HomeMy WebLinkAboutResolution 2018-27 10/15/2018 CITY OF SPRINGFIELD
FY 2018-2019
SUPPLEMENTAL BUDGET No.1
RESOLUTION NO. 2018-27
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General,Street,Special Revenue,Transient Room Tax,Community Development,Building Code,Fire Local Option
Levy,Police Local Option Levy,Bancroft Redemption,Bond Sinking,Regional Wastewater Revenue Bond Capital
Project, Development Assessment Capital,Development Projects,Regional Wastewater Capital,Street Capital,
Sanitary Sewer Operations,Regional Wastewater,Ambulance,Storm Drainage Operations,Booth-Kelly,Regional
Fiber Consortium,Insurance,Vehicle&Equipment,and SDC Administration Funds.
WHEREAS,the 2018-2019 fiscal year appropriations for the City of Springfield were made by Resolution No.2018-
21 dated June 25,2018 and,
WHEREAS,at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities,to recognize new revenues,or to make other
required adjustments;and,
WHEREAS,the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests;and,
WHEREAS,notice of a public hearing,including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting;and,
NOW,THEREFORE,BE IT RESOLVED,by the Common Council of the City of Springfield,a Municipal Corporation ofo
the State of Oregon,as follows:
Section 1.Resolution 2018-21 is hereby adjusted as follows:
General- Fund 100
Resources Requirements
FYI Adopted Budget $ 46,258,686 FV19 Adopted Budget S 46,258,686
Beginning Cash $ 871,730 Operating Expenses:
State Conflagration Funds 53,472 City Attorney's Office $ 12,777
Development and Public Works 40,744
Eugene Springfield Fire 106,693
Finance 112,240
Human Resources 104,674
Information Technology 98,803
Library 25,367
Total Operating Expense $ 501,298
Non-Departmental Expenses:
Reserves $ 414,056
Interfund Transfers 9,848
Total Non-Departmental Expense $ 423,904
Total Resources Adjustments S 47,183,888 Total Requirements Adjustments S 47,183,888
Comments: Beginning cash adjustment;carry over balance of City Attorney Office funds established for start up
costs not spent in FYI to finalize transition in FYI 9;reappropriate budget authority in support of cable franchise
renewal negotiations;increases the Development&Public Works budget for Overnight Parking Program to provide
sites in Springfield;reappropriate Finance Department software funds for continued PeopleSoft upgrade; increase
Finance budget to compensate outgoing Director and finance hiring replacement,carry over Eugene Springfield Fire
funds to pay contract not completed in FY 18 for hydrant maintenance in Rainbow Water District; reappropriate
Eugene Springfield Fire funds to be spent on IP Alerting System when project is completed; reappropriam Eugene
Springfield Fire funds set aside to pay for Hawes project not invoiced in FY 18;recognizes Eugene Springfield Fire
reimbursement funds from the State Conflagration Act;reappropriate funds for Human Resources to complete the
PeopleSofi reuniting system upgrade;reappropriation of Information Technology funds to complete work on network
infrastructure,security compliance advances and software system upgrades to be completed in FY19;reappropriates of
Library book funds unspent in FY18;recognizes RICOH refund and reallocates funds to purchase replacement
copier/scanner in Library; increases the transfer to the Street fund for higher than anticipated ROW fees received.
Street-Fund 201
Resources Requirements
FV19 Adopted Budget $ 7,301,881 FY19 Adopted Budget $ 7,301,881
Beginning Cash S 625,533 Non-Departmental Expenses:
Reserves $ 625,533
Total Resources Adjustments $ 7,927,414 Total Requirements Adjustments $ 7,927,414
Comments: Beginning cash adjustment.
Special Revenue-Fund 204
Resources Requirements
FY19 Adopted Budget S 1,246,300 FYI Adopted Budget $ 1,246,300
Beginning Cash $ 148,365 Operating Expenses:
forms 28,899 Library $ 23,257
Library Gift Donations 15,257 Police 20,899
Total Operating Expense $ 44,156
Non-Departmental Expenses:
Reserves $ 148,365
Total Resources Adjustments $ 1,438,821 Total Requirements Adjustments $ 1,438,821
Comments: Beginning cash adjustment;reappropriates funds for library programs,and grant funds for various police
programs crossing fiscal years.
Transient Room Tax - Fund 208
Resources Requirements
FV19 Adopted Budget $ 2,596,474 FY19 Adopted Budget $ 2,596,474
Beginning Cash $ 71,756 Operating Expenses:
Library $ 69,189
Non-Departmental Expenses:
Reserves $ 2,567
Total Resources Adjustments S 2,668,230 Total Requirements Adjustments $ 2,668,230
Comments: Beginning cash adjustment;reappropriates funds for Springfield Arts Commission;request funds for
museum renovation.
RESOLUTION NO. 2018-27
Community Development-Fund 210
Resources Reauirements
FY19 Adopted Budget $ 1,103,914 FY19 Adopted Budget $ 1,103,914
Beginning Cash Balance $ (5,915) Operating Expenses:
CDBG Federal Grants 428,308 Development and Public Works $ 428,308
Non-Departmental Expenses:
Reserves $ (5,915)
Total Resources Adjustments $ 1,526,307 Total Requirements Adjustments $ 1,526,307
Comments: Beginning cash adjustment;recognizes the additional HUD entitlement funds determined after budget was
adopted.
Building Code-Fund 224
Resources Requirements
FY19 Adopted Budget $ 3,587,575 FYI Adopted Budget $ 3,587,575
Beginning Cash $ 172,479 Non-Departmental Expenses:
Reserves $ 172,479
Total Resources Adjustments $ 3,760,054 Total Requirements Adjustments $ 39760,054
Comments: Beginning cash adjustment.
Fire Local Option Levy-Fund 235
Resources Reauirememts
FY19 Adopted Budget $ 2,031,333 FY19 Adopted Budget $ 2,031,333
Beginning Cash $ 19,501 Operating Expenses:
State Conflagration Funds 50,983 Eugene Springfield Fire $ 50,983
Non-Departmental Expenses:
Reserves $ 19,501
Total Resources Adjustments $ 2,1019817 Total Requirements Adjustments $ 2,1019817
Comments: Beginning cash adjustment;recognizes funds from State Conflagration Fund for Eugene Springfield Fire
reimbursement.
Police Local Option Levy-Fund 236
Resources Requirements
FY19 Adopted Budget $ 7,638,898 FY19 Adapted Budget 5 7,6389898
Beginning Cash $ 284,497 Non-Departmental Expenses:
Reserves $ 284,497
Total Resources Adjustments $ 7,923,395 Total Requirements Adjustments $ 7,923.395
Comments: Beginning cash adjustment.
Bancroft Redemption-Fund 305
Resources Requirements
FY19 Adopted Budget $ 33,620 FY19 Adopted Budget $ 33,620
Beginning Cash $ (27,975) Non-Departmental Expenses:
Reserves $ (27,975)
Total Resources Adjustments $ 5,645 Total Requirements Adjustments $ 5,645
Comments: Beginning cash adjustment.
RESOLUTION NO.2018-27
Bond Sinking-Fund 306
Resources Requirements
FY19 Adopted Budget $ 2,203,005 FY19 Adopted Budget $ 2,203,005
Beginning Cash $ 29,331 Non-Departmental Expenses:
Reserves $ 29,331
Total Resources Adjustments $ 2,232,336 Total Requirements Adjustments $ 2,232,336
Comments: Beginning cash adjustment.
Regional Wastewater Revenue Bond Cap Project-Fund 412
Resources Requirements
FY19 Adapted Budget S 63,001 FY19 Adopted Budget $ 63,001
Beginning Cash $ (22,934) Non-Departmental Expenses:
MWMC LGIP Interest (5000) Reserves $ (63,001)
Interfund Transfers 35,067
Total Non-Departmental Expenses: $ (27,934)
Total Resources Adjustments S 35,067 Total Requirements Adjustments S 35,067
Comments: Beginning cash adjustment;reallocates cash and expenditures to close out fund 412 and move to fund
433(Regional Wastewater Capital Fund)
Development Assessment Capital-Fund 419
Resources Requirements
FY19 Adopted Budget $ 571,011 FY19 Adopted Budget $ 571,011
Beginning Cash $ (8,384) Non-Departmental Expenses:
Reserves $ (8,384)
Total Resources Adjustments $ 562,627 Total Requirements Adjustments $ 562,627
Comments: Beginning cash adjustment.
Development Projects- Fund 420
Resources Requirements
FV 19 Adopted Budget $ 4,010,939 FY19 Adopted Budget $ 4,010,939
Beginning Cash $ 264,063 Non-Departmental Expenses:
Reserves $ 264,063
Total Resources Adjustments $ 4,275,002 Total Requirements Adjustments $ 4,275,002
Comments: Beginning cash adjustment.
Regional Wastewater Capital-Fund 433
Resources Reauirements
FYI Adopted Budget $ 84,774,660 FY19 Adopted Budget $ 84,774,660
Beginning Cash $ 3,927,255 Operating Expenses:
Transfer from Fund 412 35,067 Development and Public Works $ 538,300
Non-Departmental Expenses:
Reserves $ (4,767,452)
Debt Service 5,019,885
Total Non-Departmental Expenses: $ 252,433
Capital Projects $ 3,171,589
Total Resources Adjustments $ 88,736,982 Total Requirements Adjustments $ 88,736,982
Comments: Beginning cash adjustment;reappropriation ofunspent capital project funds for ongoing MWMC
projects;transferring the balance of bond funds to capital;pay offtwo high interest loans in FYI 9.
RESOLUTION NO. 2018-27
Street Capital-Fund 434
Resources Reauireas.
FY19 Adopted Budget $ 3,389,604 FY19 Adapted Budget $ 3,389,604
Beginning Cash $ 219,038 Non-Departmental Expenses:
Reserves $ 219,038
Total Resources Adjustments $ 3,608,642 Total Requirements Adjustments $ 3,608,642
Comments: Beginning cash adjustment.
Local Wastewater Operations-Fund 611
Resources Requirements
FY19 Adopted Budget $ 30,533,250 FY19 Adopted Budget $ 30,5339250
Beginning Cash $ 377,300 Operating Expenses:
Information Technology $ 20,000
Non-Departmental Expenses:
Reserves $ 357,300
Total Resources Adjustments $ 30,910,550 Total Requirements Adjustments S 30,910,550
Comments: Beginning cash adjustment;reappropriate funds for FYI8 projects not completed due to project delays.
Regional Wastewater-Fund 612
Resources Requirements
FV19 Adopted Budget $ 489571,048 FY19 Adopted Budget $ 48,571,048
Beginning Cash $ 1,782,056 Operating Expenses:
Development&Public Works $ 184,450
Non-Departmental Expenses:
Reserves $ 1,597,606
Total Resources Adjustments $ 50,353,104 Total Requirements Adjustments $ 50,353,104
Comments: Beginning cash adjustment;reappropriate unspent funds for projects not completed in FYI 8;request
SDCs funds for tiny homes.
Ambulance-Fund 615
Resources Requirements
FV19 Adopted Budget $ 7,042,447 FV19 Adopted Budget $ 7,042,447
Beginning Cash $ 599,799 Eugene Springfield Fire $ 27,880
State Conflagration Funds 27,880
Non-Departmental Expenses:
Reserves $ 599,799
Total Resources Adjustments $ 7,670,126 Total Requirements Adjustments $ 7,670,126
Comments: Beginning cash adjustment;recognizes funds to reimburse Eugene Springfield Fire for State
Conflagration costs.
RESOLUTION NO. 2018-27
Storm Drainage Operations-Fund 617
Resources Requirements
FY19 Adopted Budget $ 25,5479927 FY19 Adopted Budget $ 25,547,927
Beginning Cash $ 145,876 Operating Expenses:
Development&Public Works $ 4,000.00
Information Technology 20,000
Total Operating Expenses: $ 24,000
Non-Departmental Expenses:
Reserves $ 121,876
Total Resources Adjustments $ 25,693,803 Total Requirements Adjustments $ 25,693,803
Comments: Beginning cash adjustment;reappropriales funds from Long Tom Watershed Council for contracted
services;and to reappropriate funds for FYI projects not completed due to project delays.
Booth-Kelly-Fund 618
Resources Rewdremeuts
FY19 Adopted Budget S 2,643,163 FY19 Adopted Budget $ 2,643,163
Beginning Cash $ 185,573 Non-Departmental Expenses:
Reserves $ 185,573
Total Resources Adjustments $ 2,828,736 Total Requirements Adjustments $ 2,828,736
Comments: Beginning cash adjustment.
Regional Fiber Consortium-Fund 629
Resources Requirements
FY19 Adopted Budget $ 375,537 FY19 Adopted Budget $ 375,537
Beginning Cash $ 51,293 Non-Departmental Expenses:
Reserves $ 51,293
Total Resources Adjustments $ 426,830 Total Requirements Adjustments $ 426,830
Comments: Beginning cash adjustment.
Insurance-Fund 707
Resources Requirements
FY19 Adopted Budget $ 31,1259386 FY19 Adopted Budget $ 31,125,386
Beginning Cash $ (83,263 Non-Departmental Expenses:
Reserves $ (83,263)
Total Resources Adjustments $ 31,042,123 Total Requirements Adjustments $ 31,042,123
Comments: Beginning cash adjustment.
Vehicle& Equipment-Fund 713
Resources Requirements
FY19 Adopted Budget $ 10,268,648 FY19 Adopted Budget $ 10,268,648
Beginning Cash $ 381,164 Operating Expenses:
Development&Public Works $ 303,050
Total Operating Expense $ 303,050
Non-Departmental Expenses:
Reserves $ 78,114
Total Resources Adjustments S 10,649,812 Total Requirements Adjustments $ 10,649,812
Comments: Beginning cash adjustment;purchase of a sweeper by Development&Public Works to replace one in
disrepair;Development&Public Works experienced equipment failures requiring purchase of new computer
equipment.
RESOLUTION NO. 2018-27
SDC Administration-Fund 719
Resources Requirements
FYI Adopted Budget $ 1,198,259 FY19 Adopted Budget $ 1,198,259
Beginning Cash $ 128,702 Non-Departmental Expenses:
Reserves $ 128,702
Total Resources Adjustments $ 1,326,961 Total Requirements Adjustments $ 1,326,961
Continents: Beginning cash adjustment.
Total Resources Adjustments $ 334,888,272 Total Requirements Adjustments $ 334,888,272
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 15th day of October,2018,by a vote of for and
0 against.
Attest:
x.21
City R order Al Ripka Mayor Christine L LundbL
REVIEWED d APPROVED
A3 TO O l
DATE: ID III)11A
OFFICE OF CITYATTORNEY
RESOLUTION NO.2018-27