HomeMy WebLinkAboutItem 05 AIS FIN Summer Recess 2019 Contracts AGENDA ITEM SUMMARY Meeting Date:
Meeting Type:Staff Contact/Dept.:
Staff Phone No: Estimated Time: S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals:
ITEM TITLE:
ISSUE
STATEMENT:
ATTACHMENTS:
DISCUSSION/
FINANCIAL IMPACT:
Project Name Approximate Dollar Value Department Contact Date contract would be ready for award:
ODOT IGA Traffic Plan 32102 $278,614 DPW Eric Niemyer 31-Jul-19
HUD Funding Approval/Agreement $554,179 DPW Erin Fifield 31-Jul-19
Human Resources IGA Lane County $160,252 DPW Erin Fifield 31-Jul-19
LTD IGA - Main Street Safety Project $105,000 DPW Molly Markarian 31-Jul-19
City of Eugene - Dispatch IGA $752,721 FIRE Monica Brown 31-Jul-19
City of Eugene - AED/ Cardiac Monitors IGA $47,557 out of $1,385,648 FIRE Monica Brown 31-Jul-19
School Crossings : Gst and 21st P21161 $150,000 DPW Jeff Paschall 31-Jul-19
New police vehicles $285,000 Police Jessica Crawford 15-Jul-19
Washington State Corrections - Inmate Food $165,000 Police Jessica Crawford 1-Jul-19
White Bird Clinic - CAHOOTS services $207,000 Police Jessica Crawford 1-Jul-19
Springfield School District - SRO contract $180,000 Police Lt. Russ Boring 1-Jul-19
City of Eugene - IGA for jail bed lease $485,000 Police Lt. Thomas Rappe'1-Jul-19
LCOG - Superion GIS support (amendment, >30%)$19,700 Police Jessica Crawford 1-Jul-19
ODOT IGA - S. 28th Dust Migitgation $1.5M - $3.0M DPW Jesse Jones 15-Aug-19
Lane County IGA - IT Services $136,865 IT Brandt Melick 31-Jul-19
McKenzie Highway @ 66th Hybrid Beacon $298,948 DPW Michael Liebler 31-Jul-19
The following is a list summer recess contract awards currently anticipated. Other contracts or amendments may come up during the recess time
that will be needed to be actioned.
AIS ATTACHMENT 1, Page 1 of 1
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. ________
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS,
REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT
FROM BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND
APPROVE AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF
SPRINGFIELD MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING
THE PERIOD COMMENCING JULY 1, 2019 AND CONTINUING THROUGH AUGUST 18,
2019 WHILE THE COMMON COUNCIL IS IN RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.704 “Public Contracts for Goods and
Services,” of the City of Springfield Municipal Code limits the City Manager’s authority to make
purchases and award contracts; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of City Council
approval; and
WHEREAS, delaying these purchases and agreement approvals until the August 19, 2019
Council meeting would waste valuable time, increase the City’s exposure to delays and financial
costs and might raise costs and reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid
for which funds have been budgeted and which for reasons of public welfare, safety, and cost
effectiveness need to be awarded during the Council’s Summer recess commencing July 1, 2019
and continuing through August 18, 2019; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals or other personal services contracts exempt from bidding requirements
under the purchasing regulations, and for which funds have been budgeted, and for reasons of
public welfare, safety, and cost effectiveness need to be awarded during the Council’s Summer
recess commencing July 1, 2019 and continuing through August 18, 2019; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council Summer recess commencing July 1, 2019 and
continuing through August 18, 2019.
NOW THEREFORE BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD
Section 1: During the City Council recess from July 1, 2019 and continuing through August
18, 2019, the City Manager is hereby authorized to award competitive bid contracts, contracts
resulting for Requests from Proposals and approve amendments to public contracts in
conformance with City of Springfield Municipal Code and contracting procedures where the
amendment cost exceeds certain limits imposed by Section 2.706(3) for the Springfield
Municipal Code, except in cases of City Council approval, including, but not limited to contracts
which have been competitively bid, for which funds have been budgeted, and which for reasons
of public welfare, safety, and cost effectiveness need to be awarded during the Council’s
Summer recess, provided all other applicable purchasing requirements in the Springfield
Municipal Code are followed, including but not limited to these set forth on the attached
Attachment 2, Page 1 of 2
Project/Contract Summary. This authorization supplements and is in addition to and not in lieu
of Council authority.
Section 2: This Resolution shall take effect on the 1st day of July, 2019 and shall elapse on
August 19, 2019.
Adopted by the Common Council and approved by the Mayor of the City of Springfield,
Oregon this ____ day of June, 2019 adopted by a vote of _____ for and _____ against.
_________________________________
Mayor
ATTEST:
_______________________________________
City Recorder
Attachment 2, Page 2 of 2