HomeMy WebLinkAboutItem 23 Funding for Justice Center Ancillary Building
AGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
Department:
Staff Contact:
Staff Phone No:
Estimated Time:
June 16, 2008
Regular Meeting
City Manager' s ?ffj~
Carole Knapel G~.
726-3672 ..
10 Minutes
SPRINGFIELD
CITY COUNCIL
.ITEM TITLE:
FUNDING FOR JUSTICE CENTER ANCILLARY BUILDING
ACTION REQUESTED: Move to Authorize/Not Authorize staff to proceed with the construction of the full-
size Ancillary Building using construction contingency funds and other project
funds.
ISSUE STATEMENT: In order to keep the construction of the Justice Center within the identified budget,
on January 22, 2007 the City Council directed staff to reduce the then current scope
of the Justice Center, including a reduction in the size of the ancillary building. The building size reduction was
made for budgetary reasons only and was selected as one of the deletions because it was an element of the project
that could be easily removed, at that point in the project, and be added back in at some time in the future. Recent
discussions by the Citizen's Advisory Committee, the Police Planning Task Force, City Council and project staff
have confirmed that adjusting the ancillary building back to its full size is considered high priority item
ATTACHMENTS: None
DISCUSSION: On January 22,2008 Council authorized staff to take steps necessary to redesign the
Ancillary Building back to its full size. The redesign has now been completed and
the project CM/GC, Hyland Constr. Inc. has provided a guaranteed construction price proposal in the amount of
$346,000.
Due to construction scheduling, cost escalation and operational advantages staff recommends that the Ancillary
Building be constructed to its full size during the current phase of work, along with the Police/Courts Building.
It is estimated that this can be accomplished within the current budget. The construction contract includes a
contingency in the amount of $500,000. This construction contingency has a current balance of approximately
$450,000. Because the total project (Police/Court and Jail) is approximately 600/0 complete, staff recommends
using $200,000 from this contingency for the Ancillary Building construction. In addition, the project budget
includes a $150,000 line item for the purchase or lease of property adjacent to the new facility which might be
used for staff or visitor parking. By combining these amounts, funds will be available for the construction of the
Ancillary Building.
As the construction proceeds, approximately $250,000 in construction contingency funds identified within the
construction contract will still be available. In addition, the project budget ha~ a. construction contingency
balance of approximately $440,000. If the project encounters significant unforeseen conditions or design and
construction issues, additional contingency funds may need to be added to the project. As the construction
proceeds, however, the potential need for contingency funds is reduced.