HomeMy WebLinkAbout2009-03-23 SEDA Meeting Minutes MINUTES OF THE MEETING OF THE
SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY
HELD MONDAY,MARCH 23, 2009
The Springfield Economic Development Agency met in the Jesse Maine Meeting Room, 225
Fifth Street, Springfield, Oregon on Monday, March 23,2009 at 7:00 p.m.,with Board Chair Joe
Pishioneri presiding.
ATTENDANCE
Present were Board Chair Joe Pishioneri and Board Members Terri Leezer, Sid Leiken,Christine
Lundberg,John Woodrow,and Dave Ralston. Also present were Assistant City Manager Jeff
Towery,Attorney Joe Leahy,Community Development Manager John Tamulonis and City
Recorder Amy Sowa.
Board Members Bill Dwyer,Faye Stewart and Hillary Wylie were absent.
APPROVAL OF MINUTES
a. Minutes of March 9,2009.
IT WAS MOVED BY BOARD MEMBER LEIKEN WITH A SECOND BY BOARD
MEMBER WOODROW TO APPROVE THE MARCH 9,2009 MINUTES. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(3 ABSENT—DWYER,
STEWART AND WYLIE).
COMMUNICATIONS
a. Business from the Audience
None.
b. Correspondence
None.
c. Business from the Staff.
Community Development Manager John Tamulonis referred to a memo that was distributed to
the Board that included an update of the 2005 Strategies the Urban Renewal Agency adopted.The
update described how those strategies might have changed,how they had been addressed,and
things that could be outstanding. He asked the Board to read the memo prior to their April
meeting to discuss strategies in the future.He would like to hear their suggestions and would
bring those ideas back to the Board at their next meeting.He would provide this memo to those
members that were absent.
Board Chair Pishioneri confirmed that there were three strategies.
Springfield Economic Development Agency Minutes
March 23,2009
Page 2
Mr.Tamulonis said that was correct.They were 1)Industrial Development and Redevelopment;
2)Developer RFI-RFP(Request for Interest/Request for Proposal)for the Glenwood Riverfront
Plan; and 3)Residential Development and Redevelopment.
REPORT OF CHAIR
None.
REPORT OF COMMITTEES
None.
PUBLIC HEARINGS
None.
NEW BUSINESS
a. Funding for Downtown Strategic Planning Contracts
Community Development Manager John Tamulonis introduced this topic.
Planning Supervisor Linda Pauly presented the staff report on this item. Staff came before
Council on March 16,2009,with a packet of materials that included two scopes of work for
downtown consultants. One was for Crandall Arambula and the second for Rick Williams
Consulting.The schedule of this work would commence on April 1 and the contract end date
would be listed as April 1,2010,which would allow staggering of adoption of the improved
downtown plan to occur after the City had adopted our land inventories. The inventory from the
Commercial/Industrial study would prepare the basis or allow for any changes that might need to
be made downtown.The original scope of work was for 9 months,but this would allow ample
time to be strategic.
Council authorized the City Manager to complete any necessary contract negotiations for the
activities outlined below and seek approval from SEDA through the Downtown Urban Renewal
Plan for the funding.
1. A professional services contract with Crandall Arambula in the amount of$257,928 to
prepare the Downtown District Urban Design Plan and Implementation Strategy,
including/excluding the Additional Services tasks identified in the Crandall Arambula Scope of
Work.
2. A professional services contract with Rick Williams Consulting not to exceed$45,000 to
analyze parking management,design,and operations in coordination with Crandall Arambula's
process and work products.
Board Member Woodrow asked Mr.Tamulonis if there were enough funds available for SEDA to
borrow to cover these contracts and the purchase of properties formerly discussed.He also asked
if SEDA would have adequate funds to pay back the loan with interest.
Mr. Tamulonis said there were not enough funds to do it all,but the plan was to sell off one of the
properties after buying them.One of the choices could be not to buy one of the pieces of property.
Staff had looked at the cash flow over the next four years and anticipated more than enough funds
Springfield Economic Development Agency Minutes
March 23,2009
Page 3
coming back in to pay the loan with interest. They were looking at contingency plans if one of
those things did not occur.
Board Chair Pishioneri asked if the contingency plan was foolproof.
Mr.Tamulonis said if SEDA decided not to purchase the property,it was foolproof. SEDA was
looking at buying 3 pieces of property for about$700,000 and selling one of those for over
$500,000. They did have one,maybe two,buyers for this property.There were some
environmental issues on one of the other parcels that would need to be cleared up. SEDA had a
choice to accept or reject that parcel.
IT WAS MOVED BY BOARD MEMBER WOODROW WITH A SECOND BY BOARD
MEMBER RALSTON TO APPROVE SEDA URBAN RENEWAL FUNDING NOT TO
EXCEED$302,928 FOR TWO PROFESSIONAL SERVICES CONTRACTS TO
DEVELOP A STRATEGIC PLAN AND AN IMPLEMENTATION STRATEGY FOR
DOWNTOWN.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST(3
ABSENT—DWYER, STEWART AND WYLIE)
OLD BUSINESS
ADJOURNMENT
The meeting was adjourned at 7:10 p.m.
Minutes Recorder—Amy Sowa
. ,
Christine Lundberg e
Secretary