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HomeMy WebLinkAbout2009-03-23 SEDA Meeting Minutes MINUTES OF THE MEETING OF THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY HELD MONDAY,MARCH 23, 2009 The Springfield Economic Development Agency met in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon on Monday, March 23,2009 at 7:00 p.m.,with Board Chair Joe Pishioneri presiding. ATTENDANCE Present were Board Chair Joe Pishioneri and Board Members Terri Leezer, Sid Leiken,Christine Lundberg,John Woodrow,and Dave Ralston. Also present were Assistant City Manager Jeff Towery,Attorney Joe Leahy,Community Development Manager John Tamulonis and City Recorder Amy Sowa. Board Members Bill Dwyer,Faye Stewart and Hillary Wylie were absent. APPROVAL OF MINUTES a. Minutes of March 9,2009. IT WAS MOVED BY BOARD MEMBER LEIKEN WITH A SECOND BY BOARD MEMBER WOODROW TO APPROVE THE MARCH 9,2009 MINUTES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(3 ABSENT—DWYER, STEWART AND WYLIE). COMMUNICATIONS a. Business from the Audience None. b. Correspondence None. c. Business from the Staff. Community Development Manager John Tamulonis referred to a memo that was distributed to the Board that included an update of the 2005 Strategies the Urban Renewal Agency adopted.The update described how those strategies might have changed,how they had been addressed,and things that could be outstanding. He asked the Board to read the memo prior to their April meeting to discuss strategies in the future.He would like to hear their suggestions and would bring those ideas back to the Board at their next meeting.He would provide this memo to those members that were absent. Board Chair Pishioneri confirmed that there were three strategies. Springfield Economic Development Agency Minutes March 23,2009 Page 2 Mr.Tamulonis said that was correct.They were 1)Industrial Development and Redevelopment; 2)Developer RFI-RFP(Request for Interest/Request for Proposal)for the Glenwood Riverfront Plan; and 3)Residential Development and Redevelopment. REPORT OF CHAIR None. REPORT OF COMMITTEES None. PUBLIC HEARINGS None. NEW BUSINESS a. Funding for Downtown Strategic Planning Contracts Community Development Manager John Tamulonis introduced this topic. Planning Supervisor Linda Pauly presented the staff report on this item. Staff came before Council on March 16,2009,with a packet of materials that included two scopes of work for downtown consultants. One was for Crandall Arambula and the second for Rick Williams Consulting.The schedule of this work would commence on April 1 and the contract end date would be listed as April 1,2010,which would allow staggering of adoption of the improved downtown plan to occur after the City had adopted our land inventories. The inventory from the Commercial/Industrial study would prepare the basis or allow for any changes that might need to be made downtown.The original scope of work was for 9 months,but this would allow ample time to be strategic. Council authorized the City Manager to complete any necessary contract negotiations for the activities outlined below and seek approval from SEDA through the Downtown Urban Renewal Plan for the funding. 1. A professional services contract with Crandall Arambula in the amount of$257,928 to prepare the Downtown District Urban Design Plan and Implementation Strategy, including/excluding the Additional Services tasks identified in the Crandall Arambula Scope of Work. 2. A professional services contract with Rick Williams Consulting not to exceed$45,000 to analyze parking management,design,and operations in coordination with Crandall Arambula's process and work products. Board Member Woodrow asked Mr.Tamulonis if there were enough funds available for SEDA to borrow to cover these contracts and the purchase of properties formerly discussed.He also asked if SEDA would have adequate funds to pay back the loan with interest. Mr. Tamulonis said there were not enough funds to do it all,but the plan was to sell off one of the properties after buying them.One of the choices could be not to buy one of the pieces of property. Staff had looked at the cash flow over the next four years and anticipated more than enough funds Springfield Economic Development Agency Minutes March 23,2009 Page 3 coming back in to pay the loan with interest. They were looking at contingency plans if one of those things did not occur. Board Chair Pishioneri asked if the contingency plan was foolproof. Mr.Tamulonis said if SEDA decided not to purchase the property,it was foolproof. SEDA was looking at buying 3 pieces of property for about$700,000 and selling one of those for over $500,000. They did have one,maybe two,buyers for this property.There were some environmental issues on one of the other parcels that would need to be cleared up. SEDA had a choice to accept or reject that parcel. IT WAS MOVED BY BOARD MEMBER WOODROW WITH A SECOND BY BOARD MEMBER RALSTON TO APPROVE SEDA URBAN RENEWAL FUNDING NOT TO EXCEED$302,928 FOR TWO PROFESSIONAL SERVICES CONTRACTS TO DEVELOP A STRATEGIC PLAN AND AN IMPLEMENTATION STRATEGY FOR DOWNTOWN.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(3 ABSENT—DWYER, STEWART AND WYLIE) OLD BUSINESS ADJOURNMENT The meeting was adjourned at 7:10 p.m. Minutes Recorder—Amy Sowa . , Christine Lundberg e Secretary