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Home My WebLink About2015 06 16 WS RS Joint with HO Planning Commission Agenda City Hall 225 Fifth Street Springfield, Oregon 97477 541.726.3610 Online at www.springfield-or.gov The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours’ notice prior to the meeting. For meetings in the Council Meeting Room, a “Personal PA Receiver” for the hearing impaired is available. To arrange for these services, call 541.726.3610. Meetings will end prior to 10:00 p.m. unless extended by a vote of the Planning Commission. All proceedings before the Planning Commission are recorded. June 16, 2015 _____________________________ 6:30 p.m. Work Session Jesse Maine Room ______________________________________ (Planning Commission work sessions are reserved for discussion between Planning Commission, staff and consultants; therefore, the Planning Commission will not receive public input during work sessions. Opportunities for public input are given during all regular Planning Commission meetings.) CONVENE AND CALL TO ORDER THE WORK SESSION OF THE SPRINGFIELD PLANNING COMMISSION ATTENDANCE: Chair Vohs _____, Vice Chair Nelson _____, Moe___, James _____, Dunn _____, Koivula _____, Landen _____. WORK SESSION ITEM(S) 1. Instruction from City Attorney regarding Glenwood Greenway Setback The hearing scheduled for tonight will be to consider the question of the greenway setback on certain properties in Glenwood based on the criteria of approval for this action in the Glenwood plan district. The city attorney will provide an explanation of the status of the record and decision that was created during the first public hearing on this matter using the incorrect criteria. Staff: Lauren King, Assistant City Attorney 30 Minutes ADJOURN WORK SESSION OF THE SPRINGFIELD PLANNING COMMISSION Development and Public Works Director, Anette Spickard, 541-726-3697 Current Development Manager: Greg Mott 541-726-3774 Management Specialist: Brenda Jones 541.726.3610 Planning Commissioners: Tim Vohs, Chair Nick Nelson, Vice Chair Steve Moe Greg James Sean Dunn Michael Koivula Andrew Landen Planning Commission Agenda June 16, 2015 Page 2 UPDATED 1/15/2015 bj June 16, 2015 _____________________________ 7:00 p.m. Joint Regular Session Council Chambers ______________________________________ CONVENE AND CALL TO ORDER THE JOINT REGULAR SESSION OF THE SPRINGFIELD PLANNING COMMISSION AND SPRINGFIELD HEARINGS OFFICIAL BY – CHAIR, SPRINGFIELD PLANNING COMMISSION BY – SPRINGFIELD HEARINGS OFFICIAL PLANNING COMMISSION ROLL CALL: Chair Vohs _____, Vice Chair Nelson _____, Moe___, James _____, Dunn _____, Koivula _____, Landen _____. HEARINGS OFFICIAL ROLL CALL: Gary Darnielle _____. PLEDGE OF ALLEGIANCE ADJUSTMENTS TO THE REGULAR SESSION AGENDA In response to a request by a member of the Planning Commission, staff or applicant; by consensus BUSINESS FROM THE AUDIENCE Testimony is limited to 3 minutes; testimony may not discuss or otherwise address public hearings appearing on this Regular Session Agenda PUBLIC HEARING(S) QUASI-JUDICIAL PUBLIC HEARING (JOINT) – 1. Establishing the Willamette River Greenway Setback Line in Glenwood – Conduct a second joint public hearing with the Springfield Hearings Official to consider a proposal to adopt a “Greenway Setback Line” for properties in Glenwood where this line has yet to be established. The Planning Commission is requested to approve, approve with conditions or amendments, or deny the proposed location for the setback as it applies to the location of the setback within the annexed ODOT right-of-way located beneath the Springfield bridges. The Hearings Official shall determine the setback for those properties which are outside of the city limits but within Springfield’s Urban Growth Boundary. Staff: Mark Metzger 30 Minutes CONDUCT OF QUASI-JUDICIAL PUBLIC HEARING BEFORE THE PLANNING COMMISSION AND SPRINGIELD HEARINGS OFFICIAL Staff explanation of quasi-judicial hearing process (ORS 197.763): City Attorney Planning Commission Agenda June 16, 2015 Page 3 UPDATED 1/15/2015 bj Chair opens the public hearing Hearings Official opens the public hearing Commission members declaration of potential conflicts of interest; disclosure of “ex-parte” contact Hearings Official declaration of potential conflicts of interest; disclosure of “ex-parte” contact Staff report Testimony from the applicant Testimony in support of the application Testimony opposed to the application Testimony neither in support of nor opposed to the application Summation by staff Rebuttal from the applicant Planning Commission, followed by Hearings Official: Consideration of request for continuation of public hearing, extension of written record, or both Planning Commission, followed by Hearings Official: Close or continue public hearing (by motion); close or extend written record (continuance or extension by motion) Planning Commission discussion; possible questions to staff or public Hearings Official possible questions to staff or public If no continuance, Planning Commission motion to approve, approve with conditions or amendments, or deny the application based on the information contained in the staff report, oral and written testimony, and all other evidence submitted into the record Hearings Official declares estimated date of published decision; adjourns participation in the joint hearing Final Order signed by Chair incorporating findings and reasoning to support the decision ADJOURN JOINT REGULAR SESSION OF THE SPRINGFIELD PLANNING COMMISSION AND HEARINGS OFFICIAL AND CONVENE REGULAR SESSON OF THE SPRINGFIELD PLANNING COMMISSION PUBLIC HEARING(S) QUASI-JUDICIAL PUBLIC HEARING – 1. Moderate Visibility Cellular Tower Application – Smartlink PCs on behalf of Verizon Wireless LLC, TYP315-00003 and TYP215-00012– Conclude a continued public hearing, then conduct deliberations and approve, approve with amendments, or deny a proposal by Verizon Wireless to construct a 90-foot tall monopine cellular tower at 4614 Jasper Road. Staff: Andy Limbird 15 Minutes CONDUCT OF QUASI-JUDICIAL PUBLIC HEARING BEFORE THE PLANNING COMMISSION Staff explanation of quasi-judicial hearing process (ORS 197.763) Chair opens the public hearing Commission members declaration of potential conflicts of interest; disclosure of “ex-parte” contact Staff report Testimony from the applicant Testimony in support of the application Testimony opposed to the application Testimony neither in support of nor opposed to the application Summation by staff Rebuttal from the applicant Planning Commission Agenda June 16, 2015 Page 4 UPDATED 1/15/2015 bj Consideration of request for continuation of public hearing, extension of written record, or both Close or continue public hearing; close or extend written record (continuance or extension by motion) Planning Commission discussion; possible questions to staff or public Motion to approve, approve with conditions, or deny the application based on the information contained in the staff report, oral and written testimony, and all other evidence submitted into the record Final Order signed by Chair incorporating findings and reasoning to support the decision REPORT OF COUNCIL ACTION BUSINESS FROM THE PLANNING COMMISSION Upcoming Planning Commission meetings, committee assignments, appointments or other business BUSINESS FROM THE DEVELOPMENT AND PUBLIC WORKS DIRECTOR ADJOURN REGULAR SESSION OF THE SPRINGFIELD PLANNING COMMISSION