HomeMy WebLinkAbout2008 11 18 Complete Staff ReportMEMORANDUM CITY OF SPRINGFIELD
DATE OF WORK SESSION: November 18, 2008
TO: Springfield Committee for Citizen Involvement
FROM: Molly Markarian, Planner II
SUBJECT: Glenwood Citizen Advisory Committee Appointments and Recruitment
ISSUE: Ten citizens have applied to serve on the Citizen Advisory Committee for the Glenwood
Refinement Plan Update Project. Additional recruitment will be required to fill the 19 open positions on
the Committee.
DISCUSSION: During the October 7, 2008 work session, the Committee for Citizen Involvement (CCI)
reviewed and approved the Citizen Involvement Plan for the Glenwood Refinement Plan Update Project.
The Plan included staff’s recommended categories of participants for the Citizen Advisory Committee
(CAC). The committee’s purpose is to provide input, feedback, and guidance to staff, and to forward
recommendations to the Planning Commission.
Staff initiated recruitment of committee members following the work session, and initial recruitment
concluded on November 6, 2008. During the week of October 15, 2008, staff posted information
regarding the Glenwood project and the Citizen Advisory Committee on the Planning Division website.
Staff also advertised for the committee positions via a media advisory to the Register Guard on October
15, 2008, and again on October 27, 2008. In addition, staff mailed approximately 1,550 postcards to
Glenwood residents, property owners, and other interested parties on October 23, 2008. Staff also
posted announcements regarding the Citizen Advisory Committee on the listserves for undergraduate
students, graduate students, and faculty/staff associated with the Architecture, Landscape Architecture,
and Planning, Public Policy, and Management Departments at the University of Oregon. Staff sent email
invitations to a range of interested parties, including, but not limited to: Chamber of Commerce,
Community Development Advisory Committee, Eugene Association of Realtors, American Society of
Landscape Architects, Goal 1 Coalition, Homebuilders Association of Lane County, 1000 Friends of
Oregon, Housing Policy Board, LandWatch Lane County, Lane Metro Partnership, Springfield Board of
Realtors, and Southwest Chapter of the American Institute of Architects.
Only ten applications for the Citizen Advisory Committee have been received as of the date of this
memorandum. While at least one person has applied for all but two of the categories of participants,
staff would like to continue recruiting to fill the Citizen Advisory Committee. Therefore, staff feels it will
be most effective if the Committee for Citizen Involvement appoints members to the Citizen Advisory
Committee based upon the applications received to date, so that staff can conduct more focused
recruitment of the remaining positions.
RECOMMENDATION: Staff recommends that the CCI review and approve the list of proposed
Glenwood CAC members and extend the recruitment period to allow staff to continue recruitment for the
remaining committee positions.
ACTION REQUESTED: Staff requests that the CCI appoint the Glenwood CAC applicants received to
date and direct staff to conduct focused recruitment to fill the remaining open positions on the CAC.
ATTACHMENTS:
Attachment 1: Proposed CAC Participants
Attachment 2: CAC Application Forms Received to Date
TRANSMITTAL
MEMORANDUM
Interest Group # of
Approved
Participants
Proposed Participants
Glenwood Residents 3 1. Zack S. Pardo
Glenwood Business Owners/Property Owners 3 1. Randall Hledik
2. John Oldham
3. Stephen Roth
Glenwood Employees 3
General Public 2 1. Tracy Rogan
Developers 2 1. James (Brian) McBeth
Realtors / Lenders 2 1. Laurie Adams
Designers 2 1. Roxi Thoren
Chamber of Commerce 1 1. William (Bill) Seider
Affordable Housing Advocate 1
Interest Group # of
Approved
Participants
Proposed Participants
Glenwood Residents 3 1. Zack S. Pardo
Glenwood Business Owners/Property Owners 3 1. Randall Hledik
2. John Oldham
3. Stephen Roth
Glenwood Employees 3
General Public 2 1. Tracy Rogan
Developers 2 1. James (Brian) McBeth
Realtors / Lenders 2 1. Laurie Adams
Designers 2 1. Roxi Thoren
Chamber of Commerce 1 1. William (Bill) Seider
Affordable Housing Advocate 1