HomeMy WebLinkAboutResolution SEDA 2013-05 06/10/2013 SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY, AN URBAN RENEWAL
AGENCY OF THE CITY OF SPRINGFIELD
RESOLUTION NO. SEDA2013-05
A resolution of the Springfield Economic Development Agency authorizing the following:
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS,
REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE
AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD
MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD OF JULY
23, 2013 THROUGH SEPTEMBER 8, 2013 WHILE BOARD IS IN RECESS.
WHEREAS, SEDA and the City of Springfield have an Agreement dated November 29, 2005 and
amended July 23, 2013 through September 8, 2013 to advance and repay funds needed for Urban
Renewal Projects; and
WHEREAS, The City of Springfield conducts sourcing activities for SEDA and follows the City
of Springfield's Municipal Code Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods
and Services,"and Purchasing Guidelines unless otherwise stated; and
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of Board approval; and
WHEREAS, delaying these purchases and agreement approvals until the September 16, 2013
Board meeting would waste valuable time, increase the SEDA's exposure and might raise costs and
reduce public service; and
WHEREAS,there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted and which for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Board's summer recess from July 23, 2013 through September 8, 2013;
and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals or other personal services contracts exempt from bidding requirements under the
purchasing regulations, and for which funds have been budgeted, and for reasons of public welfare,
safety, and cost effectiveness need to be awarded during the Board's summer recess from July 23, 2013
through September 8, 2013; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Board summer recess from July 23, 2013 through September 8, 2013.
NOW THEREFORE BE IT RESOLVED, by the Board of SEDAD as follows:
1. During the Board recess from July 23, 2013 through September 8, 2013, the City
Manager is hereby authorized to award competitive bid contracts IN
CONFORMANCE WITH City of Springfield Municipal Code and contracting
procedures approved by the Council and approve amendments to public contracts
where the amendment cost exceeds certain limits imposed by Section 2.706(3)
for the Springfield Municipal Code, except in cases of Board approval, including,
Attachment 2
but not limited to contracts which have been competitively bid, for which funds
have been budgeted, and which for reasons of public welfare, safety, and cost
effectiveness need to be awarded during the Board's summer recess, provided all
other applicable purchasing requirements in the Springfield Municipal Code are
followed, including but not limited to these set forth on the attached
Project/Contract Summary. This authorization is in addition to and not in lieu of
Board authority.
2. This Resolution shall take effect on the 23`h day of July, 2013 and shall elapse on
September 9th,2013.
Adopted by the Springfield Economic Development Agency, a Urban Renewal Agency of the
City of Springfield by a vote of 8 for and 0 against this tenth day of June, 2013.
ildiZ6J%,la (Ai 0,(19._)Hillary Wylie, CirSpringfield Econmic Development Agency
ATTEST: p rre�qq
G rL.it4I e..a i..
Amy Sowa, ty Recorder AS TO 1-Grlieh
DATE: s
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OFFICE OF CITY ATTORNEY
Attachment 2
RESOLUTION NO. SEDA2013-05