HomeMy WebLinkAbout2011 11 15 AIS BPAC Bylaws Progress ReportMEMORANDUM CITY OF SPRINGFIELD
DATE OF WORK SESSION: November 15, 2011
PLANNING COMMISSION
TO: Springfield Planning Commission TRANSMITTAL
MEMORANDUM
FROM: David Reesor, Senior Transportation Planner
SUBJECT: Springfield BPAC Bylaws Amendment and Progress Update
ISSUE: Staff seek Planning Commission review and approval, acting as the Committee for
Citizen Involvement (CCI), of two proposed bylaw text amendments for the Springfield Bicycle
and Pedestrian Advisory Committee (BPAC). The two proposed amendments are shown in the
attachment to this memorandum. Staff will also provide a brief progress update on BPAC
activities.
DISCUSSION: During the May 16th, 2011 Council work session, Springfield City Council
directed City Staff to create a one-year pilot Bicycle and Pedestrian Advisory Committee. Based
on this direction, Staff solicited Committee membership to form a Committee, and created draft
bylaws for CCI review and approval. The CCI approved the original bylaws and appointed
Committee members during a July 6th, 2011 work session.
As noted in the adopted BPAC bylaws, the CCI must approve any bylaw amendments. During a
BPAC meeting on October 19th, 2011, committee members voted in favor of two recommended
minor edits to the bylaws, as shown in Attachment 1.
To date, staff have facilitated two BPAC meetings. The first was held on August 11th, 2011, the
second held on October 19th, 2011. During the October 19th meeting, BPAC members elected
Pat Mahoney as Committee Chair, and Jim Yarnall as Committee Vice-Chair. Staff will provide a
brief progress update of the Committee, including outlining topics presented to date. Staff will be
available to answer questions.
RECOMMENDATION: Staff recommends that the CCI review and consider proposed BPAC
bylaw edits as shown in Attachment 1.
ACTION REQUESTED: The CCI is requested to review and approve, not approve, or
approve with modifications, the proposed bylaw edits.
ATTACHMENTS
Attachment 1: Committee bylaws
City of Springfield Bicycle and Pedestrian Advisory Committee
Bylaws – One Year Pilot Committee
ARTICLE I. Name & Duration
This Committee, established by the Springfield City Council, shall be called the Springfield Bicycle and
Pedestrian Advisory Committee. This Committee will serve for one year as a pilot committee, after
which time the City Council will reevaluate the purpose, progress, and interest of the Committee and
either extend the length of service of the Committee or dissolve the Committee.
ARTICLE II. Purpose
The purpose of the Springfield Bicycle and Pedestrian Advisory Committee is to advise the Planning
Commission and City Staff on matters relating to bicycle and pedestrian planning. Committee members
should have an interest in promoting bicycle and / or pedestrian interests in Springfield. The
responsibilities of the Committee shall include, but are not limited to the following:
Section 1. Bicycle / Pedestrian Policy
Review and make recommendations on planning documents prepared by City departments
affecting the use of walking and bicycling as a transportation mode.
Section 2. Bicycle / Pedestrian Facility & Program Implementation
Work closely with City Staff to ensure non‐technical input into bicycle facilities and operation
planning and program development.
Assist City Staff with review and prioritization of grant opportunities as they arise.
Section 3. Education and Enforcement
Assist City Staff in the public outreach of pedestrian and bicycle issues, and recommend
additional education and enforcement tools that the City may implement.
Section 4. Citizen Input
Encourage citizen participation in the City’s bicycle and pedestrian programs, including:
identifying program or system deficiencies; reviewing existing facilities; and planning and
implementing new projects and programs.
ARTICLE III. Membership
Section 1. Composition of Committee
Attachment 1-1
Membership of the Committee shall consist of 10‐16 voting members. Non‐voting members
may include one City Councilor, one Planning Commissioner, Willamalane staff and at least one
city staff member. The non‐voting members are in addition to the 10‐16 voting members. Other
non‐voting members should represent other government agencies or City departments having
an interest in pedestrian and bicycle issues.
Section 2. Appointment
All applicants shall complete a standard application form and submit it to the City Manager’s
Office.
Applications shall be reviewed and evaluated by the Planning Commission, acting as the
Committee for Citizen Involvement (CCI). Committee positions shall be appointed by the CCI.
Section 3. Tenure
Membership on the Committee shall be a one‐year term. If a member resigns or is removed, the
replacement shall be for the remainder of the term.
ARTICLE IV. Officers
Section 1. There shall be a Chair and a Vice‐Chair for the Committee. Each office shall serve the
entire year. Both the Chair and Vice‐Chair positions shall be elected by Committee members.
ARTICLE V. Meetings
Section 1. Regular Meeting
Regular meetings shall be held four times during the course of one year at Springfield City hall,
unless otherwise agreed upon. Time and duration of the meetings shall be determined by City
Staff.
Section 2. Special Meetings
Special meetings may be called by the Chair or by resolution of the Committee. Notice of a
special meeting shall include the agenda for the meeting.
Section 3. Conduct of Meetings
Six (6) members Attendance of 60% or more of voting members shall constitute a quorum for
the transaction of business at any regular or special meeting.
The act of the majority of the members present at a meeting at which there is a quorum shall be
the act of the committee.
All meetings are open to the public and shall be conducted in accordance with Robert’s Rules of
Order.
Attachment 1-2
ARTICLE VI. Amendments to Bylaws
These Bylaws may be amended by the CCI upon recommendation of a majority of the Committee made
at any regular meeting of the Committee, provided that written notice of the proposed amendment
shall be emailed and /or mailed to each Committee member not less than one (1) week prior to such
regular meeting of the Committee.
Attachment 1-3