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HomeMy WebLinkAbout03/12/2018 Work Session City of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MARCH 12,2018 The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, March 12.2018 at 5.30 p.m , iN ith Mayor Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Moore, Stoehr.and Woodrow. Also present were City Manager Gino Grimaldi,City Attorney Mar} Bridget Smith, City Recorder Amy SoNNa and members of the staff. Councilors Pishioneri and Wylie were absent(excused). 1 Museum Ade isory Committee Applicant Interviews. Emily David, Library Director, presented the staff report on this item In response to a posting that closed January 12, '_'018,three applications for the Museum Committee were received from Jenny Hornby, Mary Beth Phelps, and SiacN Roth. The posting was opened again to allow for more applications and one additional application was received from Adam Howard prior to the closing date on March '_',2018 The Museum Committee Charge states that the committee must be majority Springfield residents. After review of the candidates application and completion of the interviews, if the Council finds all of the current applicants eligible and qualified for the committee,they will need to appoint two applicants to two year terms(April 1,2018-March 31, 2020)and two applicants to three year terms(April I, 2018—March 31, 2021) in order to stagger the committee appointments in the future. The Mayor and Council introduced themselves and mien iewed Jennv Hornby, Mary Beth Phelps, Stacv Roth, and Adam Howard. 1. Please tell us why you are interested in serving on the Museum Committee^(Nlayor Lundberg) 2. One of the roles of the Museum Committee is to assist with community outreach and publicity regarding Museum Services. How do you see yourself fulfilling this role'(Councilor VanGordon) 3. The Museum Committee will meet monthly, day and time to be determined Given your other work R community commitments w dl y on be able to actively serve on the Museum Committee as welh(Councilor Stoehr) - 4. What do you see as the Museum's role in the community((Councilor Woodrow) 3. The Springfield Museum has a rotating exhibit space.One of the roles of the committee is to make recommendations for exhibits and programs. Can you give us an example of an exhibit you might recommend for the Museum^(Councilor Moore) City of Springfield Council Work Session Minutes March 12, 2018 Page 2 Council discussed the qualifications of the applicants. The previous discussion about qualifications and residency requirements for the City's boards and committees was ret isited Councilor VanGordon said he would like to have that discussion at a future work session. After discussion, Council decided to appoint Man Beth Phelps and Adam Iloward for two-year terms, and Jennv Hornb} and Stacy Roth for three-N ear terms. Mayor Lundberg will serve as the Museum Committee council liaison. Councilor Moore asked about the Glenwood e%ent tomorrow evening. Ms. Davis said they would be giving out Librancards to Glenwood residents. Economic Development Manager Courtney Griesel said thev would also be providing information on the Franklin Boulevard project and answer anv other questions regarding Glenwood 2. Budget Committee Inten iews. Paula Davis, Budget Officer, presented the staff report on this item The recruitment for the Ward 3 and 4 vacancies opened on January 10. 2018 and closed on February 2- 2018. No candidates applied for Ward 3 and recruitment was reopened and closed on March 2, 2018. The appointee for both Ward 3 and Ward 4 will serve a three year term that will expire on December 31, 2020 The Council is requested to mien iew two applicants. The City's charge for the Budget Committee states as a qualifier 6 members from the Council and 6 citizens by Ward(Citizen members may not be officers, agents or employees of the City, per ORS 294 336(x). The Mavor and Council introduced themselves and mien iewed Kori Rodlev and Gabrielle Guidero. I Whv are you interested in serving on/continuing to Serve on the Budget Committee? (Ma)or Lundberg) 2. Describe your familiarity with the City s budget (Councilor VanGordon) 3. If you were on the Budget Committee and were looking at one of the City's Service%to decide how much should be funded through general taxes and how much through specific fees on customers,what questions would won want to have answered in order to make your decision?(Councilor Stoehr) 4 Often times the members of the Budget Committee have different opinions on how the citizens' money should be spent What is wour experience with working as a member of a diverse group and helping to ensure that all opinions are heard and considered?(Councilor Woodrow) 5. While all of Springfield sen ices seem to have strong support from different areas of the community, it is often necessary to prioritize services for budgetary reasons. How would you go about the task of establishing priorities among services?(Councilor Moore) Council discussed the qualifications of the applicants and chose to appoint Kori Rodley and Gabrielle Guidero to the Budget Committee. ADJOURNMENT Cir of Springfield Council Work Session Minutes March 13, 2018 Page 3 The meeting was adjourned at 6:26 p.m. Minutes Recorder—Amv Sown Christine L. Lundberg Mayor Attest/' r U a e f Amy Sowa i City Recorder