory
Committee”, hereinafter referred to as the “CDAC”.
Article II – Purposes
Section 1. Formal Purposes.
The existence and work of the CDAC are important expressions of the desire for
citizen participation in the City’s housing and community development activities,
which are supported by block grants from the U.S. Department of Housing and
Urban Development. The CDAC will recommend for Council adoption:
a. Short and long term housing and community development needs,
objectives, and priorities listed in the Eugene – Springfield Five-Year
Consolidated Plan and Annual Action Plans. b. The annual selection of projects and activities to be supported by the
Community Development Block Grant (CDBG) Program; and
c. Other plans, policy documents, or items required by CDBG and HOME program regulations and/or which could reasonably be expected to benefit from citizen participation.
Section 2. Extended Purposes. The CDAC provides a means of citizen involvement in an advisory capacity to
the Council in policy decisions regarding the City’s housing and community
development needs. The CDAC provides a forum for citizens to assess and
comment on all aspects of the City’s community development performance. The
CDAC’s responsibilities and authority shall be on-going without a set date of
expiration. The CDAC’s responsibilities and roles shall include at least the
following:
a. Ensure that citizen participation is meaningful in all phases of the City’s CDBG and HOME supported housing and community development activities.
b. Ensure that there is effective communication between citizens and City
officials.
Attachment 1, Page 1 of 5
c. Ensure that technical information is available in an understandable
form.
d. Ensure that citizens receive thorough, accurate, and timely information and responses from City policymakers and administrators.
Article III – Membership
Section 1. Membership.
Members shall serve as volunteers without compensation. There shall be eight
voting members as follows:
a. Six citizens who reside within the corporate city limits of Springfield, or within Springfield’s Urban Growth Boundary.
b. One Planning Commission member chosen by the Commission.
c. One City Council member appointed by the Mayor.
Section 2. Appointment Procedures.
Each citizen member shall be appointed by the mayor and City Council from a list
of applicants during an open meeting of the Council. The selection process shall be open and widely publicized. All persons over the age of 18 are eligible for
membership. Preference shall be given to persons likely to be affected by
projects and activities of the City’s community development and housing
programs, including persons of low and moderate income, residents of lower
income neighborhoods, the elderly, persons with disabilities, members of racial and ethnic minority groups, and female heads of households.
Section 3. Tenure.
a. Terms of citizen members shall be for four years and shall expire on the 31st of December. Three terms shall expire every two years.
b. No citizen member shall be appointed to more than two consecutive
full terms, except the Planning Commission and City Council
representatives shall serve at the pleasure of those respective bodies.
c. A member originally appointed to fill a vacancy created by a
resignation or dismissal may serve the unexpired portion of that term
as well as two consecutive full terms subsequently.
Attachment 1, Page 2 of 5
d. A member who moves outside of the City’s Urban Growth Boundary shall be deemed to have resigned.
Section 4. Ex-Officio Members.
An ex-officio non-voting member of the CDAC shall be the City’s Community Development Analyst or the designee of the Community Development Analyst.
Other ex-officio members may be appointed to the CDAC by the City Council
upon the nomination of the CDAC.
Section 5. Officers.
A Chairperson and Vice-Chairperson shall be selected annually by the voting
members from their number. The Community Development Analyst or assigned
staff shall act as recorder of the minutes and perform other staff work as
necessary.
Section 6. Voting.
a. Each voting member shall be entitled to one vote on all motions or
other official actions presented for consideration at meetings at which the member is present.
b. Proxy voting is not allowed.
Article IV – Meetings
Section 1. Calling of Meetings.
Meetings may be called by the Chairperson, Vice-Chairperson, Community
Development Analyst, or a quorum of the membership. Advance written notice of the time and place of meetings shall normally be mailed to all members. A
member may waive notice of meeting, and the attendance of a member at a
meeting shall constitute such waiver of notice.
Section 2. Conduct of Meetings.
a. Official action may be taken at a meeting whenever a quorum of the
membership is present. A simple majority of the currently appointed
voting members shall constitute a quorum.
b. An act of a majority of a quorum present at any meeting shall
constitute an act of the CDAC.
c. All meetings shall be conducted in accordance with Robert’s Rules of
Order, newly revised, unless otherwise provided.
Attachment 1, Page 3 of 5
d. Meetings shall be presided over by the Chairperson. In the absence of
the Chairperson, the Vice-Chairperson shall preside.
e. All meetings shall be conducted in compliance with ORS, Chapter 192, regarding public meetings.
f. Committee members shall follow the Committee’s adopted Code of
Conduct.
Article V – Staffing
a. The City will assign staff to administer the Community Development
Block Grant and the HOME Investment Partnerships Programs and to
assist the work of the CDAC.
b. All staffing roles and necessary financial support will be determined by
the City Council taking into consideration recommendations of the
CDAC.
Article VI – Subcommittees
Section 1. Subcommittees.
a. Subcommittees as needed shall be appointed by the Chairperson.
b. Members of a subcommittee shall serve until the work of the
subcommittee is completed or until their successors have been
appointed.
c. Members of a subcommittee need not be members of the CDAC
except that at least one member of each subcommittee shall be a
voting CDAC member.
d. Ex-officio CDAC members shall also serve as non-voting ex-officio members of all CDAC subcommittees.
e. The CDAC may dissolve subcommittees or remove individual
subcommittee members with or without cause.
Section 2. Subcommittee Officers
Each subcommittee shall have a Chairperson appointed by the Chairperson of
the CDAC.
Attachment 1, Page 4 of 5
Section 3. Subcommittee Meetings.
Meetings may be called by the Chairperson of a subcommittee and shall be
conducted in the same manner as meetings of the full CDAC.
Article VII – Removal of Members
Members shall serve at the pleasure of the appointing authority and as specified
herein. Removal for non-attendance shall be based on the following:
a. All Community Development Advisory Committee appointees serve at
the pleasure of the City Council. A position shall be vacated by the
Council when the appointee has two or more consecutive unexcused absences from the committee meetings in any twelve consecutive
month period. (Section IX (5) 5.5) of the Council Operating Policies)
b. The CDAC may recommend to the City Council dismissal and
replacement of a member whose attendance record over a period of time is deemed to be unacceptable to the Committee.
The Chair, in consultation with City Staff, may also recommend to the Council a
member be removed from the Committee if a member is found not to meet the
Committee’s adopted Code of Conduct.
Article VIII – Amendments to By-Laws.
a. These by-laws may be amended by an affirmative vote of two-thirds
(2/3) of the current voting membership, subject to the concurrence of the City Council.
b. Written notice of proposed amendments and the nature thereof shall
be given to the membership at least five days prior to the date of the
meeting at which the proposed amendments are to be considered.
Adopted: July, 1980
Amended: October, 1981
October, 1982 December, 1984
April, 2006
February, 2015
February, 2016
Attachment 1, Page 5 of 5
City of Springfield
Community Development Advisory Committee
As of 10.9.2019
Updated: 10/9/2019
Name/Address Term 1 Reappointed Expiration Status
Steve Moe
City Councilor
- - - At will of City Council
Tim Vohs Planning Commissioner
3708 Cherokee Dr Springfield, OR 97478
- - - At will of Planning Commission
Victoria Doyle 787 S. 48th St
Springfield, OR 97478
11/20/2017 (to fill a vacancy) - 12/31/2019 Resigned – position is currently VACANT. New
4 year term will begin on 1/1/2020.
Kelly Mason 650 Harlow Rd #225 Springfield, OR 97477
1/1/2018 - 12/31/2021 Current member
Bernice Pogue
94 V St Springfield, OR 97477
11/20/2017
(to fill a vacancy and serve 4 years)
- 12/31/2021 Current member
Tony Rodriguez 4864 Daisy St
Springfield, OR 97478
11/20/2017 (to fill a vacancy) - 12/31/2019 Current member. Position will be VACANT
1/1/2020.
Itzel Sandoval 3936 S Redwood Dr Springfield, OR 97478
1/1/2018 - 12/31/2021 Current member
Isabelle Mathews 783 S 70th St
Springfield OR 97478
12/7/2015 - 12/31/2019 Current member. Position will be VACANT
1/1/2020.
Attachment 2, Page 1 of 1
Community Development Advisory Committee (CDAC) Interview Schedule & Questions
November 12, 2019
Schedule (5:30 – 5:50)
Council preparation of interview questions
Interview of Mark Molina
Interview of Stephanie Tabibian
Interview of Isabelle Mathews
Council deliberation
Questions for Candidates
1. Why are you interested in serving on the Community Development Advisory Committee?
2. What most interests you about affordable housing and community development?
3. What skills and/or experience do you bring that will contribute to you being an effective
community development advisory committee member?
4. What do you see as the most pressing issue facing Springfield in the realm of housing and
community development?
5. Because resources are so limited, some worthwhile projects may not get funded. How would
you decide which projects receive funding and which do not?
6. If you disagreed with the majority of the committee members on a decision, what would you
do?
7. How do you think the work of the Community Development Advisory Committee will improve
our community?
Attachment 3, Page 1 of 1
Attachment 4, Page 1 of 12
Attachment 4, Page 2 of 12
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
City Manager’s Office • 225 Fifth Street • Springfield, OR 97477
PLEASE NOTE:
When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget
Committee. When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether
that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to
another city board, commission or committee.
When possible, the Council will appoint people to serve on one City board, commission or committee only.
Board / Commission / Committee applying for:
(A separate application must be completed for each board / commission / committee)
Name:
First Middle Initial Last
Home address:
Street City Zip
Mailing address:
Street City Zip
Day Phone: Evening phone:
Email Address:
Preferred Form of Contact:
Do you live within the Springfield city limits? Yes If yes, how long?
No If no, do you live inside Springfield’s
Urban Growth Boundary?
Ward number (City residents only): Yes No
Are you a Springfield property owner? Yes No
Are you a Springfield business owner? Yes No
Are you a registered voter? Yes No
Occupation: Place of employment/School:
Business address:
Education:
Are you currently serving on any other board, committee, or commission? If so, please list them here:
How did you hear about the above vacancy?
Newspaper ad Newspaper article Radio/TV Mail notice
Word of mouth Board/Commission/Committee member Internet
(Over, please)
Attachment 4, Page 3 of 12
Application for a City of Springfield
Citizen Advisory Board/Commission/Committee
For more information please call the City Manager’s Office 541.726.3700
Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477
Printed on Recycled Paper
Please print or type:
1. What experiences / training / qualifications do you have for this particular board / commission / committee?
2. What specific contribution do you hope to make?
3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not
necessarily disqualify you from consideration.)
4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member?
5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one
and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news
release for this position which contains the normal dates and times for these meetings and can be found at
www.ci.springfield.or.us/CMO/newsrel.htm. Are you available to attend meetings on the dates listed for this committee?
Yes No
Comments:
I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading
statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my
rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I
hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV
records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials
listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.
I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and
all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as
a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and
expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.
Applicant Signature: Date:
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