HomeMy WebLinkAboutItem 06 Supplemental Budget Resolution AGENDA ITEM SUMMARY Meeting Date: 2/19/2019
Meeting Type: Regular Meeting
Staff Contact/Dept.: Neil Obringer/Finance Staff Phone No: 541.736.1032
Estimated Time: 10 Minutes
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and
Innovative Government Services ITEM TITLE:
SUPPLEMENTAL BUDGET RESOLUTION
ACTION REQUESTED:
Conduct a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE
FOLLOWING FUNDS: General, Special Revenue, Transient Room Tax, Police
Local Option Levy, Development Projects, Insurance, and Vehicle & Equipment Funds.
ISSUE STATEMENT:
At various times during the fiscal year, the Council is requested to adjust the annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required changes. These adjustments to resources and requirements change the current budget and are processed through supplemental budget requests scheduled by the Finance
Department on an annual basis.
This is the third of four scheduled FY19 supplemental budget requests to come before Council. The supplemental budget being presented includes adjusting resources and
requirements in the General, Special Revenue, Transient Room Tax, Police Local Option Levy, Development Projects, Insurance, and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
ATTACHMENTS:
Attachment 1. Council Briefing Memorandum Attachment 2. Supplemental Budget Resolution
DISCUSSION/
FINANCIAL IMPACT:
The overall financial impact of the Supplemental Budget Resolution is to increase
departmental operating expenditures by $1,260,636 and capital project expenditures by $126,508. These are offset by new revenues of $274,711 and a reduction in reserves of $1,112,433.
FY19 Supplemental Budget Request 3 Page 1 of 8
M E M O R A N D U M City of Springfield
Date: 2/19/2019
To: Gino Grimaldi COUNCIL
From: Nathan Bell, Finance Director
Neil Obringer, Budget Officer
BRIEFING
Subject: SUPPLEMENTAL BUDGET REQUEST MEMORANDUM
ISSUE:
At various times during the fiscal year, the Council is requested to make adjustments to the annual
budget to reflect needed changes in planned activities, to recognize new revenues, or to make
other required adjustments. These adjustments to resources and requirements change the current
budget and are processed through supplemental budget requests scheduled by the Finance
Department on an annual basis.
This is the third of four scheduled FY19 supplemental budget requests to come before Council.
The supplemental budget being presented includes adjusting resources and requirements in the
General, Special Revenue, Transient Room Tax, Police Local Option Levy, Development Projects,
Insurance, and Vehicle & Equipment Funds.
The City Council is asked to approve the attached supplemental Budget Resolution.
COUNCIL GOALS/
MANDATE:
Financially Responsible and Stable Government Services
BACKGROUND:
Supplemental budgets may be used to meet unexpected needs or to spend revenues not anticipated at
the time the original budget was adopted. In accordance with Oregon budget law, notification of this
supplemental budget and a hearing is made no later than five calendar days before the public meeting.
A public hearing is only required when a supplemental budget request changes total appropriations
within a fund by 10% or greater. Notification of this public hearing was scheduled for publication in
the Register Guard on February 13th. The attached information identifies the individual items that are
included in the February 19, 2019 Supplemental Budget request.
Changes to the budget included in this request fall into two general categories: re-appropriations or
carryovers, and new appropriation requests.
Re-appropriations or carryovers represent money that was committed by contract in the previous year
but the contracted work was not completed within the fiscal year. The prior year’s remaining budget
amount needs to be appropriated into this year’s budget to allow final payments to be made in the
current year. Re-appropriations also may include money for capital projects that were planned but
not completed in the prior year. The projects are still scheduled and funds are being carried forward
to the current year’s budget.
New appropriation requests include both expenditure items that are funded by new revenue, such as a
new grant, and expenditure items that are being requested to be funded out of reserves. Those
requests funded from reserves include items implementing Council direction, emerging issues
identified by the City Executive Team that need to be resolved immediately or to meet legal
requirements.
Attachment 1, Page 1 of 8
FY19 Supplemental Budget Request 3 Page 2 of 8
SUPPLEMENTAL BUDGET REQUESTS BY FUNDS
In the proceeding fund tables, requests will be reflected in two separate columns - one for
adjustments and carryovers and a second for new requests. The intent of this format is to separate
items that are strictly housekeeping efforts from requests for program changes.
General Fund 100 – The proceeding table shows the impact of all General Fund requests on the
FY19 amended budget. The numbers at the right of the table correspond to the description of the
request that is below the table
1. The City Manager’s Office is requesting an increase in their materials and services budget to
offset an increase in the City’s contract with LRAPA.
2. Development and Public Works is requesting the use of technology fee reserves for purchase
of technology upgrades. Those projects include $800 for installation of mobile printers in
inspector and code enforcement vehicles to allow for printing of inspection results in the field
and $15,000 for the purchase of a large format copier that will allow development staff to
digitize large format plan-sets to help streamline the development review process.
3. The City was awarded a grant by the Oregon Office of Emergency Management for the
installation of a backup generator at City Hall. This proposed budget adjustment would
recognize the use of $25,000 in technology fee reserve as City match funding for this grant.
The remainder of the grant award ($98,000) is shown below in the Fund 204 summary.
FY19 Amended
Budget New Request FY19 Amended
Budget
Resources
FY19 Amended Resources 47,183,888$ 47,183,888$
Total Fund Resources 47,183,888$ - 47,183,888$
Requirements
FY19 Amended Operating Budget
City Manager's Office 1,460,685$ 2,500 1,463,185$ (1)
City Attorney's Office 726,153$ 726,153$
Development & Public Works 2,570,947$ 15,800 2,586,747$ (2)
Finance 2,349,403$ 2,349,403$
Eugene Springfield Fire 11,488,494$ 11,488,494$
Human Resourcers 685,933$ 685,933$
Information Technology 2,079,288$ 2,079,288$
Library 1,702,653$ 1,702,653$
Police 14,632,274$ 14,632,274$
Total Operating Budget 37,695,829$ 18,300 37,714,129$
Requirements
Capital Projects -$ 25,000 25,000$ (3)
Non-Departmental Expenses:
Transfers 446,948$ 446,948$
Debt Service - -$
Contingency 1,000,000 1,000,000$
Reserves 8,041,111 (43,300) 7,997,811$ (1-3)
Total Non-Departmental 9,488,059$ (43,300) 9,444,759$
Total Fund Requirements 47,183,888$ 47,183,888$
General Fund 100
Attachment 1, Page 2 of 8
FY19 Supplemental Budget Request 3 Page 3 of 8
Special Revenue Fund 204 – The proceeding table shows the impact of all Special Revenue Fund
requests on the FY19 amended budget. The numbers at the right of the table correspond to the
description of the request that are below the table.
1. The City Manager’s Office is requesting the carryforward of $71,874 in US Ignite grant
funds authorized as part of the FY18 budget plus an additional $55,000 in grant funds
awarded as of December 15, 2018.
2. The City was awarded a grant by the Oregon Office of Emergency Management for the
installation of a backup generator at City Hall. This budget adjustment recognizes the grant
award ($98,000).
3. Approval of this request will allow for use of multiple grant awards to the Police Department.
The awarded funding includes: $1,000 grant for a sergeant's attendance at the ALERRT
training, $3,000 towards new AEDs for patrol vehicles, $4,000 for DUII overtime
enforcement grant, $6,000 for Distracted Driving enforcement grant, $3,500 for Safety Belt
overtime enforcement, $5,000 for speed overtime enforcement, and $8,829 towards a Bureau
of Justice Assistance grant that provides a 50% match towards the purchase of qualifying
bulletproof vests.
4. The police department requests permission to use $74,000 in federal forfeiture funds to
replace the scene diagramming system that had been used by the SPD Major Accident
Investigations Team (MAIT). The prior scene diagramming system was a LTI Total Station
diagramming tool purchased in 2004, which had been exhibiting multiple issues and is no
longer supported by the vendor. The LTI Total Station system has not been utilized on major
incidents since fall 2018 due to lack of reliability.
5. The Library is requesting a $1,200 increase to the museum budget to cover an upgrade to the
PastPerfect archival software using museum donation reserves.
FY19 Amended
Budget
Adjustment &
Carryovers New Request
FY19
Amended
Budget
Resources
FY19 Amended Resources 1,438,821$ 1,438,821$
CMO US Ignite Grant 41,874 55,000 96,874$ (1)
DPW Homeland Security Grant 98,000 98,000$ (2)
Police Grants 31,329 31,329$ (3)
Federal Forfeiture Revenue 45,000 45,000$ (4)
Total Fund Resources 1,438,821$ 41,874 229,329 1,710,024$
Requirements
FY19 Amended Operating Budget
City Manager's Office 30,730$ 71,874 55,000 157,604$ (1)
Development & Public Works 12,000 12,000$
Library 98,249 1,200 99,449$ (5)
Police 340,899 405,329 746,228$ (3 - 6)
Total Operating Budget 481,878$ 71,874 461,529 1,015,281$
Requirements
Capital Projects -$ 98,000 98,000$ (2)
Non-Departmental Expenses:
Transfers
Reserves 956,943 (30,000) (330,200) 596,743$ (1-6)
Total Non-Departmental 956,943$ (30,000) (330,200) 596,743$
Total Fund Requirements 1,438,821$ 1,710,024$
Special Revenue Fund 204
Attachment 1, Page 3 of 8
FY19 Supplemental Budget Request 3 Page 4 of 8
6. The Police Department is requesting the use of $300,000 of drug forfeiture funds for the
replacement of police department portable and mobile radios. This has been a large dollar
unmet need for multiple years. City of Springfield and Lane County took advantage of a
significant Motorola discount incentive by aligning the order for new portable and mobile
radios in conjunction with a large hardware purchase by Lane Radio Interoperability Group
(LRIG) in December 2018. SPD opted to purchase new portable and mobile radios,
comprised of primarily Motorola single-band APX radios, to meet SPD's known portable and
mobile radio needs for the next ten years. SPD had previously estimated radio replacement
costs could total $1.2M, however SPD was able to reduce the new radio hardware costs to
$529K. The radio replacement cost was significantly reduced by procuring primarily single -
band radios rather a full fleet of tri-band radios and realizing a 27.8% savings on the NASPO
regional contract cost by combining the purchase with LCSO and LRIG. The total proposed
funding is distributed across the following funds: $300K of drug forfeiture funds, $100K
vehicle reserves, and $93K police and jail levy reserves. $36K of the existing police general
fund materials and services budget will also be used to towards the purchase of the radios.
Transient Room Tax Fund 208 – The proceeding table shows the impact of all Transient Room Tax
Fund requests on the FY19 amended budget. The numbers at the right of the table correspond to the
description of the request that are below the table.
1. As part of City promotion/branding and organization the City Manager’s Office is requesting
$20,000 for ongoing public art maintenance. This will include $10,000 to repair and remove
bird-related damage to the Springfield Flame and $6,000 for installation of lighting at the
Women’s Veteran’s Memorial. The remaining $4,000 will be used to clean the white horse
statue and to repair the drift boat statue, both located at the entrance to Springfield in the
downtown at South A.
FY19 Amended
Budget New Request FY19 Amended
Budget
Resources
FY19 Amended Resources 2,668,230$ 2,668,230$
Total Fund Resources 2,668,230$ - 2,668,230$
Requirements
FY19 Amended Operating Budget
City Manager's Office 188,034$ 20,000 208,034$ (1)
Development & Public Works 115,405 115,405$
Library 243,712 243,712$
Total Operating Budget 547,151$ 20,000 567,151$
Non-Departmental Expenses:
Transfers 637,778$ 637,778$
Reserves 1,483,301 (20,000) 1,463,301$ (1)
Total Non-Departmental 2,121,079$ (20,000) 2,101,079$
Total Fund Requirements 2,668,230$ 2,668,230$
Transient Room Tax Fund 208
Attachment 1, Page 4 of 8
FY19 Supplemental Budget Request 3 Page 5 of 8
Police Local Option Levy 236 - The proceeding table shows the impact of all Police Local Option
Levy Fund requests on the FY19 amended budget. The numbers at the right of the table correspond
to the description of the request that are below the table.
1. The Police Department is requesting the use of $93,000 in Police Local Option Levy reserves
for the replacement of police department portable and mobile radios. This has been a large
dollar unmet need for multiple years. City of Springfield and Lane County took advantage of
a significant Motorola discount incentive by aligning the order for new portable and mobile
radios in conjunction with a large hardware purchase by Lane Radio Interoperability Group
(LRIG) in December 2018. SPD opted to purchase new portable and mobile radios,
comprised of primarily Motorola single-band APX radios, to meet SPD's known portable and
mobile radio needs for the next ten years. SPD had previously estimated radio replacement
costs could total $1.2M, however SPD was able to reduce the new radio hardware costs to
$529K. The radio replacement cost was significantly reduced by procuring primarily single -
band radios rather a full fleet of tri-band radios and realizing a 27.8% savings on the NASPO
regional contract cost by combining the purchase with LCSO and LRIG. The total proposed
funding is distributed across the following funds: $300K of drug forfeiture funds, $100K
vehicle reserves, and $93K police and jail levy reserves. $36K of the existing police general
fund materials and services budget will also be used to towards the purchase of the radios.
FY19 Amended
Budget New Request FY19 Amended
Budget
Resources
FY19 Amended Resources 7,923,395$ 7,923,395$
Total Fund Resources 7,923,395$ - 7,923,395$
Requirements
FY19 Amended Operating Budget
Finance 663,894$ 663,894$
Police 5,984,034$ 93,000 6,077,034$ (1)
City Attorney's Office 76,083 76,083$
Total Operating Budget 6,724,011$ 93,000 6,817,011$
Non-Departmental Expenses:
Reserves 1,199,384$ (93,000) 1,106,384$ (1)
Total Non-Departmental 1,199,384$ (93,000) 1,106,384$
Total Fund Requirements 7,923,395$ 7,923,395$
Police Local Option Levy Fund 236
Attachment 1, Page 5 of 8
FY19 Supplemental Budget Request 3 Page 6 of 8
Development Projects 420 - The proceeding table shows the impact of all Development Projects
Fund requests on the FY19 amended budget. The numbers at the right of the table correspond to the
description of the request that are below the table.
1. Due to unforeseeable circumstances, the Library incurred damages from a flooding incident.
Repairs were made to the Library out of the building preservation capital budget. Claims
were submitted for reimbursement of those expenses. This request represents an increase in
revenues to recognize the claims reimbursement and a corresponding increase in
expenditures to the building capital budget ($3,508).
Insurance 707 - The proceeding table shows the impact of all Insurance Fund requests on the FY19
amended budget. The numbers at the right of the table correspond to the description of the request
that are below the table.
FY19 Amended
Budget New Request FY19 Amended
Budget
Resources
FY19 Amended Resources 4,275,002$ 4,275,002$
Claims recovery 3,508 3,508$ (1)
Total Fund Resources 4,275,002$ 3,508 4,278,510
Requirements
Capital Projects 253,473$ 3,508 256,981$ (1)
Non-Departmental Expenses:
Interfund Loans 847,000$ 847,000$
Interfund Transfer 81,803$ 81,803$
Reserves 3,092,726 3,092,726$
Total Non-Departmental 4,021,529$ - 4,021,529
Total Fund Requirements 4,275,002$ 4,278,510$
Development Projects Fund 420
FY19 Amended
Budget New Request FY19 Amended
Budget
Resources
FY19 Amended Resources 31,042,123$ 31,042,123$
Total Fund Resources 31,042,123$ - 31,042,123$
Requirements
FY19 Amended Operating Budget
Human Resources 1,369,541$ 16,800 1,386,341$ (1)
Health Insurance 8,586,936 8,586,936$
Total Operating Budget 9,956,477$ 16,800 9,973,277$
Non-Departmental Expenses:
Interfund Transfers 35,000$ 35,000$
Statutory Payments 11,528,110$ 11,528,110$
Reserves 9,522,536 (16,800) 9,505,736$ (1)
Total Non-Departmental 21,085,646$ (16,800) 21,068,846$
Total Fund Requirements 31,042,123$ 31,042,123$
Insurance Fund 707
Attachment 1, Page 6 of 8
FY19 Supplemental Budget Request 3 Page 7 of 8
1. The Human Resources Department is requesting authorization for $16,800 in Insurance Fund
reserves to support the implementation of software to support improvements to the City’s
applicant tracking software.
Vehicle & Equipment Fund 713 – The proceeding table shows the impact of all Vehicle Equipment
Fund requests on the FY19 amended budget. The numbers at the right of the table correspond to the
description of the request that are below the table.
1. The Development & Public Works Department is requesting $449,133 in Vehicle and
Equipment Fund reserves for the replacement of vehicles and equipment as outlined below.
Vehicles: $431,533 is requested to allow for the replacement of the following Operations
vehicles; a 2000 Ford One-Ton Dump truck, 2000 Ford Pickup F250, 2000 Ford Utility - sign
truck, 2008 Freightliner Dump Truck, 2008 Freightliner Dump Truck, 2003 CimLine 230
Cracksealer, 2004 John Deere Tractor 4410, and 2007 Chevrolet 1-Ton Dump w/Lift Gate.
$1,000 is requested to provide payment to MWMC for the transfer of a MWMC owned Prius
for use in the general City vehicle pool.
Equipment: $11,500 is requested for replacement of equipment used for video inspection of
sanitary sewer pipelines. This piece of equipment is used to inspect small diameter pipe and
service laterals to identify blockages and defects.
$5,100 is requested to replace an aging fleet diagnostics tool that is at the end of its useful
life. The fleet diagnostics tool assists fleet mechanics in evaluating the overall performance
of the vehicles they are servicing.
FY19 Amended
Budget New Request FY19 Amended
Budget
Resources
FY19 Amended Resources 10,649,812$ 10,649,812$
Total Fund Resources 10,649,812$ - 10,649,812$
Requirements
FY19 Amended Operating Budget
Development & Public Works 782,541$ 449,133 1,231,674$ (1)
Finance 8,400 8,400$
Eugene Springfield Fire 408,200 408,200$
Information Technology 258,831 258,831$
Library 8,000 8,000$
Police 400,000 130,000 530,000$ (2)
Total Operating Budget 1,865,972$ 579,133 2,445,105$
Non-Departmental Expenses:
Debt Service 153,883$ 153,883$
Reserves 8,629,957 (579,133) 8,050,824 (1-2)
Total Non-Departmental 8,783,840$ (579,133) 8,204,707$
Total Fund Requirements 10,649,812$ 10,649,812$
Vehicle & Equipment Fund 713
Attachment 1, Page 7 of 8
FY19 Supplemental Budget Request 3 Page 8 of 8
2. The Police Department is requesting the use of $30,000 in Vehicle and Equipment Fund
reserves for the replacement of a Patrol Lieutenant vehicle and to use $100,000 as a portion
of the overall funding for replacement of portable and mobile radios.
Patrol Vehicle: The Police Department is requesting the use of $30,000 in Vehicle and
Equipment Fund reserves for the replacement of a vehicle for the current Patrol Division
Lieutenant. The Patrol Division Lieutenant requires a vehicle that enables him to perform
patrol services that his current vehicle is not equipped for (overhead lights, siren). The
lieutenant is currently assigned a 2009 Crown Victoria that does not have overhead lights or
siren and was scheduled to be replaced in FY19. The department plans to purchase a 2019
civilian grade Ford Explorer, in a neutral color, and perform a limited equipment upfit similar
to other police command staff vehicles. The old vehicle will be utilized as a police fleet
vehicle utilized for transportation to trainings, meetings, etc.
Radios: The Police Department is requesting the use of $100,000 in Vehicle and Equipment
Fund reserves for the replacement of police department portable and mobile radios. This has
been a large dollar unmet need for multiple years. City of Springfield and Lane County took
advantage of a significant Motorola discount incentive by aligning the order for new portable
and mobile radios in conjunction with a large hardware purchase by Lane Radio
Interoperability Group (LRIG) in December 2018. SPD opted to purchase new portable and
mobile radios, comprised of primarily Motorola single-band APX radios, to meet SPD's
known portable and mobile radio needs for the next ten years. SPD had previously estimated
radio replacement costs could total $1.2M, however SPD was able to reduce the new radio
hardware costs to $529K. The radio replacement cost was significantly reduced by procuring
primarily single-band radios rather a full fleet of tri-band radios and realizing a 27.8%
savings on the NASPO regional contract cost by combining the purchase with LCSO and
LRIG. The total proposed funding is distributed across the following funds: $300K of drug
forfeiture funds, $100K vehicle reserves, and $93K police and jail levy reserves. $36K of the
existing police general fund materials and services budget will also be used to towards the
purchase of the radios.
RECOMMENDED ACTION:
Hold a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS: General, Special Revenue, Transient Room Tax, Police Local Option Levy,
Development Projects, Insurance, and Vehicle & Equipment Funds.
Attachment 1, Page 8 of 8
Attachment 2 Page 1 of 4
Resources Requirements
FY19 Amended Budget 47,183,888$ FY19 Amended Budget 47,183,888$
Operating Expenses:
City Manager's Office 2,500$
Development and Public Works 15,800
Total Operating Expense 18,300$
Non-Departmental Expenses:
Reserves (43,300)$
Capital Projects 25,000$
Total Resources Adjustments 47,183,888$ Total Requirements Adjustments 47,183,888$
Resources Requirements
FY19 Amended Budget 1,438,821$ FY19 Amended Budget 1,438,821$
CMO US Ignite Grant 96,874$ Operating Expenses:
DPW Homeland Security Grant 98,000 City Manager's Office 126,874$
Police Grants 31,329 Library 1,200$
Special Revenue - Fund 204
General, Special Revenue, Transient Room Tax, Police Local Option Levy, Development Projects, Insurance, and
Vehicle & Equipment Funds
WHEREAS, the 2018-2019 fiscal year appropriations for the City of Springfield were made by Resolution No. 2018-
21 dated June 25, 2018 and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental Budget
Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
WHEREAS, this Supplemental Budget #3 as amended by Supplemental Budget #2 Resolution #2018-32,
Supplemental Budget #1 Resolution #2018-27, for the 2018-2019 fiscal year, amends Resolution #2018-21; and
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal Corporation
of the State of Oregon, as follows:
Section 1. Resolution 2018-21 is hereby adjusted as follows:
General - Fund 100
Comments: Increase the materials and services budget in City Manager’s Office to offset an increase in the City’s
contract with LRAPA; use of tech fee reserves for purchase of technology upgrades in Development and Public Works;
recognizes use of tech fee reserve for grant match for a grant provided by the Oregon Office of Emergency
Management for the installation of a backup generator at City Hall.
CITY OF SPRINGFIELD
FY 2018-2019
SUPPLEMENTAL BUDGET No. 3
RESOLUTION NO. ______
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
Attachment 2 Page 2 of 4
Federal Forfeiture Revenue 45,000 Police 405,329
Total Operating Expense 533,403$
Non-Departmental Expenses:
Reserves (360,200)$
Capital Projects 98,000$
Total Resources Adjustments 1,710,024$ Total Requirements Adjustments 1,710,024$
Resources Requirements
FY19 Amended Budget 2,668,230$ FY19 Amended Budget 2,668,230$
Operating Expenses:
City Manager's Office 20,000$
Non-Departmental Expenses:
Reserves (20,000)$
Total Resources Adjustments 2,668,230$ Total Requirements Adjustments 2,668,230$
Resources Requirements
FY19 Amended Budget 7,923,395$ FY19 Amended Budget 7,923,395$
Operating Expenses:
Police 93,000$
Non-Departmental Expenses:
Reserves (93,000)$
Total Resources Adjustments 7,923,395$ Total Requirements Adjustments 7,923,395$
Resources Requirements
FY19 Amended Budget 4,275,002$ FY19 Amended Budget 4,275,002$
Claims recovery 3,508$ Capital Projects 3,508$
Total Resources Adjustments 4,278,510$ Total Requirements Adjustments 4,278,510$
Resources Requirements
FY19 Amended Budget 31,042,123$ FY19 Amended Budget 31,042,123$
Operating Expenses:
Human Resources 16,800$
Comments: Appropriates Transient Room Tax reserves for repair and maintenance of public art installations.
Comments: Carryforward US Ignite grant funds from prior year and recognition of current year award in the City
Manager's Office; Recognition of grant award by the Oregon Office of Emergency Management for the installation of a
backup generator at City Hall; recognition of multiple grant awards to the Police Department;
use of federal forfeiture funds to replace the scene diagramming system that had been used by the SPD Major Accident
Investigatons Team (MAIT); use of museum donation reserves to increase to the museum budget to cover an upgrade to
the PastPerfect archival software using; use of drug forfeiture funds in the Police Department, along with other funds,
for the replacement of Police Department portable and mobile radios.
Transient Room Tax - Fund 208
Police Local Option Levy - Fund 236
Comments: Use of Police Local Option Levy reserve funds, along with other funds, for the replacement of Police
Department portable and mobile radios.
Development Projects - Fund 420
Comments: Recognizes insurance claims recovery funds to reimburse building preservation account.
Insurance - Fund 707
Attachment 2 Page 3 of 4
Non-Departmental Expenses:
Reserves (16,800)$
Total Resources Adjustments 31,042,123$ Total Requirements Adjustments 31,042,123$
Resources Requirements
FY19 Amended Budget 10,649,812$ FY19 Amended Budget 10,649,812$
Operating Expenses:
Development & Public Works 449,133
Police 130,000$
Total Operating Expense 579,133$
Non-Departmental Expenses:
Reserves (579,133)$
Total Resources Adjustments 10,649,812$ Total Requirements Adjustments 10,649,812$
Attest:
Adopted by the Common Council of the City of Springfield this _____ day of ___________________, by a vote of
______for and ______against.
Mayor Christine L LundbergCity Recorder AJ Ripka
Comments: Utilizes Insurance Fund reserves to support the implementation of software to support improvements to the
City’s applicant tracking software
Vehicle & Equipment - Fund 713
Comments: Utilizes Vehicle and Equipment Fund reserves for replacement of vehicles and equipment in the Police
Department and Development & Public Works Department; authorizes payment to Metrpolitan Wastewater
Commission for transfer of pool car into the general City pool.
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
PeopleSoft Revised Budget EXPENSES REVENUE TOTAL
100 General Fund 47,183,888 -47,183,888 0 100
204 Special Revenue Fund 1,438,821 -1,438,821 204
208 Transient Room Tax Fund 2,668,230 -2,668,230 -0 208
236 Police Local Option Levy Fund 7,923,395 -7,923,395 -0 236
420 Development Projects Fund 4,275,002 -4,275,002 420
707 Insurance Fund 31,042,123 -31,042,123 -0 707
713 Vehicle & Equipment Fund 10,649,812 -10,649,812 0 713
TOTAL 105,181,271 -105,181,271 -0