HomeMy WebLinkAboutResolution 2019-22 10/07/2019 CITY OF SPRINGFIELD
FY 2019-2020
SUPPLEMENTAL BUDGET No. 1
RESOLUTION NO.2019-22
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General,Street,Special Revenue,Transient Room Tax,Community Development, Building Code, Fire Local Option Lev,
Police Local Option Lev, Bancroft Redemption, Bond Sinking, Development Assessment Capital, Development Projects,
Regional Wastewater Capital,Street Capital,Sanitary Sewer Operations, Regional Wastewater,Ambulance,Storm
Drainage Operations, Booth-Kelly, Regional Fiber Consortium, Insurance,Vehicle& Equipment,SDC Administration
WHEREAS,the 2019-2020 fiscal year appropriations for the City of Springfield were made by Resolution No.2019-15
dated June 17, 2019 and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities,to recognize new revenues, or to make other
required adjustments;and,
WHEREAS,the Common Council handles such requests for adjustment to the budget through Supplemental Budget
Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting;and,
NOW,THEREFORE, BE IT RESOLVED,by the Common Council of the City of Springfield,a Municipal Corporation of
the State of Oregon,as follows:
Section 1. Resolution 2019-15 is hereby adjusted as follows:
General- Fund 100
Resources Requirements
FY20 Adopted Budget $ 49,112,240 FY20 Adopted Budget $ 49,112,239
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 1,442,166 Operating Expenses:
Technology Fee (100,000) City Attorney's Office 50,000
City Manager's Office 55,000
Eugene Springfield Fire 30,000
Finance 11,500
Human Resources 4,222
Information Technology (227,000)
•
Library 11,107
Total Operating Expense (65,171)
Non-Departmental Expenses:
Reserves 850,337
Interfund Transfers 557,000
Total Non-Departmental Expense 1,407,337
® General Fund Continued...
Total Resources Adjustments 1,342,166 Total Requirements Adjustments 1,342,166
Revised Budget $ 50,454,406 Revised Budget $ 50,454,405
Comments: Beginning cash adjustment;transfer Tech Fee reserve to Special Revenue Fund 204;CMO payment to
Kids First;CMO sponsorship of Mayor's Ball;Finance re-pay BOARD project dollars;Finance extension of contract
with LCOG to support cable franchise renewal negotiations;Fire&life Safety re-appropriation of funds for IP alerting
system;HR re-appropriation for office equipment;IT re-appropriation for network security project;City Attorney's
Office contract with Leahy Cox for legal service support;Library re-appropriation of unspent book collection funds;
transfer to Special Revenue Fund for Library grant award received in FY19 that should have been received into Special
Revenue Fund.
Street-Fund 201
Resources Requirements
FY20 Adopted Budget $ 8,640,088 FY20 Adopted Budget $ 8,640,088
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 40,026 Operating Expenses:
LTD IGA 95,000 Development&Public Works 95,000
Information Technology 14,166
Total Operating Expense 109,166
Non-Departmental Expenses:
Reserves 25,860
Total Resources Adjustments 135,026 Total Requirements Adjustments 135,026
Revised Budget $ 8,775,114 Revised Budget $ 8,775,114
Comments: Beginning cash adjustment;DPW re-appropriation for roundabout analysis and conceptual design for the
Main Street Safety Project;IT funds for network security project.
RESOLUTION NO. 2019-22
Special Revenue-Fund 204
Resources Requirements
FY20 Adopted Budget $ 1,066,702 FY20 Adopted Budget $ 1,066,702
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 361,300 Operating Expenses:
Technology Fee 572,153 Development&Public Works 800
Library Grants 51,347 Information Technology 19,500
Library Technology 13,300 Library 109,847
Police Grants 36,867 Police 186,867
Total Operating Expense 317,014
Non-Departmental Expenses:
Interfund Transfers 15,000
Reserves 702,953
Total Non-Departmental Expense 717,953
Total Resources Adjustments 1,034,967 Total Requirements Adjustments 1,034,967
Revised Budget $ 2,101,669 Revised Budget $ 2,101,669
Comments: Beginning cash adjustment;transfer Tech Fee reserve to Special Revenue Fund 204;Library grant awards;
Police grant awards;Police re-appropriation for Justice Center security camera replacement;transfer out to Vehicle&
Equipment Fund for DPW large format copier.
Transient Room Tax -Fund 208
C Resources Requirements
FY20 Adopted Budget $ 2,907,534 FY20 Adopted Budget $ 2,907,534
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 173,174 Operating Expenses:
Library 82,661
Non-Departmental Expenses:
Interfund Transfers 160,222
Reserves (69,709)
Total Non-Departmental Expense 90,513
Total Resources Adjustments 173,174 Total Requirements Adjustments 173,174
Revised Budget $ 3,080,708 Revised Budget $ 3,080,708
Comments: Beginning cash adjustment;Library re-appropriation of Art Alley Repair funds for Oregon Trail mural;
Library re-appropriation of museum renovation budget;Library funds for museum utility expense;Library re-
appropriation of Arts Commission grant program funds;Finance correction of transfer to General Fund 100.
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RESOLUTION NO. 2019-22
Community Development-Fund 210
Resources Requirements
FY20 Adopted Budget $ 1,628,062 FY20 Adopted Budget $ 1,628,062
Resource Adjustments: Expenditure Adjustments:
Beginning Cash Balance (127,403) Operating Expenses:
Misc Receipts 31,129 Development and Public Works (127,098)
Total Revenue (96,274) Non-Departmental Expenses:
Reserves 30,824
Total Resources Adjustments (96,274) Total Requirements Adjustments (96,274)
Revised Budget $ 1,531,788 Revised Budget $ 1,531,788
Comments: Beginning cash adjustment;DPW recognize revenue received in FY20 for FY19 expenditures and reduce
expenditures to correct for program income budgeted in FY20,but expended in FY19.
Building Code-Fund 224
Resources Requirements
FY20 Adopted Budget $ 3,490,848 FY20 Adopted Budget $ 3,490,848
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 163,629 Non-Departmental Expenses:
Reserves 163,629
Total Resources Adjustments 163,629 Total Requirements Adjustments 163,629
Revised Budget $ 3,654,477 Revised Budget $ 3,654.477
Comments: Beginning cash adjustment.
Fire Local Option Levy-Fund 235
Resources Requirements
FY20 Adopted Budget $ 2,384,951 FY20 Adopted Budget $ 2,384,951
Resource Adjustments: Expenditure Adjustments:
Beginning Cash (10,202) Non-Departmental Expenses:
Reserves (10,202)
Total Resources Adjustments (10,202) Total Requirements Adjustments (10,202)
Revised Budget $ 2,374,749 Revised Budget $ 2,374,749
Comments: Beginning cash adjustment.
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RESOLUTION NO. 2019-22
now.
CResources Police Local Option Levy-Fund 236 -
Requirements
FY20 Adopted Budget $ 8,556,397 FY20 Adopted Budget $ 8,556,397
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 583,095 Non-Departmental Expenses:
Reserves 583,095
Total Resources Adjustments 583,095 Total Requirements Adjustments 583,095
Revised Budget $ 9,139,492 Revised Budget $ 9,139,492
Comments: Beginning cash adjustment.
Bancroft Redemption-Fund 305
Resources Requirements
FY20 Adopted Budget $ 5,475 FY20 Adopted Budget $ 5,475
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 54 Non-Departmental Expenses:
Reserves 54
Total Resources Adjustments 54 Total Requirements Adjustments 54
Revised Budget $ 5,529 Revised Budget $ 5,529
Comments: Beginning cash adjustment.
CBond Sinking-Fund 306
Resources Requirements
FY20 Adopted Budget $ 4,621,789 FY20 Adopted Budget $ 4,621,789
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 80,278 Non-Departmental Expenses:
Unappropriated Balance 80,278
Total Resources Adjustments 80,278 Total Requirements Adjustments 80,278
Revised Budget $ 4,702,067 Revised Budget S 4,702,067
Comments: Beginning cash adjustment.
Development Assessment Capital-Fund 419
Resources Requirements
FY20 Adopted Budget $ 553,501 FY20 Adopted Budget $ 553,501
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 1,844 Non-Departmental Expenses:
Transfer from General Fund 58,500 Reserves 60,344
Total Resources Adjustments 60,344 Total Requirements Adjustments 60,344
Revised Budget $ 613,845 Revised Budget $ 613,845
Comments: Beginning cash adjustment;Finance repay portion of BOARD project cost from General Fund.
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RESOLUTION NO. 2019-22
Development Projects-Fund 420
Resources Requirements
FY20 Adopted Budget $ 4,588,000 FY20 Adopted Budget $ 4,588,000
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 247,817 Capital Projects 53,000
Non-Departmental Expenses:
Reserves 194,817
Total Resources Adjustments 247,817 Total Requirements Adjustments 247,817
Revised Budget $ 4,835,817 Revised Budget $ 4,835,817
Comments: Beginning cash adjustment;DPW match funds for All Roads Transportation Safety(ARTS)grant for
Gateway/Kruse intersection(P21165);FLS re-appropriation needed to turn an existing storage room into a locker room
for turn out storage.
Regional Wastewater Capital-Fund 433
Resources Requirements
FY20 Adopted Budget $ 78,852,050 FY20 Adopted Budget $ 78,852,050
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 8,862,240 Operating Expenses:
Development and Public Works 993,000
Capital Projects 4,997,031
Non-Departmental Expenses:
Interfund Transfers 4,588,871
Reserves (1,716,662)
Total Non-Departmental Expenses: 2,872,209
Total Resources Adjustments 8,862,240 Total Requirements Adjustments 8,862,240
Revised Budget $ 87,714,290 Revised Budget $ 87,714,290
Comments: Beginning cash adjustment;The MWMC Board has approved the following adjustments which require
adoption through the City's budget process;re-appropriate FY19 project costs,budget for additional spending requests,
adjust interfund transfer and debt service to enable early payoff of State Revolving Fund loan,and adjust all reserves for
net affect of the foregong-approved by MWMC Commission 9-13-19 by Resolution#19-14.
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RESOLUTION NO. 2019-22
Street Capital-Fund 434
Resources Requirements
FY20 Adopted Budget $ 17,112,801 FY20 Adopted Budget $ 17,112,801
Resource Adjustments: Expenditure Adjustments:
Beginning Cash (2,177,198) Non-Departmental Expenses:
Misc Fiscal Transactions 39,159
Reserves (2,216,357)
Total Resources Adjustments (2,177,198) Total Requirements Adjustments (2,177,198)
Revised Budget $ 14,935,603 Revised Budget $ 14,935,603
Comments: Beginning cash adjustment;non-departmental Bond Issuance costs associated with the$10M Street Bond
issued in August 2019.
Local Wastewater Operations-Fund 611
Resources Requirements
FY20 Adopted Budget $ 33,455,937 FY20 Adopted Budget $ 33,455,937
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 2,995,393 Operating Expenses:
Information Technology 14,167
Capital Projects 460,000
Non-Departmental Expenses:
Reserves 2,521,226
Total Resources Adjustments 2,995,393 Total Requirements Adjustments 2,995,393
Revised Budget $ 36,451,330 Revised Budget $ 36,451,330
Comments: Beginning cash adjustment;DPW use of Sewer Capital reserves to facilitate completion of the project
design for phase-3 of the Jasper Trunk Sewer(P21065);IT funds for network security project.
Regional Wastewater-Fund 612
Resources Requirements
FY20 Adopted Budget $ 50,598,359 FY20 Adopted Budget $ 50,598,359
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 710,118 Operating Expenses:
Transfer from Reg.Capital Fund 4,588,871 Development&Public Works 183,632
Total Revenue 5,298,989 Non-Departmental Expenses:
Debt Service 4,841,282
Reserves 274,075
Total Non-Departmental Expenses: 5,115,357
Total Resources Adjustments 5,298,989 Total Requirements Adjustments 5,298,989
Revised Budget $ 55,897,348 Revised Budget $ 55,897,348
Comments: Beginning cash adjustment;The MWMC Board has approved the following adjustments which require
adoption through the City's budget process;budget for FY19 costs carried over and early payoff of State Revolving
Fund loan-approved by MWMC Commission 9-13-19 by Resolution#19-14.
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RESOLUTION NO. 2019-22
111.
0 Ambulance-Fund 615
Resources Requirements
FY20 Adopted Budget $ 7,052,558 FY20 Adopted Budget $ 7,052,558
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 226,014 Operating Expenses:
GEMT First Response 515,067 Eugene Springfield Fire 223,024
Total Revenue 741,081 Non-Departmental Expenses:
Reserves 518,057
Total Resources Adjustments 741.081 Total Requirements Adjustments 741,081
Revised Budget $ 7,793,639 Revised Budget $ 7,793,639
Comments: Beginning cash adjustment;FLS reciept of GEMT program revenue and increase expenditure for GEMT
payment to the State of Oregon.
Storm Drainage Operations-Fund 617
Resources Requirements
FY20 Adopted Budget $ 27,214,652 FY20 Adopted Budget $ 27,214,652
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 964,480 Operating Expenses:
Development&Public Works 6,500
Information Technology 14,167
Total Operating Expenses: 20,667
C Non-Departmental Expenses:
Reserves 943,813
Total Resources Adjustments 964,480 Total Requirements Adjustments 964,480
Revised Budget $ 28,179,132 Revised Budget $ 28,179,132
Comments: Beginning cash adjustment;DPW re-appropriate funds for contract with Long Tom Watershed Council for
studies and outreach,and retrofits;IT funds for network security project.
Booth-Kelly-Fund 618
Resources Requirements
FY20 Adopted Budget $ 1,894,408 FY20 Adopted Budget $ 1,894,408
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 403,276 Operating Expenses:
Development&Public Works 16,960
Non-Departmental Expenses:
Reserves 386,316
Total Resources Adjustments 403,276 Total Requirements Adjustments 403,276
Revised Budget $ 2,297,684 Revised Budget $ 2,297,684
Comments: Beginning cash adjustment;DPW authority for the purchase and installation of a new HVAC system that
was not budgeted in the current fiscal year.An HVAC unit at Booth Kelly had a catastrophic failure and needed to be
Creplaced.
RESOLUTION NO. 2019-22
r
Regional Fiber Consortium-Fund 629
Resources Requirements
FY20 Adopted Budget $ 440,416 FY20 Adopted Budget $ 440,416
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 12,805 Non-Departmental Expenses:
Reserves 12,805
Total Resources Adjustments 12,805 Total Requirements Adjustments 12,805
Revised Budget $ 453,221 Revised Budget $ 453,221
Comments: Beginning cash adjustment.
Insurance-Fund 707
Resources Requirements
FY20 Adopted Budget $ 33,091,830 FY20 Adopted Budget $ 33,091,830
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 590,841 Operating Expenses:
Human Resources 16,800
Non-Departmental Expenses:
Reserves 574,041
Total Resources Adjustments 590,841 Total Requirements Adjustments 590,841
C Revised Budget $ 33,682,671 Revised Budget $ 33,682,671
Comments: Beginning cash adjustment; HR funds needed to complete the eRecruit System.Funds were budgeted in
FY19 but will be invoiced in FY20.
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RESOLUTION NO. 2019-22
Vehicle& Equipment-Fund 713
Resources Requirements
FY20 Adopted Budget $ 11,082,710 FY20 Adopted Budget $ 11,082,710
Resource Adjustments: Expenditure Adjustments:
Beginning Cash 1,212,105 Operating Expenses:
Transfer from Special Rev. Fund 15,000 Development&Public Works 915,848
Total Revenue 1,227,105 Non-Departmental Expenses:
Reserves 311,257
Total Resources Adjustments 1,227,105 Total Requirements Adjustments 1,227,105
Revised Budget $ 12,309,815 Revised Budget $ 12,309,815
Comments: Beginning cash adjustment;DPW transfer from Special Revenue Fund 204 of Tech Fee Reserve funds for
purchase of large format copier; DPW re-appropriation and new funds for replacement of pool vehicles,inspection
vehicles and operations field vehicles; DPW re-appropriation of funds for purchase of street sweeper; DPW re-
appropriation of funds for the purchase of computer and printer replacements for traffic engineering staff;funds for
replacement of diesel fuel tank at regional fuel facility.
SDC Administration- Fund 719
Resources Requirements
FY20 Adopted Budget $ 1,296,630 FY20 Adopted Budget $ 1,296,630
Resource Adjustments: Expenditure Adjustments:
Beginning Cash (266,842) Non-Departmental Expenses:
Reserves (266,842)
Total Resources Adjustments (266,842) Total Requirements Adjustments (266,842)
Revised Budget 1,029,788 Revised Budget 1,029,788
Comments: Beginning cash adjustment.
Total Revised Budget $ 372,014,182 Total Revised Budget $ 372,014,182
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 7th day of October,2019, by a vote of 6 for and
0 against.
Attest:
ity Recorder Al Ripka Mayor Christine L Lundberg
REVIEWED&APPROVED
AS TO FORM
DATE: 1 -:37q10
OFFICE OF CITY ATTORNEY
RESOLUTION NO. 2019-22