HomeMy WebLinkAboutResolution SEDA 2012-03 07/23/2012 SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY, AN URBAN RENEWAL
AGENCY OF THE CI MF SPRINGFIELD
RESOLUTION NO. 2012-03
A resolution of the Springfield Economic Development Agency authorizing the
following:
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS
EXCEEDING $35,000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING
REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE
PERIOD OF JULY 24,2012 THROUGH SEPTEMBER 9, 2012 WHILE THE BOARD IS IN RECESS.
WHEREAS, SEDA and the City of Springfield have an Agreement dated November 29, 2005 and
amended July 21, 2008 and November 21, 2011 to advance and repay funds needed for Urban Renewal
Projects; and
WHEREAS, The City of Springfield conducts sourcing activities for SEDA and follows the City
of Springfield's Municipal Code Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods
and Services,"and Purchasing Guidelines unless otherwise stated; and
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts not to exceed$35,000; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of Board approval; and
WHEREAS, delaying these purchases and agreement approvals until the September 17, 2012
Board meeting would waste valuable time, increase the SEDA's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted, and for which the lowest responsible bid is in excess of$35,000 and
which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the Board's
Summer recess from July 24, 2012 through September 9,2012; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals for which the most responsible and responsive proposal is in excess of$35,000 or
other personal services contracts exempt from bidding requirements under the purchasing regulations, and
for which funds have been budgeted, and for reasons of public welfare,safety,and cost effectiveness need
to be awarded during the Board's Summer recess from July 24, 2012 through September 9,2012; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Board Summer recess from July 24, 2012 through September 9,2012.
NOW THEREFORE BE IT RESOLVED,by the Board of SEDA as follows:
1. During the Board recess from July 24,2012 through September 9,2012, the City
Manager is hereby authorized to award competitive bid contracts for amounts for
which the lowest responsible bid is in excess of $35,000, and approve
amendments to public contracts where the amendment cost exceeds certain limits
imposed by Section 2.706(3) for the Springfield Municipal Code, except in cases
of Board approval, including, but not limited to contracts which have been
competitively bid, for which funds have been budgeted, and which for reasons of
public welfare, safety, and cost effectiveness need to be awarded during the
Board's Summer recess,provided all other applicable purchasing requirements in
the Springfield Municipal Code are followed, including but not limited to these
set forth on the attached Project/Contract Summary. This authorization is in
addition to and not in lieu of Board authority.
2. This Resolution shall take effect on the 24`h day of July, 2012 and shall elapse on
September 9th,2012.
Adopted by the Springfield Economic Development Agency,a Urban Renewal Agency of the City of
Springfield,by a vote of 7 for and 0 against,this 23rd twenty third day of July
,2012.
: • ' ,•A' le. att.aIr
Springfield lonomic Developrhent Agency
Attest: -
Sheri sore, Secretary
Springfield Economic De elopment Agency
Amy Sowa,City Recorder
REVIEWED &APPROVED
As TO..." - Reviewed by City Contract ffic
Oer
DATA.' 1/ Jiff°.
OFFICE OF CI A ORNEY
SEDA
RESOLUTION NO. 2012-03