HomeMy WebLinkAbout2011-03-07 SEDA Meeting Minutes •
MINUTES OF THE MEETING OF THE
SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY
HELD MONDAY,MARCH 7, 2011
The Springfield Economic Development Agency met in the Jesse Maine Meeting Room,225
Fifth Street, Springfield,Oregon on Monday, March 7,2011 at 6:18 p.m.,with Board Chair Joe
Pishioneri presiding.
ATTENDANCE
Present were Board Chair Joe Pishioneri and Board Members Christine Lundberg, Sean
VanGordon, Sheri Moore, Dave Ralston, Sid Leiken,and Marilee Woodrow. Also present were
City Manager Gino Grimaldi,Attorney Joe Leahy, Community Development Manager John
Tamulonis and City Recorder Amy Sowa.
Board Members Hillary Wylie and Faye Stewart were absent(excused).
APPROVAL OF MINUTES
a. Minutes of December 6,2010.
IT WAS MOVED BY BOARD MEMBER LEIKEN WITH A SECOND BY BOARD
MEMBER RALSTON TO APPROVE THE DECEMBER 6,2010 MINUTES.THE
MOTION PASSED WITH A VOTE OF 7 FOR AND 0 AGAINST(2 ABSENT—WYLIE
AND STEWART).
COMMUNICATIONS
a. Business from the Audience -None
b. Correspondence -None
c. Business from the Staff. —Mr. Tamulonis referred to the SEDA notebook,which
included the SEDA Mission Statement,the Agency By-Laws,the Downtown Urban
Renewal Plan and the Glenwood Renewal Plan. Those plans were broken into two
pieces;the plan and the report. Each plan also included an Advisory Committee.
Mr. Tamulonis distributed a one page summary of the Downtown Urban Renewal Plan.
On the back side of the document was a list of the Downtown Advisory Committee
Roster. Citizen participation included groups that would be affected by the taxes.The
Plan needed to outline the types of projects expected over the life of the plan,which was
20 years from the start date. He explained that"lumpy categories" including areas where
a multitude of projects could be done within an estimated cost of several million.These
areas allowed flexibility.
SEDA could obtain properties through eminent domain,but it was a lengthy process and
required concurrency of the City Council. Property disposition could also be done by
urban renewal to help with redevelopment.
Springfield Economic Development Agency Minutes
March 7,2011
Page 2
Mr.Tamulonis discussed how SEDA could amend the urban renewal boundary. The
maximum indebtedness amount was$43M. SEDA needed to be in debt,and the City
needed to be in the black. The money in each of the urban renewal districts could not be
co-mingled,but needed to remain separate.
Mr. Tamulonis said the Downtown Plan had been in place since 2007,and several
expenditures had been made in that area. He described those expenditures. There was a
contractual arrangement between the urban renewal agency and the City of Springfield so
SEDA could use the City's policies and procedures for acquisition of property and other
things.
Board Member Ralston asked for clarification regarding the purchase and sale of property
that Mr.Tamulonis had discussed.
Mr.Tamulonis said there were three small parcels in Glenwood near the former State
Motor Pool in Glenwood that included some wetlands. SEDA bought those three parcels.
There was an intervening parcel owned by someone else who would like to buy the
portions of the properties that could be developed.The City hoped to retain a portion of
the property in the back that was wetlands and could serve as a drainage system in
Glenwood,and sell the balance to the nearby property owner. In the meantime,the City
was collecting rent from the company rebuilding the I-5 Bridge on the properties
currently owned.
Board Member Ralston asked if the money from the sale of the property would go to
SEDA or the City.
Mr.Tamulonis said the City. The City could ask SEDA to repay the debt or forgive the
debt. The outcome would be for SEDA to be in debt.
Board Member Moore asked if the rent went to SEDA or the City.
Mr.Tamulonis said it was going to the City. The City owned the property.
Board Member Woodrow asked where they could find the information from the
notebooks online.
Mr. Tamulonis said he would update all of that information and provide the link to the
SEDA Board. He could also provide paper copies.
Board Chair Pishioneri asked if Island Park was in the Downtown area or Glenwood area.
It was in the Downtown area. He asked how they could handle a project that joined the
two areas that went through Island Park.
Mr.Tamulonis said they could determine where the funding would come from for each
part of the project.
Board Chair Pishioneri asked if one district had more funds than the other,and the project
couldn't be funded if it were split evenly. He asked if one district could take on more of
the cost than the other.
Springfield Economic Development Agency Minutes
March 7,2011
Page 3
Mr. Tamulonis said they could split the cost according to the benefit for each district.
There was some flexibility. He further discussed some of the options.
REPORT OF CHAIR
a. Election of Officers.
Mr.Tamulonis presented the staff report on this item. The chair(currently Joe Pishioneri)
shall be elected by the Board members of the Agency and shall preside at all meetings of the
Agency. After approval by the Board members, except as otherwise authorized by resolution
of Board members,the chair shall sign all contracts,deeds and other instruments made by the
Agency. At each meeting,the chair shall submit such recommendations and information as
the chair may consider proper concerning the business,affairs,and policies of the Agency.
(SEDA Bylaws—Art III, Sec 2)
The vice chair(currently Dave Ralston)shall be elected by the Board members of the Agency
and shall perform the duties of the chair in the absence or incapacity of the chair; and in case
of resignation or death of the chair,the vice chair shall perform such duties as are imposed on
the chair until such time as the Board shall elect a new chair. (SEDA Bylaws—Art III, Sec 3)
The secretary(currently Christine Lundberg)shall be elected by the Board members of the
Agency and shall perform the duties of the chair in the absence or incapacity of both the chair
and the vice chair,and shall perform the duties of the vice chair when the latter acts as chair.
In coordination with the staff liaison,the secretary shall keep the records of the Agency,act
as secretary of the meetings of the Agency and record all votes,keep a record of the
proceedings of the Agency,perform all duties incident to the office,and keep in safe custody
all records confirmed by the Board members of the Agency. (SEDA Bylaws—Art III, Sec 4)
Board Member Lundberg said she would be willing to step down as secretary.
Board Chair Pishioneri said he recalled Board Member Wylie expressing interest in serving
as an officer.
Discussion was held regarding succession from Vice-Chair to Chair.
Board Member Moore asked about the position of secretary. It was noted that the main role of
the secretary was to sign the minutes once approved.
IT WAS MOVED BY BOARD MEMBER WOODROW WITH A SECOND BY
BOARD MEMBER VANGORDON TO APPOINT BOARD MEMBER RALSTON TO
THE POSITION OF SEDA CHAIR,BOARD MEMBER WYLIE TO THE POSITION
OF SEDA VICE-CHAIR,AND BOARD MEMBER MOORE TO THE POSITION OF
SEDA SECRETARY. THE MOTION PASSED WITH A VOTE OF 7 FOR AND 0
AGAINST(2 ABSENT—WYLIE AND STEWART).
REPORT OF COMMITTEES
PUBLIC HEARINGS
NEW BUSINESS
Springfield Economic Development Agency Minutes
March 7,2011
Page 4
OLD BUSINESS
ADJOURNMENT
The meeting was adjourned at approximately 6:38 p.m.
Minutes Recorder—Amy Sowa
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Sheri Moore
Secretary