HomeMy WebLinkAbout2006-09-25 SEDA Meeting Minutes MINUTES
Springfield Economic Development Agency
September 25, 2006 - 6:30 P.M.
Springfield City Hall — Jessie Maine Meeting Room
225 Fifth Street— Springfield, OR 97477
MEMBERS PRESENT: Tammy Fitch, Chair; Bill Dwyer, Sid Leiken, Christine Lundberg, Joe
Pishioneri, Dave Ralston, Faye Stewart, and John Woodrow.
MEMBERS ABSENT: Anne Ballew.
STAFF PRESENT: John Tamulonis, Gino Grimaldi, Cynthia Pappas.
I. CALL TO ORDER
Chairperson Tammy Fitch called the meeting of the Springfield Economic Development
Agency (SEDA) to order at 6:40 p.m.
Minutes Recorder Daniel Lindstrom called the roll, noted the absence of Director Anne
Ballew, and stated that a quorum was present.
II. APPROVAL OF MINUTES
Director John Woodrow moved, seconded by Director Joe Pishioneri, to accept the
minutes of the July 31, 2006, meeting. The motion was adopted unanimously, 8:0.
III. COMMUNICATIONS
A. Business from the Audience
None.
B. Correspondence
None.
C. Business from the Staff
Mr. Tamulonis reminded members that the SEDA Adopted Budget and Financial
Statement was sent out as required by State of Oregon of all urban renewal agencies.
Mr. Tamulonis reported that the Oregon Department of Administrative Services had
shown some reluctance regarding the sale of parcels to SEDA for the offered prices
discussed at the previous meeting.
Mr. Tamulonis reported that the Glenwood Renewal Advisory Committee had met on
September 19 and discussed a wide variety of topics. He said two members had been
identified and available to serve on the Presentation and Evaluation Committee for de-
veloping a recommendation about project proposals for the Glenwood Riverfront rede-
velopment project.
Springfield Economic Development Agency Minutes
September 25, 2006
Page 1
IV. REPORT OF THE CHAIRPERSON
Chairperson Fitch stated that she had discussed with Mr. Tamulonis the need for SEDA
staff assistance since completion of the service of a University of Oregon (UO) intern. She
suggested that such staff should be more capable than an Administrative Clerk, but did not
need to have Management Analyst skills. She said a half-time planner position would be
appropriate and invited member feedback.
Director Bill Dwyer reported that Lane County economic development interests had been
served well by interns from the Department of Planning Public Policy and Management
(PPPM) from the UO School of Architecture and Allied Arts.
Director Dave Ralston said he supported the proposal to secure the services of another
intern. He asked if it would be possible for SEDA to hire a member of the Springfield Plan-
ning Department staff half-time to provide a more experienced skill set. Chairperson Fitch
replied that she had learned that current Planning Department staff was fully engaged.
Director Faye Stewart said he would support SEDA engaging whatever staff it needed to
meet its needs.
Director Christine Lundberg said she would also support whatever solution was found to
meet staffing needs. She said such assistance would become increasingly important as
responsibilities for overseeing redevelopment projects increased.
Director Pishioneri said he agreed that engaging a UO intern for needed staff support
would be most cost effective, but that he would support another solution, if that would be
advantageous.
Director Sid Leiken suggested that since SEDA staff would be increasingly called upon to
deal with developers, consideration should be given to providing whatever level of skills
such responsibilities required.
Director Woodrow said he was concerned that an intern from the UO might require an in-
ordinate amount of supervision from Mr. Tamulonis as SEDA staff responsibilities became
increasingly complex.
Mr. Tamulonis said he believed SEDA staff should have planning experience. On the re-
quest of Chairperson Fitch, he agreed to prepare a job description and recruitment plan to
be discussed at the next meeting of the Agency.
In response to questions from Director Lundberg, Mr. Tamulonis concurred that a SEDA
employee would work for the City of Springfield on contract to the Agency. He said such
staff would be employed by the City only as long as a contract was in place and SEDA
was willing to fund the position.
Director Dwyer suggested that SEDA engage a half-time person with planning experience
who would supervise an intern. There appeared to be agreement that Mr. Tamulonis in-
corporate the suggestion into the job description he developed.
Mr. Tamulonis introduced Courtney Griesel UO PPPM student and SEDA Intern until Last
Friday. He expressed appreciation for her work as did the Board. Director Dwyer sug-
gested a suitable award expressing the organization's appreciation and to memorialize her
efforts.
V. REPORT OF COMMITTEES
None.
Springfield Economic Development Agency Minutes
September 25, 2006
Page 2
VI. OLD BUSINESS
A. Development Proposals for Glenwood Riverfront Plan
Mr. Tamulonis referred to displays of architectural concepts submitted by Apex In-
vestment Group and Glenwood Riverfront Company LLC in response to the Request
for Qualifications for the Glenwood Riverfront Redevelopment project. He noted that
the proposals would be considered by the presentations Evaluation Committee at its
meeting on October 2. He said complete project proposals, statements of financial
capacity, and other support material were Internet available, ftp.//ftp.ci.springfield
.or.us/outgoing/glenwood/glenwood_proposalst
B. Presentations and Evaluation Committee
Mr. Tamulonis referred to an Agenda Item Summary regarding the presentations
Evaluation Committee. He noted that it had been previously agreed that its member-
ship would be comprised, as follows:
SEDA Board Members —Tammy Fitch and Faye Stewart
City Manager— Gino Grimaldi
Development Service Department Director— Bill Grile
Finance Director— Bob Duey
Glenwood Redevelopment Advisory Committee (GRAC) Representative —to
be named on recommendation of the GRAC
Staff—John Tamulonis
Mr. Tamulonis reported that the Advisory Committee had recommended three persons
to serve on the presentations Evaluation Committee — Joan Armstead, Dave Carvo
from the Glenwood Renewal Advisory Committee and Len Goodwin from the City's
Public Works.
Director Woodrow moved, seconded by Director Pishioneri, to accept the rec-
ommendation of the Glenwood Redevelopment Advisory Committee and appoint
Joan Armstead, Dave Carvo, and Len Goodman as additional representatives on
the presentations Evaluation Committee. The motion was adopted unanimously,
8:0.
Mr. Tamulonis stated that SEDA would receive a recommendation from SEDA staff
that would include, in addition to a recommendation from the presentations Evaluation
Committee, reports from the City's Planning and Public Works Departments and an
evaluation from a group of financial advisors.
Director Pishioneri said he hoped any recommendation received from the presenta-
tions Evaluation Committee include details of the reasons and process used to arrive
at a choice.
In response to a question from Director Ralston, Mr. Tamulonis explained that SEDA
was scheduled to receive initial reports regarding proposals at its meeting scheduled
on October 9. He said Directors could decide at that time on further processes to be
used to make a final decision about designating a development partner for the River-
front area. He suggested that presentations from one or both of the firms submitting
proposals would be possible.
Springfield Economic Development Agency Minutes
September 25, 2006
Page 3
Director Dwyer stated that he would be out of the area throughout the month of Octo-
ber. He said he would consider an invitation to participate in the October 9 meeting via
telephone speakerphone.
Chairperson Fitch invited Directors to submit specific questions to be included in the
evaluation of the Committee to Mr. Tamulonis.
Director Woodrow stated that he would like the Committee to ask how the submitting
firms would work with Willamalane and with Springfield citizens in developing their
proposals.
Director Lundberg asked that, with the existence of mobile homes in the redevelop-
ment area, the Committee discuss issues related to relocation of existing residents and
property owners.
Chairperson Fitch stated that meetings of the Committee would not be open to the
public. Mr. Tamulonis said there were plans for its initial meeting to be video recorded
and made available to SEDA Directors as they needed to see the presentations.
Mr. Tamulonis reported that a Glenwood Riverfront Redevelopment Technical Advi-
sory Group was scheduled to meet on September 29.
Director Lundberg stated that she believed that all material used in presentations
made to the Committee by submitting firms should be provided to SEDA Directors.
VII. NEW BUSINESS
None.
VIII. PUBLIC HEARING
None.
The meeting adjourned at 7:15 p.m.
(Recorded by Daniel Lindstrom)
Christine Lundberg
Secretary