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HomeMy WebLinkAbout03/19/2018 Regular City of Springfield Regular Meeting MINU FES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY MARCH 19, 2018 The Cdv of Springfield Council met in regular cession in the Council Chambers,225 Filth Street, Springfield, Oregon,on Monday March 19, 2018 at 7:00 p.m.,w rth Mavor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Moore, Stoehr, and Woodrow Also present were City Manager Gino Grimaldi, City Attorney Manr Bridget Smith.City Recorder Am} Sown and members of the staff. Councilors Pishioneri and Wylie were absent(excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg. SPRINGFIELD UPBEAT CONSENT CALENDAR 1. Claims a. Approval of the February 2018, Disbursements for Approc al 2 Minutes a. February 12, 2018—Work Session b. February 26, 2018—Work Session c March 5, '_018—Work Session it March 12, 2018—Work Session 3. Resolutions a. RESOLUTION NO. 2018-08— A RESOLUTION TO ACCEPT CITY PROJECT 1`21052� SPRINGFIELD MILL RACE STORMWATER FACILITY, BOOTH KELLY TRAILHEAD AND MILL RACE PATH 4. Ordinances a. ORDINANCE NO. 6377—AN ORDINANCE AMENDING THE SPRINGFIELD MUNICIPAL CODE SECTIONS 5.100 AND 5.104 ADOPTING BY REFERENCE THE OREGON REVISED STATUTES FOR CRIMINAL MISDEMEANORS AND VIOLATIONS.AND CONTAINING A SEVERABILITY CLAUSE. 5. Other Routine Matters a. Authorize the City Manager to Negotiate and Sign the Intergovernmental Agreement for the Software Maintenance and Support Costs Associated with the Shared Public Safety Software. Cnof Sp,r gfield Council Regular Meeting Minutes March 19, 2018 Pngc'_ IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT—PISHIONERI AND WYLIE). ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available at both entrances Please present cards to City Recorder. Speakers may not vteld their time to others. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointments. Finance Director Bob DueN presented the staff report on this item. On March 12 the Oh Council inters iewed Mo applicants for the two vacancies on the City's Budget Committee. After discussion the Council asked that both candidates' names be brought back to Council in regular session for formal appointment. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR WOODROW TO APPOINT KORI ROBLEY(WARD 3)AND GABRIELLE GUIDERO (WARD 4)TO THE BUDGET COMMITTEE WITH TERMS EXPIRING DECEMBER 31, 2020. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSENT— PISHIONERI AND WYLIE). b. Museum Committee—Citizen Appointments. City Manager Gino Grimaldi presented this item for Libran Director Emily David the Museum Committee is a new committee and these are the first four appointments.A total of four candidates applied for the four openings on the Museum Committee.Jenny Hombv, Adam Howard,Man Beth Phelps, and Stacy Roth were interviewed b} the Council on March 12, 2018. Consensus was to move forward with formal appointments for all the applicants at the March 19, 2018 Regular Meeting. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR WOODROW TO APPOINT MARY BETH PHELPS AND ADAM HOWARD TO THE Cro of Springfield Council Regular Meeting Minutes March 19, 2018 Page 3 SPRINGFIELD MUSEUM COMMITTEE FOR A TWO YEAR TERM STARTING APRIL 1,2018 AND ENDING MARCH 31,2020.THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST(2 ABSENT—PISHIONERI AND WYLIE). IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR WOODROW TO APPOINT JENNY HORNBY AND STACY ROTH TO THE SPRINGFIELD MUSEUM COMMITTEE FOR A THREE YEAR TERM STARTING APRIL 1.2018 AND ENDING MARCH 31,2021.THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST(2 ABSENT—PISHIONERI AND WYLIE). 2. Business from Council a. Committee Reports 1. Councilor Woodrow reported on the Human Services Commission meeting in which the) received a report from Food for Lane County(FFLC) Some of the things noted in this presentation were that there are still 529 0 of children in Lane County that are eligible for free or reduced lunches and 37% of adults are eligible for food assistance, which is close to the national level. The difference after the recession is the type of food. They are now giving out healthier food and information on eating healthy. Lane County is set up with California Produce Associates in Texas and Arizona for perishable food. The Divert Program in Portland takes all the out of date food and converts it into energy. Pnfortunatel), people aren't taking the time to sort food that still has a few days left and could be distributed from food that has expired and should go to Portland It is all going to Portland During the presentation, it was noted that$1 equals 3 meals which represents the cost of distributing the food Last y ear, Catholic Continuous Services gave out 2 million pounds of food to Springfield residents. The senior retired group is growing, as are their needs. The college student population is another group in need, representing all ages and demographics. The message from the presentation is that hunger isn't necessarily noticeable and even with the improN ed economics, hunger is still there. There are always opportunities to volunteer. Mayor Lundberg agreed that they are a Very good agency that does good work, and also hires those with disabilities. 2. Councilor Stoehr said the Planning Commission is continuing their work on the transportation plan and hearing a lot of public comment. He appreciated the work they are doing. 3 Councilor Moore said she N isited Franz Bakery with the Mayor Franz contributes quite a bit to Food for Lane County It was amazing to learn how far bread travels from the plant in Glenwood It was great to see the expansion She also attended the Glenwood Open House. She thanked the staff that coordinated this event People were ven'happy to get library cards, and it was fun to connect. City of Springfield Coutail Regular Meeting Minutes March 19,2018 Page 4 4. Councilor VanGordon said there was a guest editorial on Accessory Dwelling Units FAULTS)and Springfield's housing strategyIt is nice to get recognition for being innovative as a City. Our strongest place IS when we are on the leading edge of city policies in Oregon 5. Councilor Woodrow said affordable housing is directh tied to the needs that Food for Lane County addresses. b. Mavor Lundberg said part of what brought us to realize there is a need for housing,was the statistic that shows our populations. She would like to know how many units of single family and multi-famik units equate to certain population growth. Perhaps they could look at what their target would be for population growth and how to relate that to the number of housing units. It might give them a better idea when looking at the multiple housing tax exemptions and other incentives Staff w dl protide that information in a memo to the Council. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Wastewater Flow Monitoring and Anahsis(P4I041 )Contract to Support the Capacity, Maintenance,Operations,and Management(CMOM)Program. City Engineer Jeff Paschall presented the staff report on this item. As part of the CMONI Program,the City has a requirement to complete the analvsis of flow monitoring data and development and calibration of a wastewater system hydraulic model. Staff has determined that the most efficient and cost effective approach to complete this project is to negotiate a contract with Novac Industries. During the summer of 2017, an Intergovernmental Agreement(IGA)was negotiated with Eugene to complete analysis of the wastewater collection system flow data and develop a hydraulic model 1 his model is critical for identifying future rehabilitation needs, updating the City's Wastewater System Master Plan, and anal zing the inflow and infiltration (FI) impacts of private laterals on the collection sy stem through the ICA,key Eugene staff were identified to complete the critical data analysis and build and calibrate the hydraulic model, as this work requires a very specialized skill set. The assigned staff recently resigned from the Oh of Eugene to relocate to the Portland area and begin work as an independent contractor(Novac Industries)specializing in sy stem flow monitoring and by draulic modeling. With this development, it is unlikely that Eugene w ill be able to fulfill the scope of the ICA under the original schedule, and discussions have begun to dissolse the agreement. In the meantime the City still has a requirement and a need to complete the analysis of flow monitoring data and development and calibration of a wastewater system hydraulic model. It is proposed that the City enter into an agreement with Novac Industries to complete development of a wastewater hydraulic model. This is seen as the most efficient and cost effective way to complete the project as Novac Industries has a unique knowledge of the City's wastewater collection ststem and basin characteristics that are critical in developing a sound model Mr.Novac was a key contributor to the development and completion of Eugene's wastewater hydraulic model and began work on the City of Springfield's hydraulic model,and has been working closeb with City of Springfield Operations staff in flow monitor selection, installation, and data collection City of Springfield Council Regular Meeting Minutes March 19,7018 Page S This C itv has negotiated the same hourlyrate as the original IGA,and the level of effort is in line with original expectations. Sufficient wastewater capital funds are programmed to negotiate and execute a contract not to exceed $240,000 with Novae Industries Councilor Moore said she understood this had something to do with seepage when we have a lot of rain She asked if this work would identify which pipes needed to be replaced. Mr. Paschall said the model is calibrated on evegthing 10 inches or larger. After they calibrate the model, the next phase will be a micro-basin model which will get them to the individual mains that go out to the houses. With the model at the 10 inch pipes,they will get a good idea of where the UI is occurring based on the Flows during both wet and dq weather, and identils the impacts of the laterals on the VI. Councilor Moore asked if there is a requirement for the property owner to fix their lateral if we identifJ'the need Mr Paschall said that w dl be a policy decision by the Council. This project w ill help staff gather data to help proN ide some options Mayor Lundberg said that could be a difficult issue for those propert owners and neighborhoods that need repair. We may want to look at some possible assistance programs at some point Councilor Moore asked about the cost with the new contract. Mr Paschall said modeling is a unique skill set,requiring detailed software The hourly rate is less than the last contract,and the estimate of work is in line w ith developing a model of this size IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR WOODROW TO AUTHORIZE NEGOTIATION AND EXECUTION OF A SOLE SOURCE CONTRACT WITH NOVAC INDUSTRIES NOT TO EXCEED $240,000. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. (2 ABSENT—PISHIONERI AND WYLIE). BUSINESS FROM THE CITY ATTORNEY ADJOURNMLNI The meeting was adjourned 7:21 p m. Minutes Recorder Ams Scow Christine L. Lun berg Maµx Attest: City Recor r1