HomeMy WebLinkAboutItem 12 Award of Contract for Engineering Services, P41003
AGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
Department:
Staff Contact:
Staff Phone No:
Estimated Time:
July 7, 2008
Regular
Public Works
Ken V ogeney \f-
736-1026 '
Consent Calendar
SPRINGFIELD
CITY COUNCIL
ITEM TITLE:
AWARD OF CONTRACT FOR ENGINEERING SERVICES, P41 003
ACTION
REQUESTED:
Approve or disapprove the following motion: AUTHORIZE THE CITY
MANAGER TO ENTER INTO A CONTRACT WITH KPFF CONSULTING
ENGINEERS IN THE AMOUNT OF NOT TO EXCEED $176,000 FOR
ENGINEERING SERVICES FOR LAND USE AND PROJECT PLAN REVIEW.
ISSUE
STATEMENT:
ATTACHMENTS:
DISCUSSION/
FINANCIAL
IMP ACT:
Council authorization for award of contract is required. Staff recommends award to
Kpff Consulting Engineers.
Attachment A: Proposed Contract with Kpff Consulting Engineers.
. The proposed contract is for Engineering services for the Land Use and Project Plan
review of the Villages at Marcola Meadows. The Developer has requested an
expedited review of the applications, and the City has agreed to provide the
expedited review based, in part, upon the payment of additional fees. As of this
date, additional fees in the amount of $500,000 have been paid to the City. A
Supplemental Budget will be submitted to the City Council at a later date to
appropriate funds to Public Works. Therefore, the award of this contract will have
no net financial impact upon the City.
The award of personal services contracts such as this are exempt from normal
bidding requirements under the City's purchasing rules. Consultants are normally
selected through a Request for Proposal process, which was the procedure for this
selection. After contacting two local engineering firms, one of the. firms withdrew
from the process citing stafImg and workload concerns in meeting the rigorous
schedule for this project.
The selection of Kpff Consulting Engineers, a local fIrm, was based as follows:
85% on their non-monetary proposal and 15% on their cost proposal. The non-
monetary selection criteria included the firm's experience in the type of work
required, the expertise and experience of key personnel involved in the project
(including subcontractor's) with projects of similar scope, description of their
project approach, and a list of clients for whom similar projects have been
completed by the frrm and the subcontractor. The monetary criteria required an
estimate of staff hours and cost, including a breakdown of hourly costs for the
principal participants involved, any overheard costs, and subcontract costs.
Kpff Consulting Engineers is capable of performing the work, and are rated high on
both their monetary and non-monetary proposals.
V:WS Council Draft\ 7 -07 -08\P41 003 Consultant Services
CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT
(Type 3: For Personal Services Contracts Requiring Professional Liability Insurance)
Dated:
July 7,2008
Parties:
City of Springfield
225 Fifth Street
Springfield, Oregon 97477
and
("CITY")
Kpff Consulting Engineers
. ("Independent Contractor")
Additional Independent Contractor Information:
A. Type of Entity:
B. Address:
C. Telephone:
D. Fax No:
E. SSN or Fed. 1.0. No:
F. Professional License(s) No:
G. Oregon Agency Issuing License:
H. Foreign Contractor DYes ~ No
(Foreign means not domiciled in or registered to do business in Oregon) See Exhibit B(11).
D Sole Proprietorship
D Partners D Limited Liability Company ~ Corporation
1201 Oak Street, Suite 100, Eugene
(541) 684-4902
(541) 684-4909
91-0755897
56481 PE
CITY Account Number(s) To Be Charged (Include Percentages):
l.....:.........................................................~.~.~.~..~..~.~....~..~..~.!?.~..~...............................................................L...................~.~.~.~.~.~.!.~.g.~....................1
l.....~.9..1..=~..~.~.~.~.:.~..1...1..Q.Q.~....................................................................................................................J....~.~.~~..........................................................................1
i 611-62252-611008 ' 3% i
...................................................................................................................................................................................... ....... ...................................................................................-
7-62243-611008 330/0
............................................................................./.....................................................................................................0;
. .
In consideration of the mutual covenants contained herein, the parties agree to the following terms,
provisions and conditions:
1. Payment by CITY. CITY shall pay Independent Contractor according to the sum and schedule
described in the Proposal received from Kpff Consulting Engineers received on June 23,2008, which
is on file in the office of the City Engineer and incorporated herein by this reference and in an amount
not to exceed $176.000.00.
2. Services to be Performed by Independent Contractor. Independ~nt Contractor shall perform the
services described on Attachment 1.
3. Term. This Agreement is effective as of the date first set forth above and shall continue until
June 30. 2009, unless earlier terminated in accordance with the provisions of this Agreement or by
mutual consent of the parties.
4. Independent Contractor Status. By its execution of this Agreement, Independent Contractor
certifies its status as an "Independent Contractor" as that term is used under the laws of the State of
June/2008 Independent Contractor Agreement for Personal Services Type 3
Page 1 of 14
Oregon, and that all performance of any labor or services required to be performed by Independent
Contractor under the terms of this Agreement shall be performed in accordance with the standards set
forth in ORS 670.600, and as more specifically set forth on Exhibit "A" attached hereto and
incorporated herein by this reference.
5. Conformance with Oregon Public Contracts Law (ORS Chapter 279). Independent Contractor
shall comply with all applicable provisions of Oregon law for public contracts, including, but not limited
to ORS 2798.220, ORS 2798.225, ORS 2798.230, and ORS 2798.235, and as more fully set forth on
Exhibits "A" and "8" attached hereto and incorporated herein by this reference.
6. Work Performed. The work to be performed by Independent Contractor includes services generally
performed by Independent Contractor in his/her/its usual line of business.
7. Tax duties and Liabilities. Independent Contractor shall be responsible for all federal, state and
local taxes, if any, applicable to any payments received pursuant to this Agreement, including but not
limited to income tax, payroll tax, social security and self-employment tax. CITY shall not withhold,
pay, or in any other manner be responsible for payment of any taxes on behalf of Independent
Contractor.
8. Reimbursement Of Expenses. Independent Contractor shall not be entitled to reimbursement by
CITY for any expenses incurred by Independent Contractor unless otherwise agreed in writing.
9. Materials and Supplies. Independent Contractor shall supply all materials and supplies needed to
perform the services required unless otherwise agreed in writing.
10. No Authority To Bind CITY. Independent Contractor shall have no authority to enter into contracts
on behalf of CITY, it's officers, agents and employees. This Agreement shall not create a partnership
or joint venture of any sort between the parties.
~'.
11. Federal Employment Status. In the event payment made pursuant to this Agreement is to be
charged against federal funds, Independent Contractor hereby certifies that it is not currently
employed by the Federal Government and the amount charged does not exceed Independent
Contractor's normal cha~ge for the type of services provided
12. Indemnification and Hold Harmless. The Independent Contractor shall assume all responsibilities
for the work, and bear all losses and damages directly or indirectly resulting to the Independent
Contractor, the City, or to others on account of negligent performance of the work. The Independent
Contractor shall indemnify and save harmless the City, its officials, agents, and employees from all
claims, liability, loss, damage and injury resulting from the negligent performance of the Contract and
the ownership, maintenance oruse of motor vehicles in con'lection therewith. The Independent
Contractor shall not be liable for, nor be required to defend or indemnify, the City relative to claims for
damage or damages resulting from acts or omissions of the City, its'officials, agents or employees.
The absence of or inadequacy of the liability insurance required in section 13 below shall not negate
Independent Contractor's obligations in this paragraph. .
13. Insurance.
13.1. General Insurance. The Independent Contractor shall maintain in force for the duration of this
agreement a Commercial General Liability insurance policy written on an occurrence basis with
limits not less than $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily
injury or property damage. The policy will contain a "per project" aggregate endorsement.
Automobile Liability (owned, non-owned and hired) insurance with limits not less than
$1,000,000 per occurrence shall be maintained. The City, its employees, officials and agents
will be named as an Additional Insured where operations are being conducted related to this
contract, on the General Liability policy as respects to work or services performed under this
agreement to the extent that the death or bodily injury to persons or damage to property arises
June/200B Independent Contractor Agreement for Personal Services Type 3
Page 2 of 14
out of the fault of the Independent Contractor or the fault of the Independent Contractor's
agents, representatives or subcontractors. This insurance will be primary over any insurance
the City may carry on its own.
13.2. Professional Liability. Independent Contractor shall maintain in force during the duration of
this Agreement (and, if it is a claims made policy, for a year following completion of the project)
a professional liability policy, approved by the City's Risk Manager as to terms, conditions and
limits.
13.3. Asbestos Abatement. (Only applicable to Asbestos Contracts) The Commercial General Liability
policy shall be written on a form that meets the following criteria and must be ASBESTOS
SPECIFIC as follows:
a. A full occurrence form, or
b. A limited occurrence form with at least a three-year (3) tail, or
c. A claim made form with a three-year (3) tail.
13.4. Workers' Compensation. Independent Contractor shall provide and maintain workers'
compensation coverage for its employees, officers, agents, or partners, as required by applicable
workers' compensation laws. If Independent Contractor is exempt from coverage, a written
statement signed by Contractor so stating the reason for the exemption shall be provided to the
City.
13.5. Evidence of Coverage. Evidence of the required coverages issued by a company satisfactory
to the City shall be provided to the City by way of a certificate of insurance before any work or
services commence. A 30-day notice of cancellation or material change in coverage clause
shall be included. It is the Independent Contractor's obligation to provide the 30 days notice if
not done so by the Independent Contractor's insurance company(s). Failure to maintain the
proper insurance shall be grounds for immediate termination of this contract.
13.6. Equipment and Material. The Independent Contractor shall be responsible for any loss,
damage, or destruction of its own property, equipment, and materials used in conjunction with
the work.
13.7. Subcontractors. The Independent Contractor shall require all subcontractors to provide and
maintain general liability, auto liability, professional liability (as applicable), and workers'
compensation insurance with coverage's equivalent to those required of the general contractor in
this contract. The Independent Contractor shall require certificates of insurance from all
subcontractors as evidence of coverage.
13.8. Exception or Waivers. Any exception or waiver of these requirements shall be subject to review
and approval from the City's Risk Manager.
13.9 Railroad Protective Liability Coverage. If work being performed under this agreement is
near railroad tracks or a railroad right of way and the Railroad requires special insurance (for
example: Railroad Protective Liability Coverage) Independent Contractor will be responsible for
meeting the Railroad insurance requirements before any work commences. Any insurance
required to be purchased by the Railroad is in addition to the insurance required by the City.
14. Termination. The performance of work under this Agreement may be terminated by CITY, in whole or
in part, whenever for any reason CITY shall determine that such termination is in the best interest of
CITY. Any such termination shall be effected by delivery to the Independent Contractor of a Notice of
Termination specifying the extent to which performance of the work under the Agreement is
terminated and the date on which such termination is effective. Upon delivery to the Independent
Contractor of a Notice of Termination under this .paragraph, the Independent Contractor and CITY
shall, by agreement, make an appropriate written modification to this Agreement governing completion
of portions of the independent Contractor's work and payment therefore by CITY.
15. Rights In Data. All original written material, including programs, card decks, tapes, listings, and other
documentation originated and prepared for CITY pursuant to this Agreement, shall become
exclusively the property of CITY. The ideas, concepts, know-how, or techniques developed during the
course of this Agreement by Independent Contractor personnel can by used by either party in any way
it may deem appropriate. Material already in Independent Contractor's possession, independently
developed by Independent Contractor outside the scope of this Agreement, or rightfully obtained by
June/200B Independent Contractor Agreement for Personal Services Type 3
Page 3 of 14
Independent Contractor from third parties, shall belong Independent Contractor. This agreement shall
not preclude Independent Contractor from developing materials which are competitive, irrespective of
their similarity to materials which might be delivered to CITY pursuant to this Agreement. Independent
Contractor shall not, however, use any written materials developed under this Agreement in
developing materials for others, except as provided in this section.
16. Confidentiality. During the course of performance hereunder, Independent Contractor or its agent,
employees, or contractors, may receive confidential information. Independent Contractor agrees to
use its best efforts to maintain the confidentiality of such information and to inform each agent and
employee performing services of the confidentiality obligation that pertains to such information.
17. Assignment/Subcontract. Independent Contractor shall not assign, sell, transfer, subcontract or
sublet rights, or delegate responsibilities under this agreement, in whole or in part, without the prior
written approval of CITY. No such written approval shall relieve Independent Contractor of any
obligations of this Agreement, and any transferee or subcontractor shall be considered the agent of
.Independent Contractor. Independent Contractor shall remain liable as between the original parties to
this Agreement as if no such assignment had occurred.
18. Successors In Interest.' The provisions of this Agreement shall be binding upon and shall inure to
the benefit of the parties to this Agreement and their respective successors and assigns.
19. Compliance With All Government Regulations. Independent Contractor shall comply with all
Federal, State and local laws, codes, regulations and ordinances applicable to the work performed
under this Agreement. Failure to comply with such requirements shall constitute a breach of contract
and shall be grounds for termination of this Agreement. Damages or costs resulting from
noncompliance shall be the sole responsibility of Independent Contractor.
20. Attorney Fees. In the event a lawsuit of any kind is instituted on behalf of CITY to enforce any
provision of this Agreement, Independent Contractor shall pay such additional sums as the Court may
adjudge reasonable for attorney fees plus all costs and disbursements at trial and on any appeal.
21. Force Majeure. Neither party to this Agreement shall be held responsible for delay or default caused
by fire, riot, acts of God and/or war which is beyond that party's reasonable control. CITY may
terminate this Agreement upon written notice after determining such delay or default will unreasonably
prevent successful performance of the Agreement.
22. Assistance Regarding Patent And Copyright Infringement. In the event of any claim or suit
against CITY on account of any alleged patent or copyright infringement arising out of the
performance of this Agreement or out of the use of any material furnished or work or services
performed hereunder, Independent Contractor shall defend CITY against any such suit or claim and
hold CITY harmless from any and all expenses, court costs, and attorney's fees in connection with
such claim or suit.
23. Severability. If any provision of this Agreement is declared by a court to be illegal or in conflict with
any law, the validity of the remaining terms and provisions shall not be affected; and the rights and
obligations of the parties shall be construed and enforced as if the Agreement did not contain the
particular provision held to be invalid.
24. Access To Records. CITY and its duly authorized representatives shall have access to books,
documents, papers and records of Independent Contractor which are directly pertinent to this
Agreement for the purpose of making audit, examination, excerpts and transcripts.
25. Waiver. Failure of CITY to enforce any provision of this Agreement shall not constitute a waiver or
relinquishment by CITY of the right to such performance in the future nor of the right to enforce any
other provision of this Agreement.
June/2008 Independent Contractor Agreement for Personal Services Type 3
Page 4 of 14
26. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented or
amended in any manner whatsoever, without prior written approval of CITY, No modification of this
Agreement shall bind either party unless reduced to writing and subscribed by both parties, or ordered
by a Court.
27. Nondiscrimination. Independent Contractor shall comply with all applicable requirements of Federal
and State civil rights and rehabilitation statutes, rules and regulations.
28. Dual Payment. Independent Contractor shall not be compensated for work performed under this
contract from any CITY agency other than the agency which is a party to this contract.
29. Remedies. This Agreement shall be governed by and construed in accordance with the laws of the
State of Oregon, and any litigation arising out of this Agreement shall 'be conducted in the courts of the
State of Oregon, County of Lane.
30. Entire Agreement. This Agreement signed by both parties is the parties' final and entire Agreement
and supersedes all prior and contemporaneous oral or written communications between the parties,
their agents and representatives. There are no representations, promises, terms, conditions or
obligations other than those contained herein. .
IN WITNESS WHEREOF the parties have executed this Agreement to be effective the date first
set forth above.
CITY OF SPRINGFIELD:
INDEPENDENT CONTRACTOR
By:
Name:
Title:
Date:
By:
Name:
Title:
Date:
Revjew~d by City Contract Officer
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June/200~ Independent Contractor Agreement for Personal Services Type 3
Page 5 of 14 I .
Attachment 1
Marcola Meadows Scope of Work
Schedule of Performance of Tasks
Time is .of the Essence. Time is .of the Essence in camplying with the expedited
review schedule. The Prapaser must meet, at a minimum, the schedule .outlined in
the fallawing described tasks, herein described as the "Marcala Meadaws Scape
afWark" and as .outlined in Attachment lA herein described as "Marcala
Meadaws Timeline".
Failure .of the Propaser ta meet the deadlines impased withaut a minimum .of 24
haurs natice ta the City priar ta the deadline and the written autharizatian fram the
City far any such delay will be cause far immediate terminatian .of the cantract.
Task 1: Review Marcola Meadows Draft Master Plan and Conditions of
Approval
Activities: Review the previously provided Draft Master Plan and Conditions of Approval. The
purpose of this task is to provide background information to the Proposer. No specific product is
required from the Proposer for this task, but any comments, observations or questions from the
Proposer to City staff will be welcomed and addressed.
Task 2: Review Final Marcola Meadows Master Plan
Activities: Review the Final Master Plan after it is approved by the City. The Draft Final Master
Plan has been submitted, and review and approval by the City is anticipated in July, 2008. The
purpose of this task is to provide background information to the Proposer, and for reference for
the subsequent Land Use Application reviews and the review of the Public Improvement Project
(PIP) Plans. No specific product is required from the Proposer for this task, but any comments,
observations or questionsfrom the Proposer to City staff will be welcomed and addressed.
Task 3: Subdivision Tentative Plan Pre-submittal
Activities: Review the application submitted by the Developer. The Proposer will review the
application for completeness in accordance with Section 5.12-100 of the Springfield
Development Code (SDC). The City's checklist for said review will be provided to the Proposer.
The Proposer will be expected to meet with City staff to review their findings prior to the Pre-
June/2008 Independent Contractor Agreement for Personal Services Type 3
Page 6 of 14
submittal meeting which will be held at the City with the Developer and the Developer's
representatives. The Proposer will not be required to attend the Pre-submittal meeting.
Products: The Proposer will submit a Technical Memorandum which summarizes the Proposer's
notes and comments concerning the completeness review of the Subdivision'Tentative Plan. This
Technical Memorandum will be presented and discussed with City staff not later than the first
business day after three (3) calendar days after the date of the initial submittal of the application
to the City. The Proposer may also complete the City's checklist if time allows.
Task 4: Subdivision Tentative Plan Submittal
Activities: Review the application submitted by the Developer. The Proposer will review the
application in accordance with Section 5.12-100 of the Springfield Development Code (SDC),
the City's Engineering Design Standards and Procedures Manual (EDSPM), the City's Standard
Specifications, the Final Master Plan, and any Public Works related Conditions of Approval of
the Subdivision Tentative Plan Pre-submittal approval.
Products: The Proposer will submit a Preliminary Technical Memorandum which summarizes
the Proposer's notes and comments concerning the review of the Subdivision Tentative Plan,
with specific references to any sections of the SDC, EDSPM, the Standard Specifications, the
Final Master Plan, or any Public Works related Conditions of Approval of the Subdivision
Tentative Plan Pre-submittal approval which appear to conflict with the applicant's submittal.
This Preliminary Technical Memorandum will b~ presented and discussed with City staff not
later than the first business day after five (5) calendar days after the date of the initial submittal of
the application to the City. The Proposer will be required to attend a Pre-DRC meeting of the
Public Works Department after the Preliminary Technical Memorandum is submitted, and prior
to the Development Review Committee (DRC) meeting. The Proposer will be required to attend
the DRC meeting to be held at the City within ten (10) calendar days of the date of the initial
submittal of the application. After the DRC meeting, the Proposer will be required to amend any
comments and provide a Final Technical Memorandum within fifteen (15) calendar days of the
date of the initial submittal of the application. The Final Technical Memorandum will be
presented and discussed with City staff not later than the first business day after fifteen (15)
calendar days after the date 'of the initial submittal of the application to the City.
Task 5: Subdivision Plat Pre-submittal
Activities: Review the application submitted by the Developer. The Proposer will review the
application for completeness in accordance with Section 5.12-100 of the Springfield
Development Code (SDC). The City's checklist for said review will be provided to the Proposer.
The Proposer will be expected to meet with City staff to review their findings prior to the Pre-
submittal meeting which will be held at the City with the Developer and the Developer's
representatives. The Proposer will not be required to attend the Pre-submittal meeting.
Products: The Proposer will submit a Technical Memorandum which summarizes the Proposer's
notes and comments concerning the completeness review of the Subdivision Plat. This Technical
June/2008 Independent Contractor Agreement for Personal Services Type 3
Page 7 of 14
Memorandum will be presented and discussed with City staff not later than the first business day
after three (3) calendar days after the date of the initial submittal of the application to the City.
The Proposer may also complete the City's checklist if time allows.
Task 6: Subdivision Plat Submittal
Activities: Review the application submitted by the Developer. The Proposer will review the
application in accordance with Section 5.12-100 of the Springfield Development Code (SDC),
the City's Engineering Design Standards and Procedures Manual (EDSPM), the City's Standard
Specifications, the Final Master Plan, and any Public Works related Conditions of Approval of
the Subdivision Tentative Plan approval and/or the Subdivision Plat Pre-submittal approval.
Products: The Proposer will submit a Preliminary Technical Memorandum which summarizes
the Proposer's notes and comments concerning the review of the Subdivision Plat, with specific
references to any sections of the SDC, EDSPM, the Standard Specifications, the Final Master
Plan, or any~ Public Works related Conditions of Approval of the Subdivision Tentative Plan
approval and/or the Subdivision Plat Pre-submittal approval which appear to conflict with the
applicant's submittal. This Preliminary Technical Memorandum will be presented and discussed
with City staff not later than the first business day after five (5) calendar days after the date of the
initial submittal of the application to the City. The Proposer will be required to attend a Pre-DRC
meeting of the Public Works Department after the Preliminary Technical Memorandum is
submitted, and prior to the Development Review Committee (DRC) meeting. The Proposer will
be required to attend the DRC meeting to be held at the City within ten (10) calendar days of the
date of the initial submittal of the application. After the DRC meeting, the Proposer will be
required to amend any comments and provide a Final Technical Memorandum within fifteen (15)
calendar days of the date of the initial submittal of the application. The Final Technical
Memorandum will be presented and discussed with City staff not later than the first business day
after fifteen (15) calendar days after the date of the initial submittal of the application to the City.
Task 7: Site Plan Tentative Pre-submittal
Activities: Review the application submitted by the Developer. The Proposer will review the
application for completeness in accordance with Section 5.1 7-100 of the Springfield
Development Code (SDC). The City's checklist for said review will be provided to the Proposer.
The Proposer will be expected to meet with City staff to review their findings prior to the Pre-
submittal meeting which will be held at the City with the Developer and the Developer's
representatives. The Proposer will not be required to attend the Pre-submittal me~ting.
Products: The Proposer will submit a Technical Memorandum which summarizes the Proposer's
notes and comments concerning the completeness review of the Site Plan Tentative. This
Technical Memorandum will be presented and discussed with City staff not later than the first
business day after three (3) calendar days after the date of the initial submittal of the application
to the City. The Proposer may also complete the City's checklist if time allows.
June/200B Independent Contractor Agreement for Personal Services Type 3
Page 8 of 14
Task 8: Site Plan Tentative DRC Submittal
Activities: Review the application submitted by the Developer. The Proposer will review the
application in accordance with Section 5.17-100 of the Springfield Development Code (SDC),
the City's Engineering Design Standards and Procedures Manual (EDSPM), the City's Standard
Specifications, the Final Master Plan, and any Public Works related Conditions of Approval of
the approved Site Plan Tentative Pre-submittal.
Products: The Proposer will submit a Preliminary Technical Memorandum which summarizes
the Proposer's notes and comments concerning the review of the Site Plan Tentative, with
specific references to any sections of the SDC, EDSPM, the Standard Specifications, the Final
Master Plan, or any Public Works related Conditions of Approval of the approved Site Plan
Tentative Pre-submittal which appear to conflict with the applicant's submittal. This Preliminary
Technical Memorandum will be presented and discussed with City staff not later than the first
business day after five (5) calendar days after the date of the initial submittal of the application to
the City. The Proposer will be required to attend a Pre-DRC meeting of the Public Works
Department after the Preliminary Technical Memorandum is submitted, and prior to the
Development Review Committee (DRC) meeting. The Proposer will be required to attend the
'DRC meeting to be held at the City within ten (10) calendar days of the date of the initial
submittal of the application. After the DRC meeting, the Proposer will be required to amend any.
comments and provide a Final Technical Memorandum within fifteen (15) calendar days after the
date of the initial submittal of the application. The Final Technical Memorandum will be
presented 'and discussed with City staff not later than the first business day after fifteen (15)
calendar days after the date of the initial submittal of the application to the City.
Task 9: Site Plan Final Pre-submittal
. Activities: Review the application submitted by the Developer. The Proposer will review the
application for completeness in accordance with Section 5.17-100 of the Springfield
Development Code (SDC). The City's checklist for said review will be provided to the Proposer.
The Proposer will be expected to meet with City staff to review their findings prior to the Pre-
submittal meeting which will be held at the City with the Developer and the Developer's
representatives. The Proposer will not be required to attend the Pre-submittal meeting.
Products: The Proposer will submit a Technical Memorandum which summarizes the Proposer's,
notes and comments concerning the completeness review of the Site Plan Final Pre-submittal.
This Technical Memorandum will be presented and discussed with City staff not later than the
first business day after three (3) calendar days after the date of the initial submittal of the
application to the City. The Proposer may also complete the City's checklist if time allows.
June/2008 Independent Contractor Agreement for Personal Services Type 3
Page 9 of 14
Task 10: Site Plan Final DRC Submittal
Activities: Review the application submitted by the Developer. The Proposer will review the
application in accordance with Section 5 ~ 17 -100 of the Springfield Development Code (SDC),
the City's Engineering Design Standards and Procedures Manual (EDSPM), the City's Standard
Specifications, the Final Master Plan, and any Public Works related Conditions of Approval of
the Site Plan Tentative approval or the Site Plan Final Pre-submittal approval.
Products: The Proposer will submit a Preliminary Technical Memorandum which summarizes
the Proposer's notes and comments concerning the review of the Site Plan Final, with specific
references to any sections of the SDC, EDSPM, the Standard Specifications, the Final Master
Plan, or any Public Works related Conditions of Approval of the Site Plan Tentative approval or
the Site Plan Final Pre-submittal approval which appear to conflict with the applicant's submittal.
This Preliminary Technical Memorandum will be presented and discussed with City staff not
later than the first business day after five (5) calendar days after the date of the initial submittal of
the application to the City. The Proposer will be required to attend a Pre-DRC meeting of the
Public Works Department after the Preliminary Technical Memorandum is submitted, and prior
to the Development Review Committee (DRC) meeting. The Proposer will be required to attend
the Development Review Committee (DRC) meeting to be held at the City within ten (10)
calendar days of the date of the initial submittal of the application to the City. After the DRC
meeting, the Proposer will be required to amend any comments and provide a Final Technical
Memorandum within fifteen (15) calendar days after the date of the initial submittal of the
application to the City. The Final Technical Memorandum will be presented and discussed with
City staff not later than the first business day after fifteen (15) calendar days after the date of the
initial submittal of the application to the City.
Task 11: Public Improvement Project (P~P) Plans Review
Activities: Review each of the two (2) sets of PIP Plans as submitted by the Developer's
Engineer(s). The herein referenced PIPs are as follows: (A) Marcola Road Improvements and
(B) Subdivision Improvements. The PIP Plans mayor may not be submitted concurrently. The
Proposer will review each of the two (2) PIP Plans in accordance with Chapter 4 of the SDC, the
EDSPM, the City's Standard Specifications, the Final Master Plan, and any Public Works related
Conditions of Approval of the approved Subdivision Tentative Plan, Subdivision Final Plat, Site
Plan Tentative, or Site Plan Final submittals. The Proposer will be provided with a complete set
of each of the PIP Plans. The Plans will be reviewed by the Proposer and by other City
Departments and all comments will be compiled by the City's Project Manager(s) and returned to
the Developer's Engineer(s) for revision. Each subsequent submittal from the Developer's
Engineer( s) to the City will follow the same process. For the purpose of this RFP, the Proposer
should assume one (1) initial review and up to three (3) subsequent reviews of revised Plans for
each of the two (2) PIPs.
June/2008 Independent Contractor Agreement for Personal Services Type 3
Page 10 of 14
Products: The Proposer will submit a separate Technical Memorandum which summarizes the
Proposer's notes and comments concerning the review of each of the two (2) PIP Plans, with
specific references to any sections of the SDC, EDSPM, the Standard Specifications, the Final
Master Plan, or any Public Works related Conditions of Approval of the approved Subdivision
Tentative Plan, Subdivision Final Plat, Site Plan Tentative, or Site Plan Final submittals which
appear to conflict with the applicant's submittal. The Proposer shall use each of the two (2) sets
of Plans provided and create a red-lined mark-up to identify any aspects of the Plans which
correspond with the notes and comments in the Technical Memorandums. Each of the two (2)
initial Technical Memorandums will be presented and discussed with City staff within fourteen
(14) calendar days of the date of the initial submittal of each of the two (2) PIP Plans to the City.
For each subsequent review of re-submitted and revised Plans, the Proposer will prepare a
Technical Memorandum and red-lined mark-up of the revised PIP Plans and meet with the City
staff within ten (10) calendar days of the date of the receipt of each re-submittal. As stated
above, for the purpose of this RFP, the Proposer should assume one (1) initial review and up to
three (3) subsequent reviews of revised Plans for each of the two (2) PIPs. In addition to the
above described review, the Proposer will assist City staff in the verification of cost estimates for
the construction of each of the two (2) PIPs to be used for the purpose of obtaining the City
required financial security for each of the PIPs. The cost estimates will be reviewed by the
Proposer and discussed with City Staff within ten (10) days of the date of submittal of the
applicant( s) Engineer( s) cost estimate.
There.will be some time lapse between the Proposer's review of each PIP submitta} and the
return of the revised PIP plane s) for subsequent review. During this time, the Proposer may be
required to attend additional meetings or respond to questions from City staff, the Engineer( s), or
others concerning the Proposer's review comments or red-line mark-up set ofPlan(s).
~r
June/200B Independent Contractor Agreement for Personal Services Type 3
Page 11 of 14
EXHIBIT "A"
CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT
Independent Contractor Status
All performance of any labor or services required to be performed by Independent Contractor shall be
performed in accordance with the standards set forth in ORS 670.600, and as follows:
A person is customarily engaged in an independently established business if any three of the following
requirements are met:
1. The person maintains a business location:
a. That is separate from the business or work location of the person for whom the services
are provided; or,
b. That is in a portion of the person's residence and that portion is used primarily for the
business.
2. The person bears the risk of loss related to the business or the provision of services as shown by
factors such as:
a. The person enters into fixed-price contracts;
b. The person is required to correct defective work;
c. The person warrants the services provided; or,
d. The person negotiates indemnification agreements or purchases liability insurance,
performance bonds or errors and omissions insurance.
3. The person provides contracted services for two or more different persons within a 12-month
period, or the person routinely engages in business advertising, solicitation or other marketing
efforts reasonably calculated to obtain new contracts to provide similar services.
4. The person makes a significant investment in the business, through means such as:
a. Purchasing tools or equipment necessary to provide the services;
b. Paying for the premises or facilities where the services are provided; or
c. Paying for licenses, certificates or specialized training required to provide the services.
5. The person has the authority to hire other persons to provide or to assist in providing the
services and has the authority to fire those persons.
N: City /Contracts/lndependentContracts/CurrentIndpendContracts/RevisedExhibitA.doc
Exhibit A
July 2006
Page 1 of 1
EXHmIT "B"
City of Springfield
Public Contracts
Conformance with Oregon Public Contractors Laws
Pursuant to Oregon law, every public contract shall contain the following conditions:
1) Make payment promptly, as due, to all persons supplying to the contractor labor or material for the performance of the work provided
for in the contract. ORS 279B.220(1)
2) Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of
the contract. ORS 279B.220(2).
3) Not permit any lien or claim to be filed or prosecuted against the state or a county, school district, municipality, municipal
corporation or subdivision thereof: on account of any labor or material furnished. ORS 279B.220(3).
4) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. ORS 279B.220(4).
5) If the agreement is for lawn and landscape maintenance, it shall contain a condition requiring the contractor to salvage, recycle,
compost or mulch yard waste material at an approved site, iffeasible and cost-effective. ORS 279B.225.
6) Promptly, as due, make payment to any person, copartnership, association or corporation furnishing medical, surgical 8Ild hospital
care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the
contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of
employees under any law, contract or agreement for the purpose of providing or paying for the services. AIl employers shall comply
with ORS 656.017. ORS 279B.230.
7) A person may not be employed for more than 10 hours in anyone day, or 40 hours in anyone week, except in cases of necessity,
emergency or when the public policy absolutely requires it, and in such cases, except in cases of contracts for personal services
designated under ORS 279A.055, the employee shall be paid at least time and a half pay:
a) For all overtime in excess of eight hours a day or 40 hours in anyone week when the work week is five consecutive
days; or
b) For all overtime in excess of 10 hours in anyone day or 40 hours in anyone week when the work week is four
consecutive days, Monday through Friday; and
c) For all work performed on Saturday and on any legal holiday specified in ORS 279B.020.
. An employer must give notice in writing to employees who work on a public contract, either at the time of hire or before
commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day
and days per week that the employees may be required to work. ORS 279B.235(1 )-(2).
8) If the agreement is for personal services, the contract shall contain a provision that the employee shall be paid at least time and a half
for all overtime worked in excess of 40 hours in anyone week, except for individuals under personal services contracts who are
excluded under ORS 653.010 to 653.261 or under 29 V.S.C. 201-209 from receiving overtime. ORS 279B.235(2).
9) Contracts for services must contain a provision that requires that persons employed under contracts shall receive at least time and half
pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279B.020(1)(b)(B)-(G) and for
all time worked in excess of 10 hours in anyone day or in excess of 40 hours in anyone week, whichever is greater. Employer shall
give notice in writing to employees who work on a contract for services, either at the time of hire or before commencement of work
on the contract, or by posting a notice in a location frequented by employees, of the number hours per day and days per week that the
employees may be required to work. ORS 279B.235(5).
If this agreement is for a public improvement, the contract shall contain the following conditions:
10) Make payment promptly, as due, to all persons supplying to the contractor labor or material for the performance of the work provided
for in the contract. ORS 279C.505(1)(a).
11) Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of
the contract. ORS 279C.505(1)(b).
12) Not permit any lien or claim to be filed or prosecuted against the state or a county, school district, municipality, municipal
corporation or subdivision thereof, on account of any labor or material furnished. ORS 279C.505(1 )( c).
13) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. ORS 279C.505(1)(d).
14) The contractor shall demonstrate that an employee drug testing program is in place. ORS 279C.505(2).
June/2008 Independent Contractor Agreement for Personal Services Type 3
Page 13 of 14
15) If the contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to the contractor or
subcontractor by any person in connection with the public improvement contract as the claim becomes due, the proper officer or
officers representing the state or a county, school district, municipality, municipal corporation or subdivision thereof, as the case may
be, may pay such claim to the person furnishing labor or services and charge the amount of the payment against the funds due or to
become due the contract by reason of the contract. If the contractor or first-tier subcontractor fails, neglects or refuses to make
payment to a person furnishing labor or materials in connection with the public improvement contract within 30 days after receipt of
payment from the contracting agency or a contractor, the contractor or first-tier subcontractor shall owe the person the amount due
plus interest charges commencing at the end of the lO-dayperiod that payment is due under ORS 279C.580(4) and is subject to a
good faith dispute as defined in ORS 279C.580. If the contractor or a subcontractor fails, neglects or refuses to make payment to a
person furnishing labor or materials in connection with.the public improvement contract, the person may file a complaint with the
Construction Contractors Board, unless payment is subject to a good faith dispute as defined in ORS 279C.580. ORS 279C.515.
16) The payment of a claim does not relieve the contactor or the contractor's surety from obligation with respect to any unpaid claims.
ORS 279C.515(4).
17) A person may not be employed for more than 10 hours in anyone day, or 40 hours in anyone week, except in cases of necessity,
emergency or when the public policy absolutely requires it, and in such cases, except in cases of contracts for personal services
designated under ORS 279C.l 00, the employee shall be paid at least time and a half pay:
a) For all overtime in excess of eight hours a day or 40 hours in anyone week when the work week is five consecutive
days; or,
b) For all overtime in excess of 10 hours in anyone day or 40 hours in anyone week when the workweek is four
consecutive days, Monday through Friday; and,
c) For all work perfomied on Saturday and on any legal holiday specified in ORS 2798.020. ORS 279C.520(1).
An employer shall give notice in writing to employees who work on a public contract either at the time of hire or before
commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day
and days per week that the employees may be required to work. ORS 279B.520(2).
18) If the agreement is for personal services, the contract shall contain a provision that the employee shall be paid at least time and a half
for all overtime worked in excess of 40 hours in anyone week, except for individuals under personal services contracts who are
excluded under ORS 653.010 to 653.261 or under 29 V.S.C. 201-209 from receiving overtime. ORS 279C.520(3).
19) Contracts for services must contain a provision that requires that persons employed under contracts shall receive at least time and half
pay for work perfonned on th~ legal holidays specified in a collective bargaining agreement or in ORS 279C.540(1)(b)(B)-(G) and for
all time worked in excess of 10 hours in anyone day or in excess of 40 hours in anyone week, whichever is greater. An employer
shall give notice in writing to employees who work on a contract for services, either at the time of hire or before commencement of
work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and days per week
that the employees may be required to work. ORS 279C.520(5)
20) Solicitation documents for a public improvement contract shall make specific reference to federal, state and local agencies that have
enacted ordinances, rules or regulations dealing with the prevention of environmental pollution and the preservation of natural
resources that affect the perfonnance of the contract. A solicitation document must also make special reference to known conditions
at the construction site that may require the successful bidder to comply with the ordinances, rules or regulations identified under
ORS 279C.525.(1). If the successful bidder encounters a condition not referred to in the solicitation documents, not caused by the
successful bidder and not discoverable by a reasonable prebid visual site inspection, and the condition requires compliance with the
ordinances, rules or regulations referred to under ORS 279C.525(1), the successful bidder shall immediately give notice of the
condition to the contracting agency. The successful bidder may not commence work nor incur any additional job site costs in regard
to the condition encountered and described in ORS 279.525(3) without written direction from the contracting agency. ORS
279C.525.
21) Promptly, as due, make payment to any person, copartnership, association or corporation furnishing medical, surgical and hospital
care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the
contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of
employees under any law, contract or agreement for the purpose of providing or paying for the services. All employers shall comply
with ORS 656.017. ORS 279C.530.
22) A contract for public works shall contain a provision stating the existing state prevailing rate and wage and, if applicable, the federal
prevailing rate of wage required. Every contract and subcontract shall contain a provision that workers shall be paid not less than the
specified minimum hourly rate of wage in accordance with ORS 279C.838. ORS 279C.830(1).
If this agreement is for demolition, the contract shall also contain the following conditions:
23) Contractor must salvage or recycle construction and demolition debris, iffeasible and cost-effective. ORS 279C.51O(1)
June/200B Independent Contractor Agreement for Personal Services Type 3
Page 14 of 14
EXHIBIT "B"
City of Springfield
Public Contracts
Conformance with Oregon Public Contractors Laws
Pursuant to Oregon law, every public contract shall contain the following conditions:
1) Make payment promptly, as due, to all persons supplying to the contractor labor or material for the performance of the work provided
for in the contract. ORS 279B.220(1)
2) Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of
the contract. ORS 279B.220(2).
. 3) Not permit any lien or claim to be filed or prosecuted against the state or a county, school district, municipality, municipal
corporation or subdivision thereof, on account of any labor or material furnished. ORS 279B.220(3).
4) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. ORS 279B.220(4).
5) If the agreement is for lawn and landscape maintenance, it shall contain a condition requiring the 'contractor to salvage, recycle,
compost or mulch yard waste material at an approved site, iffeasible and cost-effective. ORS 279B.225.
, 6) Promptly, as due, make payment to any person, copartnership, association or corporation furnishing medical, surgical and hospital
care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the
contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of
employees under any law, contract or agreement for the purpose of providing or paying for the services. All employers shall comply
with ORS 656.017. ORS 279B.230.
7) A person may not be employed for more than 10 hours in anyone day, or 40 hours in anyone week, except in cases of necessity,
emergency or when the public policy absolutely requires it, and in such cases, except in cases of contracts for personal services
designated under ORS 279A.055, the employee shall be paid at least time and a half pay:
a) For all overtime in excess of eight hours a day or 40 hours in anyone week when the work week is five consecutive
days; or
b) For all overtime in excess of 10 hours in anyone day or 40 hours in anyone week when the work week is four
consecutive days, Monday through Friday; and
c) For all work performed on Saturday and on any legal holiday specified in ORS 279B.020.
An employer must give notice in writing to employees who work on a public contract, either at the time of hire or before .
commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day
and days per week that the employees may be required to work. ORS 279B.235(1)-(2).
8) If the agreement is for personal services, the contract shall contain a provision that the employee shall be paid at least time and a half
for all overtime worked in excess of 40 hours in anyone week, except for individuals under personal services contracts who are
excluded under ORS 653.010 to 653.261 or under 29 D.S.C. 201-209 from receiving overtime. ORS 279B.235(2).
9) Contracts for services must contain a provision that requires that persons employed under contracts shall receive at least time and half
pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279B.020(1)(b)(B)-(G) and for
all time worked in excess of 10 hours in anyone day or in excess of 40 hours in anyone week, whichever is greater. Employer shall
give notice in writing to employees who work on a contract for services, either at the time of hire or before commencement of work
on the contract, or by posting a notice in a location frequented by employees, of the number hours per day and days per week that the
employees may be required to work. ORS 279B.235(5).
If this agreement is for a public improvement, the contract shall contain the following conditions:
10) Make payment promptly, as due, to all persons supplying to the contractor labor or material for the performance of the work provided
for in the contract. ORS 279C.505(1)(a).
11) Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of
the contract. ORS 279C.505(1)(b).
12) Not permit any lien or claim to be filed or prosecuted against the state or a county, school district, municipality, municipal
corporation or subdivision thereof, on account of any labor or material furnished. ORS 279C.505(1)(c).
13) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. ORS 279C.505(1)( d).
14) The contractor shall demonstrate that an employee drugtesting program is in place. ORS 279C.505(2).
June/2008 Independent Contractor Agreement for Personal Services Type 3
Page 13 of 14
22)
15) If the contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to the contractor or
subcontractor by any person in connection with the public improvement contract as the claim becomes due, the proper officer or
officers representing the state or a county, school district, municipality, municipal corporation or subdivision thereof, as the case may
be, may pay such claim to the person furnishing labor or services and charge the amount of the payment against the funds due or to
become due the contract by reason of the contract. If the contractor or first-tier subcontractor fails, neglects or refuses to make
payment to a person furnishing labor or materials in connection with the public improvement contract within 30 days after receipt of
payment from the contracting agency or a contractor, the contractor or first-tier subcontractor shall owe the person the amount due
plus interest charges commencing at the end of the 10-day period that payment is due under ORS 279C.580(4) and is subject to a
good faith dispute as defined in ORS 279C.580. If the contractor or a subcontractor fails, neglects or refuses to make payment to a
person furnishing labor or materials in connection with the public improvement contract, the person may file a complaint with the
Construction Contractors Board, unless payment is subject to a good faith dispute as defined in ORS 279C.580. ORS 279C.515.
16) The payment of a claim does not relieve the contactor or the contractor's surety from obligation with respect to any unpaid claims.
ORS 279C.515(4).
17) A person may not be employed for more than 10 hours in anyone day, or 40 hours in anyone week, except in cases of necessity,
emergency or when the public policy absolutely requires it, and in such cases, except in cases of contracts for personal services
designated under ORS 279C.I 00, the employee shall be paid at least time and a half pay:
a) For all overtime in excess of eight hours a day or 40 hours in anyone week when the work week is five consecutive
days; or,
b) For all overtime in excess of 10 hours in anyone day or 40 hours in anyone week when the work week is four
consecutive days, Monday through Friday; and,
c) For all work performed on Saturday and on any legal holiday specified in ORS 2798.020. ORS 279C.520(1).
An employer shall give notice in writing to employees who work on a public contract either at the time of hire or before
commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day
and days per week that the employees may be required to work. ORS 2798.520(2).
18)
If the agreement is for personal services, the contract shall contain a provision that the employee shall be paid at least time and a half
for all overtime worked in excess of 40 hours in anyone week, except for individuals under personal services contracts who are
excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201-209 from receiving overtime. ORS 279C.520(3).
19)
Contracts for services must contain a provision that requires that persons employed under contracts shall receive at least time and half
pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279C.540(1)(b)(B)-(G) and for
all time worked in excess of 10 hours in anyone day or in excess of 40 hours in anyone week, whichever is greater. An employer
shall give notice in writing to employees who work on a contract for services, either at the time of hire or before commencement of
work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and days per week
that thi employees may be required to work. ORS 279C.520(5) .
20)
. Solicitation documents for a public improvement contract shall make specific reference to federal, state and local agencies that have
enacted ordinances, rules or regulations dealing with the prevention of environmental pollution and the preservation of natural
resources that affect the performance of the contract. A solicitation document must also make special reference to known conditions
at the construction site that may require the successful bidder to comply with the ordinances, rules or regulations identified under
ORS 279C.525(1). If the successful bidder encounters a condition not referred to in the solicitation documents, not caused by the
successful bidder and not discoverable by a reasonable prebid visual site inspection, and the condition requires compliance with the -
ordinances, rules or regulations referred to under ORS 279C.525(1), the successful bidder shall immediately give notice of the
condition to the contracting agency. The successful bidder may not commence work nor incur any additional job site costs in regard
to the condition encountered and described in ORS 279.525(3) without written direction from the contracting agency. ORS
279C.525.
211
Promptly, as due, make payment to any person, copartnership, association or corporation furnishing medical, surgical and hospital
care services or other needed care and attention, incident to sickness or injury, to the employees of the contractor, of all sums that the
contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of .
employees under any law, contract or agreement for the purpose of providing or paying for the services. All employers shall comply
with ORS 656.017. ORS 279C.530.
A contract for public works shall contain a provision stating the existing state prevailing rate and wage and, if applicable, the federal
prevailing rate of wage required. Every contract and subcontract shall contain a provision that workers shall be paid not less than the
specified minimum hourly rate of wage in accordance with ORS 279C.838. ORS 279C.830(1).
23) Contr~ctor must salvage or recycle construction and demolition debris, iffeasible and cost-effective. ORS 279C.5 10(1)
If this agreement is for demolition, the contract shall also contain the following conditions:
June/200B Independe~t Contractor Agreement for Personal Services Type 3
Page 14 of 14
Attachment 1A Marcola Meadows Timeline (Approximate Calendar Days - See Note Below)
TASK I Total Task Time 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2526 2728 29 30 31 32 3334 3536 3738 39 40 41 42 4344 4546 4748 4950 51 52 5354 5556 5758 5960 61 62 6364 6566 6768 69 70 71 n 73 74 7576 n 78 7980 81 82 8384 8586 8788 8990 91 92 93
1. Review Draft Master Plan and Conditions 13 Days from Notice to Proceed ...
2. Review Final Master Plan 13 Days from Notice to Proceed ...
3. Subdivision Tentative Plan Pre-submittal 17 Days for City Review .-
(Technical Memorandum 3 Days from Initial Submittal (a)
4. Subdivision Tentative Plan Submittal 33 Days for City Review .. .. ::',':'"
Preliminary Technical Memorandum 5 Days from Initial Submittal (b)
Pre-DRC Meetina Before DRC Meetina
DRC Meeting 10 Days from Initial Submittal .
Final Technical Memorandum 15 Days from Initial Submittal (c)
5. Subdivision Plat Pre-submittal 7 Days for City Review ..
ITechnical Memorandum 13 Days from Initial Submittal (a)
6. Subdivision Plat Submittal 30 Days for City Review
Preliminary Technical Memorandum 5 Days from Initial Submittal (b)
Pre-DRC Meetina Before ORe Meetina .
DRC MeetinQ 10 Days from Initial Submittal
Final Technical Memorandum 15 Days from Initial Submittal (c)
7. Site Plan Tentative Pre-submittal 17 Days for City Review ..
ITechnical Memorandum 13 Days from Initial Submittal (a)
8. Site Plan Tentative DRC Submittal 23 Days for City Review - I( ,
Preliminary Technical Memorandum 5 Days from Initial Submittal (b)
Pre-ORC Meetina Before DRC Meetina
DRC Meeting 10 Days from Initial Submittal .
Final Technical Memorandum 15 Days from Initial Submittal (c)
9. Site Plan Final Pre-submittal (7 Days for City Review
(Technical Memorandum 13 Days from Initial Submittal (a)
10. Site Plan Final DRC Submittal 15 Days for City Review >,,: .. -
Preliminary Technical Memorandum 5 Days from Initial Submittal (b) .
Pre-DRC Meeting Before DRC Meetina
DRC MeetinQ 10 Days from Initial Submittal .
Final Technical Memorandum 15 Days from Initial Submittal (c)
11A PIP Plan Review - Marcola Road No Expedited Review
I Initial Review Tech. Memorandum 14 Days from Submittal
'(Subseauent Review Tech. Memo. 10 Days from Each Submittal
I Cost Estimates 10 Days from Submittal
11B. Pic Plan Review - Subdivision No Expedited Review
Initial Review Tech. Memorandum 14 Days from Submittal
Subseauent Review Tech. Memo. 10 Days from Each Submittal
Cost Estimates 10 Days from Submittal
I I
Note: This Timeline is intended to be a representation of a possible approximate time schedule. Several factors, including timely submittals by the Applicant(s), may shift the time period(s) for a series of reviews;
however, the total number of days as listed in the ''Total Task Time" column should not vary.
(a) The first business day after 3 calendar days after the date of the initial submittal to the City
(b) The first business day after 5 calendar days after the date of the initial submittal to the City
(c) The first business day after 15 calendar days after the date of the initial submittal to the City