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HomeMy WebLinkAboutItem 30 FY19 City Budget Adoption AGENDA ITEM SUMMARY Meeting Date: 6/25/2018 Meeting Type: Regular Meeting Staff Contact/Dept.: Bob Duey/Finance Staff Phone No: 541.726.3740 Estimated Time: 10 Minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and Innovative Government Services ITEM TITLE: FISCAL YEAR 2018/19 CITY BUDGET ADOPTION ACTION REQUESTED: 1. Conduct a public hearing on the Fiscal Year 2018/19 City budget. 2. Adopt/Not Adopt the following: A RESOLUTION ADOPTING THE FISCAL YEAR 2018/19 SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A PROPERTY TAX. ISSUE STATEMENT: The City Council is requested to hold a public hearing on Fiscal Year 2018/19 (FY19) to approve City Budget, and approve a resolution to adopt the Fiscal Year 2018/19 City budget, making appropriations and levy a property tax. ATTACHMENTS: 1. Council Briefing Memorandum 2. Resolution DISCUSSION/ FINANCIAL IMPACT: See attached Council Briefing Memorandum Attachment 1 M E M O R A N D U M City of Springfield Date: 6/25/2018 To: Gino Grimaldi COUNCIL From: Bob Duey, Finance Director BRIEFING Subject: Fiscal year 2018/19 City Budget Adoption MEMORANDUM ISSUE: The City Council is requested to hold a public hearing on the Fiscal Year 2018/19 (FY19) Approved City Budget, approve a resolution to adopt the Fiscal Year 2018/19 City Budget, make appropriations and levy a property tax. COUNCIL GOALS/ MANDATE: Provide Financially Responsible and Innovative Government Services City of Springfield budget process is governed by the Oregon’s Revised Statues 294. The budget process develops an annual financial plan for the City of Springfield’s spending agencies and citizens that accurately depicts and measures anticipated revenues and expenditures in order to support the City’s objectives maintain financial stability and comply with statutory requirements. BACKGROUND: The Budget Committee finalized its review of the FY19 Proposed Budget on May 8, 2018 and made a change to the budget proposed. The resulting action created the FY19 Approved Budget for Council consideration. Oregon Budget Law requires that the City Council hold a public hearing prior to any action on the adoption of the Approved Budget. Oregon Budget Law also allows the City Council to, within guidelines; adopt changes made to the budget approved by the City’s Budget Committee. These guidelines include being able to increase total expenditures within a fund by not more than $5,000 or 10% of the estimated expenditures to the fund (whichever is greater). There is no limit on the amount by which a fund can be reduced. This memo summarizes the revisions to the Proposed Budget made by the Budget Committee in formulating the Committee’s Approved Budget. The FY19 Approved Budget in the amount of $324,116,566 is as follows: City of Springfield Fiscal Year 2018/19 Appropriations (All Funds) Personal Services 54,492,922 Materials and Services 46,400,560 Capital Outlay 2,753,630 Capital Projects 43,039,257 Contingency 1,000,000 Unappropriated Ending Fund Balance 235,000 Reserves 134,378,463 Interfund Transfers 19,529,074 Debt Service 10,759,550 Special Payments/Statutory Payments 11,528,110 TOTAL APPROPRIATIONS – ALL FUNDS $ 324,116,566 MEMORANDUM 6/21/2018 Page 2 RECOMMENDED ACTION: A. Adjustments and Changes to the FY19 Proposed Budget The City’s Proposed Budget totaled $324,116,566 and 417.8 FTE. At the May 8, 2018 Budget Committee meeting, the Committee approved the FY19 Proposed Budget with the specific change identified below. This change had no impact to resources or requirements for the FY19 Proposed budget.  Municipal Court—Budget Committee motioned and approved to add Municipal Court security upgrade with funding source to be identified at a later date. B. Total City FY19 Approved Budget The result of the actions noted above is an Approved Budget totaling 417.8 FTE and $324,116,566 in resources and requirements. C. Additional Information As discussed, Oregon Budget Law does also allow the City Council to within guidelines adopt changes made to the budget approved by the City’s Budget Committee. These guidelines include being able to increase total expenditures within a fund by not more than $5,000 or 10% of the estimated expenditures to the fund (whichever is greater). There is no limit on the amount by which a fund can be reduced. ACTIONS REQUESTED The Council is requested to: 1. Hold a public hearing on the Fiscal Year 2018/19 City budget. 2. Adopt a budget by Resolution. The Council may adopt, by resolution, the budget presented this evening as approved by the Budget Committee or adopt a budget resolution that reflects the budget approved by the Budget Committee with other changes the Council may identify. If changes are made by the Council following the public hearing, a revised resolution will be prepared and submitted to the Mayor for signature. Attachment 2 Page 1 of 2 CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ___________ [FY19 ADOPTED BUDGET] A RESOLUTION ADOPTING THE FISCAL YEAR 2018/19 SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS, AND LEVYING A PROPERTY TAX. WHEREAS, starting on April 24, 2018, and ending on May 8, 2018, the Budget Committee met and reviewed the proposed 2018/19 City budget; and WHEREAS, on May 8, 2018, the Budget Committee recommended approval of the 2018/19 City budget for Council adoption; and WHEREAS, on June 25, 2018, the City Council held a public hearing on the approved budget. WHEREAS, the City Council of the City of Springfield finds that Adopting the Budget and Making Appropriations is necessary under ORS 294.305 to 294.565. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD: Section 1. The City budget for the City of Springfield for the fiscal year beginning July 1, 2018, and ending June 30, 2019, as approved by the City of Springfield Budget Committee in the total amount of $324,116,566 is hereby adopted. Section 2. The adopted appropriations, for the fiscal year beginning July 1, 2018, and ending June 30, 2019, as set forth in Exhibit “A” is hereby adopted. City of Springfield Fiscal Year 2018/19 Appropriations (All Funds) Personal Services 54,492,922 Materials and Services 46,400,560 Capital Outlay 2,753,630 Capital Projects 43,039,257 Contingency 1,000,000 Unappropriated Ending Fund Balance 235,000 Reserves 134,378,463 Interfund Transfers 19,529,074 Debt Service 10,759,550 Special Payments/Statutory Payments 11,528,110 TOTAL APPROPRIATIONS – ALL FUNDS $ 324,116,566 Section 3. BE IT RESOLVED that the common City Council of the City of Springfield hereby imposes the taxes provided for in the adopted budget at the permanent tax rate of $4.7403 per thousand of assessed value for operations, a rate of $0.36 for the voter approved four year Local Option operating levy for fire operations, a rate of $1.40 for the voter approved four year Local Option operating levy for police, court and jail operations; and in the amount Resolution No. _______ Attachment 2 Page 2 of 2 of $1,913,784 for bonds; and that these taxes are hereby imposed and categorized for tax year 2018/19 upon the assessed value of all taxable property within the district. Funds Subject to the General Government Limitation Excluded from the Limitation General Fund $ 4.7403/$1,000 Fire Local Option Levy $ 0.3600/$1,000 Police Local Option Levy $ 1.4000/$1,000 Bond Sinking Fund $ 1,913,784 Section 4. The City Manager of the City of Springfield is authorized and directed to certify the levy, as authorized by law, with Lane County, Oregon Assessor and the Lane County, Oregon Clerk, and will file a copy of the adopted budget with the Department of Revenue, State of Oregon. Section 5. This resolution shall take effect upon adoption by the Council and approval by the Mayor. ADOPTED by the Common Council of the City of Springfield this 25th day of June, 2018, by a vote of _______ for and _______ against. ________________________________________ Mayor – Christine L. Lundberg ATTEST: ________________________________________ City Recorder – AJ Ripka Exhibit A - Page 1 of 10 Dollar Amount General Fund - 100 Department Operating City Manager's Office 1,460,685$ Development & Public Works 2,530,203 Finance 2,237,163 Fire and Life Safety 11,381,801 Human Resources 581,259 Information Technology 1,980,485 Legal Services 713,376 Library 1,677,286 Police 14,632,274 Total Department Operating 37,194,532$ Non-Departmental Transfers 437,100$ Debt Service Contingency 1,000,000 Reserves 7,627,054 Total Non-Departmental 9,064,154$ Total General Fund 46,258,686$ Street Fund - 201 Department Operating Development & Public Works 5,481,106$ Information Technology 355,483 Total Department Operating 5,836,589$ Non-Departmental Transfers 150,000$ Reserves 1,315,292 Total Non-Departmental 1,465,292$ Total Street Fund 7,301,881$ Special Revenue Fund - 204 Department Operating City Manager's Office 30,730$ Development & Public Works 12,000 Library 74,992 Police 320,000 Total Department Operating 437,722$ Non-Departmental Reserves 808,578$ Total Special Revenue Fund 1,246,300$ Transient Room Tax Fund - 208 Department Operating City Manager's Office 188,034$ Development & Public Works 115,405 Library 174,523 Total Department Operating 477,962$ LEGAL APPROPRIATIONS LEVEL Exhibit A - Page 2 of 10 Dollar Amount Non -Departmental Transfers 637,778$ Reserves 1,480,734 Total Non-Departmental 2,118,512$ Total Transient Room Tax Fund 2,596,474$ Exhibit A - Page 3 of 10 Dollar Amount Community Development Fund - 210 Department Operating Development & Public Works 900,786$ Finance 20,890 Total Department Operating 921,676$ Non-Departmental Reserves 182,238$ Total Community Development Fund 1,103,914$ Building Code Fund - 224 Department Operating Development & Public Works 1,158,463$ Fire & Life Safety 61,069 Total Department Operating 1,219,532$ Non -Departmental Reserves 2,368,043$ Total Building Fund 3,587,575$ Fire Local Option Levy Fund - 235 Department Operating Fire and Life Safety 1,480,925$ Non -Departmental Reserves 550,408$ Total Fire Local Option Levy Fund 2,031,333$ Police Local Option Levy Fund - 236 Department Operating Finance 663,894$ Legal Services 76,083 Police 5,984,034 Total Department Operating 6,724,011$ Non -Departmental Reserves 914,887$ Total Police Local Option Levy Fund 7,638,898$ Bancroft Redemption Fund - 305 Non -Departmental Reserves 33,620$ Total Bancroft Redemption Fund 33,620$ Bond Sinking Fund - 306 Non-Departmental Debt Service 1,968,005$ Unappropriated Ending Fund Balance 235,000 Total Non-Departmental 2,203,005$ Total Bond Sinking Fund 2,203,005$ Reg.Wastewater Revenue Bond Cap. Projects Fund - 412 Non -Departmental Exhibit A - Page 4 of 10 Dollar Amount Reserves 63,001$ Total Reg. WW Revenue Bond Cap Projects Fund 63,001$ Exhibit A - Page 5 of 10 Dollar Amount Development Assessment Fund - 419 Department Operating Finance 58,357$ Non-Departmental Reserves 512,654$ Total Development Assessment Fund 571,011$ Development Projects Fund - 420 Capital Projects Development & Public Works 253,473$ Non-Departmental Transfers 928,803$ Reserves 2,828,663 Total Non-Departmental 3,757,466$ Total Development Projects Fund 4,010,939$ Regional Wastewater Capital Fund - 433 Department Operating Development & Public Works 2,028,000$ Total Development & Public Works Capital Projects 31,076,000$ Non-Departmental Transfers 2,022,845$ Reserves 49,647,815 Total Non-Departmental 51,670,660$ Total Regional Wastewater Capital Fund 84,774,660$ Street Capital Fund - 434 Department Operating Development & Public Works 97,543$ Total Development & Public Works Capital Projects 1,831,364$ Non-Departmental Reserves 1,460,697$ Total Street Capital Fund 3,389,604$ Sanitary Sewer Operations Fund - 611 Department Operating Development & Public Works 3,691,183$ Finance 15,746 Information Technology 340,427 Total Department Operating 4,047,356$ Total Development & Public Works Capital Projects 4,683,513$ Non-Departmental Debt Service 1,711,355$ Reserves 20,091,026 Total Non-Departmental 21,802,381$ Total Sewer Operations Fund 30,533,250$ Exhibit A - Page 6 of 10 Dollar Amount Regional Wastewater Fund - 612 Department Operating Development & Public Works 17,959,486$ Finance 155,931 Total Department Operating 18,115,417$ Non-Departmental Transfers 15,000,000$ Debt Service 5,452,810 Reserves 10,002,821 Total Non-Departmental 30,455,631$ Total Regional Wastewater Fund 48,571,048$ Ambulance Fund - 615 Department Operating Fire and Life Safety 6,645,435$ Non-Departmental Transfers 250,000$ Reserves 147,012 Total Non-Departmental 397,012$ Total Ambulance Fund 7,042,447$ Storm Drainage Operating Fund - 617 Department Operating Development & Public Works 5,312,048$ Finance 15,758 Information Technology 264,539 Total Department Operating 5,592,345$ Total Development & Public Works Capital Projects 4,968,907$ Non-Departmental Debt Service 708,052$ Reserves 14,278,623 Total Non-Departmental 14,986,675$ Total Drainage Operating Fund 25,547,927$ Booth-Kelly Fund - 618 Department Operating Development & Public Works 546,569$ Total Development & Public Works Capital Projects 226,000$ Non-Departmental Transfers 67,548$ Debt Service 765,445$ Reserves 1,037,601 Total Non-Departmental 1,870,594$ Total Booth-Kelly Fund 2,643,163$ Regional Fiber Consortium - 629 Department Operating Development & Public Works 179,075$ Non-Departmental Exhibit A - Page 7 of 10 Dollar Amount Reserves 196,462$ Total Regional Fiber Consortium Fund 375,537$ Exhibit A - Page 8 of 10 Dollar Amount Insurance Fund - 707 Department Operating Human Resources 1,369,541$ Health Insurance 8,586,936 Total Department Operating 9,956,477$ Non-Departmental Special Payments/Miscellaneous Fiscal Transactions 11,528,110$ Transfers 35,000 Reserves 9,605,799 Total Non-Departmental 21,168,909$ Total Insurance Fund 31,125,386$ Vehicle and Equipment Fund - 713 Department Operating Development & Public Works 479,491$ Finance 8,400 Fire & Life Safety 408,200 Information Technology 258,831 Library 8,000 Police 400,000 Total Department Operating 1,562,922$ Non-Departmental Debt Service 153,883$ Reserves 8,551,843 Total Non-Departmental 8,705,726$ Total Vehicle and Equipment Fund 10,268,648$ SDC Administration Fund - 719 Department Operating Development & Public Works 434,861$ Finance 22,855 Information Technology 66,954 Total Department Operating 524,670$ Non-Departmental Reserves 673,589$ Total SDC Administration Fund 1,198,259$ TOTAL RESOLUTION 324,116,566$ Exhibit B - Page 9 of 10 City of Springfield Funds Budget Non Budget Fund Number Fund Title Funds Funds 100 General Fund Reporting Fund 150 GAAP General Fund Non Reporting Fund 201 Street Fund Reporting Fund 204 Special Revenue Fund Reporting Fund 208 Transient Room Tax Fund Reporting Fund 210 Community Development Fund Reporting Fund 214 Housing Rehab Revolving Fund Non Reporting Fund 224 Building Code Fund Reporting Fund 229 SEDA Glenwood General Fund Non Reporting Fund 230 SEDA Downtown General Fund Non Reporting Fund 235 Fire Local Option Levy Fund Reporting Fund 236 Police Local Option Levy Fund Reporting Fund 251 GAAP Street Fund Non Reporting Fund 253 GAAP Museum Fund Non Reporting Fund 254 GAAP Special Revenue Fund Non Reporting Fund 258 GAAP Transient Room Tax Fund Non Reporting Fund 260 GAAP Community Development Fund Non Reporting Fund 264 GAAP Housing Rehab Revolving Fund Non Reporting Fund 272 GAAP River Bend Fund Non Reporting Fund 274 GAAP Building Code Fund Non Reporting Fund 279 GAAP Regional Fiber Consortium Fund Non Reporting Fund 285 GAAP Fire Levy Non Reporting Fund 286 GAAP Police Levy Non Reporting Fund 305 Bancroft Redemption Fund Reporting Fund 306 Bond Sinking Fund Reporting Fund 355 GAAP Bancroft Fund Non Reporting Fund 356 GAAP Bond Sinking Fund Non Reporting Fund 412 Regional Wastewater Revenue Bond Capital Projects Fund Reporting Fund 419 Development Assessment Capital Fund Reporting Fund 420 Development Projects Fund Reporting Fund 425 Storm Drainage Capital Fund Reporting Fund 427 G. O. Bond Capital Projects Fund Reporting Fund 428 Police Building Bond Capital Fund Reporting Fund 429 SEDA Glenwood Capital Projects Fund Non Reporting Fund 430 SEDA Downtown Capital Projects Fund Non Reporting Fund 433 Regional Wastewater Capital Fund Reporting Fund 434 Street Capital Fund Reporting Fund 459 GAAP Sewer Capital Projects Fund Non Reporting Fund 466 GAAP SDC Projects Non Reporting Fund 469 GAAP Development Assessment Fund Non Reporting Fund 470 GAAP Development Projects Fund Non Reporting Fund Exhibit B - Page 10 of 10 City of Springfield Funds Budget Non Budget Fund Number Fund Title Funds Funds 477 GAAP GO Bond Capital Projects Fund Non Reporting Fund 483 GAAP Regional Wastewater Capital Fund Non Reporting Fund 484 GAAP Street Capital Fund Non Reporting Fund 485 GAAP Street SDC Fund Non Reporting Fund 486 GAAP Sewer SDC Fund Non Reporting Fund 487 GAAP Regional Wastewater SDC Fund Non Reporting Fund 611 Sanitary Sewer Operations Fund Reporting Fund 612 Regional Wastewater Fund Reporting Fund 615 Ambulance Fund Reporting Fund 617 Storm Drainage Operating Fund Reporting Fund 618 Booth-Kelly Fund Reporting Fund 629 Regional Fiber Consortium Fund Reporting Fund 661 GAAP Sewer Operations Fund Non Reporting Fund 662 GAAP Regional Wastewater Fund Non Reporting Fund 665 GAAP Emergency Medical Services Fund Non Reporting Fund 668 GAAP Booth Kelly Fund Non Reporting Fund 679 GAAP Regional Fiber Consortium Fund Non Reporting Fund 707 Insurance Fund Reporting Fund 713 Vehicle and Equipment Fund Reporting Fund 719 SDC Administration Fund Reporting Fund 757 GAAP Insurance Fund Non Reporting Fund 763 GAAP Vehicle and Equipment Fund Non Reporting Fund 821 Agency Fund Non Reporting Fund 823 Investment Fund Non Reporting Fund 828 Springfield Retirement Trust Fund Non Reporting Fund 931 General Fixed Asset Account Group Non Reporting Fund 932 General Long Term Debt Account Non Reporting Fund 933 GAAP Adjustment Fund Non Reporting Fund Non Reporting Funds are non budget reporting funds, and are utilized exclusively to create the City's Comprehensive Annual Financial Report (CAFR).