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HomeMy WebLinkAbout2015-05-18 SEDA Meeting Minutes MINUTES OF THE MEETING OF THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY HELD MONDAY MAY 18,2015 The Springfield Economic Development Agency met in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield,Oregon on Monday May 18,2015 at 6:00 p.m.,with Board Vice Chair Sean VanGordon presiding. ATTENDANCE Present were Board Vice-Chair Sean VanGordon and Board Members Sheri Moore,Christine Lundberg, Marilee Woodrow,and Joe Pishioneri. Also present were City Manager Gino Grimaldi,Attorney Mary Bridget Smith,and Administrative Aide AJ Ripka. Board Chair Wylie,and Board Members Dave Ralston and Sid Leiken were absent(excused). APPROVAL OF MINUTES a. Minutes of November 24,2014 IT WAS MOVED BY BOARD MEMBER VANGORDON WITH A SECOND BY BOARD MEMBER LUNDBERG TO APPROVE THE NOVEMBER 24,2014 MINUTES.THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST(3 ABSENT—WYLIE, RALSTON AND LEIKEN). COMMUNICATIONS a. Business from the Audience -None b. Correspondence -None c. Business from the Staff-None REPORT OF CHAIR -None REPORT OF COMMITTEES -None PUBLIC HEARINGS -None NEW BUSINESS 1. Election of New SEDA Board Officers. Community Development Manager for Economic Development,John Tamulonis presented the staff report on this item. The chair shall be elected by the Board members of the Agency and shall preside at all meetings of the Agency. After approval by the Board members,except as otherwise authorized by resolution of Board members,the chair shall sign all contracts, deeds and other instruments made by the Agency. At each meeting,the chair shall submit such recommendations and information as the chair may consider proper concerning the business,affairs,and policies of the Agency. (SEDA Bylaws—Art III, Sec 2) Springfield Economic Development Agency Minutes May 18,2015 Page 2 The vice chair shall be elected by the Board members of the Agency and shall perform the duties of the chair in the absence or incapacity of the chair;and in case of resignation or death of the chair,the vice chair shall perform such duties as are imposed on the chair until such time as the Board shall elect a new chair. (SEDA Bylaws—Art III, Sec 3) The secretary shall be elected by the Board members of the Agency and shall perform the duties of the chair in the absence or incapacity of both the chair and the vice chair,and shall perform the duties of the vice chair when the latter acts as chair. In coordination with the staff liaison,the secretary shall keep the records of the Agency,act as secretary of the meetings of the Agency and record all votes,keep a record of the proceedings of the Agency,perform all duties incident to the office,and keep in safe custody all records confirmed by the Board members of the Agency. (SEDA Bylaws—Art III, Sec 4). Discussion was held regarding the positions. IT WAS MOVED BY BOARD MEMBER PISHIONERI WITH A SECOND BY BOARD MEMBER MOORE TO NOMINATE SEAN VANGORDON TO SERVE AS CHAIR OF SEDA,SHERI MOORE TO SERVE AS VICE-CHAIR OF SEDA,AND MARILEE WOODROW TO SERVE AS SECRETARY OF SEDA. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST(3 ABSENT—WYLIE,RALSTON,AND LEIKEN). 2. Franklin Boulevard TIGER 7 Match Pledge. RESOLUTION NO. SEDA2015-01 —A RESOLUTION OF THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY AGREEING TO ASSIST IN FULFILLING THE MATCHING FUNDS REQUIRED FOR THE 2015 TRANSPORTATION INVESTMENT GENERATING ECONOMIC RECOVERY GRANT. Community Development Manager in Transportation,Tom Boyatt,presented the staff report on this item. The City of Springfield,with partnership from the Springfield Economic Development Agency(SEDA),desires to apply to USDOT for$15,000,000 to complete the Franklin Boulevard project. The TIGER(Transportation Investments Generating Economic Recovery)grant program is very competitive and projects with substantial local match are more likely to be awarded. The TIGER application process calls for evidence that the applicant jurisdiction will honor its match pledge. $500 Million is available nationally for TIGER discretionary grants through the seventh round of that program,with applications due no later than June 5,2015. The City intends to apply for$15,000,000 matched by an additional $6,000,000 in local funds. The sources of the City's match are: $3,000,000 ODOT jurisdictional transfer revenue; $1,000,000 storm water capital funds; and, $2,000,000 in a combination of room tax revenue, SEDA urban renewal capital investment funds,and/or other capital improvement funds held in reserve by the City. The purpose of the attached Resolution is to demonstrate to the USDOT that SEDA is prepared to honor its portion of the match pledge of no more than $2,000,000 to secure a TIGER 7 grant. Both the Oregon Department of Transportation and Lane Transit District will be official Partner Agencies for the TIGER request,and the Project also enjoys strong support from the Central Lane MPO,the Lane ACT,the City of Eugene,Lane County and a host of other private,public and non-profit organizations. Springfield Economic Development Agency Minutes May 18,2015 Page 3 The City is now in the process of preparing final design and right of way for the first phase of Franklin construction using$6,000,000 in Statewide Transportation Improvement Program (STIP)funds, $3,600,000 in local matching funds,and almost$1,000,000 in Connect Oregon 5 funds. ODOT has committed to `de-federalizing' the Phase 1 STIP dollars in order to leverage the state and local match share of the project should the City receive a TIGER grant. The TIGER 7 request, supported by additional local match, will construct the balance of the Franklin Boulevard upgrade not already funded. There is a low probability there will be much, if anything, in the way of STIP funds for any enhanced projects out to 2021 at the earliest, and the Franklin Project has already seen its share of STIP dollars within the Lane ACT. In combination, this means that it will be very difficult to complete Franklin Boulevard through normal funding processes,outside of programs like TIGER which bring new, flexible dollars to the table. Should this TIGER 7 request be successful, SEDA funding in Glenwood for other major projects would be substantially curtailed until revenues increase from new property investments or other funds emerge from property sales,for example. Board Member Moore asked about the funding. Mr. Grimaldi said the funds would be borrowed in part and paid back through SEDA funds. Mr. Boyatt described the other funding. Board Member Lundberg said she is very appreciative of ODOT for reclassifying their funds to allow this project to move forward. Board Member Pishioneri asked if the application would be able to go through without borrowing this $2M from SEDA. Mr. Boyatt said it would be very difficult. He explained further and discussed the percentage of local match for leverage. It is a challenge to receive this additional funding from the federal government. Board Member Moore asked how much of Franklin Boulevard would be included. Mr. Boyatt said it was the complete project and the full length of Franklin Boulevard through to McVay Highway. One of the things that must be included in the application is to identify project risks, which may include property acquisition costs.That is an unknown. They developed a mitigation strategy in case we come up short of funds for that acquisition,which would be to make the bulk of the investment in the eastern end and remove some of the other properties near that intersection. IT WAS MOVED BY BOARD MEMBER WOODROW WITH A SECOND BY BOARD MEMBER LUNDBERT TO ADOPT RESOLUTION NO. SEDA 2015-01.THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINSTS(3 ABSENT—WYLIE, RALSTON AND LEIKEN). OLD BUSINESS Springfield Economic Development Agency Minutes May 18,2015 Page 4 ADJOURNMENT The meeting was adjourned at approximately 6:14 p.m. Minutes Recorder—Amy Sowa L(J19 Marilee Woodrow Secretary