HomeMy WebLinkAbout2014-07-21 SEDA Meeting Minutes MINUTES OF THE MEETING OF THE
SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY
HELD MONDAY JULY 21,2014
The Springfield Economic Development Agency met in the Council Meeting Room, 225 Fifth
Street, Springfield,Oregon on Monday July 21, 2014 at 8:38 p.m.,with Board Chair Hilary
Wylie presiding.
ATTENDANCE
Present were Board Chair Hillary Wylie, Board Vice-Chair Sean VanGordon and Board
Members Sheri Moore,Christine Lundberg, Marilee Woodrow,and Dave Ralston. Also present
were City Manager Gino Grimaldi,Attorney Mary Bridget Smith,and City Recorder Amy Sowa.
Commissioner Leiken was absent(excuse).
APPROVAL OF MINUTES
a. Minutes of June 9, 2014
IT WAS MOVED BY BOARD MEMBER WOODROW WITH A SECOND BY BOARD
MEMBER LUNDBERG TO APPROVE THE JUNE 9,2014 MINUTES.THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(1 ABSENT—LEIKEN).
COMMUNICATIONS
a. Business from the Audience -None
b. Correspondence -None
c. Business from the Staff
REPORT OF CHAIR -None
REPORT OF COMMITTEES -None
PUBLIC HEARINGS—
1. Resolution Authorizing the City Manager to Award Competitive Bids,Requests for
Proposals,Other Personal Services Contracts Exempt from Bidding Requirements Under the
City Purchasing Regulations, and to Approve Amendments to Public Contracts During
Summer Recess.
RESOLUTION NO. SEDA2014-02—A RESOLUTION AUTHORIZING THE CITY
MANAGER TO AWARD COMPETITIVE BIDS EXCEEDING THE INTERMEDIATE
PURCHASING THRESHOLD, REQUESTS FOR PROPOSALS,OTHER PERSONAL
SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE
PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC
CONTRACTS DURING THE PERIOD OF JULY 29, 2014 THROUGH SEPTEMBER 7,
2014 WHILE SEDA BOARD IS IN RECESS.
Springfield Economic Development Agency Minutes
June 9,2014
Page 2
Finance Director Bob Duey presented the staff report on this item. The Municipal Code sets
administratively limits on the City Manager's signature authority to make purchases and award
contracts. The SEDA board authorization is required for amounts greater than the intermediate
threshold. Section 2.706(3)of the Springfield Municipal Code prohibits amendments to public
contracts where the amendment cost exceeds certain limits imposed by the Code except in certain
cases of SEDA board approval. For the duration of the SEDA's 2014 summer recess, staff
suggests that the SEDA authorize the City Manager to approve competitive bid contracts greater
that exceed the intermediate procurement threshold, Requests for Proposals,other personal
services contracts exempt from bidding requirements under the purchasing regulations,and to
approve amendments to public contracts where the amendment cost exceeds the limits imposed
by Section 2.706(2)(c)without SEDA board approval, including,but not limited to,the projects
and contracts, as well as purchases.
There are no proposed contracts at this time,but this would give the City Manager authority to
sign if something did come up during recess.
IT WAS MOVED BY BOARD MEMBER WOODROW WITH A SECOND BY BOARD
MEMBER LUNDBERG TO ADOPT RESOLUTION NO. SEDA2014-02. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(1 ABSENT—LEIKEN).
NEW BUSINESS
OLD BUSINESS -None.
ADJOURNMENT
The meeting was adjourned at approximately 8:41 p.m.
Minutes Recorder—Amy Sowa //
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Sheri Moore
Secretary