HomeMy WebLinkAbout2015-06-08 SEDA Meeting Minutes MINUTES OF THE MEETING OF THE
SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY
HELD MONDAY JUNE 8, 2015
The Springfield Economic Development Agency met in the Jesse Maine Meeting Room,225
Fifth Street, Springfield, Oregon on Monday June 8,2015 at 6:45 p.m.,with Board Chair Sean
VanGordon presiding.
ATTENDANCE
Present were Board Chair Sean VanGordon,Board Vice-Chair Sheri Moore and Board Members
Marilee Woodrow, Christine Lundberg,Joe Pishioneri,and Dave Ralston. Also present were
City Manager Gino Grimaldi, City Attorney Mary Bridget Smith,and City Recorder Amy Sowa.
Board Members Wylie and Leiken were absent(excused).
APPROVAL OF MINUTES
a. Minutes of May 18, 2015
IT WAS MOVED BY BOARD MEMBER MOORE WITH A SECOND BY BOARD
MEMBER WOODROW TO APPROVE THE MAY 18,2015 MINUTES AS AMENDED.
THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(2 ABSENT—
WYLIE AND LEIKEN).
COMMUNICATIONS
a. Business from the Audience -None
b. Correspondence -None
c. Business from the Staff-None
REPORT OF CHAIR -None
REPORT OF COMMITTEES -None
PUBLIC HEARINGS—None
PUBLIC HEARINGS
1. Supplemental Budget Resolution.
RESOLUTION NO. SEDA2015-02—A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS: SEDA GLENWOOD GENERAL, SEDA
DOWNTOWN GENERAL, SEDA GLENWOOD CAPITAL PROJECTS FUNDS.
Bob Duey, Finance Director,presented the staff report on this item.
Springfield Economic Development Agency Minutes
June 8,2015
Page 2
At various times during the fiscal year the SEDA Board of Directors are requested to make
adjustments to the annual budget to reflect needed changes in planned activities,to recognize new
revenues,or to make other required adjustments. These adjustments to resources and
requirements change the current budget and are processed through supplemental budget requests
scheduled by the Finance Department on an annual basis.
The supplemental budget being presented includes adjusting resources and requirements in:
SEDA Glenwood General, SEDA Downtown General , SEDA Glenwood Capital Projects Funds.
The SEDA Board of Directors is asked to approve the attached Supplemental Budget Resolution.
The overall financial impact of the Supplemental Budget Resolution is to increase Operating
Expenditures of$60,000, Capital Projects$160,000 and Interfund Transfers $500,000. These are
offset by decrease Debt Services($204,000)decrease in Reserves($121,848),and new revenue
($394,152).
Mr. Duey described the changes in more detail.
Board Chair VanGordon opened the public hearing.
No one appeared to speak.
Board Chair VanGordon closed the public hearing.
IT WAS MOVED BY BOARD MEMBER PISHIONERI WITH A SECOND BY BOARD
MEMBER RALSTON TO ADOPT RESOLUTION NO. SEDA2015-02.THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(2 ABSENT—WYLIE AND
LEIKEN).
2. Fiscal Year 2015/16 SEDA Budget Adoption.
RESOLUTION NO. SEDA2015-03 —A RESOLUTION ADOPTING THE FISCAL YEAR
2015/16 SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY BUDGET, MAKING
APPROPRIATIONS,AND DIRECTING THE DIVISION OF THE PROPERTY TAX.
Bob Duey,Finance Director, presented the staff report on this item.
The SEDA Board of Directors provided staff direction on the proposed budget for the upcoming
year. Staff presented the budget to the SEDA Budget Committee on April 21, 2015. The Budget
Committee held a hearing on that date and approved the budget to be presented to the SEDA
Board for adoption.
The SEDA Board of Directors is now requested to hold a public hearing on the Fiscal Year
2015/16(FY16) SEDA Budget as recommended by the Budget Committee,approve a resolution
to adopt the Fiscal Year 2015/16 SEDA Budget, make appropriations, and direct the County
Assessor to divide the taxes in accordance with State law.
The resolution totals$4,809,722 in resources and requirements.
Springfield Economic Development Agency Minutes
June 8,2015
Page 3
The resolution, as proposed,anticipates no interagency loans from the City of Springfield to the
SEDA Glenwood District for the fiscal year 2015/16.
Interagency loan funds between the City and the Downtown District are proposed in the amount
of$120,000. Debt service payments from SEDA back to the City total $186,500.
Board Member Pishioneri asked about funds that go towards personnel.
Mr. Towery said 1.35FTE total came from the urban renewal budget. He described the allocation
of that time between two staff members. Those allocations have not changed in eight years.
Board Member Pishioneri noted a couple of typos in the Supplemental Budget resolution under
comments.
Board Member Moore asked about a piece of City-owned property that a developer has made an
offer to buy.
Mr. Tamulonis described some of the discussions held with the person making the offer and said
that should be coming to the City Council soon.
Board Member Woodrow asked for a time line of when they would get an assessed cost for the
remainder of the downtown lighting.
Mr. Tamulonis said they should know by the end of this week.
Board Member Woodrow said she has been approached by people wanting to put donation
plaques on the light poles downtown in the amount of$500 each. There is a lot of interest for that
type of program.
Mr. Tamulonis said each pole has a variety of things that can be attached.
Mr. Grimaldi said staff would pursue that program.
Mr. Duey said the funds for the downtown lighting will not be coming from urban renewal,but
rather through a revolving fund. He also noted that if the City-owned property(which Board
Member Moore referred to) is sold,the funds will go to the City. Those funds could then be
borrowed by SEDA from the City. Putting money in downtown will not generate a lot of tax
increment, but funds can be borrowed for downtown until it starts to generate more. They need to
stay within the limit they have to borrow.
Board Chair VanGordon opened the public hearing.
No one appeared to speak.
Board Chair VanGordon closed the public hearing.
IT WAS MOVED BY BOARD MEMBER LUNDBERG WITH A SECOND BY BOARD
MEMBER WOODROW TO ADOPT RESOLUTION NO. SEDA2015-03.THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(2 ABSENT—WYLIE AND
LEIKEN).
Springfield Economic Development Agency Minutes
June 8,2015
Page 4
NEW BUSINESS -None
OLD BUSINESS -None
ADJOURNMENT
The meeting was adjourned at approximately 7:01 p.m.
Minutes Recorder—Amy Sowa
Marilee Woodrow
Secretary