HomeMy WebLinkAboutSEDA Resolution 2019-03 06/24/2019 SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY, AN URBAN RENEWAL
AGENCY OF THE CITY OF SPRINGFIELD
RESOLUTION NO. 2019-03
A resolution of the Springfield Economic Development Agency hereinafter"SEDA" authorizing
the following:
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS,
REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE
AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD
MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD
COMMENCING JULY 1,2019 AND CONTINUING THROUGH AUGUST 18,2019 WHILE BOARD
IS IN RECESS.
WHEREAS, SEDA and the City of Springfield have an Agreement dated November 29,2005 and
amended July 21, 2008 November 21, 2011 and June 20, 2016 to advance and repay funds needed for
Urban Renewal Projects;and
WHEREAS, pursuant to a Cooperation and Services Agreement dated November 2005 and
amended July 21, 2008, the City of Springfield conducts sourcing activities for SEDA and follows the
City of Springfield's Municipal Code Chapter 2, Public Contracts, Section 2.704 "Public Contracts for
Goods and Services,"and Purchasing Guidelines unless otherwise stated;and
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of Board approval; and
WHEREAS, delaying these purchases and agreement approvals until the August 19, 2019 Board
meeting would waste valuable time, increase the SEDA's exposure to financial costs, delays and might
raise costs and reduce public service;and
WHEREAS,there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted and which for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the SEDA Board's Summer recess commencing July 1, 2019 and continuing
through August 18,2019; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals or other personal services contracts exempt from bidding requirements under the
purchasing regulations, and for which funds have been budgeted, and for reasons of public welfare,
safety, and cost effectiveness need to be awarded during the Board's Summer recess commencing July 1,
2019 and continuing through August 18,2019;and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits set forth in the Springfield Municipal Code during the SEDA Board Summer
recess commencing July 1,2019 and continuing through August 18,2019.
NOW THEREFORE BE IT RESOLVED, by the Board of SEDA as follows:
1. During the Board recess from July 1, 2019 through August 18, 2019, the City
Manager is hereby authorized to award competitive bid contracts, contracts
resulting from Requests for Proposals in conformance with City of Springfield
Municipal Code and contracting procedures and approve amendments to public
contracts where the amendment cost exceeds certain limits imposed by Section
2.706(3) for the Springfield Municipal Code, except in cases of Board approval,
including, but not limited to contracts which have been competitively bid, for
which funds have been budgeted, and which for reasons of public welfare, safety,
and cost effectiveness need to be awarded during the Board's Summer recess,
provided all other applicable purchasing requirements in the Springfield
Municipal Code are followed, including but not limited to these set forth on the
attached Project/Contract Summary. This authorization supplements and is in
addition to and not in lieu of Board authority.
2. This Resolution shall take effect on the 24th day of June, 2019 and shall elapse on
August 19, 2019.
Adopted by the Springfield Economic Development Agency, an Urban Renewal Agency of the City of
Springfield by a vote of 8 for and p against this 24 day of June, 2019.
l'oore, Chair
Springfield Economi• Development Agency
ATTEST:
II � � REVIEWED
A.J. '�• a, City ecorder &APPROVED
AS TOFe '.
DATE: /,IL'//M
OFFICE 0- CI A ORNEY
SEDA RESOLUTION NO. 2019-03