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HomeMy WebLinkAbout2004-10-11 SEDA Meeting Minutes MINUTES OF THE MEETING OF THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY HELD MONDAY,OCTOBER 11, 2004 The Springfield Economic Development Agency met in the Library Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday,October 11, 2004 at 7:40 p.m., with Board Chair Tammy Fitch calling the meeting to order. ATTENDANCE Present were Board Chair Tammy Fitch and Board Members Sid Leiken, Dave Ralston,Anne Ballew, Christine Lundberg and John Woodrow. Also present were City Manager Mike Kelly, Economic Development Manager John Tamulonis and City Recorder Amy Sowa. APPROVAL MINUTES 1. Minutes of October 4,2004 IT WAS MOVED BY BOARD MEMBER WOODROW WITH A SECOND BY BOARD MEMBER LEIKEN TO APPROVE THE MINUTES FROM THE OCTOBER 4, 2004 SEDA MEETING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. COMMUNICATIONS 1. Business from the Audience 2. Correspondence Economic Development Manager John Tamulonis distributed a neutral fact sheet regarding Measure 20-92, the Urban Renewal District measure. The fact sheets will be made available around the community. 3. Business from the Staff REPORT OF CHAIR REPORT OF COMMITTEES OLD BUSINESS 1. Further Discussion of Mission Statement and Goals. Mr. Tamulonis discussed concerns brought up at the last meeting regarding the goals putting a higher priority on residential development. He referred to a change under the goals, section 2.c. which addressed this concern. He suggested the following change: "Provide projects and programs to ensure the viability of commercial development by residential areas . . .". This focused on the mixed use along the riverfront which, with the new residential, would be adding a Springfield Economic Development Agency Minutes October 11,2004 Page 2 base level of activity that would be supportive of the commercial that might come into the mixed use development. This goal could address issues related to sanitary sewer and decommissioning of septic systems of existing residential through a loan program that could be paid back, similar to a Community Development Block Grant(CDBG)program that is currently in place. He explained this further the link between residential base and commercial. Councilor Ballew made a number of corrections to the mission statement. She provided those changes to Mr. Tamulonis so he could include them in the mission statement. He will bring the amended mission statement back to the next SEDA meeting. NEW BUSINESS 1. Proposed Modifications to SEDA By-Laws. Mr. Tamulonis referred to the bylaws that were created in 1986. The board may want to adjust these to reflect the current board. Board Member Ralston confirmed that Sid Leiken would be able to vote as a Board Member. Board Member Woodrow asked if Lane County would want to add their own Board Member. Mr. Tamulonis said they would have to request to have someone appointed to the board. If that were to occur,the bylaws could then be modified. Board Chair Fitch said the agency first needs to clean up the bylaws. If modifications need to be made,they could address those changes at that time. Another option would be to have an advisory committee. Board Chair Fitch asked Board Members to discuss concerns or changes regarding the bylaws. Board Member Ralston discussed the position of secretary. Board Member Ballew discussed personnel issues, budget and having an intergovernmental agreement(IGA)with the city. The following changes were recommended: Article III-Officers, Section 1, Officers: rework the language regarding legal counsel(check with Joe Leahy to see if there would be a conflict of interest if the Legal Counsel for the Agency was the same as the Legal Counsel for the City of Springfield). Article III-Officers, Section 2, Chair: ". . . the chair shall sign all contracts . . ." Add something to the affect that could only occur after approval by the board. Article III-Officers, Section 4, Legal Counsel: Add"contract with an end date"rather than "appointed for an indefinite term by vote of a majority of the Board Members". Article III-Officers, Section 5, Secretary: Should be elected by the board rather than appointed by the Chair. Article III-Officers, Section 10, Personnel: Reword to show reference that services would be contracted. Article IV-Meetings, Section 2, Special Meetings: Reword(refer to Council Operating Policies regarding special meetings called by council). Does email count as written request for special meetings? Can a request for a special meeting be done through public email or must it be done through personal email? Springfield Economic Development Agency Minutes October 11,2004 Page 3 Article VI-Financial, Section 2, Budget: Check into a Budget Committee for SEDA. Is it the same as the Budget Committee for the city or appointed separately? Article VI-Financial, Section 3, Audit: Check with City Attorney Joe Leahy or Finance Director Bob Duey regarding conflict of interest of auditor issue. Mr. Tamulonis said he will make the suggested changes and bring the amended bylaws back to the board at their next meeting. 2. Election of Vice Chair; Appointment of Legal Counsel, Secretary and Staff Liaison. IT WAS MOVED BY BOARD MEMBER BALLEW WITH A SECOND BY BOARD MEMBER LEIKEN TO NOMINATE CHRISTINE LUNDBERG AS VICE CHAIR OF SEDA. IT WAS MOVED BY BOARD CHAIR FITCH WITH A SECOND BY BOARD MEMBER RALSTON TO NOMINATE JOHN WOODROW AS VICE CHAIR OF SEDA. Discussion was held regarding the positions of vice chair and secretary and their respective duties. Mr. Kelly described the role of Mayor and Council President and how they could relate to the positions of Chair and Vice Chair of SEDA. Staff generally meets more often with leadership, which would include the Chair and Vice Chair. BOARD MEMBER CHRISTINE LUNDBERG WITHDREW HER NOMINATION. THE MOTION TO ELECT JOHN WOODROW AS VICE CHAIR OF SEDA PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY BOARD MEMBER WOODROW WITH A SECOND BY BOARD MEMBER BALLEW TO APPOINT CHRISTINE LUNDBERG AS SECRETARY OF SEDA. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Discussion was held regarding appointment of legal counsel. Mr. Tamulonis said staff would bring something back regarding costs and the type of commitment the city is willing to support until the SEDA is ready. Mr. Kelly said he chose John Tamulonis to act as Staff Liaison for the SEDA. 3. Discussion/Questions Regarding Draft Glenwood Urban Renewal Plan and Report. Mr. Tamulonis said there would be time next Monday, October 18 prior to Council's Regular Meeting for the SEDA to meet to discuss the plan. The plan will go to the Planning Commission on October 19. RESOLUTIONS ADJOURNMENT Springfield Economic Development Agency Minutes October 11,2004 Page 4 The meeting was adjourned at 8:14 pm. Minutes Recorder—Amy Sowa Christine Lundberg Secretary o q