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Home My WebLink AboutCorrespondence APPLICANT 3/6/2008 " Page 1 of2 , L1MBIRD Andrew From KNAPEL Carole Sent Thursday, March 06, 2008 6 25 PM To DONOVAN James, L1MBIRD Andrew, BENOY Leslie, WALTER Ene SubJect FW Peace Health SubdIVISion Plat - 2/26/08 meetmg notes Attachments. 080226-Meelmg-Notes_REV xis Revised notes per Andy's suggested language Carole From: Rachel Gnffith [mallto Rachel Grlffith@kpffclvllpdx com] Sent: Thursday, March 06, 2008 5 09 PM To: KNAPEL Carole Cc FARRINGTON PhIl (SMTP), Andrew Haliburton, Danny Oennmg, Cullen Pearcy SubJect: RE Peace Health SubdivIsion Plat - 2/26/08 meeting notes ReVised Meeting Notes attached Carole - Will you please forward to the other attendees, they'were not listed In Andrew's onglnal emall Thank you, Rachel Gnffith KPFF Consulting Engineers S03-S42-3817 direct From' Andrew Haliburton Sent: Thursday, March 06, 2008 9 15 AM To: Rachel Gnffith Cc 'Farrington, Phil' Subject: FW Peace Health SubdIVISion Plat - 2/26/08 meeting notes Rachel, I agree With the proposed revISions Please check With Philip that he has no obJections to makmg the changes suggested below (from the 2/26/08 meeting With City of Springfield) Assuming he doesn't, redistribute the notes by resendlng the updated document per the distribution list on my emall of 2/27/08 Thanks, Andrew From: KNAPEL Carole [mallto cknapel@C1 spnngfield or us] Sent: Thursday, March 06, 2008 8 35 AM To: Andrew Haliburton Subject: FW Peace Health SubdiVISion Plat - 2/26/08 meeting notes Andrew, The plannmg staff has some concerns regardmg your notes of our meeting on Feb 26 Could you review Andy's suggested language below and, If acceptable, revise your notes and re-Issue? 3/7/2008 Date Received. 3/,,/,Joof Planner' AL I I Page 2 of2 Let me know what you think Thanks, Carole From: DONOVAN James Sent. Thursday, March 06, 2008 8 11 AM To: KNAPEL Carole, ERNST DenniS Cc: UMBIRD Andrew Subject: FW Peace Health SubdiVIsion Plat - 2/26/08 meeting notes Carole, Please send along a suggested revIsion to the 2/26108 meeting notes (thiS was the vacation diScussion With KPFF) I don't recall agreeing that compliance With the code would be an "unfair penalty" The resolutJon of the Issue With Joe notwithstanding, I would like the supporting records to be as accurate as possible Thanksll JD From: UMBIRD Andrew Sent: Tuesday, March 04, 2008 8 46 AM To: DONOVAN James SubJect: Peace Health SubdiVISion Plat - 2/26/08 meeting notes Item 1 a of the meeting noles, under Lane County Final Plat Comments reads "Planning Will diSCUSS With City Attorney KPFF Will provide exhibit for diSCUSSion Meeting agreed that the full public ROW vacation process IS unfair penalty to Applicant given the good intentions at the time of early dedlcatJon at City'S request, for the purpose of permitting the construction of City MLK Parkway Emergency Ordlnancy was tabled as possible mitigation for schedule" , Suocested ReVISions "Meeting agreed that the full public ROW vacation process IS unwieldy because the Vacation article of the CIty'S Development Code IS a 'one size fits all' procedure At present, there are no provIsions m the City'S Code for a scaled-back vacation process to accommodate mmor adJustments to public ROW Applicant and City staff Will research possIble mechamsms to adJust the ROW configuration Without reqUlrmg the full vacation process Emergency Ordmance was tabled as possible mitigation for schedule" Date Received: Planner AL Jlt /~f I / 3/7/2008 t I Revised 3/6/08 PRE2007 -00088 Peace Health SubdivIsion Plat RlverSend Phase II Meeting on 2126/08 at City Hall to review County and City Review Comments (Response column represents meetmg notes by Andrew Haliburton) (blue = Agenda Items, yellow = Review Comments not yet resolved) Meebno Attendees City of Spnngfield Carole Knapel, Dennis Emst, Les Senoy, Jim Donovan, Ene Walter PeaceHealth Philip Famngton KPFF Consulting Engineers Danny Denning, Andrew Haliburton I~ INoB ....'Coiiiirl'tn. 1 Reservation Document for Public Trail Easement on LOT 9 (draft review copy emalled to Carole 2/20/08) . read~' Status" Resdc:mseJ1l!'!ll!ll!llli'~ ,l,1IIII! Jim D open City will review encumbrances on Andy L proposed Lot 9 and decide whether sheet notes with reservation 2 Reservabon Document for Game Farm Rd 3D-foot Public Trail Easement across offslte Parcel 1 - (draft review copy pm::lIl,:::r.n r::llmlo ?J?nlnA\ Public Way Use Agreement - (draft review copy emalled to r.arole 2/20/08' On the plat draWings, the words "River Path" shall be changed to "Riverside Trail" to be consistent With recorded maintenance agreement and Lot 9 trail easement above 9 - {In nrnnrorr (""lion pO~",\I(n~nn" nann,n...,\ Decide where to draw the ROW line for the north edge of Cardinal way, between MLK and Game Farm Road ThiS affects the area of subdiVISion Lot 2 and of the area of the entire subdivIsion, which In tum affects the calculation of the Plat Final Applicallon Fee (fee calculation to be Denms Emsf open 3 Len r::nnrlwm Cullen open 4 closed 5 Cullen / Danny open __",S___.... L.. ...1-_ ,.........\ 6 Decide how to depict the west edge of subdlvslon Lot 4 Danny We have not shown the 25-foot-wlde MLK public trail easement because It IS not reqUired Maintain or change thiS approach? open ...^....n"Ilo.nJ ~ro r"{fj,..,on+ ~r r..hm.ttorf City Will reView proposed reservabon document and respond City Will reView proposed reservation document and resDonn Annotallons on plat sheets changed as proposed MeeDng agreed that the small encroachment of Sidewalk onto PUE (about 13ft) IS acceptable and that KPFF would change the easement type to Combined PUE and Sidewalk ..- ...- _......cu&l...~.. ...~..._~ -..1.._......_1 1) Meeting accepted the PUE Widening to 30' In preference to separate Qwest easement 2) Danny Will have survey crew map the MLK construcbon against the proposed nght-of-way and forward to Owner & CIty for deCISion The concem IS whether the 10' PUE IS suffiCient for the Sidewalk or whether the Sidewalk reqUires a separate 1.'),.~'JSh ' -t=~AIC= ._..- t~l!f!l-"'1I!II!1II!II! .~_;;'JIf - d'>I~-'St' tu' ~'jR-'~"-''''__--#li:..!iii_,'I.y RV_.': ee 2LtJ0 ommen _~=?E3l'\1T1b~~.",_Al __!KB _ ~___-G_~S20_l..ea 1\41EM:#:#:lS0i a s~ esDonSe~1tt%fk0~T'-I-",4 Page 1 of 5 Date Recelved.~~t Planner. AL 080226-Meellng-Notes_REV , 1 a General I) The nght-of-way of Martin Luther King, Jr Parkway and the westerly portJon of Cardinal Way should not be Included within the boundary of the subject property, as they have already been conveyed to the City and are not Included In the deeds of the subject property or the btle report JlmD Andy L Carole Danny Cullen 42 Sheet 15 Will there be additional dedlcallon for rfw to round out curve Andrew for Baldy View Lane? If so, It should be shown Page 2 of 5 open Planning Will discuss with Crty Atlomey KPFF Will provide eXhibit for discussion MeeTIng agreed that the full public ROW vacaTIon process IS unwieldy because the Vacation article of the City'S Development Code IS a 'one Size fits all' procedure At present, there are no proVIsions In the City'S Code for a scaled-back VaCaTIOn process to accommodate minor adjustments to public ROW Applicant and City staff Will research possible mechanisms to adjust the ROW configuration Without reqUlnng the full vacation process Emergency Ordinance was tabled as possible mitigaTIon for schedule delay open None proposed, but KPFF Will seek clanficatlon of the question from rrlllntv Date Raceived:~/,,200f Planner AL 080226-Meetlng-Notes _REV \ :~~d::;c~..;[~~~F1naf;piai:commentSYrrom0"the CUi,"'o{S'n',0?fleid' :I~t Rivlew Received 1131/08 : ~/*~****)0:Y0:W*<.{/1V,b'i:'EAi1h~~'71_Y*dX~-~L**~*^,,/~*-*-'0*#'*d:* w**L'Y~"~Y'ti'~\ul:!,*J:!9_mJ{;H "*%/40/** 1-'0~~ x_ *'V'" :0%~~ I, [!iese ci5mmentS'8iTlmaCftiiItfiftfieommems'ltjroViiJettb\;;eane"'COuntViuiVeviliYcifflce.'JrlceweiJ1/2,V08Y:i;1*7f!1', NiP- Sheet;F'!if. COiiimenfk~_"'hl'__l:'mm~~~ 8eilam'~ StitUS:~,,\,L ,I 4 Sheet 1 Show general location of common areas Note the citation Andrew open 1) KPFF to forward to City copy of for the CC & R's to be recorded With the plat Each sheet Danny Common Areas Map Sent to Denms should show the specific location of all common areas and Ernst 2/27/08 a reference to the CC & R's 13 Sheet 2 Show location of easement 31 If you are creallng It at this time (Do the same for any other sheets where thiS easement IS shown ) Cullen Andrew open 28 Sheet 13 What does the L=3251 82 feet go to? Cullen open 30 Sheet 14 Please show correct name for the street segment gOing Cullen / open Northeasterlv nil thp p.nd of Baldv View L"np Am/TAW 31 Sheet 14 Consider revIsing Notes 1 and 2 With the agreement or JlrnD open deed restnctlon document we talked about at the pre- Andy L C:llhmltt~1 mp,phnn 38 Sheet 20 Dunng the field check an evaluabon Will be made as to If Danny open additional monuments or reference monuments can be set Denms along the slough 2) Add to Plat Cover Sheet reference .1_ ,..,..nn_ KPFF Will change the easement note and graphically depict a temporary access easement across Lot 11 to detention pond Erase With dedication ",I- ,.......P'n'1...nnn. .............rn.......... DimenSion explained Will c1anfy on Plat and Will remove all beanngs and distances of boundary segments ",..,....",1"10""+ ,,"th nU\A' I Meeting agreed to denote on Plat as :Eu!l!1'P Stl'PP.t' Similar to County comment 1 A above See response to that comment KPFF Will site-inspect for each of the proposed boundary monuments where the slough would prevent practical placement Will address With .......... ..._.... ....+h ('nun." in.. ....nn'" ,.................. Date Received Planner AL 316 !:waf I i Page 3 of 5 080226-Meetlng-Notes_REV ,1'&'~t.~jftl~i~~~~~~~?{RFrlnal PfarCom&mentsGffom~~CI!Y~(slJrin~fieta~2fidRevletV;~ReCeiyid ii12108i-~~ifr%~kY1t~; ~ tjL..,,~;; Z-=""--~"'A~~_.."'J~",,,,,J7~y,,______~A:;mrP,,0J~\!"0;; ^",,,,j\;,,,,,,, _.4,_,_ _ ~~~Z""gm"'!' ''''''''~",,~?7i~~,x''A''-~ _~ ''''ikh"",,5h1SW4W7:R,~lli1%'!rt& f:s.;+!i:V;iZ::lEi'P~TheSe"commelits"aro~aenerated,fi6"rreVleWliig fhefAs;bwlf (J1JbllC- iti1iiii5l1errieiit l?lane~a]iallist:tlfeTl}lat~..Jf" N ': S'o.:'.'ftt "ffi;J;S ,.==- -" t"I1hI"fu1I1hfu1'lH'!fu10!'"P~:""";""~"ThJF,,~_"L_'1"$,,f?3"4 L" ~d""'''"" " S"''''--"~",, R' ""o"""s"",--"'''11_'' o ~ 1I~ ~~ \.rUlllmen i0i W'~-tillt8Pttkim11{Wl91$l\P;at->0";;;>EPS0,""Ji@;:ffili'~~-~' ea ~"":z--f ICfWS,,"^0$:,,",,~_ es on '~N."tttL%,"'ilif,egi1Z1 1 Sheet 2 The as-bUllts show a pond on the westerly porllon of Lot 11 Andrew open City requires venficalion that flows Will with a spill way on the northerly Side No easement has not exceed pre-development been provided to overflows to be conveyed to some other condlllons The Width of any drainage faCIlity easement should be dependent on topography and flow, not necessanly a constant Width KPFF Will provide a technical . -- Similar to Comment 13 above from City 1 st Review Comments See response to that comment 2 Sheet 3 3 Sheet 3 4 Sheet 3 5 Sheet 3 6 Sheet 3 7 Sheet 3 8 Sheet 3 9 Sheet 4 10 Sheet 4 The public access easement to the pond needs to be show Andrew In a definite location unless It covers all of the lot and that clearly descnbe In the note You may want to proVide a temporary easement and a deed restnctlon for the crealion .....f +h..... f"t-"m n..."............ IThere appears to be an un-labeled easement near the label I Cullen .!llu:lIM' (:1 n Plp.ase label It and show the dimenSions I Should line L3 be a curve? I Cullen It appears there may be utilities (pnvate?) out Side of the Andrew / nght of way and not In an easement on both Sides near Peter stallon 11 +00 of St Joseph Place There IS a storm drain line gOing to a catch basin In Lot 7 near station 12+04 68 ThiS needs an easement (public or nn\l~tt:l?\ Is that a well on Lot 1? Is thiS to be abandoned or do you need easements for overhead power and other potenllal uses? Andrew / Peter Andrew / Peter open completed IcomPleted completed I Plat has been revised Meetlno harl no r.ollllllfillls I Plat has been revised Meetlno had no comments Pnvate ulllllies (Imgatlon, electncal for signs) Meeting agreed thiS explanation IS e"1'ffirl/:lon+ completed SD connection from Lot 7, pnvate Meeting agreed thiS explanalion IS open lopen open ~llfFi"lont Our survey file shows a well No acllon IS planned at thiS lime Meeting agreed thiS explanation IS L"..ft.",.o,..'" I Duplicalion of Comment 6 above SP.P. resoonse to that comment EXlsling culvert that conveys pnvate rain runoff only, therefore no easement or further acllon reqUired ~"QQ"nn !:lnrQort thlC: ovnl~:n"-::l"nn I~ completed Only one path In the Meadow IS a 'public tra]I', the Plat depicts as Intended Meeting agreed thiS explanation IS suffiCient 11 Sheet 5 The as-bUilt plans show easement E3 as including drainage Andrew / open as well Include drainage With thiS easement or change the Peter as-bUilt plans to match the plat I There IS a ditch On Lot 7 With a Inlet structure Where IS the IAndrew / oubllc or onvate e~sement fo! thl~? Petp.r Near the northwest comer of Lot 2 there are storm drain Andrew / facllllies that drain to the north along Game Farm Road and Peter enter and easement proVided on Lot 1 ProVide public or ..D.DlL~"'O .o~romQntc: fnr r1r~:un!:lnQ !:ilf'rnc:c: I n'" ? On lot 8 there IS a public trail easement (E-7) The recent site plans for lot 8 show more walkways through Lot 8 If these can be used by the publiC the nght for there use needs to be dedicated Please look at Lot 8 and see what public or pnvate easements may be needed or deed Andrew / Peter __'-__'-.__ _.__'-_-''''_ _______ "1.._.. ....11 1.._ ..._....__'-_... ._ U..._ Date Received Planner AL Page 4 of 5 Drainage not Intended to be Included The source of the confUSion IS two remnant errors on the PIP 'A' As- bUllts - Sheets C 12 3 and C7 4 KPFF Will ensure that the vellums are corrected by stnklng through the words refemng to drainage easement sh j;..,or / i 080226-Meetlng-Notes_REV 12 Sheet 5 The as-bUllts indicate that there are street lights outside the Andrew easements along MLK Please review the street lights along all nght of ways and make sure they are In o~c:!omon.~ 13 Sheet 9 There appears to be a utility vault on the west side of Rlverbend Dr that IS outside the PUE Andrew 14 Sheet 10 There IS a catch basin located on Lot 4 with the as-bUllts Andrew indicate to be pnvate Show pnvate drainage easements for all pnvate drainage Infrastructure 15 Sheet 13 There appears to be a detention pond located Northwest of Andrew the path on Lot 8 Show public or pnvate drainage easements for a drainage Infrastructure Please Include overflow route If there IS a spillway 16 Sheet 14 It looks like there IS a new power line gOing to the new Andrew structure bUilt near the nver on lot 8 Provide and easement for thiS and other utilities that may serve It Page 5 of 5 open Path lights are within PUE Street lights are within street light light easement open rlty..t~nllo~k:- th~t LtDJ:r: roUIOlA1 ~nrt SUB was responsible for designing and Installing thiS vault No as-built information was provided to KPFF or PeaceHealth Crty requests that KPFF investigate further Update After the meetmg, KPFF vlsded the sde and measured thiS vault location as extendmg to 29' from ROW Smce the PUE IS 10', the vault encroaches by as much as 19 feet mto pnvate properly Will mvestlgate completed Lot 4 connection to storm drainage Pnvate Meeting agreed thiS explanation IS C!llffirU::l.M. completed Either temp pond behind hospital or pnvate pond In front of hospital Neither IS public therefore of no further concern to plat Meeting agreed thiS explanation IS _. '.Hi.o.&.or~ open Appears to be power supply to River House Appears that a power easement IS required KPFF Will ...O.O""'....Q ":'...... ..,........ t" DI"". If Date ReceiveCL}~/~Otf Planner. AL 080226-Meetlng-Notes_REV Page 1 of 1 o L1MBIRD Andrew From Sent To Cc SubJect DONOVAN James Thursday, March 06, 2008 8 11 AM KNAPEL Carole, ERNST Denms L1MBIRD Andrew FW Peace Health SubdivIsion Plat - 2/26/08 meeting notes Carole, Please send along a suggested reVISion to the 2/26/08 meeting notes (thiS was the vacation discussion with KPFF) I don't recall agreeing that compliance with the code would be an "unfair penalty" The resolution of the Issue with Joe notwithstanding, I would like the supporting records to be as accurate as possible ThankslJ JD From: UMBIRD Andrew Sent Tuesday, March 04, 2008 8 46 AM To: DONOVAN James Subject: Peace Health SubdivIsion Plat - 2/26/08 meeting notes Item 1 a of the meeting notes, under Lane County Final Plat Comments reads "Planmng Will discuss with City Attorney KPFF Will provide exhibit for discussion Meeting agreed that the full public ROW vacation process IS unfair penalty to Applicant given the good intentions at the time of early dedication at City'S request, for the purpose of permitting the construction of City MLK Parkway Emergency Ordlnancy was tabled as possible mitigation for schedule" Succested ReVISions "Meeting agreed that the full public ROW vacation process IS unwieldy because the Vacation article of the City'S Development Code IS a 'one size fits all' procedure At present, there are no provIsions In the City'S Code for a scaled-back vacation process to accommodate mmor adjustments to public ROW Applicant and City staff will research possible mechamsms to adJust the ROW configuration Without reqUiring the full vacation process Emergency Ordinance was tabled as pOSSible mitigation for schedule" Date Received. 3/tI;20tJ/ Planner AL --"'7 / 3/6/2008 \, "tlO -m m_ ~lP ~:::o -oro ~~ (1) 0. ,l.", ,:;;:-.. ~ ~ " ~, " {7 SCALE <0 ~"'''' =...-......r= '" I . ~ B I 6 ,,,,,,,_oorEU TOTAL AREA DIIDICA'n!:n 20 596SQi'T TOTAL AREA VACATR:n 21248QFI' ,r-"Q- \ MLK ROW DItDNAC EXHmIT tn/28f08 ~