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Home My WebLink AboutCorrespondence PLANNER 2/9/2007 ;...., ~ I .. .. SPRlh...~rELD -. ~ ~;J/S:;{;lf.t{cfiil;j , JJ .. I)' . DEVELOPMENT SERVICES DEPARTMENT February 9, 2007 Mr Richard M Satre, President Satre ASSOCiates, P C 132 East Broadway, SUite 536 Eugene, Oregon 97401 Date Received: FEB - 9 2007 Re Response to the proposed time line for Marcola Meadows project Onglnal SUbmittal Dear Mr Satre, The proposed draft time lines for land use applications and actual development on the Marcola Meadows site IS ambitious and I understand that you have a deadline you must meet to satisfy Lowe's deSire to open In Apnl '08 You and I have discussed time lines In the past. In general, utiliZing overlapping application submittals This letter IS a response to your January 30 draft time line As you know, I have been assigned as "prOject manager" for the Marcola Meadows development proposal In this role, I represent the Planning DIvISion My function IS to process all required land use applications for this prOject However, the reView of these applications also reqUIres several Public Works Department personnel, other City departments and Interested agencies that compnse the Development ReView Committee (DRC) Since the Public Works Englneenng DIVISion will be the most Impacted work group, I met With Ken Vogeney and Les Benoy to diSCUSS the draft time lines We all agree there are a number of concerns about your proposal 1 Dunng other application review processes, the City allowed the submittal of concurrent overlapping applications including Metro Plan diagram/Zoning Map amendments, Master Plan, Site Plans and SubdivIsions ThiS resulted In several Instances of duplication of effort, and In fact added time to the review process Thus, the proposal to submit the additional required land use applications and cIvil englneenng plans for review pnor to Master Plan approval (In July, as proposed) may raise Issues that necessitate the redesign of vanous plan elements and delay the project 2 Another concern IS the availability of personnel to assign to the Marcola Meadows project As I've said previously, I have been assigned to represent the Planning DIVISion My Job duties have been adjusted to allow me the necessary time to devote to thiS project However, from the Public Works Englneenng DIVISion's perspective. their plate IS currently full reviewing "routine" land use applications In order to accommodate the draft time line, the Englneenng DIVISion would need to assign an Engineer to thiS project on a full-time baSIS While the Englneenng DIVISion IS at full staff. there are several new employees still In a training phase We discussed two possible options to address thiS dilemma a) uSing an outside consultant to perform the bulk of the review. With an In-house engineer acting as the Englneenng DIVISion's DRC representative, or b) If available, assigning an Engineer form the Engineering DIVISion's Capital Projects Section to thiS project Both the Planning and Englneenng DIVISions have used Opllon a) In the past, With limited success Option b) would be a burden to the Capital Projects Section, even If an Engineer was available For reasons cited above, I cannot guarantee that any of the required land use appllcatlonwlll meet staff's tYPical 75 day review turn-around time -. Page 2 3 Then, there IS a number of pending large and/or time sensitive development proposals that are In process and will require extra efforts by both Planning and Public Works personnel 4 Finally, the draft time line does not take Into consideration any request to keep the public hearing record open or possible appeals Judging from past experience concerning the development of a home Improvement center on thiS Site, the probability that either or both of these Situations may occur IS high ThiS being said, we are Interested In providing proper' and timely review for the Marcola Meadows project Approval of the Metro Plan diagram/Zoning Map amendment applications IS the first step on the road to "entitlements" The second step IS approval of the Master Plan. a key element that will allow development of the Marcola Meadows project You have previously submitted a Pre-Submittal Report application (ZON2006-00030) to Initiate the Master Plan submittal process as reqUired by SDC Article 37 The plan you are proposing today IS different from the plan you submitted In May In order to give you a "head starr' you may resubmit thiS application as soon as the Planning Commission forwards a recommendation to the City CounCil on the Metro Plan diagram/Zoning Map amendment applications Be aware that If you choose to proceed prior to City CounCil approval, you do so at your own risk As you know. application completeness Will help make the Master Plan and other required land use review process eaSier for both you and the City After the formal Master Plan application IS determined to be complete for review we can reconsider the application process and work toward submittal of the additional land use applications as soon as the Master Plan has been approved by the Planning Commission Even the Property Line Adjustment application to establish the Lowe's parcel should be submitted after Master Plan approval so the proper easements for access and utilities can be established If you have any questions concerning thiS Issue, please let me know ~:&A A Gary M Karp, Planner III cc Mark Metzger, Planning Supervisor Ken Vogeney. City Engineer Les Benoy, SupervIsing CIVil Engineer Date Received. FEB - 9 2007 Original Submittal - -, .. \ ~ MIl SATRE ASSOCIATES , / "\ Date Received. January 23, 2007 FEB - 9 2007 The VIllages at Marcola Meadows Updated Entitlements Calendar Ongmal submittal AoohcatlOn Re-Submlt Complete ApphcatlOns "- ((:omoleteness ReVIew) for)Processmg &. #~ By October 27,2006 1l By~~ember 22,2006 /~ '\ (deeme~,complete on 1/9/07) ->>~ ,~"" By March 23, 2007 By Apnl 20, 2001 \" By Apnl 2'1: 2007 (after PAlZC Plannmg CommiSSIOn Heanng) ,.- #,ff",(upon PAlic Approval) Generate and SubmIt ImtIal AoohcatlOn CIty Pre-SubmIttal Process ,Plannml! (wIth CIVIl Enl!meerml! ASSIstance) Plan Amendment By September 29,2006 Zone Change Same Master Plan TentatIve SubdlVlslOn By Apn127, 2007 By M~y)8, 2007 ~y May 25,2007 (after MP Completeness ReVieW and PAlZC Approval) " Sanle \'~'-n.""}' Variance (If needed) Same ~#<:Y-',?"' ~lvIl Enl!meerinl! (WIth Planninl! Asslstanc$*" '\ '" Pubhc Improv't Plans By May 25, 2007."'- IBy June 29,2007 (for Phase A) (after T-SUB Completeness ReV~eW)~~~'v Eroston Control PermIt Same ~?\~ ~~ #- ./ ~ Bondmg By Aug!!~t 31, 2007 (upon PIP Approval) -m " W Fmal SubdlVlslOn/Plat By July 27 200?&.. .# (upon T-SUB Approvall<(Coordmate wi County Surveyor) W ,I OWP Overlay ~~\ CIty Processmg and DectslOn By Apnl 20, 2007 (PC~3120, CC=4/16) By July 27, 2007 By July 27,2007 (upon MP Approval) By July 27,2007 By Aug 31,2007 (upon MP and T-SUB Approval) By Sept 14,2007 By Sept 28, 2007 (average 75 Days, typ less) Plat Recordmg By Sept 28, 2007 (upon Plat Approval) (typ w/m 1-2 wks of Bondmg) LOWE'S PARCEL (CIvIl Enl!meermg With Plannml! Asslstance~ Property Lme By Apnl 27, 2007 Adjustment (upon PAlZC Approval) (Include road reservations and ullhty and access easements) By May 25, 2007 (typ 30 Days) The Villages at Marcola Meadows Updated EntItlements Calendar Januarv 23. 2007 Date Received' FEB - 9 2007 Page 2 ,... AoolIcatlOn Generate and Submit ImtIal AoolIcatlOQ Onglnal submittal CIty Re-Submlt Pre-Submittal Process Complete ApplIcatIons (Comoleteness RevIew) for Processmg CIty Processmg and DeclslOQ LOWE'S PERMITS (Lowe's Consultant Team) Pre-Development By Apnl 27, 2007 AA Meetmg (after PA/ZC Approval) (no apphcaIlOn, do anytllne, suggest do at 50% CDs,Just call and schedule) R~~ By May 25, 2007 By June 22, 2007 ." By,Jlill.e 29,2007 By August 31,2007 (uDon PLA Approval) ^ (uDon MP Approval) #' ~/ By June 29, 2007 <"""" ~ .,. By August 31,2007 (after SR CR) "'4' (UDon T-SR Approval) (submIt one bUlldmg penTIlt, concurrent wIth SR, can Issue uRon T-SR Approval, typ 75 days, can pull penmts sequentIally- ~....-..,:. sIte prep, foundatIOn, structural, general, pe~.s fld sIaff 10/26/06).. ~, ~"... ~ ,~~ W-' LOWE'S CONSTRUCTION (Lowe's Contractor and Consultant;,'Feam). ~ Begm Site Prep By August 31, 2007 \,s.-? ~""lW' (UDon BUlldmg PenTIlt approval)~, ,*,<11' .' ......... "-.:."~-"& ~ (coordmate wIth above PIP regarclIng streets, access and utlhtles) ,~ 'if \?,' , >>~~~~,.I' ' 1st Quarter, 2008 .4"',,*,'" (a1l6w'8 months for constructIOn, 1" qtr 2008 IS okay, per Lowe's personnel 9/4/06) ;iiJ"''''''v;.....~ # ~~ ~4 MARCOLA MEADOWS (PItA:SE A) CONS:VRUCTION (Marcola Meadows Contractor and Consultant Team\ Begm Site Prep By Au~tt~l, 2007 J " (uDon PIP APP~" ,,l Complete (Phase A) ConstructIon ~<; (Phase A IS the PIP work, mcludmg streets, access"utlhtles) . By May 11,2007 (typ wltn 10 Days) Site ReView BUlldmg Permit ApplIcatIon Complete ConstructIOn February 29, 2008 (allow 5 months, per mfonnal contractor estlmale, 4/20/06) , , SATRE A ",>UC tAl rs ~ ~"'~...- , ' . /1 Re-Submlt Complete ApphcatIons fovProcessmg #' /1",<,. ;~>>I{~ By October 27,2006 ,d' By'December 22, 2006 By Apnl 20, 2007 (;1. il1Pt '" IV (deemed complete on 1/9/07) (PCPH~3127) ,,(dGPH~4/l6-1 "R:ladmg, 517-2"d Readmg, 617-zonmg m effect) Jf 1J~'f1S^:l. '" '" "f::~&:1' /qr ~R~ By March 23, 2007 By Apnl 20,/2007 By June 81'2007 (afiC;,P~~?:C~~L~nmng <';Q.tfil!!lsJiQiliILear.;.,m ""f, "((j'oort}>~iGmm-llib{) January 30, 2007 The Villages at Marcola Meadows Updated EntItlements Calendar CIty Pre-Submittal Process (Comoleteness RevIew) AoohcatlOn Generate and SubmIt Q1111al AoohcatlOn Planninl!' (WIth Civil Enl!meerml! ASSistance). Plan Amendment By September 29,2006 Zone Change Same Master Plan TentatIve SubdIvIsIon By Apn127, 2007 - :i;~ '~'W' f''''"' ,^",r'f~- ~~ "";;fj.;r (after MP..G'?mpl.e~Il"s~~evl~w) DWP Overlay Same Vanance (If needed) Same 4~'t1 Civil Enl!'meerml! (With PlannInl! Assistance) , Pubhc lmprov't Plans !3y ~~y ~S, 2~Z;~:::~""l~ ",,",,~_June 29, o(17 (for Phase A) (aftep1,Sl}Il !Co!l'PJl'!"11.e~R!;VJ.'!'Y)~~ ErosIOn Control (LDAP) Same -I,{;;" ~"'<'?I& /I,li> '\I~il>_"" fl~ 'iijjJF Bondmg ~yy~u&1;1,~~~ 1,2p07 ~ .e+'o (uoon'i'~pp,l,QvaI) 'tI '4I;'ij!q ',,!! 'W,n fI Fmal SubdIVISIon/Plat ~~,,~ul~ ~?.~qQ,Jl~" .J; U!I!2!J\T:Sl}Il 'APPro,\"I),(Coordmate wi Counly Surveyor) ,iFe. , ) By June 8, 2007 ,,-10k "("""M~ ~ - - ~ ~ :tr''''' 'V'( uoon.P i\fZ(:flO,Effe.ct) " f lelllluqnS leuJ6IJO lDDZ 6 - 83::f .pa^le:)e~ alBa CIty Processmg and Declston By July 27, 2007 (PCPH~_?~ By July 27, 2007 moon *tVre~p~~al) By July 27, 2007 By Aug 31, 2007 "^"" **~""':"-, '" ,",'F ':P'-~- ="'~~ y~~ ~ " (upon'M!'cagd T~~UJtll.ppro:{al) By Sept 14,2007 By Sept 28, 2007 (average 75 Days, typ less) Plat Recordmg By Sept 28, 2007 (uooo':!'J.'!LAPPLOYAI) (typ wltn 1-2 wks of Bondlllg) LOWE'S PARCEL (CivIl Enl!meerill'! With Plannm'! Asslstance\ Property Lme By June 8, 2007 "yo -rlJ7""""'Ut1 r--':W'P01 M ':J1TUf Adjustment (upon ff:J?:G !rJ!'lTe,St) (Include road reservallons and utIlity and access easements) By June 29,2007 (typ 30 Days, ;ometlmes less) The Villages at Marcola Meadows Updated Entltlemenls Calendar Januarv 30. 2007 Page 2 AnnltcatIon Generate and Submit lmttal AnnhcatIol! CIty Prc-Submtttal Process (Comnleteness Review) Re-Submlt Complete AppltcatlOns for ProceSSIDI' CIty Processmg and DeclSlol1 LOWE'S PERMITS (Lowe's Consultant Team' Pre-Development By Apn127, 2007 ' , Meetmg (no appilcatlOn, do anytime, suggest do at 50% CDs, Just call and schedule) , By May 11,2007 (typ wlm 10 Days) TentatIve SIte ReVIew By June 29, 2007 (UDon PLA Approval) By July 20, 2007 I .. ", .. / By July 27, 2007 (UDon MP Approval) By August 31, 2007 (Expedited Proces"ng ') " BUlldmg PermIt ApphcatIon By June 29, 2007 ,,) By August 31, 2007 (after SR Completeness ReView) " ',,, (uDon Tenlallve Site ReVIew Approval) (submit one bUildIng permIt, concurrent With SR, can l'isue upon T-SR Approval, typ 75 days, can pull permlt~ 'iequentlally- site prep, foundatIOn, structural, general, per Spfld staIT 10/26/06), \ ~ ,,~ 4' LOWE'S CONSTRUCTION (Lowe's Contractor and COljsultant Team} " Begm SIte Prep By August 31, 2007 (UDon BUlldmg Permit approval) (coordInate With above PlP regardmg streets, access and utilIties) - , I" Quarter, 2008 (allow 8 months for construction, 1st qtr 2008 IS okay, per Lowe's personnel 9/4/06) Complete ConstructIon MARCOLA MEADOWS (PHASE A' CONSTRUCTION (Marcola Meadows Contractor and Consultant Team} Begm Site Prep By August 31, 2007 , (uDon PIP Appro,val) , ....... Complete (Phase A) Construction " ........ ' {- (Phase A IS the PlP work, IncludIng streets, access, utilltie'i) 'l February 29, 2008 (allow 5 months, per 10 formal contractor esllmate, 4/20/06) Date Received FEB - 9 2007 , , Onglnal Submittal ,