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HomeMy WebLinkAbout2013 02 05 AIS WS DPW 2014-2018 CIPCOMMUNICATION MEMORANDUM Meeting Date: 2/5/2013 Meeting Type: Work Session Staff Contact/Dept.: Jeff Paschall/DPW Staff Phone No: 541-726-1674 S P R I N G F I E L D PLANNING COMMISSION Estimated Time: 30 minutes ITEM TITLE: 2014-2018 CAPITAL IMPROVEMENT PROGRAM, A COMMUNITY REINVESTMENT PLAN ACTION REQUESTED: Review and provide direction for the recommended five-year Capital Improvement Program (CIP). ISSUE STATEMENT: The City of Springfield’s 2014-2018 CIP – A Community Reinvestment Plan has been drafted by staff and is now being forwarded to the Planning Commission for their review and comment. Staff will bring the CIP back to the Planning Commission February 20, 2013 during the regular session for a recommendation to forward to the City Council. ATTACHMENTS: 1. Draft 2014-2018 Capital Improvement Program – A Community Investment Plan DISCUSSION: BACKGROUND: The City of Springfield’s Capital Improvement Program (CIP) is a five-year Community Reinvestment Plan that describes the near-term program for funding and construction of City public facilities. A fundamental purpose of the CIP is to facilitate the efficient use of limited capital resources. The underlying concept is to program, for future expenditure, all reasonably available sources of revenue. Since projected revenue is significantly less than the needs identified in the City’s infrastructure facilities plans, the CIP is also a vehicle to facilitate reconciliation, in the near term, of the competing priorities for scarce capital resources. The CIP is updated annually and is an intermediate step in a process that originates with long term planning activities that anticipate the need for public facilities at least 20 years into the future, and concludes with the adoption of the annual Capital Budget to appropriate funds for the ultimate construction of those facilities. The cost of operation is separately included in the City’s operating budget. The CIP identifies the facilities concepts that may reasonably be expected to be required in the next five years, refines those concepts, and provides a priority list of projects. Priority projects are selected from the long list of needed capital improvements identified in the various master plans and refinement plans adopted by the City Council. Traditionally, the principal constraint applied in developing the CIP is the realistic availability of financial resources to fund a project. Over the last year the construction of the first phase of the Jasper Trunk Line Extension has been completed and construction of the second phase is well under way. The completion of the first two phases will opens up the Jasper/Natron area to development by providing gravity sewer service. This summer, “A” Street and Thurston Road are set to be overlayed with $1.2 million in federal Surface Transportation Program funding. In addition, work continues on several rehabilitation and upgrade projects, as well as the stormwater quality projects. The public input process for the CIP began in November when citizens, organizations, and City staff were asked to suggest projects for consideration in the CIP. Staff reviewed and prioritized the projects, assembling a draft CIP for the Planning Commission review. After the Planning Commission reviews the CIP at work session and the February 22nd regular session, the City Council will review it in a work session on March 4, 2012, and the will hold a public hearing prior to adoption on March 18, 2012 DISCUSSION: The 2014-2018 CIP includes those projects that are currently in the Capital Budget and in various stages of planning, design, and construction. In addition, the CIP includes descriptions of projects that have been identified through various facilities planning efforts but do not currently have complete funding identified. These projects are aimed at improving neighborhoods, providing for economic growth, improving traffic safety, mobility and access, complying with environmental standards, and maintaining the existing city infrastructure. The following is a list of the most significant projects in the CIP and currently budgeted: Sewer Wet Weather Flow Abatement – The City continues to make the repair/rehabilitation/replacement of older wastewater pipes throughout the City to reduce leakage of ground water into the system as a high priority in the Capital Improvement Program. In 2010, The City completed rehabilitation of the basins identified in the Wet Weather Flow Management Plan (WWFMP) adopted in 2001 by the City and the Metropolitan Wastewater Management Commission (MWMC). Additionally, the City will have completed all of the identified rehabilitation in the 2008 Wastewater Master Plan by the end of the current fiscal year. Rather than update the WWFMP, the City, in conjunction with MWMC, is moving to a Capacity Management Operations and Maintenance (CMOM) program to remain in line with both State and Federal regulations. This program may, in the future, identify additional preservation needs, as may an update to the Local Wastewater Management Plan. South 2nd Sewer Replacement -- The City has begun work on a sewer replacement project in S. 2nd Street as a result of a Sanitary Sewer Overflow (SSO) experienced this past summer, and work continues on several sewer upgrade projects and the Jasper Trunk Sewer Extension with completion expected in mid-2013. Jasper Trunk Sewer Extension – The Jasper Trunk Sewer Extension will provide sewer service to the Jasper/Natron urban growth area that is currently not serviced. The City Council has made this a priority project to promote development and community growth. In FY 2012 the project was divided into four separate construction contracts. Construction on the first phase is complete, and construction on the second phase is underway with completion anticipated in the first quarter of FY 2014. Construction of the first phase allowed for the decommissioning of the Lucerne Meadows Pump Station, which was due for major upgrades, and construction of the second phase will allow for the decommissioning of two more pump stations. Additionally, the design for the final phases of the project, and acquisition of necessary easements will be complete by the end of FY 2013. Funding for the project was secured through the issuance of revenue bonds in 2009. Franklin Boulevard Sanitary Sewer System Expansion – The expansion of the Franklin Boulevard Trunk Sewer extends the Glenwood wastewater system from the end of the existing trunk line in Franklin Boulevard south to the Urban Growth Boundary. The City Council has made the redevelopment of Glenwood and the reconstruction of Franklin Boulevard a priority to promote development and community growth. The City has recently applied for funding to begin construction of the roadway project, elevating the priority for the sewer extension project. Funding to begin the planning and design phase was programmed and budgeted in FY 2013. It is proposed that construction funding be programmed for FY 2014 to ensure the sewer extension project is progressing ahead of any street construction work. Funding for the project is secured through wastewater user fee collections. Franklin Boulevard Reconstruction – The City has secured $1.2 million in a combination of Metropolitan Planning Organization (MPO), Springfield Economic Development Agency (SEDA), Transportation System Development Charges (SDC), and Lane Transit District (LTD) funds to complete the required documentation under the National Environmental Policy Act (NEPA) prior to project development and delivery. The NEPA process is recently underway, with the first step to clarify design elements and potential environmental impacts in order to reach agreement with Federal Highway Administration (FHWA) and ODOT on the necessary level of environmental documentation. In the coming months Council will be asked to support a ‘build alternative’ that will likely be evaluated as either an Environmental Assessment (EA) or a Categorical Exclusion (CE). The CE is much less expensive and time consuming than the EA, but may not be realistic based on the community’s values and goals for this project. The Franklin concept endorsed by Council in 2008 envisions sections of improved arterial and sections of a multi-way boulevard treatment that includes access lanes and parking adjacent to the arterial. Project elements include roundabout intersections, median control, relocated EmX station platforms, space preserved for future dedicated EmX guideways, and provision of high quality bicycle and pedestrian facilities. The City has recently made application to the Statewide Transportation Improvement Program (2015-2018 STIP) for $6 million, and will match that with a $3.5 to $5 million Oregon Transportation Infrastructure Bank loan to complete a Phase 1 improvement from the Franklin/McVey intersection to a logical termini to the west. Construction is anticipated in 2016. Over-Under Channel Pipe Replacement – The Over-Under Channel is part of the City’s stormwater system serving mid-Springfield from 5th to 28th Streets and from Main Street to Highway 126. The name of the Channel comes from the configuration of the system where stormwater is collected and conveyed in both an open channel and in a large pipe located under and adjacent to the channel. A portion of the piped system, from the east side of Silke Field to the outfall of the system into the Q Street Channel at Moffitt School, is a corrugated metal arch pipe (CMP) installed in the late 1950’s and early 1960’s. Staff has found that this CMP has reached the end of its useful life and is showing signs of corrosion and minor failures. In FY 2011, the City Council approved funding to design a replacement pipe system and identify the amount of additional funds needed for construction. Staff has been gathering data and will hire a consultant to evaluate the drainage basin and make recommendations for rehabilitating or upgrading the Over-Under Channel Pipe in FY 2013. It is anticipated that project design will begin in FY 2014. In addition to the above major projects, several other projects are also already budgeted and scheduled, including: the Mill Race Stormwater Facility, Booth Kelly Drainage, and the restoration of the Lower Mill Race and Mill Race Outfalls. For the 2014-2018 CIP, a five-year outlook, one of the most significant aspects is the projection of a continued uncertainty in funding for street preservation projects. The absence of regular street preservation activities in the CIP and capital and operating budgets has resulted in, a sharp decline in the condition of the local street system. This has led the City to embark on a public outreach and education program to communicate the serious cost implications of deferring maintenance and preservation activities that had routinely been a part of both the operation and capital budget to maintain our $400 million (2008 value) transportation asset. Staff is now engaged in an effort to develop and present revenue alternatives to the Council to recover from a period of deferred maintenance and preservation before end of life cycle of the asset. Once a street segment reaches the end of its useful life it can no longer be preserved and must be reconstructed or allowed to completely deteriorate. FINANCIAL IMPACT: The CIP does not carry budget authority. It is, however a valuable planning tool used to guide staff, the Budget Committee, and the City Council in creating the annual budget. Future maintenance impacts of projects are estimated where possible.