HomeMy WebLinkAboutResolution 86-26 06/16/1986 AS TO FUF{MI[
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OFFICE OF CITY ATTORNEY
t \< OE t'PF UNCFIELD RESOLUTION NO. 86-26
A RESOLUTION CREATING THE SPRINGFIELD ARTS COMMISSION.
WHEREAS, the City of Springfield has determined that the
value of promoting local arts activities will contribute to
the health and welfare of the entire community, and
WHEREAS, cultural and artistic events have been shown to
attract visitors and tourists and thereby contribute towards
the economic well-being of a community, and
WHEREAS, the Bylaws of the Arts Commission attached as
Exhibit "A", comply with Resolution No. 82-27 and other applicable
regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF
THE CITY OF SPRINGFIELD, a municipal corporation of the State of
Oregon, at a regular session held on the 16th day of June
1986, that:
1. The City of Springfield does hereby create the Springfield
Arts Commission. This Commission will function as an advisory
body to the City Council, and is charged with:
(a) Providing places and spaces for artistic creations,
exhibits, performances and events;
(b) Fostering awareness, communication, education, and
sharing of resources between local artists and arts
groups;
(c) Coordinating activities with the Lane Regional Arts
Council and the Oregon Arts Commission;
(d) Promoting the arts as an element of Springfield' s
economic diversification efforts, particularly in
regard to tourism; and
(e) Functioning under all applicable Resolutions,
Ordinances, and other laws governing City of Springfield
commissions and committees.
2. The Bylaws of the Springfield Arts Commission more particularly
described and set forth as Exhibit "A" attached hereto and incorporated
herein by reference are hereby adopted as the Bylaws of the
Springfield Arts Commission.
ADOPTED by the Common Council of the City of Springfield this
16th day of June , 1986.
Mayor
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EXHIBIT A
RES. NO. 86-26
PAGE 2
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The following sets forth information concerning the Arts Commission of the
City of Springfield, including rules and regulations governing its membership.
ARTICLE I. Establishment.
The Arts Commission was established in June of 1986 (Resolution 86-26 ).
ARTICLE IL Purposes and Objectives.
The purposes and objectives of this Commission shall be:
1. To promote cultural richness and diversity and assist in the preserva-
tion of the cultural heritage of the community as expressed in artistic
endeavors. The following will be components of this strategy:
a. To provide places and spaces for artistic creations, exhibits,
performances and events.
b. To foster awareness, communication, education, and sharing of
resources between local artists and arts groups.
c. To function as a local coordinating agency between the Lane
Regional Arts Council and local artists.
2. To promote the arts as an element of Springfield's economic diversifi-
cation program, particularly in regard to tourism.
ARTICLE III. Membership and Voting.
Section I. Composition.
a. The Commission shall consist of seven voting members, to be deter-
mined on an at-large basis.
b. Commission members shall not be less than 18 years of age.
c. Commission members shall meet all other requirements adopted by the
City for commission appointees, including Resolution 82-27.
Section 2. Appointment Procedures.
a. Each Commission appointment will be chosen by the City Council from
a list of citizens applying for appointment to the Commission. In
order to assure overlapping terms, the Council shall initially appoint
four members to terms of four years, and 3 members to terms of two
years.
RES. NO. 86-26
PAGE 3
b. The selection process is to be open and well publicized.
c. Applicants for appointment shall submit a completed application form
to the City Manager's Office for distribution to the City Council.
d. Vacancies in office shall be filled in the same manner as original
appointments and the appointee shall hold office for the remainder of
the unexpired term.
e. All members of the Commission shall serve without compensation.
Section 3. Voting Privileges.
a. Each voting member of the Commission shall be entitled to one vote
on all issues presented at regular and special meetings at which the
member is present, except that a member shall not vote or take part
in discussion as a member when there is a conflict of interest, i.e.,
when action to be taken may confer a significant economic benefit or
impose a significant loss on the individual member or an immediate
family member.
b. Any time a member present at a meeting does not record his or her
vote, it is automatically recorded as a vote with the majority; and
abstention must be entered as such in the minutes, with the reason
recorded.
c. The Springfield City Manager and his/her designated representative
shall be ex-officio members of the Commission.
d. Proxy voting will not be allowed, as specified in Resolution 82-27.
ARTICLE IV. Meetings
Section 1. Regular meetings.
a. The Commission shall establish a regular meeting date and Iocation for
the holding of meetings.
b. Advance, written notice of the meetings shall be mailed to all
members.
c. If a member of the Commission is unable to attend a meeting, said
member is expected to notify the Chairperson or the staff liaison.
d. All meetings shall be open to the public.
Section 2. Special Meetings.
a. Special meetings of the Commission may be called by the Chairperson.
b. Minimum notice for calling a special meeting shall be 24 hours, and
said notice shall be in compliance with ORS Chapter 192 regarding
special meetings.
RES. NO. 86-26
PAGE 4
Section 3. Conduct of Meetings.
a. Official action may be taken by a quorum of the Commission present.
Four members shall constitute a quorum.
b. An act of the majority of the voting members present shall constitute
an act of the Commission.
c. All meetings shall be conducted in accordance with Robert's Rules of
Order, newly revised.
ARTICLE VI. Amendments to By-Laws.
I. These by-laws may be amended by a vote of two-thirds of the
membership and approval by the City Council.
2. Written notice of such proposed amendments and the nature thereof
shall have been given to the membership of the Commission at least
five days prior to the date of the meeting at which the proposed
changes are to be considered.
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REVIEWED & APPROVED
AS TO FORM
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OFFICE OF CITY ATTORNEY
CITY OF SPRINGFIELD