HomeMy WebLinkAboutResolution SEDA 2013-08 11/25/2013 SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY, AN URBAN RENEWAL
AGENCY OF THE CITY OF SPRINGFIELD
RESOLUTION NO. SEDA2013-08
A resolution of the Springfield Economic Development Agency hereinafter"SEDA" authorizing
the following:
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS,
REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE
AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD
MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD
COMMENCING DECEMBER 3, 2013 AND CONTINUING THROUGH JANUARY 5, 2014 WHILE
BOARD IS IN RECESS.
WHEREAS, SEDA and the City of Springfield have an Agreement dated November 29,2005 and
amended July 21, 2008 and November 21, 2011 to advance and repay funds needed for Urban Renewal
Projects; and
WHEREAS, The City of Springfield conducts sourcing activities for SEDA and follows the City
of Springfield's Municipal Code Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods
and Services,"and Purchasing Guidelines unless otherwise stated; and
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
i4 purchases and award contracts;and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of Board approval; and
WHEREAS, delaying these purchases and agreement approvals until the January 6, 2014 Board
meeting would waste valuable time, increase the SEDA's exposure to financial costs, delays and might
raise costs and reduce public service;and
WHEREAS,there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted and which for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the SEDA Board's winter recess commencing December 3, 2013 and
continuing through January 5,2014;and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals or other personal services contracts exempt from bidding requirements under the
purchasing regulations, and for which funds have been budgeted, and for reasons of public welfare,
safety, and cost effectiveness need to be awarded during the Board's winter recess commencing
December 3,2013 and continuing through January 5,2014; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits set forth in the Springfield Municipal Code during the SEDA Board winter recess
commencing December 3,2013 and continuing through January 5,2014.
NOW THEREFORE BE IT RESOLVED, by the Board of SEDA as follows:
Cl. During the Board recess from December 3, 2013 through January 5, 2014, the
City Manager is hereby authorized to award competitive bid contracts in
conformance with City of Springfield Municipal Code and contracting
Attachment 2
procedures and approve amendments to public contracts where the amendment
cost exceeds certain limits imposed by Section 2.706(3) for the Springfield
Municipal Code, except in cases of Board approval, including, but not limited to
contracts which have been competitively bid, for which funds have been
budgeted, and which for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Board's winter recess, provided all other
applicable purchasing requirements in the Springfield Municipal Code are
followed, including but not limited to these set forth on the attached
Project/Contract Summary. This authorization supplements and is in addition to
and not in lieu of Board authority.
2. This Resolution shall take effect on the 3rd day of December, 2013 and shall elapse on
January 6,2014.
Adopted by the Springfield Economic Development Agency, an Urban Renewal Agency of the
City of Springfield by a vote of 7 for and 0 against this twenty fifth day of November,
2013.
Hillary Wylie, hair
Springfield Economic Development Agency
ATTEST:
aIle& REVIEWED APPROVEDAS TO R
Amy So , City Recorder Jcyce+A %-="t4+{
DATE to I gi t -
OFFICE OF CITY ATTORNEY
Attachment 2 RESOLUTION NO. SEDA2013-08