HomeMy WebLinkAbout05-10-19_WalkinMemo ____________________________________________________________________________________________________
M E M O R A N D U M
DATE: May 10 2019
TO: Metropolitan Wastewater Management Commission (MWMC)
FROM: Josh Newman. Managing Civil Engineer
SUBJECT: Agenda Item V – Equipment proposal update
ACTION
REQUESTED: Approve Resolution 19-08
___________________________________________________________________________
ISSUE
This memorandum provides an update to the May 2019 Commission Agenda Item No. V. entitled
Award of Contract for Purchase of Renewable Natural Gas Upgrading Equipment
DISCUSSION
On May 8 2019, the MWMC received proposals from three (3) equipment manufacturing firms
(hereafter firms) in response to the 2-step Request for Proposals (RFP) issued on February 21 2019.
The firms and their respective equipment package technology types and costs are listed in the table
below.
Firm Name CO2 removal technology type Cost ($)
Clean Methane Systems, Inc. Membrane Option 1 - $3,798,000
Option 2 - $3,245,000
Greenlane North America, LLC Pressure swing adsorption (PSA) $1,999,000
Unison Solutions, Inc. Membrane $2,355,740
ACTION REQUESTED
Approve Resolution 19-08 (Attachment 1)
ATTACHMENTS
1. Final Resolution 19-08 – P80095 RNG Equipment Purchase Agreement
ATTACHMENT 1, Page 1 of 2
Resolution 19-08
METROPOLITAN WASTEWATER MANAGEMENT COMMISSION
RESOLUTION 19-08 ) IN THE MATTER OF CONTRACT AWARD
) FOR PURCHASE OF BIOGAS UPGRADING
) EQUIPMENT
) MWMC PROJECT P80095 – RENEWABLE
) NATURAL GAS (RNG) UPGRADES
WHEREAS, the Metropolitan Wastewater Management Commission (MWMC) approved
the FY 18-19 Regional Wastewater Program Budget that includes $7,261,666 for Project P80095
– Renewable Natural Gas Upgrades;
WHEREAS, the MWMC has followed the procedures for Formal Selection set forth in
MWMC’s Procurement Rule 137-047-0260;
WHEREAS, the MWMC advertised a request for proposals (RFP) for the Purchase of
Biogas Upgrading Equipment on February 21, 2019;
WHEREAS, the RFP was structured as a two-step RFP process with a mandatory pre-
qualification as the first step and proposal development and submittal as the second step in
conformance with MWMC’s Procurement Rules 137-047-0260, 137-047-0550, and ORS 279B.125
(1);
WHEREAS, the MWMC received four (4) applications from qualified respondents on
March 7, 2019, meeting the requirements setforth in in ORS 279B.110 (2);
WHEREAS, staff pre-negotiated contract terms and conditions on behalf of the MWMC
with each of the four (4) pre-qualified respondants in accordance with the MWMC Procurement
Rule 137-047-0550 and three (3) of the pre-qualified respondents were successful in reaching
agreement on contract terms and conditions with the MWMC. Pursuant to the MWMC
Procurement Rule 137-047-0260, only pre-qualified respondents who reached agreement with
the MWMC on the contract terms and conditions were allowed to submit Proposals;
WHEREAS, the MWMC received three (3) proposals on May 8, 2019, from pre-qualified
respondents that also reached agreement with the MWMC on the contract terms and
conditions.
WHEREAS, the highest cost fee proposal received was $3,798,000.
WHEREAS, pursuant to the MWMC Procurement Rule 137-047-0260 the MWMC
described a rational criteria-based proposal evaluation method in the RFP. Staff will apply this
method and determine the proposal with the highest overall score (hereafter selected proposer)
on May 21, 2019.
ATTACHMENT 1, Page 2 of 2
Resolution 19-08
WHEREAS, pursuant to the MWMC Rule 137-047-0610, the MWMC intends to award the
Equipment Purchase Agreement (hereafter, Agreement) for the Biogas Upgrading Equuipment
to the selected proposer and shall issue a Notice of Intent to Award (NOI) to the selected
proposer on March 24, 2019 unless no such determination is possible.
WHEREAS, pursuant to the MWMC Procurement Rule 137-047-610 following the
expiration of the seven (7) day protest period with no protest, the MWMC shall be allowed to
enter into Agreement with the selected proposer;
NOW, THEREFORE, BE IT RESOLVED BY THE METROPOLITAN WASTEWATER
MANAGEMENT COMMISSION THAT:
Matt Stouder, as the duly authorized Executive Officer of the MWMC, is hereby
authorized to: (1) designate qualified staff to negotiate and execute the Agreement with the
selected proposal for the Biogas Equipment Purchase for an authorized not-to-exceed (NTE)
amount, which isthe lesser of: a) $3,798,000 or, b) the contract price set forth in the selected
proposal; and (2) delegate performance of project management functions including, but not
limited to, issuance of notices to proceed, contract amendments not to exceed a cumulative
Agreement total of 15% of the contract amount, and management of the contract to ensure
deliverables and services meet the contract requirements.
ADOPTED BY THE METROPOLITAN WASTEWATER MANAGEMENT COMMISSION OF
THE SPRINGFIELD/EUGENE METROPOLITAN AREA ON THE 10th DAY OF MAY 2019.
_____________________________________________
MWMC President: Doug Keeler
ATTEST:
_______________________________________
Secretary: Kevin Kraaz
Approved as to form:____________________________
MWMC Legal Counsel: K.C. Huffman/ Brian Millington