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Home My WebLink About2018-06-25 Revised Council Agenda City Council Agenda City Hall 225 Fifth Street Springfield, Oregon 97477 541.726.3700 Online at www.springfield-or.gov The meeting location is wheelchair-accessible. For the hearing-impaired, an interpreter can be provided with 48 hours’ notice prior to the meeting. For meetings in the Council Meeting Room, a “Personal PA Receiver” for the hearing impaired is available, as well as an Induction Loop for the benefit of hearing aid users. To arrange for these services, call 541.726.3700. Meetings will end prior to 10:00 p.m. unless extended by a vote of the Council. All proceedings before the City Council are recorded. June 25, 2018 REVISED AGENDA _____________________________ 6:00 p.m. Work Session Jesse Maine Room _____________________________ (Council work sessions are reserved for discussion between Council, staff and consultants; therefore, Council will not receive public input during work sessions. Opportunities for public input are given during all regular Council meetings) CALL TO ORDER ROLL CALL - Mayor Lundberg ___, Councilors VanGordon___, Wylie___, Moore____, Stoehr___, Woodrow ___, and Pishioneri ___. 1. City Manager Compensation 2018 [Chaim Hertz] (15 Minutes) 2. Street Assets Unfunded Liability [Tom Boyatt] (45 Minutes) ADJOURNMENT City Manager: Gino Grimaldi City Recorder: AJ Ripka 541.726.3700 Mayor Christine Lundberg City Council Sean VanGordon, Ward 1 Hillary Wylie, Ward 2 Sheri Moore, Ward 3 Leonard Stoehr, Ward 4 Marilee Woodrow, Ward 5 Joe Pishioneri, Ward 6 Council Agenda June 25, 2018 Page 2 ____________________________ 7:00 p.m. Regular Meeting Council Meeting Room _____________________________ CALL TO ORDER ROLL CALL - Mayor Lundberg ___, Councilors VanGordon___, Wylie___, Moore____, Stoehr___, Woodrow ___, and Pishioneri ___. PLEDGE OF ALLEGIANCE SPRINGFIELD UPBEAT 1. Mayor’s Recognition a. National HIV Testing Day Proclamation. [Mayor Lundberg] (05 Minutes) 2. Other CONSENT CALENDAR 1. Claims a. Approval of May 2018, Disbursements for Approval 2. Minutes 3. Resolutions a. RESOLUTION NO. 1 – A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD COMMENCING JULY 3, 2018 AND CONTINUING THROUGH SEPTEMBER 4, 2018 WHILE THE COMMON COUNCIL IS IN RECESS. b. RESOLUTION NO. 2 – A RESOLUTION TO ACCEPT PERMIT PROJECT P31038; R STREET SEWER EXTENSION. c. RESOLUTION NO. 3 – A RESOLUTION ADOPTING STANDARDS AND GUIDELINES FOR THE CITY’S LOW-INCOME RENTAL HOUSING PROPERTY TAX EXEMPTION PROGRAM, SPRINGFIELD MUNICIPAL CODE SECTIONS 3.500-3.508. 4. Ordinances Council Agenda June 25, 2018 Page 3 a. ORDINANCE NO. 1 – AN ORDINANCE CONCERNING PROPERTY TAX EXEMPTION FOR LOW – INCOME RENTAL HOUSING; AMENDING SECTIONS 3.500, 3.502, 3.504, 3.506, AND 3.508 OF THE SPRINGFIELD MUNICIPAL CODE; ADOPTING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. b. ORDINANCE NO. 2 – AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE TO ALLOW ACCESSORY DWELLING UNITS IN THE URBANIZABLE FRINGE OVERLAY ZONE BY AMENDING PROVISIONS IN SECTIONS 3.3-200, 3.3-800, AND SECTION 5.5; ADOPTING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 5. Other Routine Matters a. Move to Approve Adjusting the Salary of the City Manager by 3% Effective July 1, 2018. b. Authorize the City Manager to Ratify Collective Bargaining Agreement with AFSCME Spanning July 1, 2018 through July 30, 2021. c. Move to Approve Renewal of Liability, Property and Workers’ Compensation Coverage Contracts and Authorize the City Manager to Execute Agreements. d. Motion to Approve a Six Month Extension of the Contract Between the City and McKenzie Defense Consortium for the Services of Court Appointed Attorneys from July 1, 2018 to December 31, 2018 e. Motion to Approve a Six Month Extension of the Republic Parking Northwest, Inc. Contract through December 31, 2018 to Provide Enforcement of Parking Ordinances in Downtown Springfield as well as the Management of On and Off-Street Daily Permits. f. Move to Authorize the City Manager to Sign a Contract Extension with Hughes Fire Equipment, Inc. for Maintenance and Repair Services. g. Move to Authorize the City Manager to Sign a Contract with Life Flight Network, LLC for Prescheduled and Inter-Facility Non –Emergent Critical Care Ambulance Transport Services in Ambulance Service Area Assigned to Springfield (ASA#5) h. Motion to Approve Request by Charter Communication to Allow Construction Activities Outside of the Hours of 7AM and 6PM in Order to Complete Construction Activities in Association with the Fiber Backbone In and Around Bob Straub Parkway and Main Street. i. Approval of Liquor License Application for Sonny’s Tavern – Bob Artz Park, Located at 7807 Thurston Rd, Springfield OR MOTION: APPROVE/REJECT THE CONSENT CALENDAR ITEMS REMOVED FROM THE CONSENT CALENDAR CORRESPONDENCE AND PETITIONS 1. Correspondence from LTD regarding Proposed Changes to Fall Bus Schedule. 2. Correspondence from six healthcare providers that provided care for children of Latino Immigrants. 3. Correspondence from Dr. Lauren Herbert, a Pediatrician from PeaceHealth Medical Group who provides care for children of Latino Immigrants. 4. Correspondence from Bruce Berg regarding editorial in Register Guard by Deborah Cullen. 5. Correspondence from Jo Chambers regarding Terminating the Contract with ICE. Council Agenda June 25, 2018 Page 4 6. Correspondence from Fred Chambers regarding Terminating the Contract with ICE. MOTION: ACCEPT FOR FILING AND/OR PROVIDE STAFF DIRECTION/FOLLOWUP. BUSINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE BUSINESS FROM THE CITY MANAGER 1. ICE Temporary Services Agreement [Chief Rick Lewis] (15 Minutes) MOTION; APPROVE/NOT APPROVE THE UPDATED IMMIGRATION CUSTOMS AND ENFORCEMENT TEMPORARY DETENTION SERVICES AGREEMENT. 2. Small Cell Pole Attachment [Neil Obringer] (20 Minutes) MOTION: TO AUTHORIZE THE CITY MANAGER TO EXECUTE CITY CONTRACT #2093 PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. Supplemental Budget Resolution [Bob Duey] (10 Minutes) RESOLUTION NO. 4 – A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX, POLICE LOCAL OPTION LEVY, DEVELOPMENT PROJECTS, REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, AMBULANCE, STORM DRAINAGE OPERATIONS, BOOTH-KELLY, INSURANCE, AND VEHICLE EQUIPMENT FUNDS. MOTION: ADOPT/NOT ADOPT RESOLUTION NO. 4 2. State Shared Revenue. [Bob Duey] (05 Minutes) RESOLUTION NO. 5 – A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD CERTIFYING ELIGIBILITY FOR STATE-SHARED REVENUES FROM CIGARETTE, Council Agenda June 25, 2018 Page 5 MARIJUANA, GAS AND LIQUOR TAXES, APPROVING THE CITY OF SPRINGFIELD’S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM, AND DECLARING THE CITY’S ELECTION TO RECEIVE STATE REVENUE PURSUANT TO OREGON REVISED STATUTES 221.760 AND 221.770. MOTION: ADOPT/NOT ADOPT RESOLUTION NO. 5 3. Master Fees and Charges Schedule – Spring 2018 Update. [Bob Duey] (10 Minutes) RESOLUTION NO. 6 – A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD ADOPTING A MATER FEES AND CHARGES SCHEDULE FOR FEES, CHARGES, RATES, PERMITS AND LICENSES AS ESTABLISHED BY THE SPRINGFIELD MUNICIPAL CODE, FIRE CODE, AND BUILDING CODE. MOTION: ADOPT/NOT ADOPT A RESOLUTION AMENDING MASTER FEES AND CHARGES SCHEDULE CHAPTERS 1-10 WITH AN EFFECTIVE DATE OF JULY 1, 2018 4. Fiscal Year 2018/19 City Budget Adoption. [Bob Duey] (10 Minutes) RESOLUTION NO. 7 – A RESOLUTION ADOPTING THE FISCAL YEAR 2018/19 SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS, AND LEVYING A PROPERTY TAX. MOTION: ADOPT/NOT ADOPT A RESOLUTION ADOPTING THE FISCAL YEAR 2018/19 SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A PROPERTY TAX ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports b. Other Business ADDITIONAL BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT