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HomeMy WebLinkAbout2015-06-08 SEDA Meeting Minutes MINUTES OF THE MEETING OF THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY HELD MONDAY JUNE 8, 2015 The Springfield Economic Development Agency met in the Jesse Maine Meeting Room,225 Fifth Street, Springfield, Oregon on Monday June 8,2015 at 6:45 p.m.,with Board Chair Sean VanGordon presiding. ATTENDANCE Present were Board Chair Sean VanGordon,Board Vice-Chair Sheri Moore and Board Members Marilee Woodrow, Christine Lundberg,Joe Pishioneri,and Dave Ralston. Also present were City Manager Gino Grimaldi, City Attorney Mary Bridget Smith,and City Recorder Amy Sowa. Board Members Wylie and Leiken were absent(excused). APPROVAL OF MINUTES a. Minutes of May 18, 2015 IT WAS MOVED BY BOARD MEMBER MOORE WITH A SECOND BY BOARD MEMBER WOODROW TO APPROVE THE MAY 18,2015 MINUTES AS AMENDED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(2 ABSENT— WYLIE AND LEIKEN). COMMUNICATIONS a. Business from the Audience -None b. Correspondence -None c. Business from the Staff-None REPORT OF CHAIR -None REPORT OF COMMITTEES -None PUBLIC HEARINGS—None PUBLIC HEARINGS 1. Supplemental Budget Resolution. RESOLUTION NO. SEDA2015-02—A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: SEDA GLENWOOD GENERAL, SEDA DOWNTOWN GENERAL, SEDA GLENWOOD CAPITAL PROJECTS FUNDS. Bob Duey, Finance Director,presented the staff report on this item. Springfield Economic Development Agency Minutes June 8,2015 Page 2 At various times during the fiscal year the SEDA Board of Directors are requested to make adjustments to the annual budget to reflect needed changes in planned activities,to recognize new revenues,or to make other required adjustments. These adjustments to resources and requirements change the current budget and are processed through supplemental budget requests scheduled by the Finance Department on an annual basis. The supplemental budget being presented includes adjusting resources and requirements in: SEDA Glenwood General, SEDA Downtown General , SEDA Glenwood Capital Projects Funds. The SEDA Board of Directors is asked to approve the attached Supplemental Budget Resolution. The overall financial impact of the Supplemental Budget Resolution is to increase Operating Expenditures of$60,000, Capital Projects$160,000 and Interfund Transfers $500,000. These are offset by decrease Debt Services($204,000)decrease in Reserves($121,848),and new revenue ($394,152). Mr. Duey described the changes in more detail. Board Chair VanGordon opened the public hearing. No one appeared to speak. Board Chair VanGordon closed the public hearing. IT WAS MOVED BY BOARD MEMBER PISHIONERI WITH A SECOND BY BOARD MEMBER RALSTON TO ADOPT RESOLUTION NO. SEDA2015-02.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(2 ABSENT—WYLIE AND LEIKEN). 2. Fiscal Year 2015/16 SEDA Budget Adoption. RESOLUTION NO. SEDA2015-03 —A RESOLUTION ADOPTING THE FISCAL YEAR 2015/16 SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY BUDGET, MAKING APPROPRIATIONS,AND DIRECTING THE DIVISION OF THE PROPERTY TAX. Bob Duey,Finance Director, presented the staff report on this item. The SEDA Board of Directors provided staff direction on the proposed budget for the upcoming year. Staff presented the budget to the SEDA Budget Committee on April 21, 2015. The Budget Committee held a hearing on that date and approved the budget to be presented to the SEDA Board for adoption. The SEDA Board of Directors is now requested to hold a public hearing on the Fiscal Year 2015/16(FY16) SEDA Budget as recommended by the Budget Committee,approve a resolution to adopt the Fiscal Year 2015/16 SEDA Budget, make appropriations, and direct the County Assessor to divide the taxes in accordance with State law. The resolution totals$4,809,722 in resources and requirements. Springfield Economic Development Agency Minutes June 8,2015 Page 3 The resolution, as proposed,anticipates no interagency loans from the City of Springfield to the SEDA Glenwood District for the fiscal year 2015/16. Interagency loan funds between the City and the Downtown District are proposed in the amount of$120,000. Debt service payments from SEDA back to the City total $186,500. Board Member Pishioneri asked about funds that go towards personnel. Mr. Towery said 1.35FTE total came from the urban renewal budget. He described the allocation of that time between two staff members. Those allocations have not changed in eight years. Board Member Pishioneri noted a couple of typos in the Supplemental Budget resolution under comments. Board Member Moore asked about a piece of City-owned property that a developer has made an offer to buy. Mr. Tamulonis described some of the discussions held with the person making the offer and said that should be coming to the City Council soon. Board Member Woodrow asked for a time line of when they would get an assessed cost for the remainder of the downtown lighting. Mr. Tamulonis said they should know by the end of this week. Board Member Woodrow said she has been approached by people wanting to put donation plaques on the light poles downtown in the amount of$500 each. There is a lot of interest for that type of program. Mr. Tamulonis said each pole has a variety of things that can be attached. Mr. Grimaldi said staff would pursue that program. Mr. Duey said the funds for the downtown lighting will not be coming from urban renewal,but rather through a revolving fund. He also noted that if the City-owned property(which Board Member Moore referred to) is sold,the funds will go to the City. Those funds could then be borrowed by SEDA from the City. Putting money in downtown will not generate a lot of tax increment, but funds can be borrowed for downtown until it starts to generate more. They need to stay within the limit they have to borrow. Board Chair VanGordon opened the public hearing. No one appeared to speak. Board Chair VanGordon closed the public hearing. IT WAS MOVED BY BOARD MEMBER LUNDBERG WITH A SECOND BY BOARD MEMBER WOODROW TO ADOPT RESOLUTION NO. SEDA2015-03.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(2 ABSENT—WYLIE AND LEIKEN). Springfield Economic Development Agency Minutes June 8,2015 Page 4 NEW BUSINESS -None OLD BUSINESS -None ADJOURNMENT The meeting was adjourned at approximately 7:01 p.m. Minutes Recorder—Amy Sowa Marilee Woodrow Secretary