HomeMy WebLinkAboutItem 15 Extension of Contract with Hughes Fire Equipment AGENDA ITEM SUMMARY Meeting Date: 6/25/2018
Meeting Type: Regular Meeting Staff Contact/Dept.: Joe Zaludek
Staff Phone No: 682-7122 Estimated Time: Consent Calendar
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Financially Responsible and Stable Government
Services
ITEM TITLE: APPROVE A CONTRACT EXTENSION FOR FIRE APPARATUS MAINTENANCE AND REPAIR WITH HUGHES FIRE EQUIPMENT, INC.
ACTION
REQUESTED:
Authorize City Manager to sign a contract extension with Hughes Fire
Equipment, Inc. for maintenance and repair of fire apparatus.
ISSUE STATEMENT: Springfield Fire & Life Safety is requesting to extend a contract for apparatus maintenance and repair services with Hughes Fire Equipment, Inc.
ATTACHMENTS: 1. Fourth Amendment to Hughes Fire Equipment, Inc. contract
DISCUSSION/
FINANCIAL IMPACT:
Fire & Life Safety completed an RFP process in 2014 to procure ongoing
services for maintenance and repair of fire apparatus. Hughes Fire Equipment, Inc. was selected as the best fit for the needs of the department. The existing
contract amendment will expire June 30, 2018. Fire is requesting an additional six month extension of the contract to allow time to complete a procurement
process.
SFLS spends over $200,000 per year on maintenance, repair and inspection of the apparatus fleet to ensure the safety of the firefighters and the public. Repair
and maintenance must comply with requirements monitored by 20 different organizations. Hughes Fire Equipment, Inc. has over 20 years experience in fire
apparatus maintenance and has provided these services to Springfield Fire over the last 5 years. Additionally, Hughes Fire Equipment, Inc. is the local area
Pierce Manufacturing dealer and provides warranty services on all of Springfield’s Pierce fire apparatus.
This will be the last amendment to this contract. In Summer of 2018, a Request
for Proposals will be issued to select a supplier to contract with on January 1, 2019.
DRAFT
FOURTH AMENDMENT TO CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND Hughes Fire Equipment, Inc.
C1213 July 1, 2018 Parties:
The City of Springfield “City”
225 Fifth Street Springfield, OR 97477 And
Hughes Fire Equipment, Inc. “Independent Contractor”
910 Shelley Street Springfield, OR 97477
The Parties hereby agree that the Independent Contractor Agreement dated July 1, 2014, and the First Amendment dated July 1, 2015; Second amendment dated July 1, 2016; and the Third Amendment dated July 1,
2017, between the City of Springfield (City) and Hughes Fire Equipment, Inc. (Independent Contractor)
included herein as Attachment 1 is hereby amended for the fourth time as follows:
4. Term. This agreement is hereby amended for an additional six-month period upon mutual agreement of the parties. This agreement will continue for a period of six months and shall expire December 31, 2018,
unless earlier terminated in accordance with the provisions of this Agreement. This amendment shall be
the last extension of the agreement referenced herein as Attachment 1. Any extension shall consider the
requirements of the SMC Section 2. 708(3) and each extension shall not be effective until reviewed and
approved by the Springfield Common Council.
34. Americans with Disabilities Act Compliance. Independent Contractor will comply with all applicable
provisions of the Americans with Disabilities Act of 1990, 42 USC Section 12101 et seq. and Section 504
of the Rehabilitation Act of 1973.
Except as amended herein, all other terms and conditions of the Independent Contractor Agreement between
Parties dated July 1, 2014; First Amendment dated July 1, 2015; Second amendment dated July 1, 2016; and
Third Amendment dated July 1, 2017, will remain in full force and effect.
CITY OF SPRINGFIELD INDEPENDENT CONTRACTOR
Name:________________________ Name:________________________
Title: _________________________ Title: _________________________
Date: _________________________ Date: _________________________
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DRAFTCITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT
Type 4: For Personal Services Contracts Not Requiring Professional Liability Insurance)
Contract# 1213
Dated: July 1, 2014
Parties:City of Springfield CITY")
A municipal corporation in the State of Oregon
225 Fifth Street
Springfield, Oregon 97477
and
Hughes Fire Equipment, Inc. Independent Contractor")
Additional Independent Contractor Information:
A. Type of Entity: sole Proprietorship Partners Limited Liability Company ®Corporation
B. Address: 910 Shelly Street, Springfield, OR 97477
C. Telephone: 541.747.0072
D. Fax No: N/A
E. SSN or Fed. I.D. No: On File
F. Professional License(s) No: N/A
G. Oregon Agency Issuing License: N/A
H. Foreign Contractor Yes ® No
Foreign means not domiciled in or registered to do business in Oregon) See Exhibit B (11).
City Account Number(s) To Be Charged(Include Percentages):
Account Number Percentage
In consideration of the mutual covenants contained herein, the parties agree to the following terms,
provisions and conditions:
1. Payment by CITY. CITY shall pay Independent Contractor according to the sum and schedule
described in Attachment 1 attached hereto and incorporated herein by this reference and in an
amount not to exceed $250,000.00. .
2. Services to be Performed by Independent Contractor. Independent Contractor shall perform the
fire apparatus maintenance and repair services described in Attachment 1 Hughes Fire Equipment,
Inc RFP response dated May 8, 2014.
3. Invoice. Monthly invoice to be sent to Jana Sorenson, City of Springfield, 225 5"" Street, Springfield,
OR 97477. Invoice will be paid on net 30 day terms upon City acceptance of work or services
performed.
4. Term. This Agreement is effective as of the date first set forth above and shall continue until June
30, 2015, unless earlier terminated in accordance with the provisions of this Agreement or by
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DRAFTmutual consent of the parties. This agreement may be amended annually,to extend the term stated
herein, for not more than three (3) successive one (1) year periods, upon mutual agreement of the
parties. In addition, at the time of amendment, City will set the amount of the contract for the
following term of the agreement. In negotiating any extension, City shall consider the requirements
of the SMC Section 2.708(3) and each extension shall not be effective until reviewed and approved
by the Springfield Common Council.
5. Sourcing. Independent Contractor was awarded contract pursuant to the City's RFP#1183 Fire
Apparatus Maintenance and Repair issued April B, 2014.
6. Independent Contractor Status. By its execution of this Agreement, Independent Contractor
certifies its status as an "Independent Contractor" as that term is used under the laws of the State of
Oregon, and that all performance of any labor or services required to be performed by Independent
Contractor under the terms of this Agreement shall be performed in accordance with the standards
set forth in ORS 670.600, and as more specifically set forth on Exhibit"A" attached hereto and
incorporated herein by this reference.
7. First Point of Contract.
Independent Contractor: Sheri Taylor, PH: 541.747.0072, staylorohugesfre.com,
CITY: Jana Sorenson, PH: 541.744.4150,jsorenson@springfield-or.gov
8. Conformance with Oregon Public Contracts Law (ORS Chapter 279). Independent Contractor
shall comply with all applicable provisions of Oregon law for public contracts, including, but not
limited to ORS 2798.220, ORS 2798.225, ORS 2798.230 and ORS 279B.235 and as more fully set
forth on Exhibits"A" and "B" attached hereto and incorporated herein by this reference.
9. Work Performed. The work to be performed by Independent Contractor includes services
generally performed by Independent Contractor in his/her/its usual line of business.
10. Tax duties and Liabilities. Independent Contractor shall be responsible for all federal, state and
local taxes, if any, applicable to any payments received pursuant to this Agreement, including but
not limited to income tax, payroll tax, social security and self-employment tax. CITY shall not
withhold, pay, or in any other manner be responsible for payment of any taxes on behalf of
Independent Contractor.
11. Reimbursement Of Expenses. Independent Contractor shall not be entitled to reimbursement by
CITY for any expenses incurred by Independent Contractor unless otherwise agreed in writing.
12. Materials and Supplies. Independent Contractor shall supply all materials and supplies needed to
perform the services required unless otherwise agreed in writing.
13. No Authority to Bind CITY. Independent Contractor shall have no authority to enter into contracts
on behalf of CITY, its officers, agents and employees. This Agreement shall not create a
partnership or joint venture of any sort between the parties.
14. Federal Employment Status. In the event payment made pursuant to this Agreement is to be
charged against federal funds, Independent Contractor hereby certifies that it is not currently
employed by the Federal Government and the amount charged does not exceed Independent
Contractor's normal charge for the type of services provided.
15. Indemnification and Hold Harmless. The Contractor shall assume all responsibilities for the work,
and bear all losses and damages directly or indirectly resulting to the Contractor, the City, or to
others on account of the character or performance of the work, unforeseen difficulties, accidents, or
any other cause whatsoever.The Contractor shall assume defense of, indemnify and save
harmless the City, its officials, agents, and employees from all claims, liability, loss, damage and
injury of every kind, nature and description, directly or indirectly resulting from activities in the
performance of the Contract, the ownership, maintenance or use of motor vehicles in connection
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DRAFTtherewith, or the acts, omissions, operations, or conduct of the Contractor or any Subcontractor
under the Contract or any way arising out of the Contract, irrespective of whether any act, omission
or conduct of the City connected with the Contract is a condition or contributory cause of the claim,
liability loss, damage or injury and irrespective or whether act, omission, or conduct of the
Contractor or Subcontractor is merely a condition rather than a cause of a claim, liability, loss
damage or injury.The Contractor shall not be liable for nor be required to defend or indemnify,the
City relative to claims for damage or damages resulting solely from acts or omissions of the City, its
officials, agents or employees. The absence of or inadequacy of the liability insurance required in
section 16 shall not negate Contractor's obligation in this paragraph.
16. Insurance.
16.1 General Insurance. The Contractor shall maintain in force for the duration of this
Agreement a Commercial General Liability insurance policy written on an occurrence basis with
limits not less than $2,000,000 per occurrence and $3,000,000 in the aggregate for bodily injury
or property damage. The policy will contain a"per project" aggregate endorsement.Automobile
Liability (owned, non-owned and hired) insurance with limits not less than $1,000,000 per
occurrence shall be maintained. The City, its employees, officials and agents will be named as an
Additional Insured where operations are being conducted related to this contract, on the General
Liability policy as respects to work or services performed under this Agreement to the extent that
the death or bodily injury to persons or damage to property arises out of the fault of the
Contractor or the fault of the Contractor's agents, representatives or subcontractors. This
insurance will be primary over any insurance the City may carry on its own. If the City requires
Professional Liability coverage, the City's Risk Manager must approve the terms, conditions and
limits. Independent contractor understands that CITY is a public entity subject to the requirements
of the Oregon Governmental Tort Claims Act, ORS 30.260 et seq. In the event that CITY'S.
financial obligations or liabilities are modified by any amendment to the liability limits imposed by
the Oregon Governmental Tort Claims Act, Independent contractor agrees that the limits
regarding liability insurance set forth in this Section 16 will be modified to conform to such limits.
Independent contractor and CITY shall sign an amendment to this Agreement incorporating such
modification.
16.2 Workers' Compensation. Contractor shall provide and maintain workers' compensation
coverage for its employees, officers, agents, or partners, as required by applicable workers'
compensation laws. If contractor is exempt from coverage, a written statement signed by
Independent Contractor so stating the reason for the exemption shall be provided to the City
16.3 Evidence of Insurance Coverage. Evidence of the required insurance coverages
issued by an insurance company satisfactory to the City shall be provided to the City by way
of a City approved certificate of insurance before any work or services commence.
16.4 Notice of Cancellation or Material Change in Coverage. The certificate of insurance
shall contain a requirement that the Insurance company notify the City 30 days prior to any
cancellation or material change in coverage. If the approved insurance company will not
provide this 30 day notice,the Contractor shall provide written notice to the City contract
manager within 2 calendar days after the Contractor becomes aware that their coverage has
been canceled or has been materially changed. The Contractor shall either fax 541-726-
3782 said notice or email it directly to Bob Duey (rduey@springfield-or.gov), Finance Director
at the City. Regardless of what circumstances caused Contractors insurance coverage to
cease or be modified, it is the contractor's responsibility to notify the City. Failure to
maintain proper insurance or provide n e of cancellation or modification shall be grounds
for immediate termination of this contra Contractor initials)
16.5 Equipment and Material. The Contractor shall be responsible for any loss, damage, or
destruction of its own property,equipment, and materials used in conjunction with the work.
16.6 Exception or Waivers. Any exception or waiver of these requirements shall be subject
to review and approval from the City's Risk Manager.
16.7 Subcontractors. The Independent Contractor shall require all subcontractors to provide
and maintain General Liability,Auto Liability, Professional Liability(as applicable), and
Workers'Compensation insurance with coverages equivalent to those required of the
Independent Contractor in this contract. The Independent Contractor shall require
certificates of insurance from all subcontractors.
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DRAFT17. Termination. The performance of work under this Agreement may be terminated by CITY, in whole
or in part, whenever for any reason CITY shall determine that such termination is in the best interest
of CITY. Any such termination shall be effected by delivery to the Independent Contractor of a
Notice of Termination specifying the extent to which performance of the work under the Agreement
is terminated and the date on which such termination is effective. Upon delivery to the Independent
Contractor of a Notice of Termination under this paragraph,the Independent Contractor and CITY
shall, by agreement, make an appropriate written modification to this Agreement governing
completion of portions of the independent Contractor's work and payment therefore by CITY.
18. Rights in Data. All original written material, including programs, card decks, tapes, listings, and
other documentation originated and prepared for CITY pursuant to this Agreement, shall become
exclusively the property of CITY. The ideas, concepts, know-how, or techniques developed during
the course of this Agreement by Independent Contractor personnel can be used by either party in
any way it may deem appropriate. Material already in Independent Contractor's possession,
independently developed by Independent Contractor outside the scope of this Agreement, or
rightfully obtained by Independent Contractor from third parties, shall belong Independent
Contractor. This agreement shall not preclude Independent Contractor from developing materials
which are competitive, irrespective of their similarity to materials which might be delivered to CITY
pursuant to this Agreement. Independent Contractor shall not, however, use any written materials
developed under this Agreement in developing materials for others, except as provided in this
section.
19. Confidentiality. During the course of performance hereunder, Independent Contractor or its agent,
employees, or contractors, may receive confidential information. Independent Contractor agrees to
use its best efforts to maintain the confidentiality of such information and to inform each agent and
employee performing services of the confidentiality obligation that pertains to such information.
20. Assignment/Subcontract. Independent Contractor shall not assign, sell, transfer, subcontract or
sublet rights, or delegate responsibilities under this Agreement, in whole or in part, without the prior
written approval of CITY. No such written approval shall relieve Independent Contractor of any
obligations of this Agreement, and any transferee or subcontractor shall be considered the agent of
Independent Contractor. Independent Contractor shall remain liable as between the original parties
to this Agreement as if no such assignment had occurred.
21. Successors in Interest. The provisions of this Agreement shall be binding upon and shall inure to
the benefit of the parties to this Agreement and their respective successors and assigns.
22. Compliance with All Government Regulations. Independent Contractor shall comply with all
Federal, State and local laws, codes, regulations and ordinances applicable to the work performed
under this Agreement. Failure to comply with such requirements shall constitute a breach of
contract and shall be grounds for termination of this Agreement. Damages or costs resulting from
noncompliance shall be the sole responsibility of Independent Contractor. .
23. Attorney Fees. In the event a lawsuit of any kind is instituted on behalf of CITY to enforce any
provision of this Agreement, Independent Contractor shall pay such additional sums as the Court
may adjudge reasonable for attorney fees plus all costs and disbursements at trial and on any
appeal.
24. Force Majeure. Neither party to this Agreement shall be held responsible for delay or default
caused by fire, riot, acts of God and/or war which is beyond that party's reasonable control. CITY
may terminate this Agreement upon written notice after determining such delay or default will
unreasonably prevent successful performance of the Agreement.
25. Assistance Regarding Patent and Copyright Infringement. In the event of any claim or suit
against CITY on account of any alleged patent or copyright infringement arising out of the
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DRAFTperformance of this Agreement or out of the use of any material furnished or work or services
performed hereunder, Independent Contractor shall defend CITY against any such suit or claim and
hold CITY harmless from any and all expenses, court costs, and attorney's fees in connection with
such claim or suit.
26. Severability. If any provision of this Agreement is declared by a court to be illegal or in conflict with
any law, the validity of the remaining terms and provisions shall not be affected, and the rights and
obligations of the parties shall be construed and enforced as if the Agreement did not contain the
particular provision held to be invalid.
27. Access to Records. CITY and its duly authorized representatives shall have access to books,
documents, papers and records of Independent Contractor which are directly pertinent to this
Agreement for the purpose of making audit, examination, excerpts and transcripts.
28. Waiver. Failure of CITY to enforce any provision of this Agreement shall not constitute a waiver or
relinquishment by CITY of the right to such performance in the future nor of the right to enforce any
other provision of this Agreement.
29. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented
or amended in any manner whatsoever, without prior written approval of CITY, No modification of
this Agreement shall bind either party unless reduced to writing and subscribed by both parties, or
ordered by a Court.
30. Nondiscrimination. Independent Contractor shall comply with all applicable requirements of
Federal and State civil rights and rehabilitation statutes, rules and regulations.
31. Dual Payment. Independent Contractor shall not be compensated for work performed under this
contract from any CITY agency other than the agency which is a party to this contract.
32. Remedies. This Agreement shall be governed by and construed in accordance with the laws of the
State of Oregon, and any litigation arising out of this Agreement shall be conducted in the courts of
the State of Oregon, County of Lane.
33. Entire Agreement. This Agreement signed by both parties is the parties'final and entire
Agreement and supersedes all prior and contemporaneous oral or written communications between
the parties, their agents and representatives. There are no representations, promises, terms,
conditions or obligations other than those contained herein.
IN WITNESS WHEREOF the parties have executed this Agreement to be effective the date first
set forth above.
CITY OF S GI I D.INDEPENDENT CONTRACTOR
By:
I(v
c7V By:
Name: a Name: Rex Hughes s
Title: Title: President
Date: Date:
Reviewed by City Contract Officer
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DRAFTEXHIBIT "A"
CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT
Independent Contractor Status
All performance of any labor or services required to be performed by Independent Contractor
shall be performed in accordance with the standards set forth in ORS 670.600 ( 2005), and as
follows:
A person is customarily engaged in an independently established business if any three of the
following six requirements are met:
1. The person maintains a business location:
a. That is separate from the business or work location of the person for whom the
services are provided; or,
b. That is in a portion of the person's residence and that portion is used primarily
for the business.
2. The person bears the risk of loss related to the business or the provision of services as
shown by factors such as:
a. The person enters into fixed-price contracts;
b. The person is required to correct defective work;
C. The person warrants the services provided; or,
d. The person negotiates indemnification agreements or purchases liability
insurance, performance bonds or errors and omissions insurance.
4. The person provides contracted services for two or more different persons within a 12-
month period, or the person routinely engages in business advertising, solicitation or
other marketing efforts reasonably calculated to obtain new contracts to provide similar
services.
5. The person makes a significant investment in the business, through means such as:
a. Purchasing tools or equipment necessary to provide the services;, _
b. Paying for the premises or facilities where the services are provided; or
C.Paying for licenses, certificates or specialized training required to provide the
services.
6. The person has the authority to hire other persons to provide'dr toa`ssist'in providing
the services and has the authority to fire those persons.
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DRAFTEXHIBIT"B"
City of Springfield
Public Contracts
Conformance with Oregon Public Contractors Laws
Pursuant to Oregon law,every public contract shall contain the following conditions:
1)Make payment promptly,as due,to all persons supplying to the contractor laborer material forthe performance ofthe work provided
for in the contract. ORS2796.220(1)
2)Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of
the contract. ORS 2798 220(2).
3)Not permit any Tien or claim to be filed or prosecuted against the stale or a county, school district,municipality,municipal corporation
or subdivision thereof,on account ofany labor or material furnished. ORS 2798.220(3).
4)Pay to the Department ofRevenue all sums withheld from employees under ORS 316.167. ORS 279B.220(4).
5)Ifthe agreement is for lawn and landscape maintenance,it shall contain a condition requiring the contractor to salvage,recycle,
compost or mulch yard waste material at an approved situ,if feasible and cost-effective, ORS 2796.225.
6)Promptly,as due, make payment to any person,copartnership,association or corporation furnishing medical,surgical and hospital
care services or other needed care and attention;incident to sickness or injury,to the employees ofthe contractor,of all sums that the
contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of
employees under any law,contract or agreement for the purpose of providing or paying for the services. All employers shall comply
with ORS 656017. ORS 2796.230.
7) A person may not beemployed for more than 10 hours in any one day,or40 boom in any one week,except in cases ofnecessity,
emergency or when the public policy absolutely requires it,and in such cases,except in cases ofcontracts for personal services
designated under ORS 279A.055,the employee shall be paid at least time and a half pay:
a) For all overtime in excess ofeight hours a day or 40 hours in any one week when the work week is five consecutive
days, or
b) For all overtime in excess of 10 hours in any one day or 40 hours in any one week when the work week is four
consecutive days,Monday through Friday;and
c) For all work performed on Saturday and on any legal holiday specified in ORS 2798.020.
An employer must give notice in writing to employees who work on a public contract,eitherat the time of hire or before
commencement of work on the contract,or by posting a notice in a location frequented by employees,of the number ofhours per day
and days per week that the employees may be required to work. ORS 279B.235(1)-(2).
8)Ifthe agreement is for personal services,the contract shall contain a provision that the employee shall be paid at least time and a half
for all overtime worked in excess of40 hours in any one week,except for individuals under personal services contracts who are
excluded under ORS 653.010 to 653.261 or under 29 U.S.C.201-209 from receiving overtime. ORS 2798.235(3).
9)Contracts forservices must contain a provision that requires that persons employed under contracts shall receive at least time and half
pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279B.020(I)(b)(B)-(G) and for
all time worked in excess of 10 hours in any one day or in excess of 40 hours in any one week,whichever is greater. Employer shall
give notice in writing to employees who work on a contract for services,either at the time ofhire or before commencement ofwork on
the contract,or by posting a notice in a location frequented by employees,of the number hours per day and days per week that the
employees may be required to work. ORS 279B.235(5).
If this agreement is for a public improvement,the contract shall contain the following conditions:
10) Make payment promptly,as due,to all persons supplying to the contractor labor or material for the performance ofthe work provided
for in the contract ORS 279C.505(I xa).
11) Pay all contributions or amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the performance of
the contract. ORS 279C.505(1)(b).
12) Not permit any lien or claim to be filed or prosecuted against the state or a county,school district,municipality,municipal corporation
or subdivision thereof,on account ofany labor or material fumished. ORS 279C.505(I)(c).
13) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167. ORS 279C.505(I)(d).
14) The contractor shall demonstrate that an employee drug testing program is in place. ORS 279C.505(2),
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DRAFT15) Ifthe contractor fails,neglects or refuses to make prompt payment of any claim for labor or services furnished to the contractor or
subcontractor by any person in connection with the public improvement contract as the claim becomes due,the proper officer or
officers representing the state or county,school district,municipality,municipal corporation or subdivision thereof,as the case may
be,may pay such claim to the person furnishing labor or services and charge the amount ofthe payment against the funds due or to
become due the contract by reason of the contract. Ifthe contractor or first-tier subcontractor fails,neglects or refuses to make
payment to a person furnishing labor or materials in connection with the public improvement contract within 30 days after receipt of
payment from the contracting agency or a contractor,the contractor or first-tier subcontractor shall owe the person the amount due
plus interest charges commencing at the end ofthe 10-day period that payment is due under ORS 279C.580(4)and is subject to a good
faith dispute as defined in ORS 279C580. If the contractor or a subcontractor fails,neglects or refuses to make payment to a person
furnishing labor ormaterials in connection with the public improvement contract,the person may file a complaint with the
Construction Contractors Board,unless payment is subject to a good faith dispute as defined in ORS 279C.580. ORS 279C.515,
16) The payment ofa claim does not relieve the contactor or the contractor's surety from obligation with respect to any unpaid claims.
ORS 279C.515(4).
17) A person may not be employed for more than 10 hours in any one day,or 40 hours in any one week,except in cases of necessity,
emergency or when the public policy absolutely requires it,and in such cases,except in cases of contracts for personal services
designated under ORS 279C.100,the employee shall be paid atleast time and a halfpay
a) For all overtime in excess ofeight hours a day or 40 hours in any one week when the work week is five consecutive
days;or,
b) For all overtime in excess of 10 hours in anyone day or 40 hours in any one week when the work week is four
consecutive days-Monday through Friday;and,
C) For all work performed on Saturday and on any legal holiday specified in ORS 279B020. ORS 279C.520(1).
An employer shall give notice in writing to employees who work on a public contract either at the timeof hire or before
commencement ofo ork on the contract,or by posting a notice in a location frequented by employees,ofthe number ofhours per day
and days per week that the employees may be required to work. ORS 27913520(2),
18) Ifthe agreement is for personal services,the contract shalI contain a provision that the employee shall be paid at least time and a half
for al I overtime worked in excess of 40( tours in any one week,except for individuals under personal services contracts who are
excluded under ORS 653.010 to 653,261 or under 29 U.S.C.201-209 from receiving overtime ORS 2790.520(3).
19) Contracts for services must contain a provision that requires that persons employed under contracts shall receive at least time and half
pay for work performed on the legal holidays specified in a collective bargaining agreement or in ORS 279C.540(I)(b)(B){G)and for
all dine worked in excess of 10 hours in any one day or in excess of 40 hours in any one week,whichever is greater An employer
shall give notice in writing to employees who work on a contract for services,either at the time of hire or before commencement of
work on the contract,or by posting a notice in a location frequented by employees,of the number of hours per day and days per week
that the employees may be required to work. ORS 279C.520(5)
20) Solicitation documents for a public improvement contract shall make specific reference to federal,state and local agencies that have
enacted ordinances,rules or regulations dealing with the prevention ofenvironmental pollution and the preservation of natural
resources that affect the performance of the contract. A solicitation document must also make special reference to known conditions
at the construction site that may require the successful bidder to comply with the ordinances,rules or regulations identified under ORS
279C525(1)_ Ifthe successful bidder encounters a condition not referred to in the solicitation documents,not caused by the
successful bidder and not discoverable by a reasonable prebid visual site inspection,and the condition requires compliance with the
ordinances, rules or regulations referred to under ORS 279C525(1),the successful bidder shall immediately give notice of the
condition to diecontracting agency. The successful bidder may not commence work nor incur any additional job site costs in regard
to the condition encountered and described in ORS 279.525(3)without written direction from the contracting agency. ORS 279C.525
21) Promptly,as due,make payment to any person,copartnership,association or corporation furnishing medical, surgical and hospital
care services or other needed care and attention,incident to sickness or injury,to the employees of the contractor,of all sums that the
contractor agrees to pay for the services and all moneys and sums that the contractor collected or deducted from the wages of
employees under any law,contract or agreement for the purpose of providing or paying for the services. All employers shall comply
with ORS 656.017. ORS 279C530.
22) A contract for public works shall contain a provision stating the existing state prevailing rare and wage and,ifapplicable,the federal
prevailing rue of wage required. Every contract and subcontract shall contain a provision that workers shall be paid not less than the
specified minimum hourly rate of wage in accordance with ORS 279C.838. ORS 279C.830(I).
If this agreement is for demolition,the contract shall also contain the following conditions:
23) Contractor must salvage or recycle construction and demolition debris,iffeasible and cost-effective.ORS 279C.510(11
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From: Shed Taylor
To: MCMAHAN 3avne
Cc: Rex Pirates
Subject: RE: Revised HFE proposal page 4
Date: Tuesday,May 13,2014 2:35: 20 PM
Attachments: HFE Sorinafeld REP 1183 Revised Pr000sal oa 4 05132014.odr
I apologize for that Jayne. Attached Includes a revision date at the top of the page. Does this work?
Thanks!
Sheri Taylor I Sales Manager I Hughes Fire Equipment, Inc. 1 910 Shelley Street I Springfield, OR
97477
Phone: 541-747-0072-Toll Free:800.747.6510- Direct:541.393.9348 - Fax: 541.747.0073
Email: stavlor®huahesfire.com I www.huahesfire.com
This message is Intended solely for the use of the individual and entity towhom It Is addressed,andmay contain information that is privleged,confidential
and exempt from disclosure under applcable state and federal laws. If you are not the addressee,or are not authorized to receive for the Intended
addressee,you are hereby notified that you may not use,copy,distribute or disclose to anyone any portion of this message orthe Information contained
herein. If you havereceived this messagein error,please immediately advise the sender by reply email and destroy the message.
From: MCMAHAN Jayne [mailto:jmcmahan@springfield-or.gov]
Sent: Tuesday, May 13, 2014 2:30 PM
To: Sheri Taylor
Cc: Rex Hughes
Subject: RE: Revised HFE proposal page 4
Hi Sheri,
Sorry if I missed saying this but I need this page to clearly state the date of revision at the top of the
document.
Thank you,
Jayne
Jayne McMahan C.P.M.I Procurement&Contracts Manager l City of Springfield 225 5th Street,
Springfield,OR 974771 office: 541.726.37081 imcmahan(dsptjngfield-or.iov
Please consider the environment before printing this email.
From: Sheri Taylor [maiIto:sraylor(a)hughesfre.com]
Sent: Tuesday, May 13, 2014 2:19 PM
To: MCMAHAN Jayne
Cc: Rex Hughes
Subject: Revised HFE proposal page 4
Jayne,
Per our earlier conversation attached is revised proposal page 4 removing the exception to the
general liability insurance limits and accepting the limit terms per attachment 5 of the RFP.
If any additional clarification is needed please do not hesitate to contact us. Thank you.
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Thanks!
Sheri Taylor I Sales Manager I Hughes Fire Equipment, Inc. 1 910 Shelley Street I Springfield, OR
97477
Phone:541-747-0072-Toll Free: 800.747,6510- Direct:541.393,9348- Fax: 541.747.0073
Email: stavlorQhughesfire.com I wwwhuahesfire.com
an
message is
from disclosure under
ror the ass of the
to a
d
federal
and e
v,s.
fo whom If!s
t the addressee,
and may
e not o thonz d to
met
v for th
ed
endedenflol
add exempt from
a
herebe antlerapat you
slate and federal lows, It you are not the anyoneee,or are not
this message or
for the intended
addressee,you are hereby notifiedm that you may not use,copy,lately ad or disclose le anyone any ail andof this message or the Information containedherein. If you have received this message in error,please Immediately adNSe the sender by reply email and destroy the message.
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ATTACHMENT
HUGHES FIRE EQUIPMENT.
Revision Date: May 13, 2014 see item 10 below
inventory, we have priority sole source access to inventory in excess of$3.7 million from
Pierce Manufacturing, Inc., who is the builder of a large percentage of Springfield Fire's
apparatus fleet as well as the inventory of the Pierce dealer network. We also have
direct access to over 300 other vendor s. As a member of the Pierce dealer network we
can provide our customers the benefit of access to corporate global logistics support
systems for all aspects of firefighting apparatus, which in turn results in minimum "out of
service"time.
8. See completed Attachment 2 — Schedule and Expense Itemization.
9. See signed Attachment 4—Authorization to Legally Bind Bidder.
10. Acceptance of terms and conditions of the sample contract, Attachment 5 except as
noted below:
This is a revision to the original proposal submitted removing the exception to
the general liability limits. General Liability limits per attachment 5 are accepted.
Exception item 16.1 General Insurance: The policy will contain a "per project'
aggregate endorsement.
Will provide: Please see the copy of our certificate of insurance provided in the
Attachment 5 section of this proposal for details of the coverage we provide.
11. See signed Attachment 6 —Minority Women Emerging Small Business Form (MWEST).
12. Requests to consider"equal specifications' not subm itted.
111. Contact Person —Accepted
IV. Schedule For Selection Process—Accepted
V. Selection Criteria And Process— Accepted
VI. Late Proposals Not Considered —Accepted
VII. Addenda ToRFP—Accepted
Proposal
Springfield Fire Apparatus Maintenance & Repair RFP 1183 Page 4 of 5
HUGHES FIRE EQUIPMENT, INC. ! 910 SHELLEY STREET ! SPRINGFIELD,OREGON 97477 • P.541.747.0072 • F.541.747.0073 WWW.HUGHESFIRE.COM
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Ilughxs Firx Equipment.Inc.
910'Shelley Street
Springfield.OR 97477
T:i41-74-747-0072
I HUGHES FIRE EQUIPMENT Y:541- 747-0073
re'x'.hu hcilire:unn
I
4
t
CITY OF SPRINGFIELD
FIRE AND LIFE SAFETY DEPARTMENT
SUBMITTAL FOR:
RFP 1183
FIRE APPARATUS MAINTENANCE 8r REPAIR
BID DATE: MAY 8, 2014
BID TIME: 2:00 PM
ORIGINAL
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HUGHES FIREIEQUIPME'N7
I
City of Springfield II
Fire and Life Safety Department
Proposal for RFP 1183 Fire Apparatus M aintenance& Repair
We are pleased to.subrn fa proposal for Fire Apparatus Maintenance&Repair for your
apparatus fleet per your request for proposal 1183.
I. Proposal Overview—Accepted with exception noted:
Exception: Pickup& Delivery to,fire station charges may be,applicable for agencies
electing cooperative purchasing.
11
II. Proposal Format:
1.. Proposer:
Hughes Fire Equi pmeni,Inc,
910 Shelley Street
Sptingfield,•;OR 97477
Phone: 541-747=0072'
Fait: 541-747-0073
FIN: 93-0962404
2: Primary Contact:
Sheri Taylor
Sales Manager
Phone: 541- 747-0072.
Fax:'541.-747-0073
Email: stavloroi).hughesfire,com
3. Hughes,Fire Equipment, Inc., an Oregon Corporation since 1987, is a,resident bidder as
described in ORS 279A.120 (1)(b)and is licensed to do business in the State.of
Oregon.
4. HUGHES FIRE'EOUIPMENT°was incorporated in 1987. Since our inception we have
been providing,and servici ng fire and emergency rescue apparatus with the philosophy
of"PROUDLY SERVING YOU, WHILE YOU SERVE OUR COMMUNITY". 'We,have
achieved-this by providing equipment and service meeting the highest level ofguality,
expertise and experience w ith the utmost of integrity and efficiency. Our skilled
technicians take pride in their work,which is reflected, in the product•and,service we
provide:
In 2002 we expanded our corporate facilities in Springfield. Oregon to a 10,000 square
foot facility which encompasses 7;500 square feet dedicated to em ergency apparatus
repair and inventory including four'(4):service bays, an underground pump-test pit and a
dedicated wash-area. We also have service facilities,in Phoenix, Arizona and Tacoma,
1
Proposal
Springfield Fire Apparatus M aintenance & Repair,RFP .1183 Page.1 of 5
HUGHES FIRE EQUIPMENT, INC.• 910 SHELLEY.STREET• SPRINGFIELD,OREGON 97477 • @541:747:0072 •4.547:747.0073 •WWW.HUGHESFIRE:COM
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HUGHES FIRE EQUIPMENT
Washington. Our service divisions'are comprised of seventeen (17)technicians with
various levels of EVT,ASE and industry specific certifications as well as.CDL licensing.
Our mobile service fleet is comprised of eight(8)dully equipped mobile service,unils:as
well.as mobile technicians located in Oregon, Washington, Idaho,"and Nevada.
Our service division is.a Pierce"Platinum"certified facility. This dealer development I!
program is designed to reward dealers for their proven commitment and performance to
customers and end users. Platinum is the highest ranking available and is achieved only
after an intensive evaluation of our business,practices„operating systems; technician
qualifications, staffing levels and general practices.
d
Service;benefits obtained by achieving this level,include, but are not limited to:.
Discounted parts pricing
Restocking fee waiver for qualified parts returns
Discounted or waived fees for Pierce provided technical training classes
Hughes Fire Equipment provides full service maintenance and repair, including but not
limited to, preventative maintenance service, annual aerial laddertesting, pump testing,
ground ladder,testing, NFPA 1911 annual inspections maintenanceandtesting. We .
Tprovideservice encompassing a wide range from small minor repairs to major overhauls.
These services are available for all brands of fire and emergency,rescue apparatus and
we have experience servicing every brand and type of apparatus in the City of
Springfield's.apparatus,ffeet, We.are the only authorized warranty facility in our area for
Pierce Manufacturing and are an authorized warranty facility for Oshkosh Truck
Corporation as well.
5. References:
Lane Fire Authority
Formerly Lane County Fire District 1 and Lane Rural Fire/Rescue'
88050 Territorial Road
Veneta, OR 97487
Michael Thompson
Phone: 541-935-2226
All Preventative Maintenance, annual inspections, routine maintenance and repairs
12'Years,of Service
Klamath County Fire District 1
143 N. Broad Street
Klamath Falls, OR 97601
Tom Morehouse
Phone: 541-885-2059
Preventative Maintenance,annual inspections, routine maintenance and repairs
10 Years of Service
1
Proposal 1
Springfield Fire Apparatus Maintenance& Repair RFP 1183 Pagel2 of 5
HUGHES FIRE EQUIPMENT. IN0..• 910 SHELLEY STREET • SPRINGFIELD.OREGON 97477 • P.541:747.0072 • F.541.747.0073! WWW.HUGHESFIRE.COM
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1
Benton County Public Works
360 SW Aver ,.Street
Corvallis, OR 97330
Jim Burke.
Phone: 541-76676016
Routine maintenance and repairs
7 Years of Service
City af.Eugene Fleet Services.
1820 Roosevelt Blvd,
Eugene.O R,97405
Steve Hem
Phone: 541-682-4860
Preventative Maintenance and general repairs.
13 Years of'Service
BLM-,Eu9ene'District
3106 Pierce Parkway, Suite E
Springfield, OR 97477
Dan Christiansen
Phone: 541-683-6600
Preventative Maintenance,.annual inspections, routine maintenance and repairs
2'Years of Service
6. See Attachment 1 -"Fire Apparatus Maintenance.& Repair proposed.per Attachment 1.
7. Hughes Fire Equipment.provides full,service maintenance and repair, including butnot
limited to, preventative maintenance service, annual aerial ladder testing, pump testing,
ground laddertesti%NFPA 1911 annual inspections-maintenance and.testing. We
provide;service encompassing a widerange from small minor repairs to major.overhauls.
These services are available for;all brands of fire' and emergency rescue apparatus and
are provided by Manufacturer trained, ASE and EVT certified,technicians.
We are an OEM supplier for alarge assortment of products,supplied' with fire apparatus
which allows us to stock and have directaccess to necessary parts-and technical
support vitalao servicing and maintaining apparatus in this industry. Our combined,parts
inventory, valued at over$400,000:00 of which $225,000.00 is warehoused at our
Springfield, Oregon facility, includes'in excess of 2000 of-the most commonly required
parts and components to repair appa ratus, enabling the"out"of,service"time,to*be kept
at a bare minimum. This inventory ranges from basicoil; filters,valves and valve rebuild
kits to emergency lighting and',water pumps. If we do not have the required part in our
1
1
Proposal
Springfield Fire:Apparatus Maintenance&Repair'RFP 1183 Page 3 of 5
HUGHES FIRE EQUIPMENT,INC.; 910 SHELLEY.STREET • SPRINGFIELD,OREGON 97477 • P.541:747.0072 •.0.541:747.0013 •WYM.HUGHESFIRE.COM
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v
HUGHES FIRE EQUIPMENT
r
inventory, we have priority sole.source access to inventory in excess.of'$33 million from
Pierce Manufacturing, Inc.,who is the builder of a large percentage.of Springfield Fire's
apparatus fleet as well as the inventorybfthe Pierce dealer network. We also have:
direct access to over 300 other vendor s. As a member of the Pierce dealer network we
can provide our custom ers the benefit of access to corporate global logistics support
systems for aspects of firefighting apparatus, which in turn results in minimum"out' of
service'!time.
8: See:completed Attachment 2—Schedule and Expense Itemization.
9: See signed Attachment 4—Authorization to Legally Bind Bidder.
10. ,Acceptance of terms and conditions of the sample contract, Attachment 5 except as
noted below:
Exception item 16.1'General Insurance.- The Contractor shall maintain in force for
the duration of this Agreement a Commercial General Liability insurance policy
written on an occurrence basis with limits not less than$ 2,000,000 per occurrence
and$3,000,000 in the aggregate for bodily injury or property damage..
Will provide: Commercial General Liability coverage will be provided with limits of
1;000,000 per occurrence and$2,000;000 in aggregate for bodily injury or property
damage.
Ezception' item 16.1 General Insurance: The policy will contain a"per project"
aggregate endorsement.
Will provide: Please see the copy of our certificate-of insurance provided in the
Attachment 5 section of this proposal for,details of the coverage we provide.
11. See' signed Attachment 6- Minority Women Emerging Small Business Form (MWEST)..
12. Requests to consider"equal specifications"not submitted.
III. Contact Person-Accepted
IV. Schedule For'Selection Process—Accepted I
V. Selection Criteria And Process—Accepted.
VI. Late Proposals Not Considered—Accepted
VII. Addenda To RFP.—Accepted
I
Proposal
Springfield.Fire Apparatus Maintenance R Repair RFP 1183 Page 4 of 5
HUGHES FIRE EQUIPMENT, INC. • 910 SHELLEY STREET+ SPRINGHELO.OREGON 97477 P.541.747.0073 • F.541:147.0073• WWW.HUGHESFIRE.COM
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HUGHES EIRE'EQUIP.MENT
VIII. Contract-See above item II Proposal Format, 10, Item 16.1 General Insurance
exception noted and Attachment 5 section of proposal for copy,of our in
certificate..
IX. Reporting And Payment—Accepted
X: Negotiation of Agreement—Accepted
XI. City Selection Discretion—Accepted
u
Xll. Proposal Ownership—Accepted
Ill. Exceptions To,RFP —Accepted
XIV.Specification Change Requests—Accepted
XV. Protest—Accepted'
XVI.Cost of Proposal—Accepted
Attachments,t thru 6—'See Attachment sections of our proposal
We would.like to thank youfor inviting us to.submit 9,proposal'for this service and look
forward to working with you.throughout this process.
Sincerely;
Rex Hughes
President
Hughes Fire Equipinent,,.lnc.
910 Shelley Street
Springfield, OR 97477
541-747-0072
RH/st
Proposal
Springfield Fire Apparatus Maintenance& Repair'RFP 1183 Page 5 of 5 t
HUGHES FIRE EQUIPMENT,INC. • 910 SHELLEY'STREET• SPRINGFIELOr OREGON 97477 •'P.541.747.0072 •'F.54047.0070 •WWW.HUGHESFIRE:COM
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HUGHES FIRE EQUIP'M'ENT'
City of Springfield
Fire and Life Safety Department
Proposal for RFP 1183 Fire Apparatus Maintenance &'Repair
Attachment1: Fire Apparatus Maintenance & Repair,Specifications
1. Intent:of Specifications— Accepted
1. 1 General'Specifications— Accepted
1.11'1 through 1.1. 1.20—Accepted
1:2 through 1.4: HUGHES FIRE EQUIPMENT was incorporated in 1987. Since our
inception we have been providing and servicing fire and emergency rescue apparatus
with the philosophy of`PROUDLY SERVING YOU,,WHILE YOU SERVE OUR
COMMUNITY". We have achieved this by providing•equipinentand service meeting the.
highest level of quality, expertise and experience with the utmost of integrity and-
efficiency. Our skilled technicians take pride in their work, which is reflected. in the
product and service we provide.
In 2002 we expanded our corporate facility located at 910 Shelley Street in Springfield,
Oregon to'a 10,000 square foot facility which,encompasses 7,500 square:feetdedicated.
to emergency apparatus repair and inventory including four(4)service bays, an
underground pump test pitand a dedicated.wash area., See photos in General
Information section, We also have service facilities in Phoenix,::Arizona and Tacoma,
Washington. Our service divisions are comprised of seventeen (17)technicians.with.
various levels of EVT, ASE and industry specific certifications as welt as CDLlicensing.
Our mobile service fleet is comprised of eight (8)fully equipped mobile service units as
well as mobile'technicians located in Oregon, Washington, Idaho, and Nevada.
Our service division is a Pierce "Platinum" certified facility. This.dealer development
program,is designed to reward dealers for their proven commitment and performance to
customers and-end users. Platinum'is the,highest ranking available and is achieved only
after an intensive evaluation of our business,practices, operating systems, technician
qualifications, staffing levels and general practices.
Service benefits obtained by achieving this level include, but are not limited to:
Discounted Parts pricing
Restocking fee waiver for qualified parts returns
Discounted or waived fees for Pierce provided'technical training classes
Huglies Fire'Equipment provides full service maintenance-and repair, including tiut not
limited to, preventative maintenance service, annual aerial ladder testing, pump.testing,
ground ladder testing; NFPA 1911•annual inspections maintenance and testing. We
provide service;encompassing a wide range from small minor repairs3o major overhauls:
i
Attachment 1
Springfield Fire Apparatus Maintenance & Repair RFP 1183 Page 1 of 10'
HUGHES FIRFIEOUIPMENT,'INC. 910 SHELLEY STREET -'SPRINGFIELD,OREGON.97477 P.541.747,0072'• F.541.747.0073 • WWW.HUGHESFIRE.COM
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ATTACHMENT
Lit
HUGHES ff[iE EQUIPMENT
These services are available for all brands of fire and emergency rescue-apparatus-and
we have experience servicing every ibrand and type of'apparatus in the City ofSpringfield's apparatus fleet. We.arethe only authorized warranty facility in our area for Ii
Pierce Manufacturing arid,are-an authorized warranty facility for Oshkosh Truck
Corporation.as welt..
We are an OEM supplier for a'large assortment of products supplied with fire apparatus
Iwhichallowsustostockandhavedirectaccesstonecessarypartsandtechnical
support vital to servicing and maintaining apparatus in this industry. Our combined parts
inventory, valued at over$400,000.00-of which $225,'000.00'is warehoused at our
Springfield, Oregon facility; includes in excess of 2000 of the most commonly required
parts and components to repair apparatus, enabling the "out of service" time to be kept
at a bare minimum: This inventory ranges from basic"oil; filters, valves and valve rebuild
kits to emergency lighting-and water pumps. If we do not have the,required part in our
inventory; we have priority sole source access to inventory in excess of$3.7 million from
Pierce Manufacturing, Inc.,who is the builder 6f;a;large percentage of Springfield Fire's
apparatus fleet as well as the inventory of the Pierce dealer network. We also have.
direct access to over 300 other vendors: Asa member of the,Pierce dealer network we
can provide bur customers the benefit of access to corporate global logistics support
systems for all aspects'of firefighting apparatus, which in turn results in minimum "out,of
service" time.
See Attachment 2 section.of our proposal for estimated cost of each test type listed in
the schedule-and expense itemization.
4.5 See item 2.1:1 below for technician qualifications. Real time software is the
operating system utilized.by Hughes Fire Equipment', Inc. that allows us to efficiently
control the accounting and financial systems required to successfully operate our
business. We are able to customize this software to fit the specific needs of our
company assit continues to evolve and adapt to current business environments.
Apparatus test:results are,provided with'invoice copies as well as stored electronically
on ourserver. See item 2,1.3 belowfor details regarding the availability of 24-hour
service coverage.
2. Quality and Workmanship:
211,Qualifications: Hughes Firetechnicians regularly participate in manufacturer, vendor
and mechanical service training courses and test to obtain certifications from such
classes.
2.1:1 Five (5) Full'tirrle.service technicians based at corporate facility in Springfield,
Oregon,certifications for these technicians are listed below and enclosed.
Twelve (12) additional full"time service technicians:available from regional
service facilities and mobile areas are available if nee_ded. Certifications for
these technicians will be provided upon request
i
Attachment 1 I
Springfield Fire Apparatus Maintenance & Repair RFP 1183 Page 2' of 10
HUGHES:FIRE EQUIPMENT, INC:,•:91015HELLEY.STREET- SPRINGFIELD;OREGON-97477 • P.541.747.0072 65411747:0073• WWW.HUdHESFIRE.COMC1213rev1HughesFireEquipment,Inc. Page 19 of 147 -
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HUGHES FIRE EQU.IP'ME_NT
i
1: 'Sonny Ovens— Senior Technical Advisor/Service Technician:
19 Years overall experience
10'Years of EVT Certification
EVT- Fire:
Level 1 Fire Apparatus Technician j
Level 2,Fire Apparatus Technician iLevel3MasterFireApparatusTechnician
F1 Maintenance, Inspection &Testing
F2 Design & Performance Standards Fire
F3 Fire Pumps and Accessories
F4 Fire Apparatus Electrical Systems
FA4 Advanced Electrical Systems
F5 Aerial'Fire.Apparatus
F6 Allison Automatic Transmissions
a F7 Apparatus Foam Systems
EVT. -.ARFF:
Level 1 ARFF Technician
L'evel.2 ARFF Technician
Master ARFF Technician
Al ARFF Design & Performance
A2 ARFF Chassis &Vehicle Components
A3 ARFF Extinguishment Systems
ASE_ :
e Master Medium./ Heavy Duty Truck Tech
T1 Gasoline Engines
T2 Diesel Engines
T3 Drive Train
T4 Brakes
e T5 Suspension & Steering
T6 Electrical Systems
T7 HVAC Systems
a T8.Preventative Maintenance
L2 Advanced Diesel Engine Diagnosis
Pierce Manufacturing Technical Training:'
Pierce-Master Technician
Aerial Maintenance
I
Attachment-1
Springfield Fire.Apparatus Maintenance& Repair RFP 1183 Page 3 of'10,
HUGHES FIRE EQUIPMENT/INC. • 910 SHELLEY STREET •'.SPRINGFIELD,OREGON 97477; P.541.747.0072'•'F.541, 747.D073 • WWW.HUGHESFIRE.COM '
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DRAFTlikoilmd ATTACHMENT
HUGHES FIRE-EQUIP,MEN'T.
Chassis,Electrical 1
a Chassis Multiplex'Rev, D
CAFS/Husky Foam System Maintenance
9 SRP Training
TAK-4 Maintenance
PUC Maintenance
Aerial Command Zone'II
e Advanced Aerial Training
Hydraulic Troubleshooting
WarrantyCertification Training
Service Parts Certification
e New Apparatus Delivery Training
Oshkosh ARFF Technical Training`._
Oshkosh Stryker Maintenance
Oshkosh,Stryker Advanced Electronics
Other Training,& Certifications:
Hydraulic Systems Troubleshooting
Akron-Valve Repair
Waterous
0 Oregon,DMV-Commercial Driver's License
DMV Commercial Drivels License—Air.Brake
DMV Commercial Driver's License—Tanker
2. Matt Larson.— Oregon Shop.Foreman/Service Techriician:
19 Years overall experience
4 Years of EVT Certification
EVT-Fire:
0 F1 Maintenance, Inspection&'Testing
F2 Design & Performance Standards+Fire
F3 Fire Pumps and Accessories
F4 Fire Apparatus Electrical,Systems i
I
ASE: I
a T4 Brakes
Pierce Manufacturing,Technical Training:
Aerial Maintenance
Chassis,Electrical
I
Attachment,1
Springfield Fire Apparatus Maintenance & Repair RFP 1183 Page 4 of;11).
HUGHES FIRE,EOUIPMENT, INC. - 910 SHELLEY STREET SPRINGFIELD.OREGON.:97477 • P.S41.747.0072 • F.541.747.0073 e'WWW.HUGMESFIRE.COM
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o
HUGHES FIRE EQUIPMENT
CAFS/Husky.Foam System Maintenance, j
Command Zone
AB10 SRP / FIP Training
Air Conditioning Maintenance
PLIC Maintenance
Troubleshooting Air Brakes,ABS„ESC
Other Training & Certifications:
Oregon DMV Commercial Driver's.License
DMV Commercial Driver's License_ —Air Brake
Welder's Certification:
Flux Cored.Arc Welding AWS 62.1= 1-020-g4R
GMAW—Spray Transfer Aluminum P5FA47SG
3. Keith'.Sears—Service Technician:.
24 Years overall'experience
4 Years of EVCCertification
EVT = Fire:
Level 1 Fire Apparatus Technician
a Level 2 Fire Apparatus Technician•
Level 3 Master Fire Apparatus Techriicien
F1 Maintenance, Inspection'&Testing
F2 Design & Performance Standards Fire
F3 Fire Pumps and Accessories
F4 Fire Apparatus•Electrical Systems
F5 Aerial Fire Apparatus
e F6 Allison.Automatic Transmissions
F7 Apparatus Foam Systems
ASE:.
Master Medium / Heavy Duty Truck Tech
T1 Gasoline Engines
e T2 Diesel Engines
T3 Drive Train
C T4 Brakes
T5 Suspension & Steering
o T6 Electrical Systems
T7 HVAC Systems
Pierce Manufacturing Technical Training:
d
Attachment 1
Springfield Fire Apparatus Maintenance & Repair RFP 1183 Pages5 of 10
HUGHES:FIRE EQUIPMENT„INC. • 910 SHELLEY STREET SPRINGFIELD,OREGON:97477'f P541.747.0071 • F.541.747.0073 - WWW.HUGHESFIRE.COM'
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i
HUGHES•FIRE'EQUIPMENT
r
Pierce Master Technician
Aerial Maintenance
Chassis Electrical
CAFS/Husky Foam System Maintenance
e Command Zone II
AB10 SRP / FIP Training
TAK4 Maintenance
PUC Maintenance
e Advanced Aerial Training
Other Training & Certifications:
Oregon:DMV Commercial Driver's•License
Oregon DMV'Commercial Driver's License—Air Brake
Oregon bmv Commercial Driver's License—Tanker
C Oregon DMV Commercial Driver's License.- Combination•
4. Darren Tilton Service Technician:
19 Years overall experience
4 Years of'EVT Certification
EVT- Fire:
Y Level 1 Fire Apparatus Technician
Level Fire Apparatus Technician
Level 3 Master Fire.Apparatus Technician
F1 Maintenance, Inspection &Testing
0 F2 Design&'Performance Standards Fire.
Y F3-Fire Pumps and Accessories
F4 Fire Apparatus Electrical Systems
F5 Aerial Fire Apparatus
F6 Allison.Automatio-Transmissions
ASE`
Y Master Medium / Heavy Duty Truck.Tectf
T1 Gasoline Engines_ IaT2DieselEngines
0 T3 Drive Train I
T4.Brakes
T5 Suspension & Steering.,
Y T6 Electrical Systems,
T7 HVAC Systems.
Attachment'1
Springfield_Fire Apparatus Maintenance& Repair RFP 1183 Page:6rof 10
HUGHES FIRE EQUIPMENT:INC ! 910 SHELLEY STREET-'SPRINGFIELD;;OREGON.97477 pP.541.747.0072+ F.541.747:0073 :WWW.HUGHESPIRE.COMC1213rev1HughesFireEquipment,Inc. Page 23 of 147
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DRAFT18 ATTACHMENT
HU 1`1 RE!EQUIPMENi
I
T8 Preventative Maintenance a
Pierce Manufacturing Technical Training::
Aerial Maintenance
Chassis Electrical
All Wheel Steer Maintenance
o Command Zone"'D"Modules
AB10 SRP Training
TAK-4 Maintenance j
Air Conditioning Maintenance iPUCMaintenance
Troubleshooting Air Brakes, ABS, ESC
OtherTraining &,Certifications,
Bendix.Air Brake Systems and,Brake Adjustment
9 Freightliner M2 Introduction I
Freightliner Electrical Problem-Solving
C Freightliner HVAC Service and Diagnostics
Freightliner Service.&-Maintenance_
Oscilloscope Operator
o Emissions System Tester
Moog Technical Training Center
5. Clent-Wilson— Service?echnician:
16',Years overall experience
5 Years of EVT Certification
EVT- Fire:
F1 Maintenance, Inspection &Testing
F2 Design & Performance Standards Fire,
9 F3 Fire Pumps and Accessories
9 F4 Fire Apparatus Electrical Systems,
F5 Aerial Fire Apparatus.
9 F6 Allison Automatic Transmissions.
ASE:
T2 Diesel Engines
T3 Drive Train— need cert
Y T4 Brakes
T5 Suspension &'Steering
9 T6.Electrical Systems
Attachment 1
Springfield fire Apparatus Maintenance & Repair RFP 1183 Page 7 of 10:
HUGHES FIRE.EQUIPMENT;.INC. •'910 SHELLEY.STREET• SPRINGFIELD,.OREGON 97477 R541.747.OD72 • F.541.74710073 s WWW.HUGHESFIRE:COM'
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DRAFTE61 : ATTACHMENT
rb
HUGHES FIRE EQUIPMENT
T7 HVAC Systems
TS',P.reventative Maintenance.
r
P erce'Manufdcturing Technical Training:
Aerial Maintenance.
Chassis.Electrical
All Wheel Steer Maintenance
Command 2one 11 w/D.Modules
SRP !Frontal_Training
TAK74 Maintenance
Air Conditioning Maintenance. i
PUC Maintenance
Troubleshooting Air Brakes,ABS, ESC
Other Training & Certifications:.
Arvin Meritor DiscPlus-EX225.Air'Disc Brake:Preventative Maintenance
Ambulance Design& Performance
CAFS'& Husky 10 Foam System
Apparatus Pump-Testing
Navistar Chassis & Multiplexing
Ford Diesel 6.7
Oregon DMV Commercial Driver's License
Oregon DMV Commercial Driver's License-Air Brake
Oregon DMV Commercial Driver's License—Tanker
Some.classes listed above attended by technicians do not.provide certifications-therefore
copies are not included.
21%2 Hughes Fire Equipment is prepared and able to'perform'full service maintenance
and repair for fire and emergency rescue apparatus and components; including
but not limited,to, preventative maintenance service, annual-aerial ladder testing,
pump testing and repair, ground ladder testing, NFPA 1911 annual inspections
maintenance and testing, electrical repairs and foam system installations
maintenance,and.repair to name-a few. We'provide service encompassing a
wide range from small minor repairs to majoroverhauls. These services are
available for all brands-of fire,and emergency rescue apparatus and`we have
experience servicing every brand and type of apparatus in the City of
Springfield's apparatus fleet. Outsource work would include body and paint
repair,major engine,transmission;and drive-train repairs:.
i
Attachment 1
Springfield FireApparatus;Maintenance &'Repair RFP 1.183 Page,8 of 10
HUGHES FIRE EQUIPMENT. INC. 0'970 SHELLEY STREET• SPRINGFIELD;OREGON.97477`• P.541. 747.0072 - F.541.747.0073 • WWW.HUGHESFIRE.COMC1213rev1HughesFireEquipment,Ida Page M of 147
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HUG.HES' FIRE EQUIPMENT
2.1.3 24-h6ur service coverage,is provided through a networkof after hours on-call
technicians that are automatically contactedwhen you select the".Emergency
after.Hours Service" option when calling our facility after 5pm at 541-747-0072or
800-747-6510. Average response time for emergency after hours service:is 20
minutes after leaving initial message.iI
2:1.4 Average turn-around time for routine repairs.and,maintenance va,ry'baseii on theextentofthemaintenanceorrepair. An annual PM averages,3 days; other
repairs and services can be handled in as little as 1 day:
2:1.5 If follow up repairs are required it will be performed in a fashion that,is the most
convenient and least disruptive tothe customer as is possible. If follow up repair
is due to component failure, standard component warranties would apply.if
applicable. If follow up repair is due to.Hughes Firetechnician error, within 30
days of'initial repair, the associated labor will be provided at no charge,.to
Springfield'Fire and Life Safety and repairs will beperformed as quickly,as is
feasibly possible. If follow up is due to intermittent undetermined'issues all
resources,will be utilized to mihimize:the cost to Springfield Fire and Life Safety
while effectively identifying the cause and correction required.
2.1..6' Hughes Fire technicians are available for on-site assess menfwhen',necessary at
the shop rate provided in attachment 2': Pick-up and delivery of apparatus from
and to Springfield Fire stations is,available at no chargeas indicated in
attachment 2.
2.1,7 'A.road test is included as part of our routine service for all service performed to
ensure repairs have.,been completed properly.
2.2 through 2.2.4 Welding— Accepted
3. Information,Required—Accepted
4.. Testing,and Performance Requirements—Accepted
5: Training _Accepted
r6. Service Requirements
a 910 Shelley Street,'Springfield, (DR-3..'521'-r-hiles from the Springfield,station 16 which
is the,furthest station from our facility..
Hughes Fire.Equipment, Inc. is a.privately,held Corporation owned solely by-Rex 1.
Hughes..
Attachment;$
Springfield Fire Apparatus Maintenance"& Repair RF.P'1183- Page 9'of 10.
HUGH_ESFIR£ EQUIPMENT,'INC. !'910 SHELLEY'STREET! SPRINGFIELD,OREGON97477 p P.541,747.0072 • F.541.747.0073 • WWW.HUGHESFIRE.COM
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HUGHES FIRE EQUIPMENT
Hughes Fire Equipment facility include a 10,000 square feet, with 7,500 square feet
dedicated to inventory and maintenance, including 4 service bays, an underground
pump test pit, a dedicated wash area and gated lock secured parking. Each bay will
accommodate 2 custom pumpers ozone aerial apparatus. See enclosed photos.
Three (3) fully equipped mobile service units are based out of our Springfield facility
along with additional vehicles for parts transportation.
e Our combined parts inventory, valued at over$400,000.00 ofwhich $225,000.00 is
warehoused at our'Springfield, Oregon facility, includes in excess of 2000 of the
most commonly required parts.and components to repair apparatus, enabling the
out of service"time to be kept at a.bare minimum. This inventory ranges from basic
oil, filters,.valves and valve rebuild kits to emergency lighting and water pumps. If We
do not have the•required part in ourinventory, we have priority sole source access to
inventory in excess of$3.7 million from Pierce Manufacturing, Inc., who is the builder
of,a large percentage of Springfield Fire's apparatus fleet as well as the inventory of
the Pierce dealer-network. We also have directaccess to over 300 other vendors.
As a member of the Pierce dealer network we can provide our customers the benefit
of access to corporate global logistics support systems for all aspects of firefighting .
apparatus, which in"turn•results in minimum "out of service" time:
7. Schedule and'Expense Itemization—See Attachment.2
8. Invoices—Accepted
Attachment 3 Reporting Requirements—Accepted
Attachment 4-Authorization to Legally Bind Bidder- Accepted—See Attachment 4
Attachment 5—see exception on proposal page 4, item 10 regarding General Insurance—
all others terms,Accepted, Copy of Hughes.Fire Certificate of Insurance is included.
Attachment 6—Accepted—see attachment 6
Attachment 1'
Springfield Fire Apparatus.Maintenance & Repair RFP 1183' Page 10 of 10
HUGHES FIRE EQUIPMENT, INC. •910.SHELLEY STREET•.SPRINGFIELD:OREGON197477 • P.541.747.0072 • F.541.747.0073 • WWw.HUGHESFIRE,COM
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DRAFTEll
WIN'
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EMERGENCY
VEHICLE
TECINCIAN
CERTIFICATION
COMMISSION,
INC.
is
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in
the
areas
listed
below:
Maintenance,
Inspection, &
Testing
of
Fire
Apparatus
10/
16/
2015
formance
Standards
of
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Apparatus
03112/
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Design &
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Fire
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Electrical
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Fire
Apparatus
03/
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ison
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06/
04/
2016
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9
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Stephen
Wilde,
President
LrHOwuSx
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DRAFTeERGENC,
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listed
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Expires:
Design &
Performance
Standards
of
Aircraft
Rescue &
10/
15/
2016
Fire-
Fighting
Vehicles
4
Chassis
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Vehicle
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DRAFTNational
Institute
for
63EW
NICEEXCELLENCEBe
it
known
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D
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has
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examinations
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areas
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C1213 First Amendment Hughes Fire Equipment, Inc Page 33 of 148
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C1213 First Amendment Hughes Fire Equipment, Inc Page 36 of 148
ATTACHMENT 1
C1213 Second Amendment Hughes Fire Equipment, Inc. Page 37 of 149
ATTACHMENT 1 Third Amendment
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ATTACHMENT 1 Fourth Amendment
C1214 Fourth Amendment Hughes Fire Equipment, Inc.Page 39 of 151
AIS ATTACHMENT 1, Page 39 of 151
DRAFTThe
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rical
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C1213 First Amendment Hughes Fire Equipment, Inc Page 37 of 148
ATTACHMENT 1
C1213 Second Amendment Hughes Fire Equipment, Inc. Page 38 of 149
ATTACHMENT 1
Third Amendment
C1213 Third Amendment Hughes Fire Equipment, Inc.Page 39 of 150
ATTACHMENT 1 Fourth Amendment
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AIS ATTACHMENT 1, Page 40 of 151
DRAFTi
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C1213 First Amendment Hughes Fire Equipment, Inc Page 38 of 148
ATTACHMENT 1
C1213 Second Amendment Hughes Fire Equipment, Inc. Page 39 of 149
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Third Amendment
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ATTACHMENT 1 Fourth Amendment
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AIS ATTACHMENT 1, Page 41 of 151
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C1213 First Amendment Hughes Fire Equipment, Inc Page 39 of 148
ATTACHMENT 1
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ATTACHMENT 1 Third Amendment
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ATTACHMENT 1 Fourth Amendment
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AIS ATTACHMENT 1, Page 42 of 151
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C1213 Second Amendment Hughes Fire Equipment, Inc. Page 41 of 149
ATTACHMENT 1 Third Amendment
C1213 Third Amendment Hughes Fire Equipment, Inc.Page 42 of 150
ATTACHMENT 1
Fourth Amendment
C1214 Fourth Amendment Hughes Fire Equipment, Inc.Page 43 of 151
AIS ATTACHMENT 1, Page 43 of 151
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C1213 First Amendment Hughes Fire Equipment, Inc Page 41 of 148
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C1213 Second Amendment Hughes Fire Equipment, Inc. Page 42 of 149
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C1213 Third Amendment Hughes Fire Equipment, Inc.Page 43 of 150
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C1214 Fourth Amendment Hughes Fire Equipment, Inc.Page 44 of 151
AIS ATTACHMENT 1, Page 44 of 151
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C1213 Second Amendment Hughes Fire Equipment, Inc. Page 43 of 149
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C1213 Third Amendment Hughes Fire Equipment, Inc.Page 44 of 150
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C1214 Fourth Amendment Hughes Fire Equipment, Inc.Page 45 of 151
AIS ATTACHMENT 1, Page 45 of 151
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C1213 First Amendment Hughes Fire Equipment, Inc Page 43 of 148
ATTACHMENT 1
C1213 Second Amendment Hughes Fire Equipment, Inc. Page 44 of 149
ATTACHMENT 1 Third Amendment
C1213 Third Amendment Hughes Fire Equipment, Inc.Page 45 of 150
ATTACHMENT 1 Fourth Amendment
C1214 Fourth Amendment Hughes Fire Equipment, Inc.Page 46 of 151
AIS ATTACHMENT 1, Page 46 of 151
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C1213 Second Amendment Hughes Fire Equipment, Inc. Page 45 of 149
ATTACHMENT 1 Third Amendment
C1213 Third Amendment Hughes Fire Equipment, Inc.Page 46 of 150
ATTACHMENT 1 Fourth Amendment
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AIS ATTACHMENT 1, Page 47 of 151
DRAFTF
The'
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9
1;
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C1213 First Amendment Hughes Fire Equipment, Inc Page 45 of 148
ATTACHMENT 1
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ATTACHMENT 1 Fourth Amendment
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AIS ATTACHMENT 1, Page 48 of 151
DRAFTff
The
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vCe
staff
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6p
ba
I
l
f
1
hereby
certify
that
Barmy
wens
f
P.
has
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the
a
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conducted
10/
22/
2004
through
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23/
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C1213 First Amendment Hughes Fire Equipment, Inc Page 46 of 148
ATTACHMENT 1
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DRAFTThe
Cu8iorntr
Service
staff
of
pRief!"
I
Cr7e
Adll-
a!"'
mWac
mmig -
Lum"
a
hereby
certify
that
Sonny
ovens
has
attended
the
Service
Parts
Certification
Training
oN
p.
conducted
10/
22/
2004
through
10/
23/
2004. .
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C1213 First Amendment Hughes Fire Equipment, Inc Page 47 of 148
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DRAFTC,
ex
C
cenzeql
FROM
OSHKOSH
CORPORATION
To
Sonny (
D.
Ovens
For
Having
Successfully
Completed
a
Striker
Advanced
Electrwics
Course
E
November
9 —
12.
2009
w
Date
CS1
5
H
Chad
Stueland,
Training
Specialist
NNLWN 'rNU
C1213 First Amendment Hughes Fire Equipment, Inc Page 48 of 148
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Third Amendment
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DRAFTr
pFAE ,q
0
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cxte af
To
M xrpartifi
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is
This Certificate is awarded to:
50171 Y Ovens
For Successful Completion of
The Following Classes
Hydra-alic Systems lroublesiiootm- g
Issued this 20 day of March, 2006
I n President
f J
Executive Director
0
C1213rev1 Hughes Fire Equipment,Inc. Page 48 of 147
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Third Amendment
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DRAFTR
ON
s-1''
r
s—•
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BRASS
COMPANY4
Sonny
OYems
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and.-
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C1213 First Amendment Hughes Fire Equipment, Inc Page 50 of 148
ATTACHMENT 1
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ATTACHMENT 1 Fourth Amendment
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AIS ATTACHMENT 1, Page 53 of 151
DRAFTggg
EMERGENCY
VCERTIFICATION
COMMISSION,
INC.
Matthew
Larson
is
certified
in
the
areas
listed
below:
Maintenance,
laspection, &
Testing
of
Fire
Apparatus
06/
0412016
Desi-
n &
Performance
Standards
of
Fire
Apparatus
03111/
2016
Fire
Pumps
and
Accessories
06/
04/
2016
Fire
Apparatus
Electrical
Systems
03/
0812018
Stephen
Wilde,
President
C1213 First Amendment Hughes Fire Equipment, Inc Page 51 of 148
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DRAFTN.; .......
ge.
M
m
M
N;
rn
W,W,"'Ns
National
Institute
for
7'
AUTOM0TIVEBEiRViCEMEXCIEL4ENCE
M
I
gg
Be
it
known
that
MATTKEW
B:
LARSON
has
successfully
passed
the
examinations
and
met:.
the.
work
experience
rrquixernent
prescribed
by
the
National
Institute
for
AutcmDtive.
sennce
Ea
celderice
and
is
hereby
ASE
CERTIFIED
zUA
in
ffic
senate
areas
listed
btJoNv.
MEDIUM/
HEAVY
TRUCK
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a .
AREAS
OF
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ENT
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z
BRAKES
DECEMBER
31,
2017
uu
04
GIVEN
THIS
28TH
DAY
OF
FEBRUARY
2013,
AT
LEMORE,
VIRGINIA
II
ASE-
5386-
9385
C1213 First Amendment Hughes Fire Equipment, Inc Page 52 of 148
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Fourth Amendment
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AIS ATTACHMENT 1, Page 55 of 151
DRAFTThe
Customer
Service
staff
of
O
e
hereby
certify
that
Matthew
Larson
has
attended
the
Aerial
Maintenance
r._•_
4' '_
mss_ ._.
conducted
2/
24/
2014
through
212512014
C...
T__.......:..._ - _.
S.
Y...
Daniel
Bailey,
Training
Coordinator
WI
Authorized
SakL ,
nd
Service
C1213 First Amendment Hughes Fire Equipment, Inc Page 53 of 148
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C1213 First Amendment Hughes Fire Equipment, Inc Page 54 of 148
ATTACHMENT 1
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ATTACHMENT 1 Fourth Amendment
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DRAFTThe
Customer
Servicestaff
of
A
hereby
certify
that
Matthew
Larsen
has
attended
the
CAFS &
Husky
Maintenance
3
i= =
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conducted
2/
26/
2014
through
2/
22/
2014
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Daniel
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0
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md
Service
C1213 First Amendment Hughes Fire Equipment, Inc Page 55 of 148
ATTACHMENT 1
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DRAFT5aa
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C1213 First Amendment Hughes Fire Equipment, Inc Page 56 of 148
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Fourth Amendment
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DRAFTFur
The
Customer
Service
staff
of
hereby
certify
that
Matthew
t
Wso
ao
has
attended
the
I
SP/
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ly
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authorized
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d
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C1213 First Amendment Hughes Fire Equipment, Inc Page 57 of 148
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ATTACHMENT 1 Fourth Amendment
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AIS ATTACHMENT 1, Page 60 of 151
DRAFTThe
Customer.
Service
staff
of
11
ljjl
g
e
hereby
certify
that
Matthew
Larson
has
attended
the
fir
Conditioning.
Maintenance
9
2/
28/
2014
conducted
2/
28/
2014
throw
9v
IN Y.
U
Daniel
Bailey
Training
Coordinator
Authorized
Sales
and
Service
C1213 First Amendment Hughes Fire Equipment, Inc Page 58 of 148
ATTACHMENT 1
C1213 Second Amendment Hughes Fire Equipment, Inc. Page 59 of 149
ATTACHMENT 1 Third Amendment
C1213 Third Amendment Hughes Fire Equipment, Inc.Page 60 of 150
ATTACHMENT 1 Fourth Amendment
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DRAFTREIN
fi
C1213 First Amendment Hughes Fire Equipment, Inc Page 59 of 148
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ATTACHMENT 1 Fourth Amendment
C1214 Fourth Amendment Hughes Fire Equipment, Inc.Page 62 of 151
AIS ATTACHMENT 1, Page 62 of 151
DRAFTThe,
Customer
Service
staff
ofi
m
L
hereby
certify
that
i
o
atthew,
Lar
nf
has
attended
the
a
Air
Brakes,
ESC
o
A
Trbltzbw
ho
m,
ng: ,
conducted
4/
13.
12011:
tkom®
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1.
4, '
ZO1 :
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1
LLM
Daniel
Salley,
Tratntng
Coordinator
U
I;
Authorized
Sales
and
Savlce
C1213 First Amendment Hughes Fire Equipment, Inc Page 60 of 148
ATTACHMENT 1
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Third Amendment
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DRAFTWELDER OR WELDING OPERtAjjjkUQ &L4FICATION TEST RECORD
TaFSa,FS
Welder"Name / l O/li Clock No.
elding Process Flux Cored Arc WeldiDate ofTest
eld my Procedure Specification No.AWS B2.1-1-030-9411 j
Process Type: Manual( ) Senii-Automatic( X) Automatic( ) Machine( )
TEST JOINT SHIELDING
Configuration T-.loint Shielding Gas Composition(%) 75%Argon/15%CO,
Sides Welded: Single (X ) Double Weld( ) Manifold Source: Yes( ) No(X) Flow Rate 35-55 CF14
Backing: Yes( ) No(X)Flux(SAW) N/A Electrode-Flux (Class) N/A
Backing Material N/A
Root Opening NIA Root Face Dimension NIA. POSITION
Groove Angle N/A Radius(1-U) N/A Position Code 4F' Vertical Progression: Up( }Down( }
Back Gouging: Yes( ) No(X) Method N/A Positions Qualified I F 7F AF
i
BASE METAL ELECTRICAL CHARACTERISTICS j
Material/Spec. ASTM A36 Transfer Made: Short-Circuiting ( ) Globular ( )
Type or Cu ade Mild Steel Spray ( ) Other Modified Spray
Thickness: Plate Pipe N/A_ Current: AC ( DCEP (X) DCEN ( ) Pulsed )
Pile Diameter N/A Schedule NIA Amperage_yO Voltage a7 e
Thickness Qualified Unlimited Wire Feed Speed(IPM)5`0
FILLER METALS TECHNIQUE
Type_, Tubular-Flux Cored Diameter .052" Stringer or Weave Bead Weave
AWS Specification A5.20 Weave Type Trian-ular
AWS ClassiFca[ion_ E71T-1 Multi-Pass or Single Pass(per side) Single Pass
F-No 9 Certified By Test No Inter-pass Cleaning Method N/A
VISUAL INSPECTIONS
Fillet Test Results
Visual Inspection Etch Test
Yes No Yes No
Surface Cracks X] Fusion to Root X] f I
Excessive Undercut X] Internal Cracks X J
Size Min.&Max.OK. X J Side Wall Fusion X]
Weld Size Uniform X] Weld Profiles OK. X]
Overlap(Cold Cap) I X] Excessive Undercut X]
Surface Porosity XI End Craters Filled X]
Brealc Test Results
Excessive Inclusions X] Pass X] I
Fracture Test Root Penetration [X I Test Date / GYd 3 Test ID Number
Guided Bond Test Results
Bend Type NIA
cResessultt7
N/A Date N/A Test ID Number WA
Test Witnessed By zl o Test Inspected By
Organization Pierce Manufacturing. Inc. Date of Inspection
RADIOGRAPHIC TEST RESULTS
Film ID N/A Results N/A Remarks N/A Darrellt-Duckatl
Inspected by N/A Test Number N/A CWf 90060113
Organization NIA Date NIA y/ Ut-' Ae' ti 1/2014
We,the undersigned,certify(hat the statements in this record arc correct and ilim the test welds were prepared,welded,and tested in accordance
with the requirements of ANSI/AWS DI.I/DI,IM2008,Structural Welding Code- Steel.
Organization rce Manufacturi [ ;
y/
rL__
Authorized
QSD 1131 C1213revl Hughes Fire Equipment,Inc. Page 60 of 147 Effective Date: 6/21!2010
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DRAFTWELDER OR WELDING OPE*i%k&*4FICATION TEST RECORD
T7FS43Fs
Welder Name_/i/ L 2s0/_ CIud:No. _`J`I,/Welder LD. 'fkI L
Welding Process Flux Cored Arc Welding pate of Tes—a 0/
Welding Procedure SpeciFication No.AWS B2.1-1-020-94R i
Process Type: Manual( ) Semi-Automatic(X) Automatic( ) Machine
I
TEST JOINT SHIELDING
Configuration T-Joint Shielding Gas Composition(%) 75%Argon/25%CO3
Sides Welded: Single (X) Double Weld( ) Manifold Source: Yes( ) No(X) Flow Rate 35-SS CPU
Sacking: Yes( ) No(X)Flux(SAW) N/A Electrode-Flux(Class) N/A
Backing Material N/A
Root Opening N/A Root Face Dimension N/A POSITION
Groove Angie 14 A Radius(J-U) N/A Position Code 31- Vertical Progression: Up(X)Down( )
Back Gouging: Yes( ) No(X) Method N/A Positions Qualified IF_2F-3F
BASE METAL GLFCTRICALCHARACTERISTICS
MateriallSpec. ASTM A36 Transfer Mode: Short-Circuiting ( ) Globular ( j
Type of Grade Mild Stccl Spray ( ) Other Modified Surav
Thickness; Plate Pipe N/A Current AC ( ly { CEP (X) DCEN ( ) Pulsed( )
Pipe Diameter' N/A Schedule N/A Amperage c ofof Voltage__q"lO
Thickness Qualified Unlimited Wire Feed Speed(IPM) S O
FILLER MET. LS TECIINIn E F
Type Tubular-Flux Cored Diameter .052" Stringer or Weave Bead Weave
AWS Specification A520 Weave Type Triangular
AWS Classification E71T-I Multi-Pass or Sutgle Pass(per side)Single Pass
F-No 9 Certified By Test Nom,_ Inter-pass Cleaning Method N/A
VISUAL INSPECTIONS i
Fillet Test Results
Visual Inspection Etch Test
Yes No Yes No
Surface Cracks X) Fusion to Root X)
Excessive Undercut X] Internal Cracks X]
Size Min.&Max.OK. X I Side Wall Fusion X)
Weld Size Uniform X I Weld Profiles OIC. X] I
Overlap(Cold Cap)XI Excessive Undercut X I
Surface Porosity XI End Craters Filled X] f )
Break Test Kcsulls
Excessive Inclusions X I Pass X]
Fracture Test Root Penetration [X] f ] Tesi Date Test ID Number i
Guided Bend Test Results
Bend Type N/A /` Result N/A Date N/A TesIIDNumber N/A
Test Witnessed By Test Inspected By
Organization Pierce Manufacturing„Inc. Date of Inspection
RADIOGRAPHIC TEST RCSULTS
Film 1D N/A Results N/A Remarks N/A Darrell t. DuERM
Inspected by N/A Test Number N/A CW! 00060113
Organization N/A Date N/A QCt EXP_6/1/2014
We,the undersigned,certify that the statements in this record are correcl and that the test welds were prepared,wetded,and tested in accordance
with the requirements ofANSUA WS DL VDI.I M:2008,Structural Welding Code- Steel.
Organization P' cc Manufacturi .Inc,,
JAuthorizedBy Date ?—VSa 0/-
QSD 1130 C1213revl Hughes Fire Equipment,Inc. Page 61 of 147 Effective Datc: 6232010
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DRAFTWelder or Welding 01MMAM+)RMI ieation Test Record
I'FA473G
VelduNmne Li¢/Z,SO/v Clock xNo.7_ `1 Welder I.D. NI 6[
Weldingc Process GMAW-Spray Transfer Aluminum Date ofTesl
gelding Procedure Specification No. P5FA47SG
Manuat( ) Semi-Automatic(X) Automatic( ) Machine
TEST JOINT SHIELDING i
Configuration T-Joint Shielding Gas Type Argon
Sides Welded Single (X)Double Weld( )Shielding Gas Composition(%) 100%
Backing: Yes{ ) No( X) Manifold Source: Ycs(X) Not ) Flow Rate 35 CF 1
Backing Material NIA
Root Opening NIA _Root Face Dimension N/A POSITION
Groove Angle NIA Radius(J-U) NIA Position 3F Vertical Progression: Uphill
Bach Gouging: Yes 1 ) No(X) Method NIA Positions Qtatlified If',21',3F
BASE METAL ELECTRICAL CHARACTERISTICS
Material/Spec. AA606t Transferivinde: Shorl-Circuiting ( ) Globular ( )
Type m Gmde T-651 Aluminum Spray (X ) Cuter N/A
I'Irickness: Plate /," Pipe Wall'fhickness_ N/A Current: AC ( ) DCEP (X) DCEN ( ) pulsed )
Pipe Diameter NIA Schedule N/A Amperage -3/0 Voltage
Thickness Qualified: Unlimited Viru Feed Speed(IPM)
FILLER M VTALS TECHNIQUE
Type Solid Wire Blaster 3,64" Stringeroi Weave Bend Stringer
AWSSpecilicution AWS A5.101A5.10M Weave Type NIA
AWS Classification ER5756 Multi-Pass or Single Pass(per side) Multi-Pass
F-No P22 Certified By Test No Inteipass Cleaning Method Stainless Steci Wit c Brushing
VISUAL INSPECTIONS iFilletTestResults
isual Inspection Etch Test
Yes No Yes No
Surface Cracks X] Fusion to Root X]
Excessive Undercut XI Internet Cracks X]
Size Min.&Metc OK. X] Side Wall Fusion X]
Weld Size Uniform X] Weld Profiles OK. IX)
Overlap(Cold Cap) X] Excessive Undercut X]
Surface Porosity t X] End Craters Filled X]
Break Test Results i
Excessive Inclusions X] Pass X]
Fracture Test Root Penetration X] Test Date Test ID Number
Guided Dead'Pest Results
Bend'rype NIA esult N/A Date NIA Test ID Number N/A
Test Witnessed and Inspected By e DeNJI90060113
Organization Pierce Manufacturing,Inc. Date of Inspection OC1 FD(A.6/112014
RADIOGRAPHIC TEST RESULTS
Fibn ID NIA Results NIA Remarks N/A
Inspected by N/A test Number N/A
Organization N/A Date N/A
We,the undersigned;cardfy Ihat the statements in this reenrd are correct and that the test welds were prepared,welded,and tested in accordance
Willi the requirements ol'ANSUA WS D L2/DL2M:2003,Structural Welding Code-Aluminum.
mufacturer I PPierceeManufacturing Inc.
Authorized IIy GI/lw/j',G Date
QS 0517
C1213revl Hughes Fire Equipment Inc. Page 62 of 147
rtrective Date:61232010
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DRAFTWelder or Welding 01MAIAM'Alw0ifacation Test Record
r
TIrA47SG
Welder Name i'¢7 Lf7 f_ a Cluck Nu.r7/ W7eider I.D. (vl
Welding Process GMAW-Spray Transfer Aluminum Date of Test
Welding RVCe(lure SpecificalioR No. PSFA47SG
Process T e Manual( } Semi-Automatic(Automatic X) Automatic( ) Machine( )
TEST JOINT SHIELDING
Configuration T-Joint Shielding Gas Type Arrant
Sides Welded Single (X)Double Weld( )Shielding Gas Composition(%) IOD%
Backing: Yes( ) No(X) Manifold Source: Yes(X) No( ) Flow Rate 35 CFH
Bucking Material NIA
Root Opening NIA Root Face Dimension NIA POSITION
Groave Anglc _ N/A Radius(J-U) N!A Position _417 Vertical Progression: N/A
Back Gouging: Yes( } No(X ) Nielhud NIA Pnsilions Qualified IF,2F,46
RASE METAL ELECTRICAL,CHARACTERISTICS
Material/Spec.AA 6061 Transfer Mode: Short-Circui ling ( ) Globular ( )
Type ur Gracie T-651 Aluminum Sinny (X ) Other D!!".
thickness: Plate''A" Pipe Wail Thickness N/A Current AC ( ) DCEP (X) DCEN ( ) Pulsed( }
Pipe Diameter NIA Schedule NIA Amperage 316 Voltage 17y
Thickness Qualited: Unlimited _ Wire Fced Speed(!PA1)
FILLER METALS TECHNIQUE
I.vpc Solid Wire Diameter 3/64" Stringer or Preavc Bead StnilgGr
AWS Spccitication AWS A5.IDIA5.IDMI Weave Type NIA
AWS Classification ER5356 Multi-Pass or Single Pass(per side) Multi-Pass
F-No F22 Certified By Test No Interpass Cleaning Method Stainless Steel Wire Brushing:.
VISUAL INSPECTIONS I
Fillet Test Results
Visunl Inspection Etch Test
Yes No Yes No
Surface Cracks J X] Fusion to Root X)j
Excessive Undercut X) Internal Cracks X) aSizeMin.&Max.OK. X] Side Wall Fusion X)I
Weld Size Uniform X] Weld Prnfile5 OK. X)
Overlap(Cold Cap) J XI Excessive Undercut X]
Surface Porosity XI End Craters Filled IX J
B real(Test Results
Excessive Inclusions J X] Pass p_ f 7 [X 1
Fracture Test Root Penetration X) Test Date /GI' WO/ Test ID Number
Guided Bend Test Results
Bend Type NIA R,esulltt NIA Dale _ N/A Test ID Number NIA
Pest Witnessed and Inspected By W r( r
DaR611 L
60113nCWISOCS0113 7
Organization Pierce Manufacturing Inc. Date of Inspection d!oipl OC1 EXP. 6/112014
RADIOGRAPHIC TEST RESULTS F
Film ID NIA Results N/A Remarks NIA
Inspected by NIA test Number NIA t
Organization NIA Date NIA
We,the undersigned,certify that the statements in this record are correct and that the lest welds were prepared,welded,and tested in accordance
with the requirements ofANSI/ AWS D1.2/ D1.2M:2003,Structural Welding Code-Aluminum.
Manufacturer M, inc emmMan_uufacctturf Inc.
Date 1(C//}Authorized By ri/i6uxC. /T GGf/(
T
zX
OSD 051E Effective Date:E/23l2010C1213rev1HughesFireEquipment,Inc. Page 63 of 147
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ATTACHMENT 1
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ATTACHMENT 1 Fourth Amendment
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DRAFT0%.!
O'V'
I
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ay
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Rrek
In
a
k"'P,
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ars
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as
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LEVEL
I
FIRE
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CHNICIAN
LEVEL
11
FIRE
APPARATUS
TECHNICIAN
rtl
MASTER
FIRE
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TECHNICIAN
iThis
certification
expires:
M -
ch
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201
1
ai
Stephen
wflcle'
Presidentel
The
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ASE
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EVT
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ezch
IL,
lr
C1213 First Amendment Hughes Fire Equipment, Inc Page 65 of 148
ATTACHMENT 1
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AIS ATTACHMENT 1, Page 68 of 151
DRAFTIlk
Eol!
w
J EMERGENCY
VEHICLE
TECHNICIAN
CERTIFICATION
COMMISSION,
INC,
Keith
Sears
is
certified
in
the
areas
listed
below:
Expires:
wt
Maintenance,
Inspection, &
Testing
of
Fire
Apparatus
06/
04/
2016
Design &
Performance
Standards
of
Fire
Apparatus
03111/
2016
Fire
Pumps
and
Accessories
03/
11/
2016,
Fire
Appa
ratus
Electrical
Systems
03/
09/
2617
Aerial
Fire
Apparatus
03/
08/
2018
f %
g
Allison
Automatic
Transmissions
03/
08/
2018
Foam
Systems
03/
09/
2017
Stephen
Wilde,
Presiderit
C1213 First Amendment Hughes Fire Equipment, Inc Page 66 of 148
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DRAFTNational
Institute
forAUTOMOTIVESERVICE
X.
Be
it
known
that
KEITH
L
SEARS
has
successfudy
passed
the
exarninatiojas
and
met
the
work
expelielice
requimnent
pre-
scribed
stitum.
for
Automodvr
Service
ExceErrict
aad
is
hereby
ASE
CERTIFIED
in
the
scfrvice
areas
Ested
below.
LU
MASTER
MEDIUM/
HEAVY
TRUCK
TECHNICIAN
GASOLINE
ENGINES
DECEMBER
31,
2018
DIESEL
EN61NES
DECEMBER
31,
2017
DRIVE
TRAIN
DECEMBER
31,
2017
JUNE
30,
2017
BRAKESSUSPENSION
AND
STEERING
JUNE
30,
2017
ELECTRICAL/
ELECTRONIC
SYSTEMS
DECEMBER
31,
2017
4
HEATING,
VENTILATION,
AND
A/
C
DECEMER
31,
2018
GIVEN
THIS
30TH
DAY
OF
NOVEMBER
2013,
AT
LEESBURG,
VIRGINIA
C1213 First Amendment Hughes Fire Equipment, Inc Page 67 of 148
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DRAFT1 /
The
Customer
Service
staff
of
Oft
turing .
inu ,
hereby
certify
that
nth
ears
has
passed:
all
t
raining
requirements
needed
to
be
a
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moll
fierce
aster
Technician
1.
expires
May
1;
2015:
r
MTIOa?
Daniel
Bailey,
TrainingC
00
rdrnato
r
Authorized
Sales
and
Service
C1213 First Amendment Hughes Fire Equipment, Inc Page 68 of 148
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AIS ATTACHMENT 1, Page 71 of 151
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C1213 First Amendment Hughes Fire Equipment, Inc Page 69 of 148
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Third Amendment
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AIS ATTACHMENT 1, Page 72 of 151
DRAFTThe
Customer
Service
staff
of
loco
s
hereby
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Z
Keith
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C1213 First Amendment Hughes Fire Equipment, Inc Page 70 of 148
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AIS ATTACHMENT 1, Page 73 of 151
DRAFTr
The
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doq
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dd
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9:
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r
it
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a '
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C1213 First Amendment Hughes Fire Equipment, Inc Page 71 of 148
ATTACHMENT 1
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Third Amendment
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DRAFTThe
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Service
staff
of
Peew
j
o
o
hereby
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F
Keith
Sears
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a
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13/
2011
thr®
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14/
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Daniel
Bailey,
Trainirg
Coordinator
Authorized
Sales
anci
Service
C1213 First Amendment Hughes Fire Equipment, Inc Page 72 of 148
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DRAFTwq
Verbowing
levels
of
EVT
Certification
LEVEL
FIRE1.];
6PAAkTUS
TECHNICIAN
LEVEL
11
FIRE
P. -
A)
RATUS
TECHNICIAN
MASTER
F71
7ATUS
TECHNICIAN
This
C6
Stephen '
Wilde,
President
E
and
E
T
requirements
for
each
level
17
44
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rev toglies Fire Equipment,Inc. Page 89 of 147
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Fourth Amendment
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AIS ATTACHMENT 1, Page 93 of 151
DRAFTI
iceo '
Ut
LLG.IgPApaimlerbhrysler
Company
I
yzNF. .
r
THIS
CERTIFIES
THAT
v
ti
f4 .
HAS
SUCCESSFULLY
COMPLETED
ALL
TESTS
1
AND
IN-
SHOP
EXERCISES
TO
DEMONSTRATE
COMPETENCY
a
IN
THE
COURSE
OF
STUDY.
FOR -
Service-
e,
w
4
4 >
NN
t
iANAGEA.'; ..
INSTRUCTOR
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an
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ays.
C1213 First Amendment Hughes Fire Equipment, Inc Page 91 of 148
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DRAFTg
w
al
A'i
Rum,
a
0
THIS
CERTIFIES
THAT
Darren
Ti(
t®
n
OR
NN
HAS
SUCCESSFULLY
COMPLETED
A
D-•
1
TRAINING.
COURSE
IN
OSCILLOSCOPE
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and
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SYSTEM
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TER
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Leland
SUN
ELECTRIC
CORPGRATION
INSTRUCTOR
Recognized
by
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411019
SUN
ELECTRIC
CORPORATION
1,
0mo
DATE
2
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DRAFTqvfoog
AutomotivePresents
its
Cejt
f
cats
of
Training
70
Darren
W.
Tifton
lu
aWho
supports
tfm
highest
standanfs
of
safety,
service
and
dependability
F
in
steering
and
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maintenance.
4
rAis
14'
day
of7une
1996
CN
Moog
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WN
Training
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C1213 First Amendment Hughes Fire Equipment, Inc Page 93 of 148
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DRAFTS '
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0EMERGENCY
VEHICLE
TECHNICIAN
S
CERTIFICATION
COMMISSION,
INC.
Pin',
Clent
Wilson
3M
is
certified
in
the
areas
fisted
below:
Expires:
Maintenance,
Inspection, &
Testing
of
Fire
Apparatus
10/
16/
2015
IRI
Aa,
M3.
Design &
Performance
Standards
of
Fire
Apparatus
03/
14/
2014
Fire
Pumps
and
Accessories
03/
10/
2012
Fire
Apparatus
Electrical
Systems
06/
0612014
IN,
N
Aerial
Fire
Apparatus
10/
16/
2015
Imp .
Allison
Automatic
Transmissions
06/
04/
2016
A41
11--
47V
Ti:
3
Stephen
Wilde,
President
ti
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Third Amendment
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DRAFTATTACHMENT
From: evtcert[mailto:evtcertCalevtcc.ora]
Sent:Thursday,April 17, 20117:39 AM
To: Clent Wilson
Subject: EVT
Clent Wilson EXAM STATUS DATEPASS
F3 EXP 03/10/07
E1 EXP 03/10/07
F2 PASS 03/14/09
F4 PASS 06/06/09
F1 PASS 10116/10
F5 PASS 10(16110
F6 PASS 06/04111
RF3 PASS 03/08/13 i
Thank you for your support of the EVT Certification Program. f'
ii
Sherry Wilde e
Manager
EVT Certification Commission, Inc.
P O Box 894
Dundee, IL 60118
847-426-4075
Fax 847-426-4076
evtcert(ulevtcc.org r .
www.evtcc.ore
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DRAFTFOLDALONG
PERFORADON
TO
REMOVE
CER7(
rICATE
VOR
6
m
yf
4.P
I
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1110VIi-
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ICCELLENCM
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Be
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examinations
and
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prescribed
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II
the
Natioical
Institute
for
Awomouvc
Service
Excellence
and
is:
h6teliv
ASE
CERTIFIED
the
cn
ce,
amas
Usted
below.MEDIUM/
HEAVY
TRUCK:
TIECHNICIAN
IONSTRATZID
i%
CFI1ZV0,
M-
NT
AR2AS
OF
r)
rL\
DIESEL
ENGINES
DECEMBER
31,
2014,
BRAKES
JUNE
30,
2013
AW,
SUSPENSION
AND
STEERING
DECEMBER
31,
2015
ELECTRICAL/
ELECTRONIC
SYSTEMS
DECEMBER
31,
2014
HEATING,
VENTILATION,
AND
A/
C
JUNE
30,
2016
PREVENTIVE
MAINTENANCE
AND
INSPECTION
JUNE
30,
2014
E
GIVEN
THIS
30TH
DAY.
OF.
JUNE
2011,
AT
LEES3UR6.
p
VIRGINIA
ASE-
1850-
8990
AST
DZITIMCAMON,
N14%
WLR
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DRAFTATTACHMENTS
National Institute for
AUTOMOTIVE SERVICE EXCELLENCE
ASE Certification Status
Clent W Wilson Jr. Created: May 05, 2014
Cottage Grove, OR 97424-0009 1:55:12 PM
ASE ID:ASE-1860-8990
This individual currently has the ASE certification status shown below:
PKFrTtMEZ3
YD
Current ASE Designations
Master Medium/Heavy Truck Technician T: MedlumlHeavyITruck
ASE Certification Details
wi
T2 Diesel Engines 1213112014 Current
T3 DriVOTrarO nt12/31/2018
T4 Brakes:06/3012019 Current
T5_'Suspension&Steeling 1,28112 yrrpn
T6 Electrical/Electronic Systems 1213112014 Current
Heating,v" trT":
jerilaow
r,Z,O-n_i 10*301206 Current '
jT8 Preventive Maintenance& Inspection 1 2131/201 8 Current
To become ASE certified,you must pass an ASE test and have the required amount of relevant hands-on work
experience. You can download the Work Experience Form at www.ase.com.
Any expired certification can be reinstated by taking the corresponding recertification test. If you have any
questions, please contact us.
Sincerely,
ASE Customer Service
E-mail: asebellj(a)ase.co
Phone: 1-800-390-6789
Fax: (703) 669-6122
Page 1 of I
C1 213revl HughksFiPe'9006*R-sr-Suite 101•La"Y&ZP4175•1-888-ASE-TEST•v .ase.Goffl
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DRAFTThe
Customer
Service
staff
of
j, ;:
m
Jhereby
certify
that
Oent `
Y9'
ilrsOn
has
attended
the
0ma
Chassis
Electrical
Training
conducted.
11/
2/
2Db7
through,
l.
1/
3/
2007.
E,
ell
nQWmLLvt
Director
of
Training
A.
Uflirnr7ze
Sales
and
Service
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DRAFTThe
Customer
5erV,
Ce-
staff
of
hereby:
certify
that
Clint
Wilson
has
attended
the
All
Steer
aintenance
Class
mg
L
x_-
Y
L
conducted
11/
6/
1'
2
through
11/
7/
12.
x:-•_-'_
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ate.:_•=._
e-}-•;;
Y
a
Daniel
Bailey
Training
Coordmator
or-mmIlLeAuthorized
Sales
and
Service
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Fourth Amendment
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DRAFTThe
Customer
Service
staff
of
hereby
certify
that
Client
Wilson
has
attended
the
6mma
Command
Zone
II
w/
D
Modules '
Training
conducted
11/
14/
2007
through
11/
15/
2007.
EnwmLm
l
d
Director
of
Training
Authorized
Sales
and
Service
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DRAFTThe
Customer
S.
ervicestaff
of .
F\
V
hereby
certify
that
o
has
attended
the
i
con
iaacrs:¢ ./
il/
2013
thu'
lID;
uglh.
G41Sp203'
En
r
m
Daniel
bailey,
Training'
Coordinator
v:::•
r,
t
1
Authorizes!
Sales
and
Service
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DRAFTr
MIR
ME
Th6
CuSt:
er6.&
vice
staff
of
q
A00)7
9C
hereby
certify
that
has
attended
the
TAKm4
6
tntrana
c
Troubleshooting
cond-
up
d /
1S /.
013
through
4/
1.
6/
T013
7
t
Daniel
Bailey,
Training
Coordinator
Authorized
Sales
and
Service
C1213 First Amendment Hughes Fire Equipment, Inc Page 102 of 148
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Third Amendment
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DRAFTw
ME
The
Customer-:':
RVw
hereby
certify
that
has
attended.
the
Air,
Conditioning
Mail -
A
conducted
4119/
2013
thirough .
4119:/
2013.Daniel
Sailay,
Training
COardinator
xu/
hvnZed5y6S
and
Snvice
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DRAFTL G' c 1 " xX::'S1ty, s' f' t
S+tmYt ',`1.w . 0 r'Mt A3r1r. 41If,VV z F . '°v 7 x a ?sxty, r `ii `• E k- ! ea`. 4 -rtiSP ,F' ,r i^..s`-au r L `j..tS,- ?- L•4 t1 w' '^+R.L i. r r a +t A 7 lf't, ply ^t r);a T of RhrY. ii_ .a4z<chh v+e rfoi*4SuJ It A2`
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1C1213 First Amendment Hughes Fire Equipment, Inc Page 104 of 148
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DRAFTATTACHMENT
gkE jq .
CPO
eyertifi-icxte, af Arttem4x'nce,
0
1,
This Certificate is awarded to:
Clent Wilson
I
For Successful Completion of
The Following Classes
Ambulance Design & Performance
GAPS & Husky 10 Foarn System
Apparatus Pump Testing
Issued this 9 day of March, 2007
aaa A4 c
President i
Executive Director
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DRAFTATTACHMENT I
Ono
CrIn
A
This Certificate is awarded to:
clelatwilson
For Successful Completion of
The Following Classes
Navistar Chassis ft Multiplexing
Ford Diesel 6.7
kkk
xxa
kxx
Issued this 14 day of March,2011
President
Executive DirecEor
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DRAFTATTACHMENT
1 .J!im
HUGHES FIRE,EQUIP.MENT
City of Springfield
Fire and Life Safety Department
Proposal for RFP 1183 Fire Apparatus Maintenance & Repair
Attachment 2
Schedule and Expense Itemization
I
Item: Charge / Per: Comments:
Shop Rate— Repairs 95.00 per hour
Shop Rate— PM Services 75:00 per hour 1
Pickup;and'Deliver No Charge* 1
Call Out'/ Emergency'Rate 95.00 per hour
Includes Full PM Service,
2,800.00** Pump Test, Ladder Testing,
Annual NFPA Inspection / Service Estimated average and,complete NFPA.ins ection
950.00** Includes Basic PM and DOT
Semi Annual Inspection / Service Estimated average Vehicle Safety Inspection
Hazmat Fees. None
3% of work order
value up'to $100.00
Shop Supply Fee maximum
10% on PM items
Parts Markup 10-35% Non P.M items
To and from Springfield Fire & Life Safety stations will•be,at no charge. If other public agencies
elect to utilize cooperative purchasing pickup and delivery charges may be added,1
Estimate based on an average pumper, a media unit:would be less and an aerial unit would be
more.
Attachment 2
Springfield Fire Apparatus Maintenance& Repair RFP 1183 Page 1:of 1
HUGHES FIRE EQUIPMENT, INC. p 910 SHELL",STREET •.SPRINGFIELD.OREGON 97477 a P.541.747.0072'• F.541.747:0073!WWW.HUGHESPIRE.COM
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DRAFTf-
ATTACHMENT 1
HUGHES I R E,EQ U1,PM EN T
City of Springfield
Fire and Life Safety Department
Proposal for RFP'1183 Fire Apparatus Maintenance,& Repair
Attachment-3. Reporting Requirements
Attachment 3Reporting Requirements—Accepted
i
f
Attachment 3
Springfield Fire Apparatus Maintenance &Repair RFP 1183 Page 1 of 1
HUGHES FIRE EQUIPMENT;INC. 410 SHELLEY-STREET • SPRINGFIELD.GREGON 97477 • P.541.747.0072 • F.541.747.0073 • WWW.HUGHESFIRE.COM'
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DRAFTATTACHMENT
SPRINGFIELD
OREGON Apri19, 2014
REQUEST FOR PROPOSAL
Fire& Life'Safety
RFP41183 Fire Apparatus Maintenance and Repair
ADDENDUM #1 I
The Ciiy'of.Sp•inglield is herebyaniending of clarifying the above mentioned RFP. The oi-iginal.document call be found
on theCity's wcUsitc at n lvwsnrin;licld-or. . f3yselectinglhe bylx clink Prmc'hGSiivg/Conirpers from the menu on the
lei)sidc of The home page, interested parties will be linked to the RFP/ITB page:
3. Question: Please provide a sample of the reporting_ requirements spreadsheet per attachment-3 of the above
referenced'RFP.
City Response: Modify attachment 3,item 3 to read"A single spreadsheet with all,apparatusserviced in the
calendar quarter is sufficient."
in the event that it is necessary to further clarify:amend, revise or supplement anypait this RFP,;additional addenda will
be posted on the City's websile-at bun://1+ ywsnrim field-or. roy(select the Purchase Contracts hyperlirik and Addendum
1 Fire Apparatus and Maintenance Repair). As stated in the original solicitation.City will make reasonable effort to
provide the addenda to all Proposers to whom City provided the initial RPP. This addendum shall be considered pail of
the specification of thc•RFP. The City is not responsible for any explanation,clarification, interpretation or approval
made orgiven in any mannerexceptby written addenda issued by City.
ALL BIDDERS SHOULD.ACKNOWLEDC,E AND INCLUDE.THIS ADDENDA#1 AS PART OF
THEIR SUBMITTAL 1'ACICAGE..
I
t
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DRAFTATTACHMENT
ri
i
ATTACHMENT3
RF,PORTINC RF,QDIREMENTS
L The Proposer shall supply quarterly summary reports on each apparatus serviced in that quarter,
including routine maintenance performed and any repair work completed.Reports shall include the
information in Excel format,submitted via email to a designated recipient.
2. The follow information shall be included in all quarterly reports:
2.1. Date of Service(all service dates for all apparatus)
2.2. City ID tf
2.3. Apparatus Make&Model
2.4. Model Year
2.5. VIN N
2.6. Mileage(s)at time of service
2.7. Note whether"Routine Service"or"Other" -explain if "Other'
2.8. Description of Service Performed 4
2.9. Part Numbers of parts used on each service
2.10.Cost per part,0 used,Total parts Cost a
2.10.1. If outside vendor is used,include a copy of vendor's invoice and note work completed.
2.11.Labor hours used.Cost per hour,Total Labor Cost
2.12.Shipping and/or other costs
2. 13.Total Cost for Services Performed(on each Apparatus)
2.14.Dale of Last Routine Service(on each Apparatus)J
2.15.Date of Next Schedule PM( on each Apparatus)
116.Date of Last NFPA-required Inspection(on each Apparatus)
3. A single spreadsheet with all apparatus serviced in the calendar quarter is sufficient.Sample
spreadsheet shall be provided upon request.
i
a
I
i
i
i
RFP 611$3 Fire Apparatus Maintenance&Repair Page 15 of 25
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DRAFTATTACHMENT
ATTACHMENT i
SPRINGFIELD
OREGON
Authorization to Legally Bind Bidder
The person executing this Bid and the instruments referred to
herein on behalf of the Bidder has the legal power, right, and actual
authority to submit this Bid, and to bind the Bidder to the terms and
conditions of this Bid.
May B, 2014
Signature of peno authorized to bind Bidder) Dated
Rex Hughes
Print Name of Person Signing as authorized to bind Bidder
Hughes Fire Equipment, Inc. 541-747-0072
Firm Name Phone
910 Shelley Street 541-747-0073
Address Fax
Springfield, OR 97477 rhughes @hughesfire.com
City, State, Zip email address
RFP h11 B3 Fire Apparatus Maintenance&Repair Page 16 of 25
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DRAFTATTACHMENT
ATTACHMENT
Please note that Attachment 5 — Certificate of Insurance have been removed due to
privacy of the document. For review of this page please contact City of Springfield —
City Manager's office, ph 541-726-3700 or asowana.springfield-or.gov.
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DRAFTATTACHMENT_
a... + R
N r
S
Pz
T "
RTI'•M'}
Gz'FIi
ELD^
OREGON
MWESB/DBE Voluntary Self-Declaration for City Solicitation(iTB/RFP)# 1183
The City of Springfield is seeking information on the various business entities that submit bids and proposals,
We request that you provide the following information to assist us with evaluating our efforts at reaching the
underrepresented sectors of the business communities. The City does not intend to use this data as criteria for
selecting the successful bidders or proposers for city-funded procurements. For procurements with state or Federal
DBE requirements,the City will use the forms and criteria established by the state or federal agency for selecting
the successful bidders or proposers.
Please include this form with your bid/proposal submittal to the City.
Prime Bidder/Proposer: Hughes Fire Equipment, Inc.
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Business Name: Hughes Fire Equipment, Inc. i
Contact Person: Rex Hughes
CCB#/PE#/Other Registration:
Business Address: 910 Shelley Street, Springfield, OR 97477
Business Phone: 541-747-0072
Please check each box indicating the business certificate type that your firm has with the State ofOregon or the
Federal government, if any:
Oregon Minority-owned
FJ
Business Oregon Woman-owned
Business Oregon Emerging
Sntall Business Federal Disadvantage
First Tier Sub-contractors:
For each First Tier Subcontractor, provide the same information,using additional sheets as needed.
For more information please visit State of Oregon office of Minority, Women, Emerging Small Business
httu'//www ore¢on4biz com/Grow-Your-B usiness/Business- services/Minority-Owned-Business-Certification/
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SPRINGFIELD
OREGON May 1;'2014
REQUEST FOR PROPOSAL
Fire& Life Safety
RFP#1183 Fire Apparatus Maintenance and Repair
ADDENDUM#2
The City ofSpringfield is hereby.amendmg or clarifying the above mentioned RFP. The original document canbe found
on the City's website at www.snrinr;lield ur eov. By selecting the hyperlink Purchosing/Contracls from the menu on the
left side of the(tome page, interested parties-will belinked to the RFP/lTB page.
1. Question: We are-going over the bid packet and wondering if there is a certain format for references you would
like? What kind of information areyou looking for? Thank you in advance foryour help.
City Response:,
Please provide:
Company name&address:
Contact person&phone number
Services provided
Years ofservice,
In the event that it is necessary to further clarify,amend,revise.orsupplement any part this RFII,additional addenda will
be posted on the City's website at bttn:/Av%vw:si3Hnelteld-or.eov(select the Purchase'Cwurucrs hyperlink and Addendum
I Fire Apparatus and Mainterance,Rcpair). As stated in the original solicitation.City will make a reasonable effort to
provide the addenda to all Proposers to whom City provided the initial RFP. This addendum shall be considered part or
the specilicalion of.lhe RFP.. The City is not responsible for any explanation,clarification, interpretation or approval 1
made or given in any manner except by written addenda issued by City.
ALL BIDDEWS SHOULD ACKNOWLEDGE AND INCLUm THIS ADDENDA#k AS PART OF
THEIR SUBMITTAL PACKAGE.
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SPRINGFIELD-
OREGON April 9. 2014
REQUEST FOR PROPOSAL t
Fire& Life Safety
RFP#1183 Fire Apparatus Maintenance and Repair
ADDENDUM#1
The City ofSpringlield is hereby amending or clarifying the above mentioned RFP. The original document can be found
on the City's,website at tvtewtsnrinetieid-or:eov. By selecting the hyper)inkPurcliasii?glContracts from the menu on the
tell side of the home page, interested parties,will be linked to the RF.P/ITB page.
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1. Question; Please proyidea sample of the reporting requirements spreadsheet per attachment 3 of the above
referenced.RFP.
City Response: Modify attachment 3,item 3 to read "Asingle spreadsheet with all apparatus serviced in the
calendar quarter is sufficient."
In the event that it is necessary to further clarify.amend, revise or supplement any part this.RF1',additional addenda will
be pgsted'.on the City's website.at select the Purchase ColthwaN hyperlink and Addendum
1 Fire Apparatus an,d Maintenance Repair). As stated in the original solicitation;ON will make a reasonable effort to
provide the addenda to all Proposes to whom City provided the initial RFP. This addendum shall be considered part of
the specification ofthe RI'P. The City is not responsible for any explanation,clarification, interpretation or approval
made or given iit.anymanner except by written addenda issued by City.
ALL BIDDERSSHOULD ACKNOWLEDGE AND INCLUDE THIS ADDENDA#1 AS PART OF
THEIR SUBMITTAL PACKAGE.
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Sheri Taylor
From:Sheri Taylor
Sent: Wednesday;April 09, 2014 8:20 AM
To: MCMAHAN Jayne'
Subject: RE:Courtesy Email RFP41183 Fire Apparatus Maintenance&Repair
Jayne,
ThisiS to confirm receipt of the downloaded RFP packet.
Thanks(
Sheri Taylor,I Sales Manager i Hughes Fire Equipment, Inc. l 910 Shelley Street l Springfield OR 97477
Phone:541-747-0072-Toil Free:800.747.6510-Direct:541.393.9348,-Fax:541.747.0073
tEmail'31aylol(ahuahesfire.com I'www.huahesfire.com
1rir!!e5fepchF.:enGe]fJtN ter l!•'useof it elntlM!!(.olena!nL1Y I]'•Cry>n4uetll .se]anOnayc •ulnNbTa:YT llat yb1' aeco liu'4nlble,d•-,nnVl C[Tn1c14tYb t
c•ree,Cx:pGmekrlale ar.Yl v^colAMf.fl dJbro.'G{Illpom!-]f!e`4U..pfonorc lnd' tl1oL^..JNarei!(n lrilenuufyorcllx:yYareM!reCYn!I CJ lrulipJ,ra rgt Nn.ecp}'
bsirbno.:raeclwerparryonearry pationd rR:mrmQn a nre Iryw{glleneo1116n perc+ii 1f Y?+Irr+cleceiree Irsnv-mrr.4r npm a% creirsrreWmey cuvn!jr ie:deVyeWytrmlwetlastroJInnnasagc.
From:'MCMAHAN Jayne rmailto:imcmahart(alsorinofield-or,00v]
Sent:Tuesdayi April 08, 20148:29 AM
To: Lindsey Mordoff; 'mike@oregonapp.com'; 'trivia@oregonapp.com'; Sheri Taylor; JOBANEK Tony G
Subject: Courtesy Email RFP#1183 Fire Apparatus Maintenance&Repair
Hi,
Yoware receiving this courtesy email as you have been identified as one who may have an interest in responding to our
Request for Proposal.
RFPl11183 Fire Apparatus Maintenance&Repair was advertised today in the Eugene Register Guard and will be
advertised in tomorrows Daily Journal of Commerce. The RFP packet has been posted to the City website RFP/ITB
Page. All information regarding the 41)will be posted online. (if the hyperlink doesn't work for you please navigate to
www.springfield-or.gov onthe left hand side look for the Purchasing/Contracts link.)
If you have any questions regarding the RFP after reading the document posted please contact me via email. Any
contact with any other City employee regarding•thisiTB or the process may be grounds for disqualification.
Kind regards,
Jayne
Jayne McMahan C.PiM.iCity Procurement&Contracts Manager)City of Springfield 22S 5ih Street,Springfield,OR
974771 office:541.726.37081 Imcmahan@springfield-or.Rov
Please consider the environment before printing this email.
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IMPORTANT NOTICE!
If you. download these materials and wish. to be
added to the proposer contact list send an email
to:
Jayne McMahan jmcmahan @springfield-or.gov
Information to be provided:
RFP# 1 183 Fire and Life Safety - Fire
Apparatus Maintenance & Repair" in the subject
line
Company name
Primary contact name
Primary contact title
Primary contact direct phone #
Primary contact email
It will be the responsibility of each participating supplier to refer daily to the City
of Springfield— Purchasing/Contracts website http:Nwww.springfield-
or.gov/RFPPnGE.HTM to check for any available addendum to current
opportunities, cancellations or intents to award posted.
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SPRINGFOELD
AS l
OREGON
eity .10A'Springfield
Fire and Life Safety Department
REQUEST FOR
PROPOSALS,
1183
FOR
Fire Apparatus`Maintenance & Repair'
April 8, 2014
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CITY OF SPRINGFIELD
OREGON
Request for Proposals#1183
Fire& Life Safety Department
Fire Apparatus Maintenance & Repair i
Sealed proposals will he received by the Finance Deparnnent, City or Springfield,225
Fifth SL-Springfield Olt; 97477, Attn: Jayne.McMahati until 2:00 p.m. local time, the
8th of May, 2014 and opened at 2:00 p:m: local time the same day, for proposals
regardingTire Apparatus Maintenance & Repair, Sealed proposals must be marked
RFP#1483' Fire Apparatus Maintenance& Repair".
Proposal packets are available on the City's website at ww.wsGrinelielil-or: ;ri (select
the,hypci•link from,the left menu titled Purchasing/Contracts then RFP.41183: Fire
APl?aralus Alohiferrance &Repair) orby contacting Jayne McMahan at(541)?2Cr-370R or
by email:jmcmaiian @Springfield-or.gov
The City of Springfield reserves the right to-accept or reject any or all;proposals or to
waive any specifications or requirements,onto negotiate wiili any vendor submitting a
proposal regarding any aspect of this Request for Proposals-when doing so is deemedAo
be in the best interest of the City.
Robert J.Duey
Finance Director
City ofSpringfield,OR
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Publication Schedule:
The Register Guard: April 8,2014
Daily Journal of Commerce April%2014
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1. Proposal Overview
The City of Springfield,Oregon requests proposals from qualified vendors for maintenance and
repair of fire apparatus as described herein.
An RFP packet may be downloaded from the City of Springfield home page(www.springfield-
or.gov)by clicking on the Purchase/Contracts hyperlink,or by contacting Jayne McMahan at
jmcmahan @springfield-or.gov or by phone at(541)726-3708. Prospective Proposers are
requested to confirm receipt of downloaded RFP packets by email to City ofSpringfield,Attn:
Jayne McMahan at the above email address.
Other public agencies may use this competitive selection and contract,with no material change
in terms, conditions or prices,as a basis for executing their own separate agreement with the
Contractor. As a condition to this use, other agencies shall be responsible for the appropriateness
of the decision to use this process pursuant to ORS 279A.215, or to agree to contract terms and
any protest obligations under ORS 279A.225.
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It is the City's intent to establish an agreement with qualified supplier(s) for maintenance and
repair of fire apparatus. The agreement may be updated annually,to extend the term for not
more than two successive one year periods,upon mutual agreement ofthe parties. If extended, I7
City shall consider the requirements ofthe Springfield Municipal Code (SMC)Section 2.708(3)
and each extension shall not be effective until reviewed and approved by the Springfield
Common Council.
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It is conceivahle that the agreement may become a multi-Supplier agreement. Proposers are j
encouraged to bid all or part of the items included in this Request for Proposal
11. Proposal Format
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Proposals must include the items listed below and be organized and numbered to correspond to
each requirement below. The City encourages green options and discourages the use of
materials that cannot be recycled such as PVC and spiral binders, plastic or glossy covers and
dividers. Further,the City encourages Proposers to print on both sides of a sheet ofpaper
whenever possible.
I. Proposer's firm name, mailing and physical addresses, telephone number, fax number, and
taxpayer identification number.
2. Primary contact person's name,title, phone number, fax number and email address.
3. Identify whether you qualify as resident bidder as described in ORS 279A.120(1)(b)and if
you are licensed to do business in the State ofOregon.
4. Proposing firm's experience in maintenance of fire apparatus of the type and variety owned
by Springfield Fire&Life Safety.
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5: A mininntm of three (3) references from recent customers(within the last2 years) for fire
apparatus maintenance.
C. Specifications of proposed maintcnance.agrecmcnt are as outlined in Attachment 1.
Submission of Equal'Specifications: All equal specifications offered!by Proposers, will be
evaluated by the City for quality, performance, functionality or other characteristics to meet
City requirements. Proposers shall submit all requests for evaluation of equal,
specificatimts.hy April 2R;2014. City responses to requests will be provided proposers
by May t,2014. ifaccepted: equal specifications will not necessarily receive full value but
instead will be given points within the range of full to less depending upon the evaluation of
staff, Pmposals:shall clearly identify all equal specifications submitted. The City has the,
final authority to detenriinewhich equal specificatiotis'are•acceptable and which arenot. If'
equal specifications have not been accepted by City prior to submission of proposal,
ropusers'shall accept risk that equal specifications may be rejected..
7. Proposer's level of maintenance service and spare,part'support for fire apparatus..
8. Complete.Attachment#2 -Schedule and Expense Itemization for services to be provided by
Proposer
9., Signed Attachment#4—.Authorization to Legally Bind Bidder
10. In your cover letter acceptance ofthe"samplo.contract.,Attachment#5,terms and conditions
11. Signed Attachment#6—Minority Women Emerging Sma11d3usiness Fonn.(MWESB)
12. Complete statement and itemized description of any equal specification to the specifications
as stated herein.
III.Contact Person
Proposers may contact Jayne McMahan for further information regarding this process. Contact
with other City officials may be grounds for disqualification. Jayne McMahan can be
reached by email avirremalianna sorinefield-ateov or by phone at(541)726-3708. Questions.
regarding specifications will be forwarded by Jayne McMahan t6 the appropriate Fire& Life
Satety,personnel when more detailed technical explanations are required, and upon receipt of
response from City of Springfield Fire and Life Safety personnel. Ms. McMahan will
disseminate the information by written addenda issued by the City(See Section VII),
IV.Schedule For Selection Process
Proposals;Advcrtised April 81, 201,4
RPI' Available April 8, 2014
Requests to Consider Equal Specification Due April 28, 201,4 5pm Local "rime
City's Determination Regarding Equal Spec. May 1, 2014 I
Proposals Due/Opening May'8, 2014 2pm Local Time
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Interviews (if necessary) May 12,2014 (Approximate)
Notice of Intent to Award May 15, 2014 (Approximate)
Contract Awarded June 2,2014(Approximate)
V. Selection Criteria And Process
Each proposal will be compared to the specifications stated herein. Points will be assigned to
proposals that most closely match or exceed the RFP requirements based on the selection
criteria. The Proposal with the highest number of assigned points will be selected for the
contract.
A. Conformity of submitted proposal to this RFP 5 Points
B. References from at least 3 recent customers within the past 2 years 5 Points
C. Cost Analysis 45 Points
D. Spare part&maintenance service support 10 Points
E. Turn-around time&emergency repair handling 20 Points
F. Employee qualifications as Emergency Vehicle Tech (EVT)and
years experience with emergency vehicles. 15 Points
Proposals must be signed by a principal member of the proposing entity capable of binding the
entity. Included with the signature should be principal's written name,title, address, and a
telephone number(see Attachment4).4
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One(1) original and three(3)copies of the proposal, clearly marked "RFP#1183:Fire
Apparatus Maintenance & Repair"and contained in a sealed envelope or box shall be
received no later than 2:00 PM local time, May 8, 2014 at the following address:
City of Springfield
Finance Department I
Attention: Jayne McMahan, Procurement and Contracts Manager
225 Fifth Street,
Springfield, Oregon 97477
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Proposals will be opened on May 8,2014 at 2:00 pm local time. All proposals shall be valid
through 90 days after the RFP closing date.
V1. Late Proposals Not Considered
Proposals must be received by 2:OOPM local time on May 8, 2014 at the address listed above,
Any proposals received after the deadline will not be considered. Faxed or emailcd proposals
will not be accepted.
V11. Addenda To RFP
In the event that it is necessary to amend, revise, or supplement any part of the RFP, City of
Springfield will post addenda on the City website(www.springfield-or.gov)and will make
reasonable effort to provide addenda to all Proposers to whotn City provided the initial RFP.
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This includes the amendment of dates in the Schedule for Selection Process. Any addenda so
issued are to be considered pail of the specifications of the RFP. City is not responsible for any
explanation,clarification, interpretation or approval made or given in any manner except by
written addenda issued by City.
Addenda, including but not limited to City's response to Equal Specification determinations,
may be downloaded from the City of Springfield home page(www.springfiield-oi-.gov) by
clicking on the Purchase/Contracts hyperlink,or by contacting Jayne McMahan at
jmcmahan@springtield-or.gov. Prospective Proposers are requested to confirm receipt of
downloaded Addenda by email to City of Springfield,Attn: Jayne McMahan at the above email
address.
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In case of any doubt or differences ofopinion as to the services to be furnished hereunder, or the
interpretation of the provisions of the RFP,the decision of City shall be final and binding upon
all patties.
VIII. Contract
The successful Proposer will be expected to enter into a contract with the City. An example of
said contract is attached herein as Attachment S.
Contract shall commence on a date agreed upon by both parties and shall continue for one year
unless, extended,modified, or terminated as provided in the contract. Contract may be extended
for additional one-year periods upon compliance with the provisions ofthe contract and agreement of
both parties.
IX.Reporting And Payment
CITY shall pay winning Proposer upon receipt, inspection and acceptance of
repairs/maintenance in accordance with agreed upon terms and conditions. Supplier shall deliver
to the City of Springfield the services described herein.
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X. Negotiation Of Agreement
City reserves the right to negotiate a final contract which is in the best interest of City
considering cost effectiveness and quality control. Once a tentative selection has been made by
the evaluation committee, Staff will attempt to negotiate a contract with the preferred Proposer.
Ifthe negotiations are not successful, staff will negotiate with other qualified Proposers in the
order of their respective qualifications until an agreement is reached or staff decides to terminate
the selection process. if contract negotiations are successful, the contract will be forwarded to
the appropriate City authority for award.
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XI.City Selection"Discretion
City reserves the,right to reject anypnall proposals and towaive irregulaiiliesand itifortilalities,
in theselection process: The City further`reserves the right to negotiate, ainend.and refine
proposalstin consrdtatiom with;oncof-more of lhe•prospective Proposers.
XII: ProposaPQwnershilk
All.-material submitted' by the Proposers,shall tie"considered-Property of,City..and City shall not
be required to return same to any Proposer. The material submitted by Proposers wilf he treated
in the sank mariner as City's own records.
After proposal opening; all proposals,become pail ofthe Public record and,are available for
pubhi review unless exempt udder Oregon Public_Records Law. Proposers wishing to exempt•
appropriate portions of their proposdN,from disclosure as public records-,are encouraged to
discuss their concerns w!ith City's Finance Director(addtess listed below) prior to the
sribmissions of their.proposals.
Bob,Ducy,.Finance Director
City of Springfield Finance Department
225:17i lih,Sireet
Springfield;OR-97477
MU. Exceptions To RFP'
f£.fovany reason; a ProPoseir should desire an interpretation of,a term or.condition of this RFP;
find fault with the structure ofthis.RFP or with the evaluation process, concerns may be
submitted in weiting.to:
Jaync;McMahan
CityoPSpr ngficld
225;F1Ilh Street
SpringfdId, OR 97477
Phone: (541) 72673708'•
Fax: ( 541) 726-3782'
City will make everyeffort to ansWerquestions and,.ifa'varrarited, to amend the RFP: , Responses
to;questions and.amcndmcnts to the RFP will lie porsted on the City of Springrcld home page
lywwsoriugtield- oeeovl, click on the Purchase/Contracts.page). Proposers,who,are unable or
unwilling to meet one or more of the requirements,of this RFP should include_; as,patt of their
response; written.exceptionsjo,thosrregoirements:
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XIV. Specification Change Requests
A prospective Proposer may deliver to Jayne McMahan a written request for change to any ofthe
specification listed in this Request for Proposal. Such request shall be delivered on or before
April 28,2014.A written request for change shall include:
detailed description of the legal and factual grounds for the request,
description of the resulting prejudice to the prospective Proposer,
statement of the form of relief requested or any proposal changes to the specifications.
The City will review the specification change request and notify the prospective Proposer of the
decision in writing prior to the RFP closing date. To the extent possible,the City will notify
other prospective Proposers of any changes or modifications to the Request for Proposal.
A submission of an equal specification is not a specification change request.
XV. Protest
Any Proposer who has submitted a proposal to the City of Springfield and who is adversely
affected by the City's award ofthe Contract to another Proposer an who desires to protest said
award shall submit within 7 days after issuance ofthe Notice of Intent to Award the Contract,to
submit a written protest ofthe award to the City of Springfield. Such right to protest shall
conform to the requirements of OAR 137-030-0104(1) and specify the grounds upon which the
protest is based.
Failure to file a protest as specified herein waives Proposers right to pretest or contest the award.
An adversely affected Proposer must exhaust all avenues of administrative relief and review
before seeking judicial review of the City's Contract award. Concerns must be submitted to:
Robert Duey
Finance Director
City of Springfield
225 Fifth Street
Springfield, OR 97477
XVI. Cost Of Proposal
The City of Springfield is not liable for any costs incurred by vendors for the preparation and
presentation of their proposals. This includes any costs in the submission of a proposal or in
making necessary studies or designs for the preparation thereof.
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ATTACHMENT
FIRE,APPARATUS MAINTENANCE&REPAIR SPECIFICATIONS
NOTE: "BRAND NAME OR EQUAL SPECIFICATION"MEANS A SPECIFICATION
THAT USES ONE OR MORE MANUFACTURERS'NAMES,MAKES, CATALOG
NUMBERS OR SIMILAR IDENTIFYING CHARACTERISTICS TO DESCRIBE THE
STANDARD OF QUALITY, PERFORMANCE,FUNCTIONALITY OR OTHER
CHARACTERISTICS NEEDED TO MEET THE CONTRACTING AGENCY'S
REQUIREMENTS. SUCH SPECIFICA TIONA UTHORIZES BIDDERS OR PROPOSERS
TO OFFER GOODS OR SERVICES THA TARE EQUIVALENT OR SUPERIOR TO
THOSE BRANDS NAMED OR DESCRIBED IN THE SPECIFICATION.
1. INTENT OF SPECIFICATIONS
It shall be the intent of these specifications to cover the furnishing and delivery of fire apparatus
maintenance and repairs for the City of Springfield, Department of Fire & Life Safety's apparatus t
fleet. These detailed specifications cover the requirements as to the type of qualifications and service E
to which the successful proposer shall conform. Minor details,which are not otherwise specified,are
left to the discretion of the contractor.
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Apparatus covered by this agreement shall include,but are not limited to:
2013 Pierce Aerial
2010 Pierce Velocity Pumper,3 each
2004 Pierce Contender Pumper
2011 Pierce Interface Engine
1997 Pierce Saber Pumper
1995 Pierce Saber Pumper
2003 F.-One 75' Aerial
1998'fender
2013 North Star Medic Unit(2 units)
2006 Freightliner Medic Unit(other model years as well)
2009 International Medic Unit(2 units)
LL General Specifications.The following are specifications applicable to the apparahis requested.
1. 1.1. Industry Requirements. Apparatus repairs and maintenance must meet or exceed all current a
applicable requirements of the following organizations:
L 1. 1. 1. American National Standards Institute(ANSI)
1.1.1.2. American Petroleum Institute(API)
American Society of Mechanical Engineers(ASME)
1. 1.1.4. American Welding Society(AWS)
1. 1,L5. Environmental Protection Agency(EPA)
I.I.1.6. Federal l-lighway Administration(FHWA)
1.1. 1.7. Federal Motor Carrier Safety Administration(FMCSA)
I.t.1.8. Federal Motor Vehicle Safety Standards(FMVSS)
1.1. 1.9. Federal Transportation Administration(FTA)
1.L L 10. International Standards Organization(ISO)
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L1.11. Joint Industry Council(JIC)
L1.1-12. National Electrical Code(NEC)
1.1. 3.13. National Fire Protection Agency(NFPA)
1. 1. 1.14. National Highway Traffic Safety Administration(NHTSA)
1.1. 1.15. Occupational Safety and Health Administration(OSHA)
1.1. 1.16. Society of Automotive Engineers(SAE)
L 1.1.17. Sound Emission Analysis(SEA)
1. 1.1.18. State of Oregon Motor Vehicle Code
1.11.19. 'fire and Rim Association('P&RA)
1.1. 1,20. U.S.Department of Transportation(DOT)
1.2. Proposals shall only be considered from companies that have an established reputation in the
field of fire apparatus maintenance and have dedicated service facilities for the repair and service
of products. Evidence of such a facility shall be included in proposer proposal.
1.3. Each proposer shall furnish satisfactory evidence of their ability to perform work on the
Springfield Fire apparatus fleet, and shall state the location of the facilities where the apparatus
maintenance is to be performed. The proposer shall also show that the company is in position to
render prompt service and to furnish replacement parts.
1.4. Proposer shall include a description of their ability to perform or provide for annual pump and
ladder testing in compliance with NFPA and UL testing requirements. Estimated cost of each
test type shall be included as part ofthe cost analysis(Attachment 2).
1.5. Each bid shall be accompanied by a detailed set of"Contractor's Specifications" consisting of a
detailed description of the mechanic's qualifications to work on fire apparatus, record keeping
systems used,and Proposer's ability to handle 24-hour service coverage.
2. QUALITY AND WORKMANSHIP
The successful Proposer shalt embody the latest approved automotive engineering practices. The
workmanship shall be ofthe highest quality in its respective field.
2.1. Qualifications. Proposer shall submit the level of certification held by each mechanic that may
be assigned to work on Springfield fire apparatus. Certifications specific to the requirements of
NFPA standards are mandatory.
2.1. 1.1nefude in proposal the number of service employees, technical certifications of each
employee, and number of years of experience as an emergency vehicle technician(EVT)by
each employee.
2.1.2. Describe in detail the scope of services Proposer is ready, willing and able to provide.
Include description of those services Proposer would outsource to 3rd party (i.e.
transmission repair, alternator work,body &fender repair,etc.).
2.1.3. Describe in detail the method Proposer would use to handle 24-hour service coverage and
average response time for emergency call outs.
2.1,4. Proposer shall provide average tum-around time for routine repairs and maintenance.
2.1.5. Proposer will address how follow-up or repeated repairs on the same apparatus shall be
handled.
2.1.6.Proposcr shall describe their availability for on-site assessment of apparatus issues and their
availability to pick-up and delivery apparatus to Springfield Fire stations.
2.I3.A road test shall be conducted with the apparatus after maintenancelrepairs are made to
ensure the maintenance or repair was successful.
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2.2. Welding. Welding shall not be employed in the repair or maintenance of the apparatus in a
manner that shall prevent the ready removal of any component part for future service or repair-
2.2.].All steel welding shall follow American Welding Society DL1-2004 recommendations for
structural steel welding.
2.2.2.All aluminum welding shall follow American Welding Society and ANSI D1.2-2003
requirements for structural welding of aluminum,
2.2.3.All sheet metal welding shall follow American Welding Society B2.1-2000 requirements
for structural welding of sheet metal. Flux core arc welding to use alloy rods, type 7000,
American Welding Society standards A5.20-E70T1.
22.4.Employees classified as welders must tested and certified to meet American Welding
Society codes upon hire and every three(3)years thereafter.
3_ INFORMATION REQUIRED
3.1. The Proposer shall supply quarterly summary reports on each apparatus serviced in that quarter,
including routine maintenance performed and any repair work completed. Reports shall include
the information in Attachment 3,in Excel format,submitted via email to a designated recipient.
3.2. The Proposer shall supply, when requested, complete maintenance/repair records on any/all
apparatus within 2 working days.
33. Proposer shall provide operations manuals, training and/or other information as needed to safely
operate systems and equipment changed/added by Proposer, e.
3. 4. Proposer will be expected to recommend routine service intervals on each apparatus, in keeping
with manufacturer's warranty requirements and industry norms.
4. TESTING AND PERFORMANCE REQUIREMENTS
A road test shall be conducted with the apparatus i
5. TRAINING The proposer shall have programs in place for training, proficiency testing and
performance for any staff involved with certifications.
6. SERVICE REQUIREMENTS
Each proposer shall furnish satisfactory evidence of its ability to render prompt service and to furnish
replacement parts by showing where local service will be furnished. Information to be provided shall
include:
physical location of the facility(not more than 50 miles from Springfield,Oregon)&
distance from each Springfield Fire Station. i
ownership, i
description of the service facility,
number of mobile service units,
parts inventory value.
7. SCHEDULE AND EXPENSE ITEMIZATION(Attachment 2)
7.1. Proposer shall provide a detailed breakdown of the following costs:
7.I.1. Shop time/$per hour
7.1.2. Rates for apparatus pick-up/delivery to station
7.1.3. Emergency response/call-out rates
7.1.4. NFPA Inspection rates(annual/semi-annual)
7.1.5,Parts mark-up percentage%
7.1.6.Cost to handle outsourced(3rd party)repairs(i.e.alternator, transmission,or other repairs
not handled in-house)
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7.1.7.Miscellaneous other charges(i.e.HAZMAT disposal fees,etc.)
8. INVOICES
8.1. Proposer shall send detailed invoices
8.1.I.Sent to City within five(5)working days of service
8,1.2.Detailed invoices include
8.1.2.1. Invoice ft
8.1.22. Vendor contact information complete with phone#
8.1.2.3. Fleet#
8.1.2.4. Model#
8.1.2.5. Mileage
8.1.2.6. License
8.1.2.7. Date In and Date Out
8.12.8. Date of repair
8.1.2.9. Quantity of part or hours( increments of 15 minutes)
8.1.2.10. Part number and description
8.1.2.11. Cost per part
8.1.2.12. Extended cost for parts or hours
8.1.2.13. Third party or outsourced supplier name,description of service or part and cost
8.1.2.14. Not 45 days terms
8.1.2.15. No services charges for delayed payment
8.1.2.16. No markup on third party charges
8.1.2.17, No markup on freight charges
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SCHEDULE AND EXPENSE ITEMIZATION
Proposer shall provide a detailed cost breakdown in this format)
Item: Charge/per: Comments:
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f
ir
Shop Rate per hour
Pick up&Deliver to fire station Per roundtri
Call-out/emergency rate per hour
NFPA[inspection(annual) Est. per inspection o
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NFPA Inspection semi-annual) Est.per inspection
HAZMAT Fees j
Parts Mark-up%
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ATTACHMENT3
REPORTING REQUIREMENTS
I. The Proposer shall supply quarterly summary reports on each apparatus serviced in that quarter,
including routine maintenance performed and any repair work completed. Reports shall include the
information in Excel format,submitted via email to a designated recipient.
2. The follow information shall be included in all quarterly reports:
2.1. Date of Service(all service dates for all apparatus) j
2.2. City ID#
2. 3. Apparatus Make&Model j
2.4. Model Year
2. 5. V EN#
2.6. Mileage(s)at time of service
2.7. Note whether"Routine Service"or"Other"—explain if "Other"
2. 8. Description of Service Performed
2.9. Part Numbers ofparts used on each service
2.10.Cost per part,#used,Total parts Cost
2.10.1. if outside vendor is used,include a copy of vendor's invoice and note work completed.
2.11.Labor hours used,Cost per hour,Total Labor Cost
2.12.Shipping and/or other costs
2.13.Total Cost for Services Performed (on each Apparatus)
2.14.Date of Last Routine Service(on each Apparatus)
2.15.Date of Next Schedule PM(on each Apparatus)
2.16.Date of Last NPPA-required Inspection(on each Apparatus)
3. A single spreadsheet with all apparatus serviced in the calendar quarter is sufficient. Sample
spreadsheet shall be provided upon request.
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ATTACHMENT
1
SPRINGFIELD Lag-
r I
Z ty v
OItEGON
Authorization.to Legally Bind Bidder
The person executing this Sid and the instrurrients referred to
herein-on behalf of the Bidder has the legal power, right, and actual
authority to submit-this.Bid, and to bind the Bidder to the terms and
conditions of this Bid.
May,8, 2014.
Signature of person authorized to :bind Bidder) Dated
Rex'Hughes.
Print Name of Person;Signing-as authorized to bind Bidder
Hughes Fire Equipment, Inc. 541- 747-0072
Firm Name Phone
910 Shelley'Street 541-747-0073'
Address Fax
Springfield, OR 97477 rhughes@hughesfimcom
City, State; Zip email address i
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ATTACHMENT
U k U U CITY OF ~" "`""~^ ""
INDEPENDENT CONTRACTOR AGREEMENT
Type 4: For Personal Services Contracts Not Requiring Professional Liability Insurance)
Contract#TBO
Dated:
Parties:City nfSpringfield CITY")
A municipal corporation inthe State OiOregon
226 Fifth Street
SPooHve/w Oregon 97477
and
Independent Contractor')
Additional Independent Contractor Informatiow'.-
A. Type of Entity: El Sole Proprietorship 0 P..artn6rs El:Limited Liability Company ElCorporation
B. Address:
C. Telephone!
F. Professional License(s) No
G. Oregon Agency Issuing License:
H. ru/:ig// Cvxouc^m
Foreign means not domiciled in or registered to'do business in Oregon) See Exhibit B (11).
City Account Number(s)To Be.Charg6d.flni ude Pe entages):
AccountNumber Percentage
In conside ration,of themutua[covenants contained herein,the parties agree to the following terms.
provisions a6d:6onditions:: :
1. Payment by CITY. CITY shall pay Independent Contractor according to the sum and schedule
described in Attachrmrit"I"attached hereto and incorporated herein by this reference and in an
amount not to exceed
I. Services to be Performed by Independent Contractor. Independent Contractor shall perform the
fire apparatus maintenance and repair services described in Attachment I (INDPENDANT
CONTRACTOR name and RFP response dato).
3. Invoice. Invoice»obe sent bo Jana Sorenson,City of Springfield, 2265'^Street, Springfield. OR
37477. Invoice will be paid vnnet 30 day terms upon City acceptance of work vrservices
performed.
4. Term. This Agreement is effective asof the date first set forth above and shall continue until June
30,2015, unless earlier terminated in accordance with the provisions of this Agreement or by
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mutual consent of the parties. This agreement may be amended annually,to extend the term stated
herein,for not more than three successive one-year periods, upon mutual agreement of the parties.
In addition,at the time of amendment, City will set the amount of the contract for the following term j
of the agreement. In negotiating any extension,City shall consider the requirements of the SMC
Section 2.708(3)and each extension shall not be effective until reviewed and approved by the
Springfield Common Council.
S. Sourcing. Independent Contractor was awarded contract pursuant to the City's RFP#1183 Fire
Apparatus Maintenance and Repair issued April 8, 2014.
8. Independent Contractor Status. By its execution of this Agreement, Independent Contractor
certifies its status as an" Independent Contractor'as that term is used under the laws of the State of
Oregon, and that all performance of any labor or services required to!kie performed by Independent
Contractor under the terms of this Agreement shall be perfonned.in'accordance with the standards
set forth in ORS 670.600, and as more specifically set forth on Exhibit"A"attached hereto and
incorporated herein by this reference.
7. First Point of Contract.
Independent Contractor: [insert name,ph#and email:address]
CITY:Jana Sorenson, PH: 541.744.4150,isorensondspringfield or gov'
b
8. Conformance with Oregon Public Contracts Caw(ORS Chapter 279). Independent Contractor i
shall comply with all applicable provisions dfOregon law for public contracts,.including, but not
limited to ORS 2796.220, ORS 279B.225,ORS279B.230:..and ORS 279B.235 and as more fully set I;
forth on Exhibits"A° and"B"attached.hereto and incorporated herein by.this referenee.
9. Work Performed. The work to be performed by Independent Contractor includes services
generally performed by Independent Contractor in his/herlts usual line of business. I
10. Tax duties and LtabiIWes;:,independent Contractor shall be responsible for all federal, state and
local taxes, if any,applicableto any payments received pursuant to this Agreement, including but
not limited to income tax,payroll t6x,s00ial security analself-employment tax. CITY shalt not
withhold,pay, or in any other manner be'resporisible for payment of any taxes on behalf of
Independent Contractor.
11. Reimbursemen€Of Expenses Independent Contractor shall not be entitled to reimbursement by is
CITY for any expenses incurred by Independent Contractor unless otherwise agreed in writing.
12. Materials and Supplies Independent Contractor shall supply all materials and supplies needed to
perform the services required unless otherwise agreed in writing. G
17 No Auth6rity To Bind CITY. Independent Contractor shall have no authority to enter into contracts
on behalf of CITY, it's'officers, agents and employees. This Agreement shall not create a
partnership or joint venture of any sort between the parties.
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14. Federal Employment Status. In the event payment made pursuant to this Agreement is to be
charged against federal funds, Independent Contractor hereby certifies that it is not currently
employed by the Federal Government and the amount charged does not exceed Independent
Contractor's normal charge for the type of services provided.
15. Indemnification and Hold Harmless. The Contractor shall assume all responsibilities for the work,
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and bear all losses and damages directly or indirectly resulting to the Contractor,the City,or to
others on account of the character or performance of the work, unforeseen difficulties, accidents,or
any other cause whatsoever. The Contractor shall assume defense of,indemnify and save
harmless the City, its officials, agents, and employees from all claims, liability, loss,damage and
injury of every kind,nature and description, directly or indirectly resulting from activities in the
performance of the Contract,the ownership, maintenance or use of motor vehicles in connection
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therewith, or the acts,omissions, operations, or conduct of the Contractor or any Subcontractor
under the Contract or any way arising out of the Contract, irrespective of whether any act, omission
or conduct of the City connected with the Contract is a condition or contributory cause ofthe claim,
liability loss,damage or injury and irrespective or whether act, omission, or conduct of the
Contractor or Subcontractor is merely a condition rather than a cause of a claim, liability, loss
damage or injury. The Contractor shall not be liable for nor be required to defend or indemnify,the
City relative to claims for damage or damages resulting solely from acts or omissions of the City,its
officials, agents or employees. The absence of or inadequacy of the liability insurance required in
section 16 shall not negate Contractor's obligation in this paragraph.
16. Insurance.
16.1 General Insurance. The Contractor shall maintain in force for the duration of this
Agreement a Commercial General Liability insurance policy written on an occurrence basis with
limits not less than$2,000,000 per occurrence and$3,000,000 ii ttie aggregate for bodily injury
or property damage. The policy will contain a"per project"aggregate endorsement. Automobile
Liability( owned, non-owned and hired)insurance with limits not-less than$1,000,000 per .
occurrence shall be maintained. The City, its employees,officials andagents will be named as an
Additional Insured where operations are being conducted related to this contract,on the General
Liability policy as respects to work or services parformed under this Agreement to the.extent that
the death or bodily injury to persons or damage to property,arises out of the fault ofthe'
Contractor or the fault of the Contractors agents;,representatives or subcontractors.This
insurance will be primary over any insurance the City may c*ry,on its own. If the City requires
Professional Liability coverage, the City'sRisk Manager must approve the.terms, conditions and
limits. Independent contractor understands that CITY is a public entity subject to the requirements
of the Oregon Governmental Tort Claims Act, ORS 30;260 et seq fn thesevent that CITY'S
financial obligations or liabilities are modified by any amendment to the liability limits imposed by
the Oregon Governmental Tort Claims Act,,Independent contractor agrees that the limits
regarding liability insurance set forth in this.Section 161will be modified to conform to such limits.
Independent contractor and CITY shall sign an amendment to this Agreement incorporating such
modification.
16.2 Workers'Compensation. Contractor shall.provide and maintain workers' compensation
coverage for its employees, officers,agents, or partners,as required by applicable workers'
compensation laws. If contractor is exempt from coverage, a written statement signed by
Independent Contractor sc stating the reason for the exemption shall be provided to the City
16.3 Evidence of.lnsurance Coverage. Evidence of the required insurance coverages
issued by an insurance companysatisfactory to the City shall be provided to the City by way
of a City approved certificate of insurance before any work or services commence.
16.4 : Notice of can cellatloif or.material Change in Coverage. The certificate of insurance
shall contain a requirement that:the Insurance company notify the City 30 days prior to any
cancellation or rti3terial change in coverage. If the approved insurance company will not i
provide.:this 30 day notice,the Contractor shall provide written notice to the City contract
managerwithin 2 calendar days after the Contractor becomes aware that their coverage has
been canceled!.or has been materially changed. The Contractor shall either fax 541-726-
3762 said notice`or email it directly to Bob Duey(rduey@springfield-or.gov), Finance Director
at the City. Regardless of what circumstances caused Contractors insurance coverage to
cease orbe:modified, it is the contractor's responsibility to notify the City. Failure to
maintain proper insurance or provide notice of cancellation or modification shall be grounds
for immediate termination of this contract. Contractor initials)
16.5 Equipment and Material. The Contractor shall be responsible for any loss,damage,or
destruction of its own property,equipment, and materials used in conjunction with the work.
16.6 Exception or Waivers. Any exception or waiver of these requirements shall be subject
to review and approval from the City's Risk Manager.
16.7 Subcontractors. The Independent Contractor shall require all subcontractors to provide
and maintain General Liability,Auto Liability, Professional Liability(as applicable),and
Workers'Compensation insurance with coverages equivalent to those required of the
Independent Contractor in this contract. The Independent Contractor shall require
certificates of insurance from all subcontractors.
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17. Termination. The performance of work under this Agreement may be terminated by CITY, in whole
or in part, whenever for any reason CITY shall determine that such termination is in the best interest
of CITY. Any such termination shall be effected by delivery to the Independent Contractor of a
Notice of Termination specifying ft extent to which performance of the work under the Agreement
is terminated and the date on which such termination is effective. Upon delivery to the Independent
Contractor of a Notice of Termination under this paragraph,the Independent Contractor and CITY
shall,by agreement, make an appropriate written modification to this Agreement governing
completion of portions of the independent Contractor's work and payment therefore by CITY.
18. Rights in Data, All original written material, including programs, card decks,tapes, listings, and
other documentation originated and prepared for CITY pursuant to thfs Agreement, shall become
exclusively the property of CITY. The ideas,concepts, know-how-or techniques developed during
the course of this Agreement by Independent Contractor personnelcan be used by either party in
any way it may deem appropriate. Material already in Independent Contractor's possession,
independently developed by Independent Contractor outside the scope:oflhiOkgreement,or
rightfully obtained by Independent Contractor from third parties, shall belongIndependent
Contractor. This agreement shall not preclude Independent Contractor from developing.materials
which are competitive, irrespective of their similarity to materials which might be delivered to CITY
pursuant to this Agreement. Independent Contractor nyshallnot,however, use awritten materials
developed under this Agreement in developing materials for others, except as provided in this
section.S
19. Confidentiality. During the course of performance hereunder,Independent Contractor or its agent,
employees,or contractors,may receive:confidenUal information. Independent Contractor agrees to
use its best efforts to maintain the confdentiality of such information and to inform each agent and
employee performing services of the confidentiality obligation that pertains to such information.
20. Assignment/Subcontract;-,independent Contractor.shall not assign, sell,transfer, subcontract or
sublet rights,or delegate responsibilities under this'Agreement,in whole or in part, without the prior
written approval of CITY Nij such written approval shall'lrelieve Independent Contractor of any
obligations of this Agreement, and any transferee or subcontractor shall be considered the agent of
Independent Contractor. Independent Contractor shall remain liable as between the original parties
to this Agreement as if_no such assignment had occurred.
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21. Successors in Interest The provisions ofthis Agreement shall be binding upon and shall inure to
the benefit of the parties to this Agreementand their respective successors and assigns.
22 Compliance with All Government Regulations. Independent Contractor shall comply with all
Federal, State.:and local laws, codes, regulations and ordinances applicable to the work performed
under this Agreement. Failure to comply with such requirements shall constitute a breach of i
contract and shall be`6round6 for termination of this Agreement. Damages or costs resulting from
noncompliance shall beire sole responsibility of Independent Contractor.
23. Attorney Fees:: In the event a lawsuit of any kind is instituted on behalf of CITY to enforce any
provision of this Agreement, Independent Contractor shall pay such additional sums as the Court
may adjudge reasonable for attorney fees plus all costs and disbursements at trial and on any
appeal.
24. Force Majeure. Neither parry to this Agreement shall be held responsfble for delay or default
caused by fire,riot, acts of God and/or war which is beyond that party's reasonable control. CITY
may terminate this Agreement upon written notice after determining such delay or default will
unreasonably prevent successful performance of the Agreement.
25. Assistance Regarding Patent and Copyright Infringement In the event of any claim or suit
against CITY on account of any alleged patent or copyright infringement arising out of the
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performance of this Agreement or out of the use of any material furnished or work or services
performed hereunder, Independent Contractor shall defend CITY against any such suit or claim and
hold CITY harmless from any and all expenses,court costs, and attorney's fees in connection with
such claim or suit.
26. Severability. If any provision of this Agreement is declared by a court to be illegal or in conflict with
any law,the validity of the remaining terms and provisions shall not be affected; and the rights and
obligations of the parties shall be construed and enforced as if the Agreement did not contain the
particular provision held to be invalid.
27. Access to Records. CITY and its duly authorized representatives shall have access to books,
documents, papers and records of Independent Contractor which are directly pertinent to this
Agreement for the purpose of making audit, examination,excerpts and.transcripts.
28. Waiver. Failure of CITY to enforce any provision of this Agreement shall not constitute a waiver or
relinquishment by CITY of the right to such performance in the future nor of the right to enforce any
other provision of this Agreement.
29. Amendments. The terms of this Agreement shall not-be,waived,altered,modified,supplemented
or amended in any manner whatsoever,without prior written .approval of CITY;::No modification of
this Agreement shall bind either party unless reduced to writing and subscribed by both parties, or
ordered by a Court. s
30. Nondiscrimination. Independent Contractor shall comply with all applicable requirements of
Federal and Slate civil rights and rehabilitation-statutes, rules and regulations.
31. Dual Payment. Independent Contractor shall not be compensated for work performed under this
contract from any CITY agency other than the agency which is a party to this contract.
32. Remedies. This Agreement shall be governed byand construed in accordance with the laws of the
State of Oregon, and any,litigation ansing out of this Agreement shall be conducted in the courts of
the State of Oregon, County of Lane
33. Entire Agreement..This Agreement signed by both parties is the parties'final and entire
Agreement and supersedes all prior and contemporaneous oral or written communications between
the parties,their agentsand representatives. There are no representations, promises,terms,
conditions or obligations otherthan thosecontained herein.
IN WITNESS WHEREOF the:;parties have executed this Agreement to be effective the date first
set forth above
CITY OF SPRINGFIELD: INDEPENDENT CONTRACTOR
By: By:
Name:Name:
Title: Title:
Date. Date:
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EXHIBIT "A"
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CITY OF SPRINGFIELD
INDEPENDENT CONTRACTOR AGREEMENT
Independent Contractor Status
All performance of any labor or services required to be performed by Independent Contractor
shall be performed in accordance with the standards set forth in ORS 670.600 (2005),and as
follows:
A person is customarily engaged in an independently established business if any three of the
following six requirements are met:
1. The person maintains a business location:
a. That is separate from the business or work.location of the person for;whom the
services are provided; or,
b. That is in a portion of the person's residence and that portion Is used primarily
for the business.
2. The person bears the risk of loss:related to the business or the provision of services as s
shown by factors such as
a. The person enters into fixed pnoa contracts;
b. The person is required to correct defective work;
c. The person warrants the services provided; or,
d. The person negotiates indemnification agreements or purchases liability
insurance, performance bonds orerrors and omissions insurance.
4. The person provides:contracted°services for two or more different persons within a 12-
month period;or the person routinely engages in business advertising, solicitation or
other marketing.efforts[reasonably calculated to obtain new contracts to provide similar
services.
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S. The person makes a significant investment in the business, through means such as:
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a. Purchasing:tools or equipment necessary to provide the services;
b. Paying foe.the premises or facilities where the services are provided; or
C. Paying:for licenses, certificates or specialized training required to provide the
services.
6. The person has the authority to hire other persons to provide or to assist in providing
the services and has the authority to fire those persons.
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EX111BIT"6"
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City of Springfield
Public Contracts
Conformance with Oregon Public Contractors laws
Pursuant to Oregon law,every public contract shall contain the following conditions:
I) Make payment promptly,as due, to all persons supplying to die contractor labor or crucial for the performance of the work provided
for in the connuet. ORS 279B.220(I)
2) Pay all contributions or umounta due the Industral Accident Fund from the contra0ur or subcontractor incurred in the performance of
theconnucl, OR52791`1,220(2),
3) Not permit any lien or claim to be Filed or prosecuted against the slate era county,schol district,municipality,municipal c ogroration j
or subdivision thereof,on account of any labor or material burnished, ORS 2790.220(3),
4) Pay to the Department of Revenncall suns withheld train employees under ORS 316.167;,ORS 27913:220(4).
5) [Ellie agreement is far Imam and landscape maintenance,it shall contain a condition requiring the contractor to salvage,recycle,
compost or mulch yard vie. to material at an approved site,it feasible and-cost.eflective. ORS 2791225.
6) Promptly,m doe,make larva l to any person,copartnership,association or corporation finishing medical,surgicaland hospital
care services or other ncedcd care and ancnlion,incident to sickness or mptry,to the employees of thewitha tog!ofall sums that the
conhactor agrees to pay for the services and all moneys and suingthat thelrontmdotdollated or deducted from the wages of
employees under any law,contractor agreement for thepurpose of providing orpayingFortheservices:-:All employers shall comply
with ORS 656.017. ORS 279H.230.
7) A person may not bcemployed tonoore,than f0'hours in any oneday,o,40,boom in any one wade;except in cores ofnecessity,
emergency or when the public polity absolutely retjuies it,and in much iiitsel,except in cases ofcontracts for personal services
designated under ORS 279A.055,the employee,sballtio paid at least and a half pay:
a) For al I overtime in excess ofeighthe=a dayor 40 hours inany one week when the work week is five consecutive
days;or
h) For all oventme miexcess of 10 hours ro any oneday on-40 hours in any one week when the work week is four
consecutive days;:Mooday,throuldi Friday;and
c) For all work perPonned onSaturday,and ortarry legal holiday specified in ORS 2796.020.
An employer mustgive notice in wrrhng to cimployeeswfio work an a public contract,either at the time ofhire or before
commencement o€work on thecontract onbyposting a nohce'in a location frequented by employees,ofthe dumber of hours par day
and days per week.thattNc;employces may b'btoquired to vi rk:ORS 279B235(1)-(2).
3) Ifthe agreement is for person at seivrcm,the contractshall contain a Provision that the employee shall be paid at least time and a hill
faralt overtime worked:in excess of40 boors in any oneweer,except for individuals under personal wrvices contracts who arc
i:xGlodcd under ORS 653 010 to 653261 vdunJer 29 U.S C.201-209 from nxeiving uvarima_ ORS 27911235(3)_
9) Contracts for services must contain a pmvrsuon that requires that persons employed under contacts shall receive at least time and hat
pay for work performed on the legal holidays specified in a col leftive bargaining agreement or in 0 R 279H02D(I)(b)(H)-(G)and for
all-timeworked in excess of 16hours in any one day or in access of40 hours in any one week,whichever is greater. Employer shell lgivenoticemw;sting ta.employeei>vho work on a contract for services,either at the time of hire or before commencement ofwork an
the contract,or by posting4notice in a location Requented by employees,ofthe number hours per day and days per week that the
employees maybe requircdto work ORS 279B.235(5).
Ifthis agreement is for a public improvement,the contract stroll contain the following conditions:
10) Make payment Pai lly,as due,real]persons supplying to die contractor labor or material for the performance ofthe work provided
fer3n the commcl. ORS 279C.505(])(a).
11) Pay all contributions nr amounts due the Industrial Accident Fund from the contractor or subcontractor incurred in the pertonoence of
thecwnact OR.S279C.505(1)(h).
12) Not permit any lim or claim to he fled or prosecuted against the slate or a county,school diririct,municipality,municipal corporation i
or subdivision thereof,on account ofany laboror material furnished. ORS 219C.5050)(c)
13) Pay to the Department of Revenue all Sams withheld from employees under ORS 316.167. ORS 2790_505(1)(d)
14) The contractor shall demonstrate that so employee drug testing program is in place_ ORS 279C,505( 2).
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15) IF(he contractor fails neglects or nfusesto makeprompt payment of any cI arm for labor or services famished toincontactor or
subcontractor by any person in connection with tic public improvement contract as the claim bccomesduc,the proper officcror
officers rrpresrnting fire state Ora county,school district,municipiltry,municipal corporation or subdivision thereof.as the use may
be,may pay such claim to the person furnishing labor or services and charge the Ymmmt ofthe payment against the fundsdue or to
become due thecontract by reason ofthe convect. Ifoh+mntrmtor or firsali+x xuhcrmmcuv fails,neglects nr refuses m make
payment to a person furnishing labor or materials in connection with the public improvement contract within 30 Jays after receipt of
payment from due contracting agency or a cnnracmr,the connuchmer lint-tier sulnintructot shall o+ve the person the amount due
plusinterest charges commencing at the end ofthe 10Aay period that payment is due under ORS 279C.580(4)end is subject ton good
faith dispmc as defined in OILS 2790,580. If the contactor or a suh:ontraclor fails,neglects or refuses to make payment to a person
furnishing labor or materials in connection with the public improvement contact,the person may file complaint with the
Construction Contractors Board,unless payment is subject to a good faith dispute as defined in ORS 279C.580. ORS 279C.515.
16) '11e payment of a claim does not relieve the co emir or on contractor's surety Crain obligation with respect to any unpaid claims.
ORS 2790.515(4).
17) A person may not beemployed for more than 10 hours in any one day,or 40 hours in any one week,except in cases of tes essity,
emergency or when the public policy absolutely requires it,and in such cases,except ineases ofcmaracb,for personal services
designated traderORS 2790.100,the employee shall be paid at least time and a halfpsp
a) For all overtime in excess ofeight hours a day or 40 hours in any me weclowhen the work week is live consecutive
days;or,
b) For all overtime in excess of 10 hears in anynne day or 40 hours mar k+i)hen the work week is firer
consecutive day;,Monday through Friday,and,
c) Perot]seek performed an Saturday and on any legal holders specified in ORS 279H,3.020. ORS 279C:520(I).
An employershall give notice in writing to employees verb workon apubliccootmct either at the time ofhire or before I
commencement Orwell,on the content,or by posting a ontecfrie'.Irace frequented by employees oflhentonler of hoursper day
and days per+week that the employees maybe required to stork ORS 279D 520(2):
Is) Ifthe agreement is for personal services,the contract shalt contain a provision that the employee shall bepaid at least timoand a half
for ell overtime worked in excess of40 hours inany one+veek map[for individuals under personal services contracts who art
excluded under ORS 653.010 to 653.261 or under29 U SC 201 209 fromriicciving evaumc.'ORS 279C.520(3).
19) Connects for serums roust certain a provision that mqubes that persons'empbyed under contracts shall motive at least time and half
pay for work performed an the legal holidays specilnd iriaNllect,so baigaining agreement or in ORS 279C.540(1)(h)(B)-(G)and for
all time worked in excess of 10 hours in any one day,or in ciiicdss 01`40 houis inany ore wreck,whichever is greater. An employer
shall give notice in writing toanployces who work ona crouniafor services,either at die time of hire or before commencement of
work on the contract,or by postinganotice in a locationfrequenteJ iy employees,bribe number of hours per day and days perweek
that the employees may be requiidl to+ Tk';ORS 279C.W5)
20) Solicitation documents fora pull tell provement confect shall make specific reference to federal,stnte and local agencies that have
enacted ordinancii,rules err mgulatiom dealing withthe prevention orenvironmental pollution and the preservation ofnatural
resources flat nfpccflhn perfbrmm ec ofthe control. A sbimrfiun document must also make special reference to known conditions Uattheconstructionsitethatmayrequirethesuccessfulbidder16complywiththeord'manes,rules or regulations identified under ORS t279C525(t), Ifthe succcssfidbidder encounters'icondiioon net referred to in the:olkitation documents,col caused by the F
successful bidderand'nol discoversbleby a reasonabteprebid visual site imposition,and the condition requires rnmpliance with the
ordinances. rules or regulations referiedtounder ORS 279C.525(I),the successful bidder shall immediately give notice bribe
condition to the contracting agency::;710 successful bidder may not commence work tar incur any arlditional lob site costs in regard I'
to the condition encounteriitand'deserihed in OILS 279,525(3)wvithbut write.direction from the rinlractingagemy, 016279C.525.
21) I'tomp0y as due;make paymenpto any person,arparmership,essrnaafian Or corporation famishing medical, surgical and hospital
enieservnces or,o0iec rteadnl tai¢am3 attemian,inarkm w sekness err mlan'.10 the employees oflhr contractor, nFell sums that the f
Contentoragrees to payfor the servt'es oral all mongs and sums that the contractor c011mtrd Or deducteJ from the+vages of f
employees under any law,commetiire agreement rnr the purpose nfpmvng br paying tint the services. All employee shall amplywithOILS65(y017. OILS 2790.530,
22) Aeontec(For public.woksshall certain a provision selling llreexisUng stale prevailing rate and wage and,ifapplicable,the federal
prevailing rate of+vage required Every contract and subcontract shall contain a provision that workersshall be paid amt less than the i
speci0ed minimum hourly rate of+voge m accordance with ORS 2790.8,18. ORS 279C.830(1).
If this agrecmenl is for demoldlion,the contract shall also contain the following cnnd)lions:i0
23) Contractor must salvageor recycle construction and doorohlion debris,iffiasible ant cast-elTedive.ORS 279C.510(l)
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SPRINGFIELD
Mar
1111 OREGON
M WF.SB/DBE Voluntary Self-Declaration for City Solicitation (1'I'B/RFI?)# 1183
The City of Springfield is seeking information on the various business entities that submit bids and proposals.
We request that you provide the following information to assist us with evaluating our efforts at reaching the
underrepresented sectors ofthe business communities. The City does not intend to use this data as criteria for
selecting the suecessfid bidders or proposers for city-funded procurements. For procurements with state or federal
DBE requirements, the City will use the forms and`criteria established by the state or federal agency for selecting
the successful bidders or proposers.
Please include this form with your bid/ proposal submittal to the City.
Prime Bidder/Proposer: Hughes Fire Equipment, Inc.
Business.Name: Hughes Fire Equipment, Inc.
Contact Person: Rez Hughes
f
CCB#/PE#/Other Registration:
Business Address: 910 Shelley Street, Springfield, OR 97477
Business Phone: 541-747-0072
Please check each box indicating the business certificate type that your firm has with the State ofOregon or the
federal government,.i f any:
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Oregon Minority-owned
Business Oregon Woman-owned
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Business Oregon Emerging
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Small Business Federal Disadvantage
First Tier Sub-contractors:
For each First'fier Subcontractor,provide the same information, using additional sheets as needed.
For more information please visit State of Oregon office ofMinority, Women, Emerging Small Business
http•//www orcgon4biz com/Grow-Your-Business/Business-services/Minority-Owned-Business-Certification/
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DRAFTHUGHES FIRE EQUIPMENT
PROUDLYSERVING YOU, WHILE YOU SERVE YOUR COMMUNITY
Offering comprehensive shop and mobile
factory service fully customized to meet
Your needs.
Our ASE, EVT and Pierce° Master certified
technicians take great pride in providing
all of the services you need to keep your
fleet ready. Whether it's warranty work,
preventative maintenance, general repairs
or inspections, our team is trained at the
highest level to inspect, maintain and
service all of your emergency vehicles
including non-Pierce apparatus. We are
also pleased to offer competitive pricing
on parts and service.
MOBILE ON-SITE, • 0
Iho,Alaska,&;ontorw,Arilono&Clark County Nevada D
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Mobile Pump Testing
On-Site Pulnp Service
CZ (Command Zone)
Inspection &Troubleshooting
SRP Diagnostics
Side Rollover Protection)
Tak-4Inspection & Adjustment
Chassis Inspection/Repair LA
Ladder Testing Idle Reduction Technology
Upgrades/InstallsTower
TEST 7IONS LED Lighting Upgrades
Lighting & Siren Installations
IIE o " . .
REPAIRSWarranty 24/7PumpService & Repairs
Suspension Repair
Transmission Service LA
Oil & Fluid Changes 4
Diesel Service
Brake Repair ALLPreventative
Needs pections from z
Minor to Annual Services. r)
1-800-747-6510 Maintenance Trackingwww.hughesfire.com
Serving Oregon,Washington,Idaho,Alaska,
Montana,Arizona&Clark County Nevada ALLPump Service Needs
Pierce"Ultimate Configuration, ..
MAINTENANCE
31213rev1 Hillb AFE 6gB61k1&h19lQU I P M E N T Pa
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