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HomeMy WebLinkAbout2008 11 18 Complete Staff Report GlenwoodMEMORANDUM CITY OF SPRINGFIELD DATE OF WORK SESSION: November 18, 2008 TO: Springfield Committee for Citizen Involvement FROM: Molly Markarian, Planner II SUBJECT: Glenwood Citizen Advisory Committee Appointments and Recruitment ISSUE: Ten citizens have applied to serve on the Citizen Advisory Committee for the Glenwood Refinement Plan Update Project. Additional recruitment will be required to fill the 19 open positions on the Committee. DISCUSSION: During the October 7, 2008 work session, the Committee for Citizen Involvement (CCI) reviewed and approved the Citizen Involvement Plan for the Glenwood Refinement Plan Update Project. The Plan included staff’s recommended categories of participants for the Citizen Advisory Committee (CAC). The committee’s purpose is to provide input, feedback, and guidance to staff, and to forward recommendations to the Planning Commission. Staff initiated recruitment of committee members following the work session, and initial recruitment concluded on November 6, 2008. During the week of October 15, 2008, staff posted information regarding the Glenwood project and the Citizen Advisory Committee on the Planning Division website. Staff also advertised for the committee positions via a media advisory to the Register Guard on October 15, 2008, and again on October 27, 2008. In addition, staff mailed approximately 1,550 postcards to Glenwood residents, property owners, and other interested parties on October 23, 2008. Staff also posted announcements regarding the Citizen Advisory Committee on the listserves for undergraduate students, graduate students, and faculty/staff associated with the Architecture, Landscape Architecture, and Planning, Public Policy, and Management Departments at the University of Oregon. Staff sent email invitations to a range of interested parties, including, but not limited to: Chamber of Commerce, Community Development Advisory Committee, Eugene Association of Realtors, American Society of Landscape Architects, Goal 1 Coalition, Homebuilders Association of Lane County, 1000 Friends of Oregon, Housing Policy Board, LandWatch Lane County, Lane Metro Partnership, Springfield Board of Realtors, and Southwest Chapter of the American Institute of Architects. Only ten applications for the Citizen Advisory Committee have been received as of the date of this memorandum. While at least one person has applied for all but two of the categories of participants, staff would like to continue recruiting to fill the Citizen Advisory Committee. Therefore, staff feels it will be most effective if the Committee for Citizen Involvement appoints members to the Citizen Advisory Committee based upon the applications received to date, so that staff can conduct more focused recruitment of the remaining positions. RECOMMENDATION: Staff recommends that the CCI review and approve the list of proposed Glenwood CAC members and extend the recruitment period to allow staff to continue recruitment for the remaining committee positions. ACTION REQUESTED: Staff requests that the CCI appoint the Glenwood CAC applicants received to date and direct staff to conduct focused recruitment to fill the remaining open positions on the CAC. ATTACHMENTS: Attachment 1: Proposed CAC Participants Attachment 2: CAC Application Forms Received to Date TRANSMITTAL MEMORANDUM Interest Group # of Approved Participants Proposed Participants Glenwood Residents 3 1. Zack S. Pardo Glenwood Business Owners/Property Owners 3 1. Randall Hledik 2. John Oldham 3. Stephen Roth Glenwood Employees 3 General Public 2 1. Tracy Rogan Developers 2 1. James (Brian) McBeth Realtors / Lenders 2 1. Laurie Adams Designers 2 1. Roxi Thoren Chamber of Commerce 1 1. William (Bill) Seider Affordable Housing Advocate 1 Interest Group # of Approved Participants Proposed Participants Glenwood Residents 3 1. Zack S. Pardo Glenwood Business Owners/Property Owners 3 1. Randall Hledik 2. John Oldham 3. Stephen Roth Glenwood Employees 3 General Public 2 1. Tracy Rogan Developers 2 1. James (Brian) McBeth Realtors / Lenders 2 1. Laurie Adams Designers 2 1. Roxi Thoren Chamber of Commerce 1 1. William (Bill) Seider Affordable Housing Advocate 1