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Home My WebLink About2017 06 06 AIS CCI AIS 6-6-17AGENDA ITEM SUMMARY Meeting Date: June 6, 2017 Meeting Type: Regular Meeting of the CCI Staff Contact/Dept.: Linda Pauly/DPW Staff Phone No: 541-726-4608 COMMITTEE FOR CITIZEN INVOLVEMENT (CCI) Estimated Time: 15 Minutes ITEM TITLE: DOWNTOWN CITIZEN ADVISORY COMMITTEE (CAC) APPOINTMENTS (File No. TYP 414-00001) ACTION REQUESTED: Review the two applications received. Appoint two new members to serve on the committee in the “General Public” category of representation. ISSUE STATEMENT: At the April 18, 2017 CCI Meeting, the CCI directed staff to recruit to fill vacant positions on the CAC. New members will join the intact core committee to see the Downtown Design Standards project through to completion. ATTACHMENTS: 1. Applications received 2. Committee roster DISCUSSION: The City conducted a recruitment process to fill three vacant positions on the Downtown CAC in the following categories: General Public (2) and Downtown Business Owner (1). The recruitment was extended to May 15, 2017. Two applications were received. Applicants Tiffany Washington and Kimlyn Esser would serve in the General Public category. No applicants for the Downtown Business Owner were received. Staff recommends appointment of both applicants. The Downtown CAC provides City land use planning advisory functions associated with the implementation of the Downtown Refinement Plan and the Downtown Urban Design Plan — consistent with Statewide Planning Goal 1 and Section II of the City’s Citizen Involvement Program. Since appointment of this committee, the CCI has appointed new members to fill vacancies on the CAC and has approved changes to categories of representation as members move, resign or no longer reflect the category of representation for which they were appointed. At the April 18, 2017 CCI Meeting, the CCI approved mid-term adjustments to the Citizen Involvement approach for completing the Downtown Design Standards project — to ensure that the project will continue to engage a variety of Downtown stakeholders. The Design Standards are scheduled to be adopted this calendar year. The CCI modified the committee roster (ATT2), and directed staff to seek additional citizen input including focused outreach to address the vacant categories on the CAC (the Chamber of Commerce, Downtown Business or Property Owner, Springfield Downtown School Representative, and Historic Commission), and to address the City Council’s request for input from the development community. FOR IMMEDIATE RELEASE April 20, 2017 Contacts: Amber Fossen, 541.726.3695 or 541.968.8496 SPRINGFIELD ACCEPTING APPLICATIONS FOR DOWNTOWN PLANNING CITIZEN ADVISORY COMMITTEE The City of Springfield is currently accepting applications to fill 3 vacancies on the Downtown Citizen Advisory Committee (CAC) in the following categories:  General Public (2);  Downtown Business Owner (1). Copies of the application form are available at the City Manager’s Office in City Hall, 225 Fifth Street. Electronic copies of the application are available at http://www.springfield- or.gov/dpw/DowntownPlanning.htm. The deadline to apply is 5 p.m. on May 1, 2017. Completed applications can be mailed to or dropped off in-person at the City Manager’s Office, City of Springfield, 225 Fifth Street, Springfield, OR 97477. Completed applications can also be emailed to cmomail@springfield- or.gov. Committee members will be selected and appointed at the May 16, 2017 Springfield Committee for Citizen Involvement (CCI) meeting. Background: The Downtown Citizen Advisory Committee is charged with providing input, advice and recommendations on Downtown planning initiatives to increase Downtown’s attractiveness and economic vitality. The committee plays an important role in the City’s Citizen Involvement Plan to ensure that meaningful community involvement is part of the planning process. Currently this Committee is providing input on the City’s development of Downtown Design Standards. Meetings take place on Thursday evenings 5:30-7:00 PM at Springfield City Hall, 225 Fifth Street. What: Accepting applications for Springfield’s Downtown Citizen Advisory Committee (CAC) Who: General Public; Downtown Springfield business owners Attachment 1, Page 1 of 10 When: Deadline is 5 p.m. on May 1, 2017. Completed applications can be mailed to or dropped off in-person at City Manager’s Office, City of Springfield, 225 Fifth Street, Springfield, OR 97477. Completed application can also be submitted by email to cmomail@springfield-or.gov. Where: Copies of the application form are available at the City Manager’s Office in City Hall, 225 Fifth Street. An electronic version of the application is available at http://www.springfield- or.gov/dpw/DowntownPlanning.htm. Additional Information: Linda Pauly, Principal Planner, at 541.726.4608 or email at lpauly@springfield-or.gov or visit http://www.springfield-or.gov/dpw/DowntownPlanning.htm -30- Attachment 1, Page 2 of 10 Application for a City of Springfield Citizen Advisory Board/Commission/Committee For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper City Manager’s Office • 225 Fifth Street • Springfield, OR 97477 PLEASE NOTE:  When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget Committee.  When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to another city board, commission or committee.  When possible, the Council will appoint people to serve on one City board, commission or committee only. Board / Commission / Committee applying for: (A separate application must be completed for each board / commission / committee) Name: First Middle Initial Last Home address: Street City Zip Mailing address: Street City Zip Day Phone: Evening phone: Email Address: Preferred Form of Contact: Do you live within the Springfield city limits? Yes If yes, how long? No If no, do you live inside Springfield’s Urban Growth Boundary? Ward number (City residents only): Yes No Are you a Springfield property owner? Yes No Are you a Springfield business owner? Yes No Are you a registered voter? Yes No Occupation: Place of employment/School: Business address: Education: Are you currently serving on any other board, committee, or commission? If so, please list them here: How did you hear about the above vacancy? Newspaper ad Newspaper article Radio/TV Mail notice Word of mouth Board/Commission/Committee member Internet (Over, please) Attachment 1, Page 3 of 10 Application for a City of Springfield Citizen Advisory Board/Commission/Committee For more information please call the City Manager’s Office 541.726.3700 Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477 Printed on Recycled Paper Please print or type: 1. What experiences / training / qualifications do you have for this particular board / commission / committee? 2. What specific contribution do you hope to make? 3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not necessarily disqualify you from consideration.) 4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member? 5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news release for this position which contains the normal dates and times for these meetings and can be found at www.ci.springfield.or.us/CMO/newsrel.htm. Are you available to attend meetings on the dates listed for this committee? Yes No Comments: I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph. I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield. Applicant Signature: Date: Attachment 1, Page 4 of 10 Planning Advisory Committee Supplemental Questions City of Springfield Development and Public Works Department 225 Fifth Street Springfield, OR 97477 SUPPLEMENTAL QUESTIONS Planning Citizen Advisory Committee Please print clearly or type: Planning Citizen Advisory Committee Applying for: Downtown Citizen Advisory Committee 1. There are currently five vacancies on the Committee. Please indicate which interest group best describes you (select all that apply). General Public (2) Home Address: __________________________________ City: _________________ Zip: _________ Downtown Business Owner (1) Business Address: _______________________________ City: _________________ Zip: _______ 2. Are you available to attend Thursday evening meetings, 5:30-7:00 at Springfield City Hall? Meetings are scheduled for May 25, June 8, July 13, and July 27th. Yes No Please print or type your answers to the following questions on an additional sheet(s) of paper: 3. Briefly discuss why you feel that you fall within the category(ies) you selected under Question 1 and why you feel that you should be chosen to represent the views of the interest group you selected. Attachment 1, Page 5 of 10 Planning Advisory Committee Supplemental Questions 4. What experience, training, qualifications, or skills would you bring to this committee? 5. Is there any other information related to your serving as a member of this committee that you would like to tell us? Please include this supplemental application NO LATER THAN 5 pm on May 1, 2017 to: City Manager’s Office City of Springfield 225 Fifth Street Springfield, OR 97477 Tel: 541.726-3700 Completed application forms may also be submitted by email addressed to cmomail@springfield-or.gov Attachment 1, Page 6 of 10 Attachment 1, Page 7 of 10 Attachment 1, Page 8 of 10 Attachment 1, Page 9 of 10 Attachment 1, Page 10 of 10 Downtown Citizen Advisory Committee Members Approved by CCI 4-18-17 Member Category as Appointed by CCI Shannon Mudge General Public John Tuttle Washburne Historic District Neighborhood Daniel Basaraba Realtor/developer John Qualman Area resident (Realtor/developer) Vacant Area resident Kip Amend Designer Karen Hageman, Vice Chair SRDC Steve Moe, Chair General Public Vacant General Public Vacant General Public Vacant Downtown Business Owner Willamalane designee Eric Adams Willamalane Parks and Recreation Vacant: McKenzie Karp - liaison Historic Commission Representative Vacant: focused outreach to architects serving on Historic Commission Designer Vacant: Stakeholder Interview Springfield Downtown School Representative Vacant: Stakeholder Interview Chamber of Commerce Attachment 2, Page 1 of 1