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Home My WebLink AboutResolution 2018-27 10/15/2018 CITY OF SPRINGFIELD FY 2018-2019 SUPPLEMENTAL BUDGET No.1 RESOLUTION NO. 2018-27 A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: General,Street,Special Revenue,Transient Room Tax,Community Development,Building Code,Fire Local Option Levy,Police Local Option Levy,Bancroft Redemption,Bond Sinking,Regional Wastewater Revenue Bond Capital Project, Development Assessment Capital,Development Projects,Regional Wastewater Capital,Street Capital, Sanitary Sewer Operations,Regional Wastewater,Ambulance,Storm Drainage Operations,Booth-Kelly,Regional Fiber Consortium,Insurance,Vehicle&Equipment,and SDC Administration Funds. WHEREAS,the 2018-2019 fiscal year appropriations for the City of Springfield were made by Resolution No.2018- 21 dated June 25,2018 and, WHEREAS,at various times during the fiscal year the Common Council is requested to make adjustments to the fiscal year budget to reflect needed changes in planned activities,to recognize new revenues,or to make other required adjustments;and, WHEREAS,the Common Council handles such requests for adjustment to the budget through Supplemental Budget Resolutions presented at public hearings at which the public may comment on such requests;and, WHEREAS,notice of a public hearing,including information regarding such revenues and expenditures was published in a newspaper of general circulation not less than 5 days prior to the public meeting;and, NOW,THEREFORE,BE IT RESOLVED,by the Common Council of the City of Springfield,a Municipal Corporation ofo the State of Oregon,as follows: Section 1.Resolution 2018-21 is hereby adjusted as follows: General- Fund 100 Resources Requirements FYI Adopted Budget $ 46,258,686 FV19 Adopted Budget S 46,258,686 Beginning Cash $ 871,730 Operating Expenses: State Conflagration Funds 53,472 City Attorney's Office $ 12,777 Development and Public Works 40,744 Eugene Springfield Fire 106,693 Finance 112,240 Human Resources 104,674 Information Technology 98,803 Library 25,367 Total Operating Expense $ 501,298 Non-Departmental Expenses: Reserves $ 414,056 Interfund Transfers 9,848 Total Non-Departmental Expense $ 423,904 Total Resources Adjustments S 47,183,888 Total Requirements Adjustments S 47,183,888 Comments: Beginning cash adjustment;carry over balance of City Attorney Office funds established for start up costs not spent in FYI to finalize transition in FYI 9;reappropriate budget authority in support of cable franchise renewal negotiations;increases the Development&Public Works budget for Overnight Parking Program to provide sites in Springfield;reappropriate Finance Department software funds for continued PeopleSoft upgrade; increase Finance budget to compensate outgoing Director and finance hiring replacement,carry over Eugene Springfield Fire funds to pay contract not completed in FY 18 for hydrant maintenance in Rainbow Water District; reappropriate Eugene Springfield Fire funds to be spent on IP Alerting System when project is completed; reappropriam Eugene Springfield Fire funds set aside to pay for Hawes project not invoiced in FY 18;recognizes Eugene Springfield Fire reimbursement funds from the State Conflagration Act;reappropriate funds for Human Resources to complete the PeopleSofi reuniting system upgrade;reappropriation of Information Technology funds to complete work on network infrastructure,security compliance advances and software system upgrades to be completed in FY19;reappropriates of Library book funds unspent in FY18;recognizes RICOH refund and reallocates funds to purchase replacement copier/scanner in Library; increases the transfer to the Street fund for higher than anticipated ROW fees received. Street-Fund 201 Resources Requirements FV19 Adopted Budget $ 7,301,881 FY19 Adopted Budget $ 7,301,881 Beginning Cash S 625,533 Non-Departmental Expenses: Reserves $ 625,533 Total Resources Adjustments $ 7,927,414 Total Requirements Adjustments $ 7,927,414 Comments: Beginning cash adjustment. Special Revenue-Fund 204 Resources Requirements FY19 Adopted Budget S 1,246,300 FYI Adopted Budget $ 1,246,300 Beginning Cash $ 148,365 Operating Expenses: forms 28,899 Library $ 23,257 Library Gift Donations 15,257 Police 20,899 Total Operating Expense $ 44,156 Non-Departmental Expenses: Reserves $ 148,365 Total Resources Adjustments $ 1,438,821 Total Requirements Adjustments $ 1,438,821 Comments: Beginning cash adjustment;reappropriates funds for library programs,and grant funds for various police programs crossing fiscal years. Transient Room Tax - Fund 208 Resources Requirements FV19 Adopted Budget $ 2,596,474 FY19 Adopted Budget $ 2,596,474 Beginning Cash $ 71,756 Operating Expenses: Library $ 69,189 Non-Departmental Expenses: Reserves $ 2,567 Total Resources Adjustments S 2,668,230 Total Requirements Adjustments $ 2,668,230 Comments: Beginning cash adjustment;reappropriates funds for Springfield Arts Commission;request funds for museum renovation. RESOLUTION NO. 2018-27 Community Development-Fund 210 Resources Reauirements FY19 Adopted Budget $ 1,103,914 FY19 Adopted Budget $ 1,103,914 Beginning Cash Balance $ (5,915) Operating Expenses: CDBG Federal Grants 428,308 Development and Public Works $ 428,308 Non-Departmental Expenses: Reserves $ (5,915) Total Resources Adjustments $ 1,526,307 Total Requirements Adjustments $ 1,526,307 Comments: Beginning cash adjustment;recognizes the additional HUD entitlement funds determined after budget was adopted. Building Code-Fund 224 Resources Requirements FY19 Adopted Budget $ 3,587,575 FYI Adopted Budget $ 3,587,575 Beginning Cash $ 172,479 Non-Departmental Expenses: Reserves $ 172,479 Total Resources Adjustments $ 3,760,054 Total Requirements Adjustments $ 39760,054 Comments: Beginning cash adjustment. Fire Local Option Levy-Fund 235 Resources Reauirememts FY19 Adopted Budget $ 2,031,333 FY19 Adopted Budget $ 2,031,333 Beginning Cash $ 19,501 Operating Expenses: State Conflagration Funds 50,983 Eugene Springfield Fire $ 50,983 Non-Departmental Expenses: Reserves $ 19,501 Total Resources Adjustments $ 2,1019817 Total Requirements Adjustments $ 2,1019817 Comments: Beginning cash adjustment;recognizes funds from State Conflagration Fund for Eugene Springfield Fire reimbursement. Police Local Option Levy-Fund 236 Resources Requirements FY19 Adopted Budget $ 7,638,898 FY19 Adapted Budget 5 7,6389898 Beginning Cash $ 284,497 Non-Departmental Expenses: Reserves $ 284,497 Total Resources Adjustments $ 7,923,395 Total Requirements Adjustments $ 7,923.395 Comments: Beginning cash adjustment. Bancroft Redemption-Fund 305 Resources Requirements FY19 Adopted Budget $ 33,620 FY19 Adopted Budget $ 33,620 Beginning Cash $ (27,975) Non-Departmental Expenses: Reserves $ (27,975) Total Resources Adjustments $ 5,645 Total Requirements Adjustments $ 5,645 Comments: Beginning cash adjustment. RESOLUTION NO.2018-27 Bond Sinking-Fund 306 Resources Requirements FY19 Adopted Budget $ 2,203,005 FY19 Adopted Budget $ 2,203,005 Beginning Cash $ 29,331 Non-Departmental Expenses: Reserves $ 29,331 Total Resources Adjustments $ 2,232,336 Total Requirements Adjustments $ 2,232,336 Comments: Beginning cash adjustment. Regional Wastewater Revenue Bond Cap Project-Fund 412 Resources Requirements FY19 Adapted Budget S 63,001 FY19 Adopted Budget $ 63,001 Beginning Cash $ (22,934) Non-Departmental Expenses: MWMC LGIP Interest (5000) Reserves $ (63,001) Interfund Transfers 35,067 Total Non-Departmental Expenses: $ (27,934) Total Resources Adjustments S 35,067 Total Requirements Adjustments S 35,067 Comments: Beginning cash adjustment;reallocates cash and expenditures to close out fund 412 and move to fund 433(Regional Wastewater Capital Fund) Development Assessment Capital-Fund 419 Resources Requirements FY19 Adopted Budget $ 571,011 FY19 Adopted Budget $ 571,011 Beginning Cash $ (8,384) Non-Departmental Expenses: Reserves $ (8,384) Total Resources Adjustments $ 562,627 Total Requirements Adjustments $ 562,627 Comments: Beginning cash adjustment. Development Projects- Fund 420 Resources Requirements FV 19 Adopted Budget $ 4,010,939 FY19 Adopted Budget $ 4,010,939 Beginning Cash $ 264,063 Non-Departmental Expenses: Reserves $ 264,063 Total Resources Adjustments $ 4,275,002 Total Requirements Adjustments $ 4,275,002 Comments: Beginning cash adjustment. Regional Wastewater Capital-Fund 433 Resources Reauirements FYI Adopted Budget $ 84,774,660 FY19 Adopted Budget $ 84,774,660 Beginning Cash $ 3,927,255 Operating Expenses: Transfer from Fund 412 35,067 Development and Public Works $ 538,300 Non-Departmental Expenses: Reserves $ (4,767,452) Debt Service 5,019,885 Total Non-Departmental Expenses: $ 252,433 Capital Projects $ 3,171,589 Total Resources Adjustments $ 88,736,982 Total Requirements Adjustments $ 88,736,982 Comments: Beginning cash adjustment;reappropriation ofunspent capital project funds for ongoing MWMC projects;transferring the balance of bond funds to capital;pay offtwo high interest loans in FYI 9. RESOLUTION NO. 2018-27 Street Capital-Fund 434 Resources Reauireas. FY19 Adopted Budget $ 3,389,604 FY19 Adapted Budget $ 3,389,604 Beginning Cash $ 219,038 Non-Departmental Expenses: Reserves $ 219,038 Total Resources Adjustments $ 3,608,642 Total Requirements Adjustments $ 3,608,642 Comments: Beginning cash adjustment. Local Wastewater Operations-Fund 611 Resources Requirements FY19 Adopted Budget $ 30,533,250 FY19 Adopted Budget $ 30,5339250 Beginning Cash $ 377,300 Operating Expenses: Information Technology $ 20,000 Non-Departmental Expenses: Reserves $ 357,300 Total Resources Adjustments $ 30,910,550 Total Requirements Adjustments S 30,910,550 Comments: Beginning cash adjustment;reappropriate funds for FYI8 projects not completed due to project delays. Regional Wastewater-Fund 612 Resources Requirements FV19 Adopted Budget $ 489571,048 FY19 Adopted Budget $ 48,571,048 Beginning Cash $ 1,782,056 Operating Expenses: Development&Public Works $ 184,450 Non-Departmental Expenses: Reserves $ 1,597,606 Total Resources Adjustments $ 50,353,104 Total Requirements Adjustments $ 50,353,104 Comments: Beginning cash adjustment;reappropriate unspent funds for projects not completed in FYI 8;request SDCs funds for tiny homes. Ambulance-Fund 615 Resources Requirements FV19 Adopted Budget $ 7,042,447 FV19 Adopted Budget $ 7,042,447 Beginning Cash $ 599,799 Eugene Springfield Fire $ 27,880 State Conflagration Funds 27,880 Non-Departmental Expenses: Reserves $ 599,799 Total Resources Adjustments $ 7,670,126 Total Requirements Adjustments $ 7,670,126 Comments: Beginning cash adjustment;recognizes funds to reimburse Eugene Springfield Fire for State Conflagration costs. RESOLUTION NO. 2018-27 Storm Drainage Operations-Fund 617 Resources Requirements FY19 Adopted Budget $ 25,5479927 FY19 Adopted Budget $ 25,547,927 Beginning Cash $ 145,876 Operating Expenses: Development&Public Works $ 4,000.00 Information Technology 20,000 Total Operating Expenses: $ 24,000 Non-Departmental Expenses: Reserves $ 121,876 Total Resources Adjustments $ 25,693,803 Total Requirements Adjustments $ 25,693,803 Comments: Beginning cash adjustment;reappropriales funds from Long Tom Watershed Council for contracted services;and to reappropriate funds for FYI projects not completed due to project delays. Booth-Kelly-Fund 618 Resources Rewdremeuts FY19 Adopted Budget S 2,643,163 FY19 Adopted Budget $ 2,643,163 Beginning Cash $ 185,573 Non-Departmental Expenses: Reserves $ 185,573 Total Resources Adjustments $ 2,828,736 Total Requirements Adjustments $ 2,828,736 Comments: Beginning cash adjustment. Regional Fiber Consortium-Fund 629 Resources Requirements FY19 Adopted Budget $ 375,537 FY19 Adopted Budget $ 375,537 Beginning Cash $ 51,293 Non-Departmental Expenses: Reserves $ 51,293 Total Resources Adjustments $ 426,830 Total Requirements Adjustments $ 426,830 Comments: Beginning cash adjustment. Insurance-Fund 707 Resources Requirements FY19 Adopted Budget $ 31,1259386 FY19 Adopted Budget $ 31,125,386 Beginning Cash $ (83,263 Non-Departmental Expenses: Reserves $ (83,263) Total Resources Adjustments $ 31,042,123 Total Requirements Adjustments $ 31,042,123 Comments: Beginning cash adjustment. Vehicle& Equipment-Fund 713 Resources Requirements FY19 Adopted Budget $ 10,268,648 FY19 Adopted Budget $ 10,268,648 Beginning Cash $ 381,164 Operating Expenses: Development&Public Works $ 303,050 Total Operating Expense $ 303,050 Non-Departmental Expenses: Reserves $ 78,114 Total Resources Adjustments S 10,649,812 Total Requirements Adjustments $ 10,649,812 Comments: Beginning cash adjustment;purchase of a sweeper by Development&Public Works to replace one in disrepair;Development&Public Works experienced equipment failures requiring purchase of new computer equipment. RESOLUTION NO. 2018-27 SDC Administration-Fund 719 Resources Requirements FYI Adopted Budget $ 1,198,259 FY19 Adopted Budget $ 1,198,259 Beginning Cash $ 128,702 Non-Departmental Expenses: Reserves $ 128,702 Total Resources Adjustments $ 1,326,961 Total Requirements Adjustments $ 1,326,961 Continents: Beginning cash adjustment. Total Resources Adjustments $ 334,888,272 Total Requirements Adjustments $ 334,888,272 Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor. Adopted by the Common Council of the City of Springfield this 15th day of October,2018,by a vote of for and 0 against. Attest: x.21 City R order Al Ripka Mayor Christine L LundbL REVIEWED d APPROVED A3 TO O l DATE: ID III)11A OFFICE OF CITYATTORNEY RESOLUTION NO.2018-27