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HomeMy WebLinkAbout2008-11-24 SEDA Meeting Minutes MINUTES OF THE MEETING OF THE SPRINGFIELD ECONOMIC DEVELOPMENT AGENCY HELD MONDAY,NOVEMBER 24,2008 The Springfield Economic Development Agency met in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon on Monday,November 24 2008 at 7:02 p.m.,with Board Chair John Woodrow presiding. ATTENDANCE Present were Board Chair John Woodrow and Board Members Anne Ballew, Sid Leiken, Christine Lundberg,Joe Pishioneri,Dave Ralston,and Hillary Wylie. Also present were City Manager Gino Grimaldi,Assistant City Manager Jeff Towery,Attorney Bill Van Vactor, Community Development Manager John Tamulonis and City Recorder Amy Sowa. Board Members Bill Dwyer and Faye Stewart were absent. APPROVAL OF MINUTES a. Minutes of July 14, 2008. IT WAS MOVED BY BOARD MEMBER BALLEW WITH A SECOND BY BOARD MEMBER PISHIONERI TO APPROVE THE JULY 14,2008 MINUTES. THE MOTION PASSED WITH A VOTE OF 7 FOR AND 0 AGAINST(2 ABSENT—Dwyer and Stewart). COMMUNICATIONS a. Business from the Audience None. b. Correspondence None. c. Business from the Staff. Community Development Manager John Tamulonis said sometime back, SEDA looked at acquiring property in Glenwood through the Oregon Department of Transportation(ODOT)and the Department of Administrative Services.That process was moving ahead and staff should have materials back from them for the meeting in January. The property was adjacent to the State Motor Pool parking. He further described the property. Mr. Tamulonis said there were two potential road improvement projects in Glenwood, one on Nugget Way and the other on 22'Street,aligned with SEDA's preferences and priorities to look at industrial development. He would bring both of those back to SEDA in January. There were some technical things to work out on one of them.He wanted to make sure the package was complete on the second one before bringing it back to SEDA. Springfield Economic Development Agency Minutes November 24 2008 Page 2 City Planner Linda Pauly said she attended a meeting on the I-5 Bridge project,and was pleasantly surprised about some elements of that project underneath the bridge in Glenwood.As part of the ODOT project,the State would be giving Springfield the start of bike paths on both sides of Franklin Boulevard. On the south side of Franklin Boulevard,ODOT was considering daylighting the concrete channel where the stormwater flows,and making it more of a natural stream with plunge pools and interpretative signage for the Mill Race entrance,and a public plaza with public art. Mr.Pauly reported on the Glenwood Refinement Plan. She said the plan was moving forward and the Development Services Department(DSD)had two staff assigned to work on the project. They were currently analyzing existing conditions,getting the mapping together and developing a joint work program with Public Works. Public Works did not have staff assigned to this project yet,but they were moving forward with the help of a consultant. Board Member Leiken said one of the projects discussed by Mr.Tamulonis was not yet a proposal. If one of the projects did come forward,he would need to recuse himself due to a conflict of interest. Mr.Van Vactor asked Ms. Sowa to note Board Member Leiken's declaration of a potential conflict. REPORT OF CHAIR None. REPORT OF COMMI FILES None. PUBLIC HEARINGS 1. Supplemental Budget Resolution. RESOLUTION NO. 2008-03—A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: SEDA GLENWOOD GENERAL, SEDA DOWNTOWN,AND SEDA GLENWOOD CAPITAL PROJECTS. Budget Officer Bob Brew presented the staff report on this item. At various times during the fiscal year the SEDA Board of Directors is requested to make adjustments to the annual budget to reflect needed changes in planned activities,to recognize new revenues, or to make other required adjustments. These adjustments to resources and requirements change the current budget and are processed through supplemental budget requests scheduled by the Finance Department on an annual basis. This is the first FY09 supplemental budget request to come before the SEDA Board. The supplemental budget being presented includes adjusting resources and requirements in the SEDA General Fund,the SEDA Downtown General Fund and the SEDA Capital Projects Fund. Springfield Economic Development Agency Minutes November 24 2008 Page 3 The Supplemental Budget consists of five transactions: o In the SEDA Glenwood Capital Projects Fund—Increases budgeted beginning cash to match actual beginning cash and increases reserves by a like amount($38,297) o In the SEDA Glenwood General Fund—Decreases budgeted beginning cash to match actual beginning cash and decreases reserves by a like amount($4,012) o In the SEDA Downtown General Fund—Recognizes$75,000 in tax revenue greater than projected. Allocates this increase to the following projects: o St. Vincent DePaul -$30,000 for interior finishing improvements to the Royal Building o Academy for Arts and Academics-$20,000 for installation of display windows fronting Main Street o Downtown banner program-$3,600 for purchase of additional banners o Balance of funds($21,400)budgeted for other eligible program expenses to be determined later o Moves$2,000 in budgetary operating authority from the City Manager's Office to the Finance Department for payment of financial audit and advertising expenses. o The budgeted loan from the City of Springfield's Development Projects Fund to the SEDA Glenwood General Fund was miscategorized in the adopted resolution as an interfund transfer revenue; it should have been categorized as an interfund loan. A supplemental budget transaction is included to correct this mistake. The Board of Directors is asked to approve the attached Supplemental Budget Resolution. The overall financial impact of the Supplemental Budget Resolution is to increase total resources by $109,285. Board Member Ralston asked if the Open banners along Main Street were legal as placed. Mr. Tamulonis said they were. The City had received approval from ODOT and from the City's Public Works Department.There were 30 signs up and there were another 8 businesses that were interested in participating. In order for the additional businesses to participate,the SEDA Board would need to approve the additional funds. Councilor Ralston said he liked the signs,but was concerned about safety for pedestrians. Board Chair Woodrow opened the public hearing. No one appeared to speak. Board Chair Woodrow closed the public hearing. IT WAS MOVED BY BOARD MEMBER PISHIONERI WITH A SECOND BY BOARD MEMBER BALLEW TO ADOPT RESOLUTION NO.2008-03.THE MOTION PASSED WITH A VOTE OF 7 FOR AND 0 AGAINST(2 ABSENT—Dwyer and Stewart) NEW BUSINESS • Springfield Economic Development Agency Minutes November 24 2008 Page 4 OLD BUSINESS Board Member Wylie said she was part of a committee that had been formed to support downtown. The Open Banners had been very successful in that effort. She asked if more people were eligible to receive banners. One idea from the committee was to have the stores with banners have coinciding events or sales on evenings when other events were going on downtown.People coming downtown could go to the stores that had banners. The banners were functioning well in promoting business and she hoped others could get banners. Mr.Tamulonis said it would require about$4000 to get another 20 banners.There were at least eight businesses interested in getting a banner at this time,but there was currently no funding. Staff could bring this issue back in January or the Board could take action tonight to allocate some of the contractual funds for additional banners. IT WAS MOVED BY BOARD MEMBER PISHIONERI WITH A SECOND BY BOARD MEMBER WYLIE TO AUTHORIZE STAFF TO ALLOCATE UP TO $4000 FROM CONTRACTUAL FUNDS TO FUND MORE OPEN BANNERS IN DOWNTOWN. Mr.Tamulonis said several of the businesses with banners were trying to get organized,which might fit well with Board Member Wylie's suggestion. Board Member Ballew asked if 20 banners needed to be ordered at a time. Mr.Tamulonis said there was a reduced cost if they were ordered in batches of 20. There were already eight businesses interested and plenty to use the remaining twelve. Board Member Leiken said he had heard very positive remarks from people about the banners in downtown.Aletha Lou had initiated this proposal. THE MOTION PASSED WITH A VOTE OF 7 FOR AND 0 AGAINST. (2 Absent—Dwyer and Stewart) ADJOURNMENT The meeting was adjourned at 7:20 p.m. Minutes Recorder—Amy Sowa (IALI,A•g, Christine Lundberg Secretary