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Home My WebLink About2011-03-07 SEDA Meeting Minutes • MINUTES OF THE MEETING OF THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY HELD MONDAY,MARCH 7, 2011 The Springfield Economic Development Agency met in the Jesse Maine Meeting Room,225 Fifth Street, Springfield,Oregon on Monday, March 7,2011 at 6:18 p.m.,with Board Chair Joe Pishioneri presiding. ATTENDANCE Present were Board Chair Joe Pishioneri and Board Members Christine Lundberg, Sean VanGordon, Sheri Moore, Dave Ralston, Sid Leiken,and Marilee Woodrow. Also present were City Manager Gino Grimaldi,Attorney Joe Leahy, Community Development Manager John Tamulonis and City Recorder Amy Sowa. Board Members Hillary Wylie and Faye Stewart were absent(excused). APPROVAL OF MINUTES a. Minutes of December 6,2010. IT WAS MOVED BY BOARD MEMBER LEIKEN WITH A SECOND BY BOARD MEMBER RALSTON TO APPROVE THE DECEMBER 6,2010 MINUTES.THE MOTION PASSED WITH A VOTE OF 7 FOR AND 0 AGAINST(2 ABSENT—WYLIE AND STEWART). COMMUNICATIONS a. Business from the Audience -None b. Correspondence -None c. Business from the Staff. —Mr. Tamulonis referred to the SEDA notebook,which included the SEDA Mission Statement,the Agency By-Laws,the Downtown Urban Renewal Plan and the Glenwood Renewal Plan. Those plans were broken into two pieces;the plan and the report. Each plan also included an Advisory Committee. Mr. Tamulonis distributed a one page summary of the Downtown Urban Renewal Plan. On the back side of the document was a list of the Downtown Advisory Committee Roster. Citizen participation included groups that would be affected by the taxes.The Plan needed to outline the types of projects expected over the life of the plan,which was 20 years from the start date. He explained that"lumpy categories" including areas where a multitude of projects could be done within an estimated cost of several million.These areas allowed flexibility. SEDA could obtain properties through eminent domain,but it was a lengthy process and required concurrency of the City Council. Property disposition could also be done by urban renewal to help with redevelopment. Springfield Economic Development Agency Minutes March 7,2011 Page 2 Mr.Tamulonis discussed how SEDA could amend the urban renewal boundary. The maximum indebtedness amount was$43M. SEDA needed to be in debt,and the City needed to be in the black. The money in each of the urban renewal districts could not be co-mingled,but needed to remain separate. Mr. Tamulonis said the Downtown Plan had been in place since 2007,and several expenditures had been made in that area. He described those expenditures. There was a contractual arrangement between the urban renewal agency and the City of Springfield so SEDA could use the City's policies and procedures for acquisition of property and other things. Board Member Ralston asked for clarification regarding the purchase and sale of property that Mr.Tamulonis had discussed. Mr.Tamulonis said there were three small parcels in Glenwood near the former State Motor Pool in Glenwood that included some wetlands. SEDA bought those three parcels. There was an intervening parcel owned by someone else who would like to buy the portions of the properties that could be developed.The City hoped to retain a portion of the property in the back that was wetlands and could serve as a drainage system in Glenwood,and sell the balance to the nearby property owner. In the meantime,the City was collecting rent from the company rebuilding the I-5 Bridge on the properties currently owned. Board Member Ralston asked if the money from the sale of the property would go to SEDA or the City. Mr.Tamulonis said the City. The City could ask SEDA to repay the debt or forgive the debt. The outcome would be for SEDA to be in debt. Board Member Moore asked if the rent went to SEDA or the City. Mr.Tamulonis said it was going to the City. The City owned the property. Board Member Woodrow asked where they could find the information from the notebooks online. Mr. Tamulonis said he would update all of that information and provide the link to the SEDA Board. He could also provide paper copies. Board Chair Pishioneri asked if Island Park was in the Downtown area or Glenwood area. It was in the Downtown area. He asked how they could handle a project that joined the two areas that went through Island Park. Mr.Tamulonis said they could determine where the funding would come from for each part of the project. Board Chair Pishioneri asked if one district had more funds than the other,and the project couldn't be funded if it were split evenly. He asked if one district could take on more of the cost than the other. Springfield Economic Development Agency Minutes March 7,2011 Page 3 Mr. Tamulonis said they could split the cost according to the benefit for each district. There was some flexibility. He further discussed some of the options. REPORT OF CHAIR a. Election of Officers. Mr.Tamulonis presented the staff report on this item. The chair(currently Joe Pishioneri) shall be elected by the Board members of the Agency and shall preside at all meetings of the Agency. After approval by the Board members, except as otherwise authorized by resolution of Board members,the chair shall sign all contracts,deeds and other instruments made by the Agency. At each meeting,the chair shall submit such recommendations and information as the chair may consider proper concerning the business,affairs,and policies of the Agency. (SEDA Bylaws—Art III, Sec 2) The vice chair(currently Dave Ralston)shall be elected by the Board members of the Agency and shall perform the duties of the chair in the absence or incapacity of the chair; and in case of resignation or death of the chair,the vice chair shall perform such duties as are imposed on the chair until such time as the Board shall elect a new chair. (SEDA Bylaws—Art III, Sec 3) The secretary(currently Christine Lundberg)shall be elected by the Board members of the Agency and shall perform the duties of the chair in the absence or incapacity of both the chair and the vice chair,and shall perform the duties of the vice chair when the latter acts as chair. In coordination with the staff liaison,the secretary shall keep the records of the Agency,act as secretary of the meetings of the Agency and record all votes,keep a record of the proceedings of the Agency,perform all duties incident to the office,and keep in safe custody all records confirmed by the Board members of the Agency. (SEDA Bylaws—Art III, Sec 4) Board Member Lundberg said she would be willing to step down as secretary. Board Chair Pishioneri said he recalled Board Member Wylie expressing interest in serving as an officer. Discussion was held regarding succession from Vice-Chair to Chair. Board Member Moore asked about the position of secretary. It was noted that the main role of the secretary was to sign the minutes once approved. IT WAS MOVED BY BOARD MEMBER WOODROW WITH A SECOND BY BOARD MEMBER VANGORDON TO APPOINT BOARD MEMBER RALSTON TO THE POSITION OF SEDA CHAIR,BOARD MEMBER WYLIE TO THE POSITION OF SEDA VICE-CHAIR,AND BOARD MEMBER MOORE TO THE POSITION OF SEDA SECRETARY. THE MOTION PASSED WITH A VOTE OF 7 FOR AND 0 AGAINST(2 ABSENT—WYLIE AND STEWART). REPORT OF COMMITTEES PUBLIC HEARINGS NEW BUSINESS Springfield Economic Development Agency Minutes March 7,2011 Page 4 OLD BUSINESS ADJOURNMENT The meeting was adjourned at approximately 6:38 p.m. Minutes Recorder—Amy Sowa �--- hink ' Sheri Moore Secretary