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Home My WebLink About2011 02 01 CIPPC Memo 2012-2016MEMORANDUM CITY OF SPRINGFIELD DATE OF HEARING: February 1, 2011 TO: Springfield Planning Commission PLANNING COMMISSION TRANSMITTAL FROM: Jeff Paschall, P.E., Supervising Civil Engineer MEMORANDUM SUBJECT: 2012-2016 Capital Improvements Program A Community Reinvestment Plan ISSUE The draft of the City of Springfield’s 2012-2016 Capital Improvements Program (CIP) has been completed by staff and is now being forwarded to the Planning Commission for their review and comment. We will forward the Commission’s comments and recommendations to the City Council. The City Council will review CIP in February, with final adoption scheduled in March. BACKGROUND Springfield’s CIP is a five-year plan for funding and construction of the City’s public facilities and it is updated annually. Projects are selected from a long list of needed capital improvements as identified in the various master plans and refinement plans adopted by the City Council. Because of limited revenues, many projects cannot be funded during the next five years. These projects are shown in the CIP; however, this is for informational purposes only. Last year $10 million Revenue Bonds were sold to fund construction of several stormwater restoration and water quality projects. The most prominent being projects necessary to preserve the values achieved with the Mill Race Restoration Project which will be completed later this year. In addition, funding for the construction of the Jasper Trunk Sewer was reprogrammed to high priority rehabilitation and upgrade projects. While construction of the trunk sewer has been delayed, the design and easement acquisition process is continuing. The Council has discussed a further issue of wastewater revenues bonds in FY 2013 to fund construction. The projects funded through this action include the Sanitary Basin #22 Rehabilitation, the 10th and “N” Street Upgrade, and the 58th Street Flow Control Facility. The public input process for the CIP began in November when citizens, organizations, and City staff were asked to suggest projects for consideration in the CIP. Staff reviewed and prioritized the projects assembling a draft CIP for the Planning Commission review. After the Planning Commission reviews the CIP, the City Council will review it in a work session on February 14, 2011, and the will hold a public hearing prior to adopting it on March 7, 2011. DISCUSSION The 2012-2016 CIP reflects projects for which funding is proposed to be programmed from expected revenues over the next 5 years. In addition the CIP now includes descriptions of the projects that have been identified through various facility planning efforts but do not currently have an identified funding source. Also, the CIP includes those projects that are currently in the capital budget and in various stages of planning, design, and construction. The following is a list of the most significant of these projects: Jasper Trunk – This project will provide sanitary sewer service to the Jasper/Natron area and will ultimately allow the decommissioning of three existing pump stations. The project is currently in the design phase, with construction of the facility anticipated for 2013. The total estimated cost for development and construction of this project is approximately $11.2 million with construction estimated at $9.3 million of the total. The construction money is being reprogrammed to required rehabilitation and upgrade projects . Sewer Wet Weather Flow Abatement – This program is an on-going series of construction projects to address capacity problems in the wastewater system and treatment facilities in the most cost-effective manner identified by the 2001 Wet Weather Flow Management Plan (WWFMP). Resolving these capacity problems is necessary to enable the City to maintain compliance with Federal and State requirements to eliminate sanitary sewer overflows (SSOs). Although all of the construction projects identified in WWFMP in Springfield were completed by the end of FY 2010, additional capacity problems and associated construction projects were identified by the City in the 2008 Wastewater Master Plan, such as rehabilitation of sewers in Basin 22; a new parallel trunk sewer under Highway 126; and a flow control manhole and relief sewer in 58th Street. In addition, the WWFMP related capital projects were completed at the Water Pollution Control Facility (WPCF) in Eugene, prior to the December 31, 2009 regulatory deadline. No additional capacity related projects are planned at the WPCF. Rather, additional Infiltration and Inflow (I/I) reduction efforts will continue in the local collection systems (Eugene & Springfield) to maintain compliance with the SSO prohibition. To assist this effort in the local collections systems, an update to WWFMP is in progress that is expected to generate a new list of projects for the two cities to complete over the next decade. Anticipating this update and new project list funding continues to be programmed toward Sewer Wet Weather Flow Abatement. Franklin Boulevard Reconstruction – The project will construct modern urban standards improvements on Franklin Blvd. in Glenwood to support Glenwood redevelopment and provide safe and convenient facilities for transit, bicycles, pedestrians and autos. Glenwood redevelopment is a Council priority goal and upgrading and modernizing Franklin Blvd. is seen as the first step to achieving this goal. The next step in moving Franklin reconstruction forward will be to complete the required National Environmental Policy Act (NEPA) documentation, likely an Environmental Assessment (EA). The cost to complete an EA is approximately 50% funded with Transportation Systems Development Charges (SDC) funds, Central Lane Metropolitan Planning Organization (CLMPO) discretionary federal funds, and Springfield Economic Development Agency (SEDA) funds. Springfield continues to seek external funding through available opportunities like the annual federal transportation appropriations bill. Over-Under Channel Pipe Replacement – The Over-Under Channel is part of the City’s stormwater system serving mid-Springfield from 5th to 28th Streets and from Main Street to Highway 126. The name of the Channel comes from the configuration of the system where stormwater is collected and conveyed in both an open channel and in a large pipe located under and adjacent to the channel. A portion of the piped system, from the east side of Silke Field to the outfall of the system into the Q Street Channel at Moffitt School, is a corrugated metal arch pipe (CMP) installed in the late 1950’s and early 1960’s. Staff has found that this CMP has reached the end of its useful life and is showing signs of corrosion and minor failures. In FY 2011, the City Council approved funding to design a replacement pipe system and identify the amount of additional funds needed to complete the construction in FY2012 In addition to the above major projects, several other projects are also already budgeted and scheduled, including: the Mill Race Stormwater Facility, Booth Kelly Drainage, and the restoration of the Lower Mill Race and Mill Race Outfalls. For the 2012-2016 five-year outlook, one of the most significant aspects of this CIP is the projection of a continual decrease in funding for street preservation projects. The main reason for this is the well documented loss of annual funding the City has received from the County as part of the Secure Rural Schools Act. Also, revenues generated from the local motor fuel tax are not projected to provide sufficient funding to adequately fund the City’s current street preservation program. Any influx of revenue for capital preservation from the January 1, 2011 increase in the State gas tax may not be identified until next year’s CIP update. FINANCIAL IMPACT The CIP does not carry budget authority. It is, however a valuable planning tool used to guide staff, the Budget Committee, and the City Council in creating the annual budget. Future maintenance impacts of projects are estimated where possible. RECOMMENDATION Staff recommends that the Planning Commission support the draft 2012-2016 CIP and recommend it for Council adoption. COMMISSION ACTION REQUESTED The Commission is requested to review staff’s proposal and forward it to the City Council with comments and a recommendation for adoption. ATTACHMENTS Attachment 1: Draft CIP Attachment 2: Recommendation to Council BEFORE THE PLANNING COMMISSION OF THE CITY OF SPRINGFIELD REQUEST FOR APPROVAL OF THE DRAFT 2012-2016 CAPITAL IMPROVEMENT PROGRAM DRAFT CAPITAL IMPROVEMENT PROGRAM 2012-2016 NATURE OF THE APPLICATION For the last few months the Public Works Department has been going through the process of updating the Capital Improvements Program document and has produced a draft copy for the five year period of 2012-2016. The Public Works Department is now bringing the document before the Planning Commission for discussion and also seeks a recommendation to the City Council for adoption of the draft document. ORDER It is ORDERED by the Planning Commission of Springfield that the draft 2012-2016 Capital Improvement Program document be sent to the City Council with the Planning Commission’s recommendation for adoption. This ORDER was presented to and approved by the Planning Commission on February 1st, 2011. ____________________________________ Planning Commission Chairperson ATTEST: AYES: ____ NOES: ____ ABSENT: ____ ABSTAIN: ____ Attachment 2-1