HomeMy WebLinkAboutResolution SEDA 2004-01 11/01/2004 URBAN RENEWAL AGENCY RESOLUTION NO.2004-01
RESOLUTION OF THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY
APPROVING AND ADOPTING AGENCY BY-LAWS
WHEREAS, the Springfield Urban Renewal Agency acting by and through
the Springfield Economic Development Agency of the City of Springfield, Oregon,
pursuant to the provisions of Chapter 457 of the Oregon Revised Statutes, is the
duly appointed Urban Renewal Agency of the City of Springfield, Oregon.
WHEREAS, the Agency wishes to adopt a set of by-laws to govern the
conduct and business of the Agency;
NOW, THEREFORE, THE SPRINGFIELD ECONOMIC DEVELOPMENT
AGENCY DOES RESOLVE AS FOLLOWS:
ARTICLE I - AUTHORITY
Section 1. Name: The name of the Agency shall be the Springfield
Economic Development Agency, hereinafter referred to as "Agency".
Section 2. Office: The office of the Agency shall be the City Manager's
Office of the City of Springfield, Oregon.
Section 3. Powers and Duties of the Agency: The powers and duties of the
Agency shall be as provided by Chapter 457 of the Oregon Revised Statutes and
Springfield City Charter and as authorized by the Springfield Common Council in
accordance with Ordinance No. 5335, adopted by the Springfield Common
Council June 2, 1986 and modified by Ordinance 5479, adopted by the
Springfield Common Council, June 19, 1989.
ARTICLE II - BOARD MEMBERS
Section 1. Board Membership: The Agency will be composed of the
governing body of the City of Springfield with seven (7) voting Board members.
Section 2. Terms: The terms of Board members shall coincide with their
terms as Mayor and Councilors of the City of Springfield. The City Council shall
appoint replacements to the Board's membership should they occur.
ARTICLE III - OFFICERS
Section 1. Officers: The officers of the Agency shall be chair, vice chair,
secretary, and any other officer whom the Agency deems necessary.
RESOLUTION NO. 2004-01
Section 2. Chair: The chair shall be elected by the Board members of the
Agency and shall preside at all meetings of the Agency. After approval by the
Board members, except as otherwise authorized by resolution of Board
members, the chair shall sign all contracts, deeds and other instruments made by
the Agency. At each meeting, the chair shall submit such recommendations and
information as the chair may consider proper concerning the business, affairs,
and policies of the Agency.
Section 3. Vice Chair: The vice chair shall be elected by the Board
members of the Agency and shall perform the duties of the chair in the absence
or incapacity of the chair; and in case of resignation or death of the chair, the vice
chair shall perform such duties as are imposed on the chair until such time as the
Board shall elect a new chair.
Section 4. Secretary: The secretary shall be elected by the Board
members of the Agency and shall perform the duties of the chair in the absence
or incapacity of both the chair and the vice chair, and shall perform the duties of
the vice chair when the latter acts as chair. In coordination with the staff liaison,
the secretary shall keep the records of the Agency, act as secretary of the
meetings of the Agency and record all votes, keep a record of the proceedings of
the Agency, perform all duties incident to the office, and keep in safe custody all
records of the Agency. The staff liaison shall be recommended by the City
Manager and confirmed by the Board members of the Agency.
Section 5. Additional Duties: The officers of the Agency shall perform
such other duties and functions as may from time to time be required by the
Agency or by the by-laws or rules and regulations of the Agency.
Section 6. Election or Appointment: The chair, vice chair, and secretary
shall be elected annually by the Agency from among the Board members at the
first regular meeting of the Agency in January of each year, and shall hold office
for one year or until their successors are elected and qualified. Provided that the
officers initially elected shall hold office or until the first regular meeting of the
Agency in 1988, or until their successors are elected and qualified.
Section 7. Vacancies: Should the offices of the chair, vice chair, or
secretary become vacant, the Agency shall elect a successor from its Board
members at the next regular meeting and such election shall be for the unexpired
term of such office.
Section 8. Removal: The chair, vice chair, or secretary may be removed
at any time by a vote of a majority of the entire Agency.
ARTICLE IV - MEETINGS
Page 2
RESOLUTION NO. 2004-01
Section 1. Regular Meetings: Regular meetings shall be held at such time
and place as may from time to time be determined by resolution of the Agency in
conformance with Oregon Public Meetings Act. In the event a day of regular
meeting shall be a legal holiday, said meeting shall be held on the next
succeeding day. All meetings shall be held at the Agency's office in the City of
Springfield, Oregon, or at such other place as the chair shall determine. A regular
meeting may be adjourned to a later date by a vote of the majority of the Agency
Board members present and voting and no notice of such adjourned meeting
needs to be given to Board members.
Section 2. Special Meetings: The chair may, when the chair deems it
expedient, and shall, upon the written request of three Board members of the
Agency, call a special meeting of the Agency to be held at the regular meeting
place, unless otherwise specified in the call, for the purpose of transacting any
business designated. Written notice of such meeting shall be given to each
Board member of the Agency at least 24 hours prior to the time designated in the
notice for the public hearing and to the public in conformance with Oregon Public
Meetings Act. Both phone calls and e-mails may be used as secondary
notification of such special meetings to Board members. Presence of any Board
member at any meeting shall be deemed to be a waiver of notice of such
meeting. Special meetings may also be held at any time by the unanimous
consent of all Board members of the Agency. No other business shall be
transacted at any special meeting than that named in the notice.
Section 3. Quorum: A simple majority of Board members of the Agency
shall constitute a quorum for the purpose of conducting its business and
exercising its powers and for all other purposes. A majority of the Board
members of the Agency present and voting shall be necessary to determine any
question before the Agency, unless otherwise specified in these by-laws, in a
resolution of the Agency, or in Roberts Rules of Order Newly Revised.
Section 4. Manner of Voting: The voting on formal resolutions, matters to
any Federal, State, County, or City agency, and on such other matters as may be
requested by a majority of the Agency Board members shall be by roll call, and
the ayes and noes and Board members present, abstaining, and not voting shall
be entered upon the minutes of such meeting, except on the election of officers
which may be by ballot, if requested by any Board member.
Section 5: Order of Business: At the regular meetings of the Agency, the
following shall be substantially the order of business:
(a) Roll Call
(b) Approval of minutes
(c) Communications
(d) Report of Chair
(e) Reports of Committees
(f) Old Business
Page 3
RESOLUTION NO. 2004-01
(g) New Business
(h) Resolutions
(i) Adjournment
Section 6: Resolutions: All resolutions shall be in writing.
Section 7: Roberts Rules: All rules of order not herein provided for or
provided for by resolution shall be determined in accordance with Roberts Rules
of Order Newly Revised.
Section 8. Open Meetings: All meetings shall be open to the public, except
that any portion of a meeting may be held in Executive Session if such session is
in conformance with the Oregon Public Meetings Act.
ARTICLE V - PROCEDURES
Section 1. Standing or Special Committees: The chair is authorized to
refer items to standing or special committees for recommendation and report. All
committees shall be appointed by the chair unless otherwise ordered by the
Agency. The committee member first named shall act as chair thereof.
Appointments to such committees need not be restricted to Board members of
the Agency.
Section 2. Authorization of Expenditures: Authorization and approval of
the expenditures of money may be made only at a regular meeting or at a special
meeting called for that purpose. Provided, that no authorization or approval of
expenditures of money may be made at a special meeting unless all Board
members of the Agency have been advised in advance of said meeting that such
authorizing action is intended to be taken or considered.
ARTICLE VI —ADMINISTRATIVE SUPPORT
Section 1. Personnel: The Agency may contract for services as it may
from time to time find necessary or convenient to perform its duties and
obligations at such compensation as may be established by the Agency. Such
contracts shall continue at the pleasure of the Agency or until such contracts
reach their end date.
Section 2. Legal Counsel: The legal counsel shall be through a contract
for services, with an end date, by vote of a majority of the Board members. No
Board member shall be eligible to become legal counsel to the Agency until at
least one year after leaving office as a Board member.
Section 3. Staff Liaison: The staff liaison shall be recommended by the
City Manager and confirmed by the Board members of the Agency.
Page 4
RESOLUTION NO. 2004-01
ARTICLE VII - FINANCIAL
Section 1. Separate Fund: A separate fund or funds of the City of
Springfield shall be established for the Agency. All disbursements from these
funds shall follow the regular disbursement procedures of the City of Springfield
as authorized by the City Council.
Section 2. Budget: Budget procedures followed for all other funds of the
City of Springfield shall also be substantially followed for the fund or funds of the
Agency, except that the committee which reviews the budget of the Agency shall
consist of the Board members of the Agency and at least the same number of
members from the Springfield community, including members of the area
included in the Glenwood Urban Renewal Plan, and approved by a simple
majority of the Board members.
Section 3. Audit: An annual audit of the fund or funds of the Agency shall
be performed_by the independent auditor of the City of Springfield using the
same procedures as are used for all other funds of the City.
ARTICLE VIII - AMENDMENTS
Amendments to By-Laws: The by-laws of the Agency shall be amended
only with the approval by a simple majority of the Board members of the Agency
at a regular or special meeting, but no such amendment shall be adopted unless
at least ten (10) days written notice thereof has been previously given to all of the
Board members of the Agency.
PASSED AND ADOPTED this 1st day of November , 2004,
by the following roll call vote:
AYES: 5
NOES: 0
ABSENT:1
ABSTENTIONS:
Chair
ATT(740-in,
Secretary ,
Page 5